[
 {
  "code": "000",
  "title": "Board Policy/Administrative Regulations",
  "revised": "August 25, 2008",
  "text": "Purpose The policies adopted by the Board are intended to establish the general and overall rules within which the daily operations of the school district are to be governed. Regulations for carrying out and implementing Board policies are to be developed and implemented by the administration, under the direction of the Superintendent. As applicable, members of the school community are expected to comply with both Board policy and administrative regulations, subject to the limitations and exceptions set forth. Contents Policies of the Board shall consist of the following separate documents: Policies contained in the adopted Policy Manual and found on the MTSD website. Contents of the job descriptions adopted by the Board. Code of Student Conduct. Administrative Compensation Plan. Strategic Plan. Pest Management Plan. Courses of study in the district. List of authorized textbooks. Any other documents that the Board determines to be policy. Administrative regulations are not part of Board policy and may be altered by the administration without Board action. Administrative regulations may not conflict with Board policy or with applicable law. Limitations of Policy/Administrative Regulations Board policies and administrative regulations are not intended and shall not be construed to supersede or preempt any applicable law. Consequently, all Board policies and administrative regulations shall be given both an interpretation and application that is lawful. The Board shall determine the final interpretation of its policies, and the administration shall determine the final interpretation of its regulations. Board policies and administrative regulations are limited by legal constraints, as are the rights of those to whom Board policies and administrative regulations apply, and are not intended to give an individual a cause of action not independently established in law. Board policies and administrative regulations shall not preempt, create, supplant, expand or restrict the rights or liabilities of students, employees, taxpayers or others within the school community beyond those established in law, and are not intended to restrict or limit individuals in the school community from pursuing any claims or defenses available under applicable law. Board policies and administrative regulations are not intended to be interpreted as influencing the disposition of a particular civil action. Exceptions Exceptions to any policy or the application of any policy may be made if requested or recommended in accordance with the established Board procedure.[1] Rules of Construction In ascertaining the intent of the Board in adopting a policy or of the administration in establishing a regulation, the following presumptions, among other legally applicable presumptions, may be used: That neither the Board nor the administration intends a result that is absurd, impossible of execution or unreasonable. That neither the Board nor the administration intends to violate the federal or state Constitutions or any other applicable law. If any policy or administrative regulation can be given multiple interpretations, both constitutional and unconstitutional, or both lawful and unlawful, the Board and the administration intend that only the constitutional and the lawful interpretations shall be valid, and that neither an unconstitutional nor an unlawful interpretation was intended. Legal1. 24 P.S. 407 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "001",
  "title": "Name and Classification",
  "revised": "February 23, 2009",
  "text": "Name The Board of School Directors shall be known officially as the Board of School Directors of Millcreek Township, hereinafter sometimes referred to as the \"Board\".[1] Composition The School District of Millcreek Township is comprised of all lands that lie within the municipal boundaries of Millcreek Township. Purpose The School District of Millcreek Township is organized for the purpose of providing a program of public education to serve the needs of the students of the Commonwealth.[2][3][4][5] Intermediate Unit The School District of Millcreek Township is assigned to Northwest Tri-County Intermediate Unit No. 5.[6][7] Classification The School District of Millcreek Township is classified as a school district of the second class.[8] Address The official address of the Board of School Directors of the School District of Millcreek Township shall be 3740 West 26th Street, Erie, PA 16506-2096. Legal1. 24 P.S. 2012. PA Const. Art. III Sec. 143. 24 P.S. 5014. 24 P.S. 5025. 24 P.S. 5036. 24 P.S. 9517. 24 P.S. 9528. 24 P.S. 202 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "002",
  "title": "Authority and Powers",
  "revised": "August 25, 2008",
  "text": "Authority The authority to establish, equip, furnish, operate and maintain the public schools of the School District of Millcreek Township is vested in the Board of School Directors, which is a body corporate and is constituted and governed by Title 24 of the Pennsylvania Statutes, the Public School Code of 1949 as amended, Article III of the Pennsylvania Constitution and applicable federal and state laws and regulations.[1][2][3][4][5][6][7][8] Powers The Board shall establish such schools as are required for the education of every person residing in the School District of Millcreek Township between the ages of six (6) and twenty-one (21) years who may attend school; shall equip, furnish, operate, and maintain the schools; shall adopt and enforce rules and regulations for the management of school affairs and the conduct and deportment of employees and students; and shall levy and collect taxes as may be necessary, in addition to the annual state appropriation, for the exercise of aforesaid powers.[2][4][5][6][7][8][9][10][11][12][13] The Board, in accordance with its statutory mandate, shall adopt Board procedures for its own operation, and policies for the guidance of the Superintendent in the operation of the school district. Board procedures and policies shall be consistent with law, have a rational and substantial relationship to a legitimate purpose of the Board, and be directed towards the maintenance and support of a thorough and efficient system of public education in this district.[9][14][15][16][17][18][19][20][21][22][23][24] The Board shall act as the general agent of the people of this district in the matter of public education. It shall establish educational goals for district students and govern a program of education designed to meet those goals. The Board shall be responsible for enforcing mandatory laws and regulations. The Board shall be the agent responsible for establishing, maintaining and evaluating the public education activities of this school district, in accordance with law.[3][25][26][27] The Board shall consider and/or act on items presented by the Superintendent, Board members, or citizens of the community. The powers of the Board of School Directors are not vested in any individual Board member. No such individual is authorized to act on behalf of the Board to carry out any of the Board's authorized powers, except for those acts stated in law or in accordance with specific instruction from the Board.[3] Legal1. PA Const. Art. III Sec. 142. 24 P.S. 2113. 24 P.S. 3014. 24 P.S. 5015. 24 P.S. 5026. 24 P.S. 5037. 24 P.S. 5078. 24 P.S. 5109. 24 P.S. 40710. 24 P.S. 51111. 24 P.S. 80112. 24 P.S. 80313. 24 P.S. 141114. Pol. 00015. Pol. 00116. Pol. 00217. Pol. 00318. Pol. 00419. Pol. 004.120. Pol. 00521. Pol. 00622. Pol. 00723. Pol. 00824. Pol. 00925. 22 PA Code 4.1326. Pol. 10027. Pol. 102 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "003",
  "title": "Functions",
  "revised": "September 28, 2015",
  "text": "Last RevisedSeptember 28, 2015 Legislative The following shall be the purposes and functions of this Board: To operate an effective school system which will provide formal education to all school age children of the district. To provide buildings, equipment, materials, administrative staff, teaching staff, and support personnel necessary for the operation of an effective school system. To provide a fair taxation program which will balance the financial ability of the community with the educational needs of the children. To know in detail at all times the financial status of the district. To prevent at all times erosion of the power of local control of the district. To pass and establish procedures and policy for all operations of the district which will maintain a working balance with the powers of the Superintendent to administer and develop proper regulations. To be answerable to the residents of this district on all school matters; i.e., financial, operational, and curricular. The Board shall exercise its rule-making power by adopting Board procedures and policies for the organization and operation of the school district. Those procedures and policies which are not dictated by the statutes, or regulations of the State Board, or ordered by a court of competent authority may be adopted, amended or repealed at any meeting of the Board, provided the proposed adoption, amendment or repeal has been proposed at a previous Board meeting and has remained on the agenda of each succeeding Board meeting until approved or rejected. The Board may waive the second reading of policy if the Board determines it is in the best interest of the school district.[1][2][3][4][5] The Board encourages the public, Board members, staff, and students to make suggestions for Board policy. The Board will consider all legitimate suggestions. The Board shall adopt policies which will enable it to act as the lay representative of the public and ensure public control of education, yet conduct a quality system of education. In the event the district has a need for a policy, the appropriate committee shall review the existing policies and present the concept to the administration. It shall be the duty of the administration to develop the policy in written form. Policy shall be presented to the Board for its consideration by the appropriate committee, with the committee recommending the type of action. The Policy Committee shall have a minimum of one (1) reading prior to recommending the policy to the full Board for approval. Board policy shall be adopted by majority vote of the Board. Any changes in a proposed Board procedure or policy that occur at the committee meeting, shall cause that reading to constitute a first reading.[2] The Board may, upon a majority vote, cause to suspend at any time the operation of a Board procedure or policy, provided the suspension does not conflict with legal requirements; such suspension shall be effective until the next meeting of the Board, unless an earlier time is specified in the motion to suspend.[2] Board procedures shall be adopted, amended or repealed by a majority vote of the Board.[6] Board policies shall be adopted, amended or repealed by a majority vote of the Board.[6] The adoption, modification, repeal or suspension of a Board procedure or policy shall be recorded in the minutes of the Board meeting. All current procedures and policies shall be maintained in the Board Policy Manual and shall be available via the district web site.[7] Executive The Board shall exercise its executive power by the appointment of a district Superintendent, who shall enforce the statutes of the Commonwealth, the regulations of the State Board of Education, the policies of the Board, and all other applicable laws and regulations.[8][9][10] The Superintendent shall be responsible for the development of administrative regulations for the operation of the school district that are not inconsistent with state and federal statutes or regulations; are dictated by the policies of this Board; are binding on district employees and students when issued.[3][5] The Superintendent shall be delegated the authority to take necessary action in circumstances not provided for in Board policy, provided that such action be reported to the Board at the next meeting. The Superintendent shall implement a procedure to inform Board members and designated employees of their responsibility under the Ethics Law.[12] Whenever responsibility is delegated to the Superintendent or other administrator, it is understood that such individual may designate a representative to act on his/her behalf. Review The Board may assume jurisdiction over controversies or disputes arising within this school district concerning any matter over which the Board has authority granted by statute or where the Board has retained jurisdiction in contract or policies.[3] In furtherance of its adjudicatory function, the Board may hold hearings in accordance with law which shall offer the parties to a dispute, on notice duly given, a fair and impartial forum for the resolution of the matter.[11] Beyond the basic requirements of due process, a hearing may vary in form and content in line with the severity of the consequences that may flow from it, the difficulty of establishing findings of fact from conflicting evidence, and the impact of the Board's decision on the school district.[11] Legal1. 24 P.S. 3012. 24 P.S. 4073. 24 P.S. 5104. 24 P.S. 5115. Pol. 0006. Pol. 0067. Pol. 0078. 24 P.S. 5089. 24 P.S. 100110. 24 P.S. 108111. 2 Pa. C.S.A. 551 et seq12. 65 Pa. C.S.A. 1101 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "004",
  "title": "Membership",
  "revised": "October 28, 2019",
  "text": "Last RevisedOctober 28, 2019 Number The Board shall consist of nine (9) members.[1] The Superintendent shall have a seat on the Board and the right to speak on all matters, but not the right to vote.[2] Qualifications Each school director shall meet the following qualifications: Be of good moral character, be at least eighteen (18) years of age, have been a resident of the district for at least one (1) year prior to the date of election or appointment, and not be a holder of any office or position as specified in Section 322 of the School Code; nor shall the individual be a member of the municipal council.[3] Shall not have been removed from any office of trust under federal, state or local laws for any malfeasance in such office.[4] Shall not be engaged in a business transaction with the school district, be employed by the school district, or receive pay for services from the school district, except as provided by law.[5][6] Shall take and subscribe to the oath or affirmation prescribed by statute before entering the duties of the office.[7] Shall file a statement of financial interests with the Board Secretary or designee at the following times:[8][9][10][11][12] Before taking the oath of office or entering upon duties. Annually by May 1 while serving on the Board. By May 1 of the year after leaving the Board. Election Election of members of the Board shall be in accordance with law.[13] Vacancies A vacancy shall occur by reason of death, resignation, removal from a district or region, or otherwise. Such vacancy shall be filled in accordance with the School Code and Sunshine Act and by appointment by a majority vote of the remaining members of the Board within thirty (30) days of the occurrence of the vacancy.[14][15][16][17][18][19] If a vacancy occurs during the former school director's term, the new appointee shall serve only until the first Monday in December following the first municipal election that is scheduled for more than sixty (60) days after the vacancy occurred.[14] When a majority of the memberships are vacant, such vacancies shall be filled by the Court of Common Pleas of Erie County.[15][16] Temporary Vacancy \u2013 Active Military Service \u2013 A temporary vacancy shall be declared when a school director is ordered to active duty in the military forces of the United States for a period of more than thirty (30) days. The temporary vacancy shall be filled in accordance with the School Code and Sunshine Act and by appointment by a majority vote of the remaining members of the Board within thirty (30) days of the occurrence of the temporary vacancy. The school director so appointed shall serve either until the school director returns from active duty or until expiration of the term for which s/he was elected, whichever occurs first.[14][19][20] Term In election years, the term of office for all newly elected and re-elected school directors shall begin on the first Monday in December. The term of office of each school director shall be four (4) years, expiring on the first Monday of December of the fourth year of service.[1][14] Removal Whenever a school director is no longer a resident of Millcreek School District or the region s/he represents, eligibility to serve on the Board shall cease.[14][21] If a school director shall neglect or refuse to attend two (2) successive regular meetings of the Board, unless detained by sickness or prevented by necessary absence from the district, or if in attendance at any meeting s/he shall neglect or refuse to act in an official capacity as a school director, the remaining members of the Board may declare such office vacant on the affirmative vote of a majority of the remaining members of the Board.[18][22] If a person elected or appointed as a school director, having been notified, shall refuse or neglect to qualify as such director, the remaining members may, within ten (10) days following the beginning of the school director\u2019s term of office, declare said office vacant on the affirmative vote of a majority of the remaining members of the Board.[18][22] Orientation The Board believes that the preparation of each school director for the performance of duties is essential to the effectiveness of the Board's functioning. The Board shall encourage each new school director to understand the functions of the Board, acquire knowledge of matters related to the operation of the schools, and review Board procedures and policies. Accordingly, each new school director shall, no later than the first regular meeting, be provided access to the following items during the school director\u2019s term on the Board: The Board Policy Manual. The current budget statement, audit report and related fiscal materials. District information on comprehensive planning, curriculum, assessments, facilities planning and district programs. The Board\u2019s adopted Principles for Governance and Leadership.[23] Each new school director shall be invited to meet with the Board President, Superintendent, and Board Secretary to discuss Board functions, procedures and policy. Inservice Educational Opportunities and Required Training Programs The Board places a high priority on the importance of a planned and continuing program of education and training for its members. The purpose of the planned program shall be to enhance the quality and effectiveness of the Board\u2019s governance and leadership by providing both inservice educational opportunities and required school director training by an approved provider. Inservice Education - The Board, in conjunction with the Superintendent, shall plan specific inservice education programs and activities designed to assist school directors to improve their skills as policy-making leaders; expand their knowledge about issues, programs, and initiatives affecting the district\u2019s educational programs and student achievement; and deepen their insights into the nature of leadership, governance and community engagement. The Board shall annually budget funds to support its planned program of inservice education and training. The Board establishes the following activities as the basis for its planned program of inservice education and training: Participation in School Board conferences, workshops and conventions.[24] The Superintendent shall inform school directors, in a timely manner, of upcoming conferences, workshops and conventions. When a conference, workshop or convention is not attended by the full Board, those who do participate shall share information, recommendations and materials acquired at the meeting that will be beneficial to the district. District-sponsored inservice education and training programs designed to meet Board needs. Required Training Program: Newly Elected or Appointed School Directors -[25] Each newly elected or appointed school director shall complete a training program consisting of at least five (5) hours of instruction, including, at a minimum, information regarding: Instruction and academic programs, to include, but not be limited to, a minimum of one (1) hour of instruction on best practices related to trauma-informed approaches. Personnel. Fiscal management. Operations. Governance. Ethics and open meetings, to include accountability requirements. Required Training Program: Re-elected or Re-appointed School Directors -[25] Each re-elected or re-appointed school director shall, within one (1) year after such re-election or re-appointment, complete an advanced training program consisting of at least three (3) hours of instruction, including: Information on relevant changes to federal and state public school law and regulations. Fiscal management. Trauma-informed approaches. Other information deemed appropriate by the PA Department of Education to enable school directors to serve effectively. Expenses [7] Funds for school director education and training shall be budgeted on an annual basis. Each school director shall receive Board approval prior to attending a conference, workshop or convention at Board expense. When attendance has been authorized by the Board, school directors, a nonmember Board Secretary, and solicitor(s) shall be reimbursed for actual and necessary expenses incurred as delegates to any state convention or association of school directors' convention held within the state, or for attendance at any other meeting held within the state or at an educational convention out-of-state. All such expenses shall be itemized and made available for public inspection at the next succeeding Board meeting. Expenses shall be reimbursed by the Treasurer in the usual manner, upon presentation of an itemized, verified statement.[26] Advance payments may be made upon presentation of estimated expenses to be incurred, to be followed by a final itemized, verified statement of such expenses actually incurred, and a refund shall be made to the district of such funds remaining, or an additional payment shall be made by the district to meet the verified expenses actually incurred.[26] No school director shall be reimbursed for more than two (2) out-of-state meetings in one (1) school year. Reimbursement shall be limited to actual expenses incurred, and shall not include or be construed to include compensation to individual school directors.[7] Student Representation The Board authorizes student representation on the Board in order to facilitate effective communication and to provide an opportunity for students to participate in school governance. Legal1. 24 P.S. 3032. 24 P.S. 10813. 24 P.S. 3224. 24 P.S. 3235. 24 P.S. 3246. 65 Pa. C.S.A. 1101 et seq7. 24 P.S. 3218. 51 PA Code 15.29. 51 PA Code 15.310. 65 Pa. C.S.A. 110211. 65 Pa. C.S.A. 110412. 65 Pa. C.S.A. 110513. 24 P.S. 301 et seq14. 24 P.S. 31515. 24 P.S. 31616. 24 P.S. 31717. 24 P.S. 31818. 24 P.S. 31919. 65 Pa. C.S.A. 701 et seq20. 24 P.S. 40721. 65 P.S. 9122. Pol. 00623. Pol. 01124. 24 P.S. 51625. 24 P.S. 32826. 24 P.S. 516.124 P.S. 519Pol. 331 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "005",
  "title": "Organization",
  "revised": "January 27, 2025",
  "text": "Last RevisedJanuary 27, 2025 Organization Meeting The school directors shall meet and organize annually during the first week of December. Notice of the time and place of the organization meeting shall be given to all school directors at least five (5) days before the proposed meeting by the Board Secretary. The organization meeting shall be a regular meeting.[1][2][3][4] Order The organization meeting shall be called to order by the Board Secretary, who shall preside over the election of a temporary President from among the hold-over school directors. The Board Secretary shall also be secretary of the meeting. In an election year, the certificates of election or appointment of all new school directors shall be read, and a list shall be prepared of the legally elected or appointed and qualified school directors.[2][5] The temporary President may administer the oath or affirmation of office to those school directors who have not previously taken and subscribed to the same.[2][6] Officers The Board acting as a Committee of the Whole shall recommend the candidates for officers of the Board. Election of officers shall be by a majority vote of those present and voting. Where no such majority is achieved on the first ballot, a second ballot shall be cast for the two (2) candidates who received the greatest number of votes. The school directors shall annually, during the first week of December, elect from their members a President and Vice-President who shall serve for one (1) year. The President may succeed him/herself.[3] The school directors shall annually, during the month of May, elect a Treasurer who shall serve for one (1) year beginning the first day of July after such election. The Treasurer may be a corporation duly qualified and legally authorized to transact a fiduciary business in the Commonwealth, and shall not be a member of the Board.[3]The Treasurer shall not enter upon his/her duties until furnishing bond in accordance with law and with Board approval. The Treasurer shall be compensated in the manner and at the rate determined by the Board.[7][8][9] The school directors shall, during the month of May in every fourth year, elect a Secretary who shall serve a term of four (4) years beginning the first day of July following such election, and shall not be a member of the Board.[3] The Secretary shall not enter upon his/her duties until furnishing bond in accordance with law and with Board approval. The Secretary shall be compensated in the manner and at the rate determined by the Board.[9][10][11] The Secretary may be re-elected with no limitation on the number of terms. The Secretary may also be employed in the district in a capacity approved by the Board. Vacancies in any office shall be filled by Board election; such officers shall serve for the remainder of the unexpired term. The same school director may not hold more than one (1) office of the Board. No commissioned officer or professional employee of the Board shall serve, temporarily or permanently, as an officer of the Board.[3][12] Officers of the Board may only be removed from such office, during the designated term of office, after receiving notification of the reason for removal and the opportunity for a hearing before the Board, in accordance with applicable law.[13][14][15] Duties of Officers The Board President shall have the following duties:[5][16] Vote on all issues. Be the presiding officer at all Board functions. Preside at all regularly scheduled and special meetings. Serve as an ex-officio member of all committees. Make all committee appointments, including selection of the chairperson. Call all special meetings, establishing time, place, and purpose when so requested by any three (3) members of the Board, or at his/her own behest. Execute over his/her signature all deeds, contracts, warrants to tax collectors, reports and other papers pertaining to the business of the School Board, including vouchers and checks. In no case shall s/he sign authorization for any sum unless the payment has been enacted and approved by the Board, or the Board has given previous authorization; i.e., contracts, or discount items, or similar financially advantageous situations. Authorize the Vice-President to act in his/her stead, including the signing of checks and vouchers. The Vice-President shall be authorized to engage in all the above duties in the absence of the President with the following exceptions:[17] Cannot call a special meeting without the request of three (3) school directors. Cannot sign checks and vouchers unless authorized to do so by the President. The Treasurer shall:[18][19][20] Review all state appropriations, district school taxes, and other funds belonging to the district. Approves payments from the above funds after receiving proper orders approved by the Board. May approve payments without approval of the Board on any contracts which have previously been approved by the Board and where prompt payment will result in a discount or other financial advantage; i.e. utilities, etc. Prepare a monthly Treasurer\u2019s report for the Board Secretary to be presented to the Board at their monthly meeting. This report shall include a statement on all receipts and disbursements during the month preceding the meeting. Make temporary investments of school district funds upon the recommendation of the Business Manager or Financial Director. Have all Treasurer\u2019s accounts settled by the end of the fiscal year. The principal duties of the Board Secretary shall be as follows:[21] Keep a proper record of all proceedings of the Board and make proper reports. Attest in writing the execution of all deeds, contracts, reports, and other instruments executed by the Board. Furnish all necessary reports to the State Board or the Pennsylvania Department of Education. Act as custodian of the records, papers, and official seal of the district. Assist in preparing the Board agenda through the Superintendent and Board President. Have on file a continuing census as provided for in Section 1351 of the Pennsylvania Public School Code.[22] Appointments The Board shall have the authority to appoint by majority vote of all school directors: A tax collector, where a tax collector is not elected to collect taxes, there is a vacancy, or an elected tax collector refuses to qualify.[23][24] School physician(s). School dentist(s). Solicitor(s).[12][25] The solicitor(s) shall attend all meetings which s/he is requested to attend and all committee meetings upon the request of the Board President, the chairperson of such committee, or the Superintendent. The solicitor(s) shall render a written opinion when requested to do so for the Board President and/or the Superintendent. Independent auditor. The Board shall appoint an independent auditor during the May Board meeting for the auditing of accounts for the following fiscal year, beginning on July 1 and ending on June 30.[26] Delegates to a state convention or association of school directors.[27] Other appointments the Board deems necessary. Appointees of the Board may be removed from such appointment in accordance with the terms of a contract or provisions of applicable law.[15] Resolutions The Board may at the organization meeting, but shall prior to July 1 next following, designate: Depositories for school funds.[28] Newspaper(s) of general circulation as defined in law.[29] Normal day, place and time for regular meetings.[4] Normal day, place and time for open committee meetings. Committees Three (3) types of committees are empowered by the Board: Committee of the Whole, Standing Committees and Special Committees. Standing Committees have a continuing existence, while Special or Temporary Committees go out of existence as soon as they have completed specific tasks. Committees shall take action or render advice on district business in accordance with the Sunshine Act.[15][30] No committees of this Board shall have any power other than to act as the Board\u2019s arm for preparing a report to enable the Board to become informed for the conduct of business. Committee of the Whole The Committee of the Whole is given legislative power to take all steps necessary to carry out its business. The Committee of the Whole shall consist of all nine (9) Board members and be conducted in the same manner as and be governed by all bylaws applicable to a Regular School Board Meeting. Committee of the Whole shall meet monthly with the exception of July and December. The Committee of the Whole shall convene to: Consider the closing of any school buildings. Nominate School Board officer. Review issues and matters presented by the Superintendent or designee and take action as necessary. The Committee of the Whole may interview candidates for top administrative positions like Superintendent, Assistant Superintendent, Business Manager, and Board Secretary. Standing Committees A standing committee is not the place to transact business. It is a body appointed under policy or bylaws of the Board to consider, investigate, and recommend action on certain matters and subjects. A Board committee shall not exceed three (3) assigned members if the Board President is considered an ex-officio member. Additional school directors may be present at the committee meeting and may take part in the discussion, but shall not be part of the recommended action. Standing committees are not given power to take all steps necessary to carry out its business in the manner that legislative committees are given this power. The President, in conjunction with the committee chairperson, should schedule enough meetings of the committees to ensure a properly informed Board. If the President and chairperson fail to convene the committee, then any two (2) committee members may schedule a committee meeting, provided all committee members are informed as to time, date, and place. The Board establishes the following standing work committees: Personnel and Policy. Instruction and Student Services. Finance and Operations. Special Committee Special committees are not given power to take all steps necessary to carry out its business in the manner that legislative committees are given this power. The President shall appoint special committees as may be deemed necessary or advisable by the Board, and the President shall be an ex-officio member of each committee. The duties of the committee shall be outlined at the time of appointment, and the committee shall be considered dissolved when its final report has been made. The President shall appoint a chairperson for each special committee. The President may rotate temporary committee assignments to enable full Board participation. All bylaws applicable to standing committees shall apply to temporary committees. No temporary committee may be established without the approval of the majority of the Board. Special committees shall meet on a schedule developed by the members of the committees and as defined by the needs of the matter or task at hand. A School Board can transact business only at a regular, properly called meeting at which a quorum is present, and at which every school director has been notified of the date, time, and place of such meeting. Appointment The chairperson of each committee shall be appointed annually by the Board President no later than the next regularly scheduled Board meeting after the December reorganization meeting. All committee members are appointed annually by the Board President after consultation with those members involved. These annual appointments should be completed by the first regularly scheduled Board meeting in February. The Board shall appoint representatives to the vo-tech and intermediate unit boards. Vacancies The Board President shall fill vacancies on any committee at the next regularly scheduled Board meeting after the vacancy becomes effective. Membership All Board members must be assigned to at least one (1) Standing Committee. Charge and Purpose of the Committees School directors, regardless of membership on a committee, may submit a resolution or motion including amendments to the Board, within the policies and bylaws of this Board. No committee of this Board shall have any power other than to aid the School Board in preparing a report to inform the entire Board in order to conduct its business. Schedule of Meetings The President, in conjunction with the Committee Chairperson, should schedule enough meetings of the committees to ensure a properly informed Board. If the President and chairperson fail to convene the committee, then any two (2) committee members may schedule a committee meeting, provided all committee members are informed as to time, date, and place. Role of Chairperson The chairperson shall act as a presiding officer at the committee meeting. All motions, attendance, and other items of importance should be recorded. The chairperson has the authority to make motions and to second motions of others. The chairperson has the authority to entertain questions from and conduct discussions with members of the public at the conclusion of the committee business of items for action and discussion. Reporting Procedures The Standing Committee report may be oral or written and should be given by the chairperson. Resolution or recommendations; i.e., resolved, the cafeteria be painted on a once-a-year basis. Note: The style should be in third person. Role of the Superintendent The Superintendent is to provide necessary staff to enable the Board committees to carry out their assignments. This staff is to include administrative, editorial, clerical, and similar aid. This staff, through the Superintendent, may be called to prepare the report when deemed necessary by the committee. All requests for staff assistance must be submitted through the Superintendent\u2019s office. Censure Committee members have no right to censure their members. Only the Board sitting as a Board may censure. Consultants The district shall consider the use of consultants as a means of providing the Board, staff and students with expertise and experience not normally required on a continuing basis. The Board shall, as needed, and by a majority vote of all members, appoint persons for consulting or professional services for the district on a contractual basis. Regardless of the funding source, the consultant contract terms shall be approved by the Board at the time of the appointment and prior to the first day of work for the consultant. Consultant(s) shall exercise no administrative authority over the work of employees in the district; they shall act only as advisers in those fields in which they are qualified to offer expert assistance. The use of consultants from outside the school system who promote a particular commercial product is discouraged. Legal1. 24 P.S. 4012. 24 P.S. 4023. 24 P.S. 4044. 24 P.S. 4215. 24 P.S. 4266. 24 P.S. 3217. 24 P.S. 4368. 24 P.S. 4389. Pol. 81110. 24 P.S. 43111. 24 P.S. 43212. 24 P.S. 32413. 24 P.S. 51414. Montemuro v. Jim Thorpe Area School District, No. 22-1866 (3d Cir. 2024)15. Pol. 00616. 24 P.S. 42717. 24 P.S. 42818. 24 P.S. 43919. 24 P.S. 44020. 24 P.S. 44221. 24 P.S. 43322. Pol. 70123. 24 P.S. 50824. 24 P.S. 68325. 24 P.S. 40626. 24 P.S. 240127. 24 P.S. 51628. 24 P.S. 62129. 24 P.S. 10630. 65 Pa. C.S.A. 701 et seqPA Const. Art. VI Sec. 7 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "006",
  "title": "Meetings",
  "revised": "November 24, 2025",
  "text": "Last RevisedNovember 24, 2025 Prior Revised Dates08/24/2020; 09/27/2021, 06/27/2022 Parliamentary Authority All Board meetings shall be conducted in an orderly and business-like manner. Parliamentary Procedures at a Glance as a primary source, and Roberts Rules of Order as a secondary source, shall govern the Board in its deliberations in all cases in which it is not inconsistent with law, state regulations or Board procedures.[1][2] Quorum A quorum shall consist of a majority of the members of the Board. No business shall be transacted at a meeting without a quorum, but the school directors present at such a meeting may adjourn to another time.[3] Presiding Officer The President shall preside at all Board meetings. In the absence, disability or disqualification of the President, the Vice-President shall act instead. If neither person is present, a school director shall be elected President pro tempore by a majority of those present and voting to preside at that meeting only. Where no such majority is achieved on the first vote, a second vote shall be cast for the two (2) candidates who received the greatest number of votes.[4][5][6][7] Meeting Notifications Notice of all open Board meetings, including committee meetings and work sessions, shall be given by publication of the date, place, and time of such meetings in the newspaper(s) of general circulation designated by the Board and posting of such notice at the administrative offices of the Board.[8][9] Notice of regular meetings shall be given by publication and posting of a schedule showing the date, place and time of all regular meetings for the calendar year at least three (3) days prior to the time of the first regular meeting.[8][9] Notice of all special meetings shall be given by publication and posting of notice at least twenty-four (24) hours prior to the time of the meeting, except that such notice shall be waived when a special meeting is called to deal with an actual emergency involving a clear and present danger to life or property.[8][9] Notice of all rescheduled meetings shall be given by publication and posting of notice at least twenty-four (24) hours prior to the time of the meeting.[8][9] Notice of all recessed or reconvened meetings shall be given by posting a notice of the place, date and time of the meeting and sending copies of such notice to interested parties.[8] Notice of all open meetings shall be given to any newspaper(s) circulating in Erie County and any radio or television station which so requests. Notice of all open meetings shall be given to any individual who so requests and provides a stamped, addressed envelope for such notification.[9] Notice of all rescheduled meetings and special meetings shall be given to each school director no later than twenty-four (24) hours prior to the time of the meeting.[9][10] Agenda Notifications The agenda, together with all relevant reports, shall be provided to each school director at least three (3) days before the meeting. If the agenda includes an item of business related to removal of an officer of the Board, the agenda shall be provided to each school director at least seven (7) days before the meeting. The district shall publicly post the agenda for all open meetings of the Board or Board committees at which deliberation or official action may take place no later than twenty-four (24) hours prior to the time of the meeting, as follows:[9] On the district\u2019s website. At the location of the meeting. At the district\u2019s administrative office. The posted agenda shall list each matter of agency business that will or may be the subject of deliberation or official action at the meeting.[9] Agenda Preparation It shall be the responsibility of the Superintendent, in cooperation with the Board Secretary and Board President, to prepare an agenda of the items of business anticipated to come before the Board at each open meeting. Order of Business The order of business for regular meetings and special meetings called for general purposes shall be as follows, unless altered by the President or a majority of those present and voting: Opening Items. Minutes. Visitors. Old Business. Personnel & Policy Committee. Instruction & Student Services Committee. Month End Close Reports. Finance & Operations Committee. Superintendent's Report. New Business. Solicitor's Report. Remarks. The order of business for other special meetings shall be determined according to the stated purpose of the special meeting. Additions to the Agenda The Board may deliberate or take official action on matters not included in a posted agenda only under the following circumstances:[11] Emergencies \u2013 The matter of business relates to a real or potential emergency involving a clear and present danger to life or property.[8][11] Business Arising Within Twenty-Four (24) Hours Prior to the Meeting \u2013 The matter of business has arisen within twenty-four (24) hours prior to the meeting, is de minimis (minor) in nature, and does not involve the expenditure of funds or entering into a contract or agreement.[11] Business Raised by Residents or Taxpayers During the Meeting \u2013 When a matter of Board business is raised by a resident or taxpayer during a meeting:[11][12] The Board may take official action to refer the matter to staff, if applicable, to conduct research and include on a future Board meeting agenda; or If the matter is de minimis (minor) in nature and does not involve the expenditure of funds or entering into a contract or agreement, the Board may take official action on the matter. Majority Vote \u2013 During a meeting, the Board may add a matter of business to the posted agenda by a majority vote of the school directors present and voting. The reason for adding an item to the posted agenda must be announced at the meeting before conducting the vote. Once announced and approved by majority vote, the Board may take official action on the item of business. The agenda shall be amended to reflect the new item of business and the amended agenda shall be posted to the district\u2019s website and at the administrative office no later than the first business day following the meeting at which the agenda was amended. The unanimous consent procedure may not be used in place of majority vote for this purpose.[11] The public posting of agenda requirements and rules for adding items to a posted agenda apply to both regular and special open meetings of the Board. These requirements and rules do not apply to:[9][11][13] Conference sessions. Executive sessions. Regular Meetings Regular Board meetings shall be open and shall be held at specified places at least once every two (2) months.[2][14] Special Meetings Special meetings may be called for special or general purposes and shall be open except when conducted as an executive session for purposes authorized by law.[2][5][10][15] The President may call a special meeting at any time and shall call a special meeting upon presentation of the written requests of three (3) school directors. Upon the President's failure or refusal to call a special meeting, such meeting may be called at any time by a majority of the school directors.[5] No business shall be transacted at any special meeting except that named in the call sent to school directors for such special meeting.[10] Public Participation At each open Board meeting, prior to official action by the Board, an opportunity shall be provided for public comment in accordance with law and Board procedures and policy.[2][12] Voting All motions shall require for adoption a majority vote of those school directors present and voting, except as provided by statute or Board procedures. All votes on motions and resolutions shall be by voice vote unless an oral roll call vote is requested by the President or another school director. Special Voting Requirements \u2013 *Indicates actions for which the minutes also must reflect how each school director voted. Actions requiring the unanimous affirmative vote of all members of the Board remaining in office: Appoint as Board Secretary a former school director who has resigned, before the expiration of the term for which the member was elected.*[16][17] Appoint as solicitor a former school director who has resigned, before the expiration of the term for which the director was elected.*[16][17] Actions requiring the affirmative votes of two-thirds of the full membership of the Board: Transferring, during the first three (3) months of the fiscal year, budgeted funds set apart or appropriated to a particular item of expenditure.*[17][18][19] Adding or increasing appropriations to meet an emergency or catastrophe.*[17][19] Hiring as a teacher a former school director who has resigned, before the expiration of the term for which the director was elected.*[16][17] Conveying land or buildings to certain charities or other public agencies without following prescribed valuation procedures or with more favorable financing.*[17][20] Incurring temporary debt (non-emergency).*[19][21] Dismissing a tenured professional employee after a hearing.*[17][22] Borrowing in anticipation of current revenue.*[17][23] Actions requiring the affirmative votes of two-thirds of those voting in the presence of a quorum: Incurring temporary debt to meet an emergency or catastrophe.*[17][19] Adopting or changing textbooks without the recommendation of the Superintendent.*[17][24] Actions requiring the affirmative votes of a majority of the full membership of the Board: Fixing the length of the school term.*[17] Adopting textbooks recommended by the Superintendent.*[17][25] Appointing the district Superintendent and Assistant Superintendent(s).*[17][26][27] Appointing teachers and principals.*[17] Adopting the annual budget.*[17][28] Appointing tax collectors and other appointees.*[17][29][30] Levying and assessing taxes.*[17][31] Purchasing, selling, or condemning land.*[17] Locating new buildings or changing the location of old ones.*[17] Creating or increasing any indebtedness.*[17] Adopting planned instruction.[17][32] Establishing additional schools or departments.*[17] Designating depositories for school funds.*[17][33][34] Authorizing the transfer of any unencumbered balance, or portion thereof, from one appropriation to another, or from one spending agency to another during the last nine (9) months of the fiscal year.*[17][19] Entering into contracts of any kind, including contracts for the purchase of fuel or any supplies where the amount involved exceeds $100 (including items subject to bid requirements).*[17][35] Fixing salaries or compensation of officers, teachers, or other appointees of the Board.*[17] Entering into contracts with and making appropriations to the intermediate unit for the district\u2019s proportionate share of the cost of services provided or to be provided by the intermediate unit.*[17] Dismissing, after a hearing, a Superintendent, Assistant Superintendent or non-tenured teacher.*[17][36][37] Determining the location and amount of any real estate required by the school district for school purposes.*[17][38] Vacating and abandoning property to which the Board has title.*[17][39] Appointing a school director to fill a vacancy on the Board.*[17][40] Calling a special meeting when the President has failed to do so after written request of three (3) members of the Board.[5] Declaring that a vacancy exists on the Board by reason of the failure or neglect of a school director to qualify.[41] Adopting, amending or repealing Board procedures and policy.[42] Combining or reorganizing into a larger school district.[43] Adopting a corporate seal for the district. Abstention from Voting A school director shall be required to abstain from voting when the issue involves either one of the following: Conflict of interest under the Ethics Act.[44][45][46] Prior to the vote being taken, the school director shall verbally disclose the nature of the conflict in public, and shall also provide the Board Secretary with a written memorandum stating the nature of the conflict, which shall be attached to the Board minutes as a public record. Conflict of interest - use by a public official of the authority of their office or any confidential information received through holding public office for the private pecuniary benefit of the public official, a member of their immediate family or a business with which the public official or a member of their immediate family is associated. The term does not include an action having a de minimis economic impact or which affects to the same degree a class consisting of the general public or a subclass consisting of an industry, occupation or other group which includes the public official, a member of their immediate family or a business with which the public official or a member of their immediate family is associated.[44] De minimis economic impact \u2013 an economic consequence which has an insignificant effect.[44] Immediate family \u2013 parent, spouse, child, brother or sister.[44] Business with which associated \u2013 any business in which the person or a member of the person's immediate family is a director, officer, owner, employee or has a financial interest.[44] Relative recommended for appointment to or dismissal from a teaching position.[22][47] Relative \u2013 father, mother, brother, sister, husband, wife, son, daughter, stepson, stepdaughter, grandchild, nephew, niece, first cousin, sister-in-law, brother-in-law, uncle, or aunt. The Board is encouraged to seek the guidance of the district solicitor or the State Ethics Commission for questions related to conflict of interest.[45][46] Minutes The Board shall cause to be made, and shall retain as a permanent record of the district, minutes of all open Board meetings. Said minutes shall be comprehensible and complete and shall show:[48][49] Date, place, and time of the meeting. Names of school directors present. Presiding officer. Substance of all official actions. Actions taken. Recorded votes and a record by individual members of all roll call votes taken.[50] Names of all residents who appeared officially and the subject of their testimony. Any matter added to a posted agenda, including the substance of the matter, the announced reason and the recorded vote, where applicable.[9][11] The Board Secretary shall provide each school director with a copy of the minutes of the last meeting prior to the next regular meeting.[1] The minutes of Board meetings shall be approved at the next succeeding meeting and signed by the Board Secretary.[51] Notations and any tape or audiovisual recordings shall not be the official record of an open Board meeting but may be available for public access, upon request, in accordance with Board policy. Any notations and/or audiovisual recordings of a Board meeting shall be retained and disposed of in accordance with the district\u2019s records retention schedule.[1][52][53] Recess/Reconvene The Board may at any time recess or reconvene to a reconvened meeting at a specified date and place, upon the majority vote of those present. The reconvened meeting shall immediately take up its business at the point in the agenda where the motion to recess was acted upon. Notice of the reconvened meeting shall be given as provided in Board policy.[8][9][54] Executive Session The Board may hold an executive session, which is not an open meeting, before; during; at the conclusion of an open meeting; or at some other time. The presiding officer shall announce the reason for holding the executive session; the announcement can be made at the open meeting prior to or after the executive session.[13][15][55] The Board may discuss the following matters in executive session: Employment issues. Labor relations. Purchase or lease of real estate. Consultation with an attorney or other professional advisor regarding potential litigation or identifiable complaints that may lead to litigation. Matters that must be conducted in private to protect a lawful privilege or confidentiality. School safety and security, of a nature that if conducted in public, would:[15] Be reasonably likely to impair the effectiveness of school safety measures. Create a reasonable likelihood of jeopardizing the safety or security of an individual or a school, including a building, public utility, resource, infrastructure, facility or information storage system. Official actions based on discussions held in executive session shall be taken at an open meeting. Work Sessions The Board may meet as a Committee of the Whole in an open meeting to vote on or to discuss issues. Public notice of such meetings shall be made in accordance with Board procedures.[2][54] A meeting of the Committee of the Whole, not regularly scheduled, may be called at any time by the President; the President shall call such a meeting when requested to do so by school directors. Public notice of the meeting shall be made in accordance with Board procedures. The Board Secretary shall provide notice of a meeting of the Committee of the Whole in accordance with Board procedures.[8][9][54] Committee Meetings Standing committee meetings may be called at any time by the committee chairperson, with proper public notice, or when requested to do so by the majority of members of the committee.[8][9][54] A majority of the total membership of a committee shall constitute a quorum. Visitors may address the Committee on the enumerated agenda topics for that month's meeting during the Questions from the Public portion of the Committee meeting. The speaker shall identify the agenda topic(s) to which their question pertains. Each individual speaker is limited to (5) minutes in which to ask questions for each Committee meeting. Unless held as an executive session, standing committee meetings shall be open to the public, other school directors, and the Superintendent.[2] A majority of the committee or the chairperson may invite Board employees, consultants or other persons who have special knowledge of an area under discussion. Operational Guidelines Monthly Full Board Meetings - At its monthly meetings the Board will study and deliberate as a total body. The Superintendent, in conjunction with the administrative staff, will present their work and recommendations to the Board for its consideration and decision-making. Character of Board Meetings - Presentations will be made regarding necessary Board decisions to be made. Business office matters (bills payable, Treasurer's report, etc.) and the Superintendent's section will occur at this session. If all matters are not transacted at this meeting, a second meeting will be scheduled for the following Monday night, or a date set by the Board. Decision-making, under either format, has as its purpose what is best for the entire district and leads to informed decisions. The administration's responsibility is to present recommendations supported by information. If a majority of the Board is not ready to act following an administrative recommendation, the President should ask the directors not prepared to vote what further questions and/or information needs to be presented. A vote can occur at either monthly meeting, if the Board majority feels ready to vote. Administrative Study/Recommendation - A director(s) seeking a report, specific information, or study by the administration of a perceived problem, concern or issue must have the support of a Board majority for such a study, report or recommendation. The President will poll members to determine if there are five (5) directors who support a study or report, thus ensuring that administrators and other staff members are working on matters viewed as problems, concerns or issues of a Board majority. Board members with particular interests or concerns should channel these matters directly to the Board President. Unfinished Business - In order to conduct effective meetings, normal meetings of the Board shall not extend beyond three (3) to three and one-half (1 1/2) hours. If all matters are not transacted at this meeting, a second meeting will be scheduled for the following Monday night, or a date set by the Board. Attendance at Meetings Via Electronic Communications The Board recognizes that factors such as illness, travel, schedule conflicts, weather conditions and other emergency situations can make impossible the physical presence of a school director or other necessary participants at a Board meeting and that electronic communications can enable a school director or other necessary participants to participate in a meeting electronically from a remote location. A school director shall be able to attend a Board meeting, and participate in Board deliberations and voting, through electronic communications, but only under extraordinary circumstances. The Board President may permit other necessary participants to participate in meeting via electronic communications as the Board President deems appropriate. The Board authorizes the administration to provide the equipment and facilities required to implement this Board Procedure. A school director who attends a meeting through electronic communications shall be considered present only if the school director can hear everything said at the meeting and all those attending the meeting can hear everything said by that school director and other participants addressing the Board. If the Board President determines either condition is not occurring, the Board President shall terminate the school director\u2019s attendance through electronic communications. A majority of school directors shall be physically present at a Board meeting when a school director attends through electronic communications. To attend a Board meeting through electronic communications, a school director shall comply with the following: Submit such request to the Board President at least three (3) days prior to the meeting. Ensure that the remote location is quiet and free from background noise and interruptions. Participate in the entire Board meeting. Emergency Conditions In the event that the county, state or federal health authorities, the Governor, or any similar authority with appropriate jurisdiction declares and emergency condition that prevents or discourages public gatherings due to a public health or safety concern, the Board shall be authorized to conduct meetings primarily or entirely via electronic communications to enable all school directors and other necessary participants to fully participate in the conduct of official Board business through electronic communications.[56] Meetings held primarily or entirely via electronic communications shall be conducted in a manner that assures compliance with the public access and public comment requirements of the Sunshine Act. All rules normally applicable to in-person meetings of the Board shall be observed in meetings held primarily or entirely via electronic means to the extent practicable and appropriate to the nature and features of the technology used.[2][12] The requirement for school directors to submit a request to participate in meetings through electronic communications shall be waived during such emergency conditions. The Board authorizes the administration to utilize available technical resources to permit the public to attend and submit public comment during open meetings via electronic communications, in accordance with law and Board procedures and policy.[2][12] Legal1. 24 P.S. 4072. 65 Pa. C.S.A. 701 et seq3. 24 P.S. 4224. 24 P.S. 4055. 24 P.S. 4266. 24 P.S. 4277. 24 P.S. 4288. 65 Pa. C.S.A. 7039. 65 Pa. C.S.A. 70910. 24 P.S. 42311. 65 Pa. C.S.A. 712.112. Pol. 90313. 65 Pa. C.S.A. 70714. 24 P.S. 42115. 24 P.S. 42516. 24 P.S. 32417. 24 P.S. 50818. 24 P.S. 60919. 24 P.S. 68720. 24 P.S. 70721. 24 P.S. 63422. 24 P.S. 112923. 24 P.S. 64024. 24 P.S. 80325. Pol. 10826. 24 P.S. 107127. 24 P.S. 107628. Pol. 60429. Pol. 00530. Pol. 60631. Pol. 60532. Pol. 10733. 24 P.S. 62134. Pol. 60835. Pol. 61036. 24 P.S. 108037. 24 P.S. 51438. 24 P.S. 70239. 24 P.S. 70840. 24 P.S. 31541. Pol. 00442. Pol. 00343. 24 P.S. 22444. 65 Pa. C.S.A. 110245. 65 Pa. C.S.A. 110346. Pol. 82747. 24 P.S. 111148. 24 P.S. 51849. 65 Pa. C.S.A. 70650. 65 Pa. C.S.A. 70551. 24 P.S. 43352. Pol. 80053. Pol. 80154. Pol. 00655. 65 Pa. C.S.A. 70856. Pol. 80524 P.S. 40824 P.S. 67124 P.S. 107524 P.S. 107765 Pa. C.S.A. 1101 et seqPol. 612 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "007",
  "title": "Policy Manual Access",
  "revised": "January 23, 2017",
  "text": "Last RevisedJanuary 23, 2017 Authority The Board adopts the policies contained in the Policy Manual as a governance tool for the Board and as a resource for district administrators and employees, students, parents/guardians, residents and community members.[1][2][3] The Board Policy Manual shall be published and maintained on the district\u2019s publicly accessible website. The Board Policy Manual shall be considered a public record. A copy of the Policy Manual shall be available in the administration office during regular office hours.[4][5] Delegation of Responsibility The Superintendent or designee shall maintain an orderly plan for the promulgation of policies to students, parents/guardians and staff who are affected by them and shall provide easy accessibility to an up-to-date Policy Manual. The district solicitor shall be responsible to review existing policy in light of Board actions and revisions to state and federal statutes and regulations, and to recommend to the Board the changes necessary to maintain a current and compliant Board Policy Manual.[3] Legal1. 24 P.S. 4072. 24 P.S. 5103. Pol. 0034. 65 P.S. 67.7015. Pol. 80124 P.S. 510.2 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "011",
  "title": "Principles for Governance and Leadership",
  "revised": "January 23, 2023",
  "text": "Last RevisedJanuary 23, 2023 Prior Revised Dates03/29/2016 This board policy supports the Principles for Governance and Leadership adopted by the board and signed by individual school directors. Pennsylvania school boards are committed to providing every student the opportunity to grow and achieve. Our actions, as elected and appointed board members, ultimately have both short and long-term impact in the classroom. Therefore, we pledge that we will . . . Lead Responsibly Prepare for, attend, and actively participate in board meetings Work together with civility and cooperation, respecting that individuals hold differing opinions and ideas Participate in professional development, training, and board retreats Collaborate with the Superintendent, acknowledging their role as the 10th member of the board and commissioned officer of the Commonwealth Act Ethically Never use the position for improper benefit to self or others Avoid actual or perceived conflicts of interest Recognize school directors do not possess any authority outside of the collective board Accept that when a board has made a decision, it is time to move forward collectively and constructively Plan Thoughtfully Implement a collaborative strategic planning process Set annual goals that are aligned with comprehensive plans, recognizing the need to adapt as situations change Develop a comprehensive financial plan and master facilities plan that anticipates short and long-term needs Allocate resources to effectively impact student success Evaluate Continuously Make data-informed decisions Evaluate the Superintendent annually Conduct a board self-assessment on a recurring basis Focus on student growth and achievement Review effectiveness of all comprehensive and strategic plans Communicate Clearly Promote open, honest, and respectful dialogue among the board, staff, and community Acknowledge and listen to varied input from all stakeholders Promote transparency while protecting necessary confidential matters Set expectations and guidelines for individual board member communication Advocate Earnestly Promote public education as a keystone of our Commonwealth Engage the community by seeking input, building support networks, and generating action Champion public education by engaging local, state, and federal officials Govern Effectively Establish and adhere to rules and procedures for board operations Develop, adopt, revise, and review policy routinely Align board decisions to policy ensuring compliance with the PA School Code and other local, state, and federal laws Remain focused on the role of governance, effectively delegating management tasks to the administration Code of Conduct for School Board Members We, as members of our local Board of Education, representing all the residents of our school district, believe that: Striving toward ideal conditions for effective School Board service to our community, in a spirit of teamwork and devotion to public education, is the greatest instrument for preserving and perpetuating our representative democracy. The future welfare of this community, commonwealth and nation depends upon the quality of education we provide in the public schools. In order to maintain a free and strong country, our civic obligation to the community, commonwealth and nation is to maintain free and strong public schools in the United States of America, without surrendering our responsibilities to any other person, group or organization. Boards of School Directors share responsibility for ensuring a \"thorough and efficient system of public education\" as required by the Pennsylvania Constitution. Our fellow residents have entrusted us with the advocacy for and stewardship of the education of the youth of this community. The public expects that our first and greatest priority is to provide equitable educational opportunities for all youth. Accordingly: The community should be provided with information about its schools and be engaged by the Board and staff to encourage input and support for the school system. Devoting time, thought and study to our duties and responsibilities as School Board members is critical for rendering effective and credible service. Board members should work together in a spirit of harmony, respect and cooperation, despite differences of opinion. Personal decisions should be based upon all sufficient facts, we should vote our honest conviction without partisan bias, and we will abide by and uphold the majority decision of the Board. Individuals have no legal authority outside the meetings of the Board, and should conduct their relationships with all stakeholders and media on this basis. We will not use our positions as School Directors to benefit ourselves or any individual or agency. School Boards must balance their responsibility to provide educational programs with the need to be effective stewards of public resources. We will recognize that the primary responsibility of the Board is to adopt policies by which the schools are to be administered. We will respect that the Superintendent of Schools and his/her staff are responsible and accountable for the delivery of the educational programs and the conduct of school operations. Communication with all stakeholders and the media will be conducted in accordance with Board policy. Addressing Violations of Board Governance Standards and Conduct In order to maintain/uphold the integrity of the governance standards defined in this policy, the following procedures shall be instituted in the event that a Board member appears to have violated or breached any of those standards: All allegations must be presented to the Board President or the Vice-President by another Board Member or the Superintendent. If an allegation is made regarding the violation of this policy, the Board President shall: Collect as much relevant information as possible within twenty (20) days. Meet privately with the offending Board member to discuss the allegation. Determine whether there has been a violation. Deliver a formal written warning if there has been a violation (first offense). Provide a copy of the outcome of the above process to other Board members at the next regularly scheduled Board meeting. If the allegation involves the Board President, then the Vice-President shall perform the duties outlined above. In the case of repeated allegations and/or violations of this policy, the above process will be repeated and upon majority vote at a public meeting, one (1) or all of the following shall be administered with regard to the offending Board member: A formal letter of reprimand shall be written and delivered. Public censure at the next regularly scheduled Board meeting. Removal from any office held. Removal from committee participation (which supersedes provisions made in all policies regarding Board procedures). Measures that are agreed upon by majority vote and are not in violation of existing Board policy, Pennsylvania School Code, or guidelines set by PSBA. \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "100",
  "title": "Comprehensive Planning",
  "revised": "February 23, 2015",
  "text": "Last RevisedFebruary 23, 2015 Purpose The Board recognizes the importance of comprehensive planning in developing and guiding the district\u2019s goals, and the educational programs and operation of the schools. Participation by educational stakeholders is a critical element of such planning. Authority The Board shall provide guidance in the district\u2019s comprehensive planning process, and shall ensure active participation by Board members, administrators, teachers, other district personnel, students, parents/guardians and representatives from businesses and the community. As part of the comprehensive planning process, the Board directs that the district develop and implement individual plans and components as required by law, regulations, and funding and program requirements.[1] The Board directs that the goals and action plans developed through comprehensive planning shall be continuously monitored and reviewed to ensure students are achieving at high levels. Three (3) Year Plans The district shall develop, submit to the Department of Education for approval every three (3) years, and implement the following plans as required by law and regulations: Professional Education, Special Education, Pre-K Program Implementation, and Technology. Prior to approval by the Board and submission to the Department of Education, these plans shall be made available for public inspection and comment in the district\u2019s administrative offices and through the district\u2019s website so they are available to the public library for a minimum of twenty-eight (28) days.[1][2][3][4][5][6][7][8] Six (6) Year Plans The district shall develop, submit to the Department of Education for approval every six (6) years, and implement the following plans as required by law and regulations: Teacher Induction, Student Services, and Gifted Education. Prior to approval by the Board and submission to the Department of Education, these plans shall be made available for public inspection and comment in the district\u2019s administrative offices and through the district\u2019s website so they are available to the public library for a minimum of twenty-eight (28) days.[1][8][9][10][11][12][13] Delegation of Responsibility The Superintendent shall be responsible for organizing the comprehensive planning process, ensuring participation in accordance with Board policy and submitting the required plans to the Department of Education.[1] The Superintendent or designee shall be responsible for implementing the goals and action plans developed through comprehensive planning and providing written quarterly progress reports to the Board. Legal1. 22 PA Code 4.132. 22 PA Code 14.1053. 22 PA Code 49.174. 22 PA Code 4.205. 24 P.S. 1205.16. Pol. 1137. Pol. 1158. Pol. 3339. 22 PA Code 12.4110. 22 PA Code 16.411. 22 PA Code 49.1612. Pol. 11413. Pol. 14622 PA Code 14.10422 PA Code 4.4Pol. 002Pol. 004Pol. 101Pol. 102Pol. 105Pol. 107Pol. 109Pol. 127Pol. 138Pol. 215Pol. 217Pol. 246Pol. 701 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "101",
  "title": "Mission Statement/Vision Statement/Shared Values",
  "revised": "February 23, 2015",
  "text": "Last RevisedFebruary 23, 2015 Authority Mission Statement The Millcreek Township School District provides a world-class education that prepares students to reach their full potential as life-long learners and responsible citizens.[1][2] Vision Statement The Millcreek Township School District (MTSD) is building foundations for life. Shared Values Millcreek Township School District (MTSD) believes that: Families play a critical role in student success. Each student is important and should be treated with dignity and respect. All students should have the opportunity to participate in academic programs that are relevant and rigorous. A learning community embraces diversity and allows individuals to achieve their maximum potential. Learning is a life-long experience and does require different approaches. Legal1. 22 PA Code 4.132. Pol. 100 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "102",
  "title": "Academic Standards",
  "revised": "June 30, 2014",
  "text": "Last RevisedJune 30, 2014 Purpose The Board recognizes the importance of developing, assessing and expanding academic standards to challenge students to achieve at their highest level possible. To this end, the district shall establish rigorous academic standards in accordance with, and may expand upon, those adopted by the State Board of Education.[1][2] Definitions Academic standards - shall be defined as what a student should know and be able to do at a specified grade level. For purpose of Board policy, the term academic standards shall be deemed to encompass Pennsylvania Core Standards, and other academic standards as may be appropriate.[3] Authority The Board shall approve academic standards for district students to attain, in the following content areas:[2] English Language Arts. Mathematics. Science and Technology. To include reading in science and technology, and writing for science and technology. Environment and Ecology. Social Studies (history, geography, civics and government, and economics) \u2013 to include reading in history, social studies, and writing for history and social studies. Arts and Humanities. Career Education and Work. Health, Safety and Physical Education. Family and Consumer Science. Guidelines The district\u2019s curriculum shall be designed to provide students with the planned instruction needed to attain established academic standards.[2][4][5] The district shall assess individual student attainment of established academic standards and provide assistance for students having difficulty attaining academic standards.[2][6][7] Students with disabilities may attain academic standards by completion of their Individualized Education Programs in accordance with law, regulations and Board policy.[2][8] Legal1. 22 PA Code 4.112. 22 PA Code 4.123. 22 PA Code 4.34. Pol. 1055. Pol. 1076. Pol. 1277. Pol. 2138. Pol. 11322 PA Code 4.4 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "103",
  "title": "Discrimination/Harassment Affecting Students",
  "revised": "May 27, 2025",
  "text": "Last RevisedMay 27, 2025 Authority The Board declares it to be the policy of this district to provide an equal opportunity for all students to achieve their maximum potential through the programs and activities offered in the schools without discrimination on the basis of race, color, age, religious creed, religion, sex, sexual orientation, ancestry, national origin, marital status, pregnancy or handicap/disability.[1][2][3][4][5][6][7][8][9][10][11][12][13][14][15][16][17][18] The Board also declares it to be the policy of this district to comply with federal law and regulations under Title IX prohibiting sexual harassment, which is a form of unlawful discrimination on the basis of sex. Such discrimination shall be referred to throughout this policy as Title IX sexual harassment. Inquiries regarding the application of Title IX to the district may be referred to the Title IX Coordinator, to the Office for Civil Rights of the U.S. Department of Education, or both. The district is committed to the maintenance of a safe, positive learning environment for all students that is free from discrimination by providing all students admission, course offerings, counseling, assistance, services, employment, athletics and extracurricular activities without any form of discrimination, including Title IX sexual harassment. Discrimination is inconsistent with the rights of students and the educational and programmatic goals of the district and is prohibited at, or in the course of, district-sponsored programs or activities, including transportation to or from school or school-sponsored activities. Violations of this policy, including acts of retaliation as described in this policy, or knowingly providing false information, may result in disciplinary consequences under applicable Board policy and procedures.[19][20][21][22] This policy prohibits individuals from knowingly making false statements or knowingly submitting false information during the Title IX grievance process outlined in Attachment 3 and during other grievance processes established by Board policy and procedures and/or the Student Code of Conduct. A violation of this prohibition by district students may lead to discipline up to and including referral for expulsion. The Board directs that the foregoing statement of Board policy be included in each student and staff handbook, and that this policy and related attachments be posted to the district\u2019s website. The Board requires a notice stating that the district does not discriminate in any manner, including Title IX sexual harassment, in any district education program or activity, to be issued to all students, parents/guardians, employment applicants, employees and all unions or professional organizations holding collective bargaining or professional agreements with the district. All discrimination notices and information shall include the title, office address, telephone number and email address of the individual(s) designated as the Compliance Officer and Title IX Coordinator. This policy references two documents, entitled \"103 Attachment 2, (Non-Title IX) Discrimination Complaint Procedures,\" and \"Attachment 3, Title IX Sexual Harassment Procedures and Grievance Process for Formal Complaints.\" The Board intends these two (2) attachments to be substantive components of this policy and incorporates them by reference into this policy as if fully set forth herein. Reports of Title IX Sexual Harassment and Other Discrimination and Retaliation The Board encourages students and third parties who believe they or others have been subject to Title IX sexual harassment, other discrimination or retaliation to promptly report such incidents to the building principal, even if some elements of the related incident took place or originated away from school grounds, school activities or school conveyances. A person who is not an intended victim or target of discrimination but is adversely affected by the offensive conduct may file a report of discrimination. The student\u2019s parents/guardians or any other person with knowledge of conduct that may violate this policy is encouraged to immediately report the matter to the building principal or the Title IX Coordinator. A school employee who suspects or is notified that a student may have been subject to conduct that constitutes a violation of this policy shall immediately report the incident to the building principal, as well as properly making any mandatory law enforcement or child protective services reports required by law.[23][24] If the building principal is the subject of a complaint, the student, third party or a reporting employee shall report the incident directly to the Title IX Coordinator. If the Title IX Coordinator is the subject of a complaint, the student, third party or a reporting employee shall report the incident directly to the Superintendent or designee. The complainant or the individual making the report may use the Discrimination/Sexual Harassment/Bullying/Hazing/Dating Violence/Retaliation Report Form attached to this policy for purposes of reporting an incident or incidents in writing; however, oral reports of an incident or incidents shall be accepted, documented and the procedures of this policy and the relevant attachments followed. The building principal (or any other employee of the district who received the report) shall promptly notify the Title IX Coordinator of all reports of discrimination, Title IX sexual harassment or retaliation. The Title IX Coordinator shall promptly contact the complainant and if deemed to be necessary, the reporter if not the complainant, regarding the report to gather additional information as necessary, and to discuss the availability of supportive measures. The Title IX Coordinator shall consider the complainant\u2019s wishes with respect to supportive measures. The Title IX Coordinator shall conduct an assessment of the information supplied by the reporter and/or complainant to determine whether the reported circumstances, if presumed to be true, could constitute Title IX sexual harassment or retaliation. If they do not, they may be addressed through the (Non-Title IX) Discrimination Complaint Procedures prescribed in Attachment 2 to this policy. If the reported circumstances, if presumed to be true at this point in the process, meet the definition of Title IX sexual harassment, they shall be addressed through the Title IX Sexual Harassment Procedures and Grievance Process for Formal Complaints in Attachment 3. (Also refer to Attachment 3 on how to proceed if/when the complainant refuses to sign a Title IX formal complaint and is requesting that a formal complaint under Title IX not be filed by the Title IX Coordinator.) If the reported circumstances, presumed to be true, do not constitute either Title IX sexual harassment or retaliation nor conduct otherwise prohibited in this policy and Attachment 2, the Title IX Coordinator shall refer the report for follow-up under any other applicable Board policies and/or the Student Code of Conduct. Disciplinary Procedures When Reports Allege Title IX Sexual Harassment When a report alleges Title IX sexual harassment, disciplinary sanctions may not be imposed until the completion of the grievance process for formal complaints outlined in Attachment 3. The district shall presume that the respondent is not responsible for the alleged conduct until a determination has been made at the completion of the grievance process for formal complaints. If possible, the district will refrain from pursuing disciplinary action pursuant to the Student Code of Conduct until such time the Title IX grievance process has concluded. This means suspensions and expulsion referrals may be temporarily postponed until the conclusion of the Title IX grievance process when/if the district, in consultation with the Title IX Coordinator, determines that supportive measures and other non-punitive actions agreed to by the parties (ex: complainant and respondent voluntarily agree to enter into a no-contact agreement; respondent voluntarily participates in the school district\u2019s online/virtual education program or other alternative setting during the grievance process, etc.) result in there being no immediate threat to the physical health or safety of any student or other individual arising from the allegations during the grievance process period. If, however, the district, in consultation with the Title IX Coordinator, after having taken an initial individualized safety and risk analysis, believes the respondent must be removed from the district\u2019s education program or activity on an emergency basis during the Title IX grievance process in order to address an immediate threat to the physical health or safety of an individual, the process outlined in detail in Attachment 3 shall be followed.[19][21][25][26] When an emergency removal is not required, disciplinary sanctions shall be considered in the course of the Title IX grievance process for formal complaints. Following the issuance of the written determination and any applicable appeal, any disciplinary action specified in the written determination or appeal decision shall be implemented in accordance with the normal procedures for suspensions, expulsions or other disciplinary actions, including specific provisions to address a student with a disability where applicable.[19][20][21][25] Confidentiality Confidentiality of all parties, witnesses, the allegations, the filing of a report and the investigation related to any form of discrimination or retaliation, including Title IX sexual harassment, shall be handled in accordance with applicable law, regulations, this policy, the attachments and the district's legal and investigative obligations.[27][28][29][30][31] Retaliation The Board prohibits retaliation by the district or any other person against any person for:[30] Reporting or making a formal complaint of any form of discrimination or retaliation, including Title IX sexual harassment. Testifying, assisting, participating or refusing to participate in a related investigation, process or other proceeding or hearing. Acting in opposition to practices the person reasonably believes to be discriminatory. The district, its employees and others are prohibited from intimidating, threatening, coercing, or discriminating against anyone for actions described above. Individuals are encouraged to contact the Title IX Coordinator immediately if retaliation is believed to have occurred. Definitions Complainant shall mean an individual who is alleged to be the victim. Pregnancy \u2013 the use of assisted reproductive technology, the state of being in gestation, childbirth, breastfeeding, the postpartum period after childbirth and medical conditions related to pregnancy.[32] Race includes all of the following:[32][33] Ancestry, national origin or ethnic characteristics. Interracial marriage or association. Traits associated with race, which includes but is not limited to, hair texture and protective hairstyles, such as braids, locks and twists. Hispanic ancestry, national origin or ethnic characteristics. Persons of any other national origin or ancestry as specified by a complainant or in a complaint. Religious creed includes all aspects of religious observance, practice or belief.[34] Respondent shall mean an individual alleged to be the perpetrator of the discriminatory conduct. Definitions Related to Non-Title IX Discrimination/Sexual Harassment Discrimination shall mean to treat individuals differently, or to harass or victimize based on a protected classification including race, color, age, religious creed, religion, sex, sexual orientation, ancestry, national origin, marital status, pregnancy, or handicap/disability. Harassment is a form of discrimination based on the protected classifications listed in this policy consisting of unwelcome conduct such as graphic, written, electronic, verbal or nonverbal acts including offensive jokes, slurs, epithets and name-calling, ridicule or mockery, insults or put-downs, offensive objects or pictures, physical assaults or threats, intimidation, or other conduct that may be harmful or humiliating or interfere with a person\u2019s school or school-related performance when such conduct is: Sufficiently severe, persistent or pervasive; and A reasonable person in the complainant\u2019s position would find that it creates an intimidating, threatening or abusive educational environment such that it deprives or adversely interferes with or limits an individual or group of the ability to participate in or benefit from the services, activities or opportunities offered by a school. Definitions Related to Title IX Sexual Harassment Formal complaint shall mean a document filed by a complainant or signed by the Title IX Coordinator alleging Title IX sexual harassment and requesting that the district investigate the allegation under the grievance process for formal complaints. The authority for the Title IX Coordinator to sign a formal complaint does not make the Title IX Coordinator a party in the grievance process for formal complaints. The phrase \u201cdocument filed by a complainant\u201d refers to a document or electronic submission that contains the complainant\u2019s physical or digital signature, or otherwise indicates that the complainant is the person filing the formal complaint.[29][35] Supportive measures shall mean nondisciplinary, nonpunitive individualized services offered as appropriate, as reasonably available, and without fee or charge to the complainant or the respondent before or after the filing of a formal complaint or where no formal complaint has been filed.[35] Supportive measures shall be designed to restore or preserve equal access to the educational program or activity without unreasonably burdening the other party, including measures designed to protect the safety of all parties or the educational environment, or to deter sexual harassment. Supportive measures may include, but are not limited to:[35] Counseling. Extensions of deadlines or other course-related adjustments. Modifications of work or class schedules. Campus escort services. Mutual restrictions on contact between the parties. Changes in work or housing locations. Leaves of absence. Increased security. Monitoring of certain areas of the campus. Assistance from domestic violence or rape crisis programs. Assistance from community health resources including counseling resources. Supportive measures may also include assessments or evaluations to determine eligibility for special education or related services, or the need to review an Individualized Education Program (IEP) or Section 504 Service Agreement based on a student\u2019s behavior. This could include, but is not limited to, a manifestation determination or functional behavioral assessment (FBA), in accordance with applicable law, regulations or Board policy. The Title IX Coordinator shall consult with the Director of Student Services in the implementation of supportive measures for students with an IEP or Section 504 Service Agreement.[18][19][25][26][36] Title IX sexual harassment means conduct on the basis of sex that satisfies one (1) or more of the following:[35] A district employee conditioning the provision of an aid, benefit, or district service on an individual\u2019s participation in unwelcome sexual conduct, commonly referred to as quid pro quo sexual harassment. Unwelcome conduct determined by a reasonable person to be so severe, pervasive and objectively offensive that it effectively denies a person equal access to a district education program or activity. Sexual assault, dating violence, domestic violence or stalking. Dating violence means violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim and where the existence of such a relationship is determined by the following factors:[37] Length of relationship. Type of relationship. Frequency of interaction between the persons involved in the relationship. Domestic violence includes felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving federal funding, or by any other person against an adult or youth victim who is protected from that person\u2019s acts under the domestic or family violence laws of the jurisdiction.[37] Sexual assault means a sexual offense under state or federal law that is classified as a forcible or nonforcible sex offense under the uniform crime reporting system of the Federal Bureau of Investigation.[38] Stalking, under Title IX means stalking on the basis of sex, for example when the stalker desires to date a victim. Stalking means to engage in a course of conduct directed at a specific person that would cause a reasonable person to either:[37] Fear for their safety or the safety of others. Suffer substantial emotional distress. Such conduct must have taken place during a district education program or activity and against a person in the United States to qualify as sexual harassment under Title IX. An education program or activity includes the locations, events or circumstances over which the district exercises substantial control over both the respondent and the context in which the harassment occurs. Title IX applies to all of a district\u2019s education programs or activities, whether such programs or activities occur on-campus or off-campus.[28][29][35] Delegation of Responsibility In order to maintain a program of nondiscrimination practices that is in compliance with applicable laws and regulations, the Board designates Kim Chesley as the district\u2019s Compliance Officer and Title IX Coordinator. The Compliance Officer/Title IX Coordinator can be contacted at:[39] Address: 3227 Highland Rd. Erie PA 16506 Email: chesley@mtsd.org Phone Number: 814-835-5342 The Compliance Officer/Title IX Coordinator shall fulfill designated responsibilities to ensure adequate nondiscrimination procedures are in place, to recommend new procedures or modifications to procedures and to monitor the implementation of the district\u2019s nondiscrimination procedures in the following areas, as appropriate: Curriculum and Materials - Review of curriculum guides, textbooks and supplemental materials for discriminatory bias. Training - Provide training for students and staff to prevent, identify and alleviate conduct which may constitute discrimination. Resources - Maintain and provide information to staff on resources available to complainants in addition to the school complaint procedure or Title IX procedures, such as making reports to law enforcement, and available supportive measures such as assistance from domestic violence or rape crisis programs and community health resources including counseling resources. Student Access - Review of programs, activities and practices to ensure that all students have equal access and are not segregated except when permissible by law or regulation. District Support - Assure that like aspects of the school programs and activities receive like support as to staffing and compensation, facilities, equipment, and related areas.[40] Student Evaluation - Review of assessments, procedures, and guidance and counseling materials for stereotyping and discrimination. Reports/Formal Complaints - Monitor and provide technical assistance to individuals involved in managing informal reports and formal complaints. Guidelines Title IX Sexual Harassment Training Requirements The Compliance Officer/Title IX Coordinator, investigator(s), decision-maker(s), or any individual designated to facilitate an informal resolution process related to Title IX sexual harassment shall receive the following training, as required or appropriate to their specific role: Definition of sexual harassment. Scope of the district\u2019s education program or activity, as it pertains to what is subject to Title IX regulations. How to conduct an investigation and grievance process for formal complaints, including examination of evidence, drafting written determinations, handling appeals and informal resolution processes, as applicable. How to serve impartially, including by avoiding prejudgment of the facts at issue, conflicts of interest and bias. Use of relevant technology. Issues of relevance including when questions and evidence about the complainant\u2019s sexual predisposition or prior sexual behavior are not relevant. Issues of relevance, weight of evidence and application of standard of proof and drafting investigative reports that fairly summarize relevant evidence. How to address complaints when the alleged conduct does not qualify as Title IX sexual harassment but could be addressed under another complaint process or Board policy. All training materials shall promote impartial investigations and adjudications of formal complaints of Title IX sexual harassment without relying on sex stereotypes. All training materials shall be posted on the district\u2019s website. Disciplinary Consequences A student who is determined to be responsible for a violation of this policy shall be subject to appropriate disciplinary action consistent with the Code of Student Conduct, which may include, but is not limited to:[19][20][21] Loss of school privileges. Temporary or permanent transfer to another school building, classroom or school bus. Exclusion from school-sponsored activities. Detention. Suspension. Expulsion. Referral to law enforcement officials. An employee who violates this policy shall be subject to appropriate disciplinary action consistent with the applicable Board policy, collective bargaining agreement and individual contract, up to and including dismissal and/or referral to law enforcement officials.[22][41] Reports of Discrimination Any reports of discrimination that are reviewed by the Title IX Coordinator and do not meet the definition of Title IX sexual harassment but are based on race, color, age, religious creed, religion, sex, sexual orientation, ancestry, national origin, marital status, pregnancy or handicap/disability shall follow the Discrimination Complaint Procedures in Attachment 2 to this policy. Reports of Title IX Sexual Harassment Any reports deemed by the Title IX Coordinator to meet the definition of sexual harassment under Title IX shall follow the Title IX Sexual Harassment Procedures and Grievance Process for Formal Complaints in Attachment 3 to this policy. Legal1. 22 PA Code 12.12. 22 PA Code 12.43. 22 PA Code 15.1 et seq4. 22 PA Code 4.45. 24 P.S. 13016. 24 P.S. 13107. 24 P.S. 1601-C et seq8. 24 P.S. 50049. 43 P.S. 951 et seq10. 16 PA Code 41.201 et seq11. 20 U.S.C. 1681 et seq12. 34 CFR Part 10613. 29 U.S.C. 79414. 42 U.S.C. 12101 et seq15. 42 U.S.C. 1981 et seq16. 42 U.S.C. 2000d et seq17. U.S. Const. Amend. XIV, Equal Protection Clause18. Pol. 103.119. Pol. 113.120. Pol. 21821. Pol. 23322. Pol. 31723. Pol. 80624. Pol. 805.125. Pol. 113.226. Pol. 113.327. 20 U.S.C. 1232g28. 34 CFR 106.4429. 34 CFR 106.4530. 34 CFR 106.7131. 34 CFR Part 9932. 16 PA Code 41.20433. 16 PA Code 41.20734. 16 PA Code 41.20535. 34 CFR 106.3036. Pol. 11337. 34 U.S.C. 1229138. 20 U.S.C. 109239. 34 CFR 106.840. Pol. 15041. Pol. 317.118 Pa. C.S.A. 270920 U.S.C. 1400 et seq24 P.S. 1318.128 CFR Part 4128 CFR Part 3534 CFR Part 10034 CFR Part 10434 CFR Part 110U.S. Const. Amend. IDavis v. Monroe County Board of Education, 526 U.S. 629 (1999) Franklin v. Gwinnett County Public Schools, 503 U.S. 60 (1992) Gebser v. Lago Vista Independent School District, 524 U.S. 274 (1998) Pol. 122Pol. 123Pol. 138Pol. 216Pol. 220Pol. 247Pol. 249Pol. 251Pol. 252Pol. 320Pol. 324Pol. 701Pol. 800Pol. 801Pol. 815 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "103.1",
  "title": "Nondiscrimination - Qualified Students With Disabilities",
  "revised": "October 21, 2024",
  "text": "Last RevisedOctober 21, 2024 Authority The Board declares it to be the policy of this district to provide all district programs and practices free from discrimination against all qualified students with disabilities. The Board recognizes its responsibility to provide academic and nonacademic services and programs equally to students with and without disabilities.[1][2][3][4][5][6][7][8][9][10] The district shall provide to each qualified student with a disability enrolled in the district, without cost to the student or parent/guardian, a free and appropriate public education (FAPE). This includes provision of education and related aids, services or accommodations which are needed to afford each qualified student with a disability equal opportunity to participate in and obtain the benefits from educational programs and extracurricular activities without discrimination, to the same extent as each student without a disability, consistent with federal and state laws and regulations. The Board encourages students and parents/guardians who believe they have been subjected to discrimination or harassment to promptly report such incidents to designated employees, in accordance with Board policy.[10] The Board directs that complaints of discrimination or harassment shall be investigated promptly, and corrective or preventative action be taken for substantiated allegations. Confidentiality Confidentiality of all parties, witnesses, the allegations, the filing of a complaint and the investigation shall be maintained, consistent with the district\u2019s legal and investigative obligations. Retaliation The district and its employees are prohibited from intimidating, threatening, coercing, discriminating or retaliating against any individual for the purpose of interfering with any right or privilege secured by this policy. Definitions Qualified student with a disability - a student who has a physical or mental disability which substantially limits or prohibits participation in or access to an aspect of the district\u2019s educational programs, nonacademic services or extracurricular activities.[11][12] Section 504 Team - a group of individuals who are knowledgeable about the student, the meaning of the evaluation data and the placement options for the student. This could include, as appropriate, documentation or input from classroom teachers, counselors, psychologists, school nurses, outside care providers and the student\u2019s parents/guardians.[4][9] Section 504 Service Agreement (Service Agreement) - an individualized plan for a qualified student with a disability which sets forth the specific related aids, services or accommodations needed by the student, which shall be implemented in school, in transit to and from school, and in all programs and procedures, so that the student has equal access to the benefits of the school\u2019s educational programs, nonacademic services and extracurricular activities.[13] Disability harassment - intimidation or abusive behavior toward a student based on disability that creates a hostile environment by interfering with or denying a student\u2019s participation in or receipt of benefits, services or opportunities in the school\u2019s educational programs, nonacademic services or extracurricular activities.[10] Delegation of Responsibility In order to maintain a program of nondiscrimination practices that is in compliance with applicable law and regulations, the Board designates the Director of Student Services as the district\u2019s Section 504 Coordinator.[14] In addition, each school within the district shall have a Section 504 building administrator. The district shall publish and disseminate this policy and complaint procedure on or before the first day of each school year by posting it on the district\u2019s website and in the student handbook. The district shall notify parents/guardians of students residing in the district of the district\u2019s responsibilities under applicable law and regulations, and that the district does not discriminate against qualified individuals with disabilities.[15][16] Guidelines Identification and Evaluation The district shall conduct an annual child find campaign to locate and identify every district student with a disability thought to be eligible for Section 504 services and protections. The district may combine this search with the district\u2019s Individuals with Disabilities Education Act (IDEA) child find efforts, in order to not duplicate efforts.[16][17] If a parent/guardian or the district has reason to believe that a student should be identified as a qualified student with a disability, should no longer be identified as a qualified student with a disability or requires a change in or modification of the student\u2019s current Service Agreement, the parent/guardian or the district shall provide the other party with written notice.[18][19][20] The district shall establish standards and procedures for initial evaluations and periodic re-evaluations of students who need or are believed to need related services because of a disability.[20] The district shall specifically identify the procedures and types of tests used to evaluate a student and provide the parent/guardian the opportunity to give or withhold consent to the proposed evaluation(s) in writing.[20] The district shall establish procedures for evaluation and placement that assure tests and other evaluation materials: Have been validated and are administered by trained personnel. Are tailored to assess educational need and are not based solely on IQ scores. Reflect aptitude or achievement or anything else the tests purport to measure and do not reflect the student\u2019s impaired sensory, manual or speaking skills (except where those skills are what is being measured). Service Agreement If a student is determined to be a qualified student with a disability, the district shall develop a written Service Agreement for the delivery of all appropriate aids, services or accommodations necessary to provide the student with FAPE.[13] The district shall not implement a Service Agreement until the written agreement is executed by a representative of the district and a parent/guardian.[13] The district shall not modify or terminate a student\u2019s current Service Agreement without the parent\u2019s/guardian\u2019s written consent.[18] Educational Programs/Nonacademic Services/Extracurricular Activities The district shall educate a qualified student with a disability with students who are not disabled to the maximum extent appropriate to the needs of the student with a disability. A qualified student with a disability shall be removed from the regular educational environment only when the district determines that educating the student in the regular educational environment with the use of related aids, services or accommodations cannot be achieved satisfactorily. Placement in a setting other than the regular educational environment shall take into account the proximity of the alternative setting to the student\u2019s home.[21][22] The district shall not discriminate against any qualified student with a disability in its provision of nonacademic services and extracurricular activities, including but not limited to, counseling services, athletics, transportation, health services, recreational activities, special interest groups or clubs, and referrals to agencies which provide assistance to individuals with disabilities.[21][22][23][24][25][26][27] Parental Involvement Parents/Guardians have the right to inspect and review all relevant school records of the student, meet with the appropriate school officials to discuss any and all issues relevant to the evaluation and accommodations of their child and give or withhold their written consent to the evaluation and/or the provision of services.[13][19][20][28] Confidentiality of Student Records All personally identifiable information regarding a qualified student with a disability shall be treated as confidential and disclosed only as permitted by the Family Educational Rights and Privacy Act (FERPA) and its implementing regulations, state regulations and Board policy.[29][30][31][32] Discipline When necessary, the district shall discipline qualified students with disabilities in accordance with state and federal laws and regulations and Board policies.[33][34] Referral to Law Enforcement and Reporting Requirements For reporting purposes, the term incident shall mean an instance involving an act of violence; the possession of a weapon; the possession, use or sale of a controlled substance or drug paraphernalia as defined in the Pennsylvania Controlled Substance, Drug, Device and Cosmetic Act; the possession, use or sale of alcohol or tobacco products; or conduct that constitutes an offense listed in the school safety and security provisions of School Code.[35][36][37] The Superintendent or designee shall immediately report required incidents and may report discretionary incidents committed on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity by a qualified student with a disability, including a student for whom an evaluation is pending, to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state and federal laws and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies. The Superintendent or designee shall respond in a manner that is consistent with the student\u2019s Service Agreement and Behavior Support Plan, if applicable.[11][13][21][31][33][35][38][39][40][41][42][43][44][45][46][47][48] In making a determination of whether to notify the law enforcement agency of a discretionary incident committed by a qualified student with a disability, including a student for whom an evaluation is pending, the Superintendent or designee shall use the same criteria used for students who do not have a disability.[10][40][48][49] For a qualified student with a disability who does not have a Behavior Support Plan as part of the student\u2019s Service Agreement, subsequent to notification to law enforcement, the district, in consultation with the student\u2019s parent/guardian, shall consider whether a Behavior Support Plan should be developed as part of the Service Agreement to address the student\u2019s behavior.[13][41] In accordance with state law, the Superintendent shall annually, by July 31, report to the PA Department of Education on the required form all new incidents committed by qualified students with disabilities, including students for whom an evaluation is pending, which occurred on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity.[35][38][48] PROCEDURAL SAFEGUARDS The district shall establish and implement a system of procedural safeguards that includes notice of rights to the parent/guardian of a student suspected of being a qualified student with a disability, an opportunity for the parent/guardian to review relevant records, an impartial hearing with an opportunity for participation by the student\u2019s parent/guardian and a review procedure.[28][50] A student or parent/guardian filing a claim of discrimination need not exhaust these procedures prior to initiating action in federal court under Section 504.[19] Parental Request for Assistance Parents/Guardians may file a written request for assistance with the PA Department of Education if one (1) or both of the following apply:[28] The district is not providing the related aids, services and accommodations specified in the student\u2019s Service Agreement. The district has failed to comply with the procedures and state regulations. The PA Department of Education shall investigate and respond to requests for assistance and, unless exceptional circumstances exist, shall, within sixty (60) calendar days of receipt of the request, send to the parents/guardians and district a written response to the request. The response to the parents\u2019/guardians\u2019 request shall be in the parents\u2019/guardians\u2019 native language or mode of communication.[28] Informal Conference At any time, parents/guardians may file a written request with the district for an informal conference with respect to the identification or evaluation of a student, or the student\u2019s need for related aids, services or accommodations. Within ten (10) school days of receipt of the request, the district shall convene an informal conference. At the conference, every effort shall be made to reach an amicable agreement.[28] Formal Due Process Hearing If the matters raised by the district or parents/guardians are not resolved at the informal conference, the district or parents/guardians may submit a written request for an impartial due process hearing. The hearing shall be held before an impartial hearing officer and shall be conducted in accordance with state regulations.[28][51] Judicial Appeals The decision of the impartial hearing officer may be appealed to a court of competent jurisdiction.[28] COMPLAINT PROCEDURE This complaint procedure is in addition to and does not prevent parents/guardians from using any option in the procedural safeguards system.[10] Step 1 \u2013 Reporting A student or parent/guardian who believes the student has been subject to conduct by any student, employee or third party that constitutes a violation of this policy is encouraged to immediately report the incident to the Section 504 building administrator. Any person with knowledge of conduct that may violate this policy, is encouraged to immediately report the matter to the Section 504 building administrator. A school employee who suspects or is notified that a student has been subject to conduct that constitutes a violation of this policy shall immediately report the incident to the Section 504 building administrator, as well as properly making any mandatory law enforcement or child protective services reports required by law.[48][52] If the Section 504 building administrator is the subject of a complaint, the student, parent/guardian or employee shall report the incident directly to the district\u2019s Section 504 Coordinator. The complainant or reporting employee may be encouraged to use the district\u2019s report form, available from the Section 504 building administrator or Section 504 Coordinator, or to put the complaint in writing; however, oral complaints shall be accepted, documented and the procedures of this policy implemented. The person accepting the oral or written complaint may provide factual information on the complaint and the investigative process, the impact of choosing to seek confidentiality and the opportunity to report the incident(s) to law enforcement. In all other respects, the person accepting the complaint shall handle the report objectively, neutrally and professionally, setting aside personal biases that might favor or disfavor the complainant or those accused of a violation of this policy. Step 2 \u2013 Investigation The Section 504 Coordinator shall ensure that the individual assigned to investigate the complaint has an appropriate understanding of the relevant laws pertaining to discrimination issues and this policy and how to conduct investigations. The Section 504 building administrator or Section 504 Coordinator and other appropriate individuals will promptly implement appropriate measures to protect the complainant and others as necessary from violation of the policy throughout the course of the investigation. The investigator shall work with the Section 504 Coordinator to assess the anticipated scope of the investigation, who needs to be interviewed and what records may be relevant to the investigation. The investigator shall conduct an adequate, reliable and impartial investigation. The complainant and the accused may suggest additional witnesses and provide other evidence during the course of the investigation. When the initial complaint involves allegations relating to conduct which took place away from school property, school-sponsored activities or school conveyances, the investigation may include inquiries related to these allegations to determine whether they resulted in continuing effects such as harassment in school settings. The investigation may consist of individual interviews with the complainant, the accused and others with knowledge relative to the allegations. The investigator may also evaluate any other information and materials relevant to the investigation. The person making the report, parties, parents/guardians and witnesses shall be informed of the prohibition against retaliation for anyone\u2019s participation in the process and that conduct believed to be retaliatory should be reported. All individuals providing statements or other information or participating in the investigation shall be instructed to keep the matter confidential and to report any concerns about confidentiality to the investigator. If the investigation reveals that the conduct being investigated may involve a violation of criminal law, the investigator shall promptly notify the Section 504 Coordinator, who shall promptly inform law enforcement authorities about the allegations.[10][48][52][53][54] The obligation to conduct this investigation shall not be negated by the fact that a criminal or child protective services investigation of the allegations is pending or has been concluded. The investigator should coordinate with any other ongoing investigations of the allegations, including agreeing to requests for a short delay in fulfilling the district\u2019s investigative responsibilities during the fact-finding portion of a criminal or child protective services investigation. Such delays shall not extend beyond the time necessary to prevent interference with or disruption of the criminal or child protective services investigation, and the reason for such delay shall be documented. Step 3 \u2013 Investigative Report The investigator shall prepare and submit a written report to the Section 504 Coordinator within twenty (20) days of the initial report of alleged discrimination, unless the nature of the allegations, anticipated extent of the investigation or the availability of witnesses requires the investigator and the Section 504 Coordinator to establish a different due date. The parties shall be notified of the anticipated date the investigative report will be completed and of any changes to the anticipated due date during the course of the investigation. The report shall include a summary of the investigation, a determination of whether the complaint has been substantiated as factual, the information and evaluation that formed the basis for this determination, whether the conduct violated this policy and of any other violations of law or Board policy which may warrant further district action, and a recommended disposition of the complaint. An investigation into disability harassment shall consider the record as a whole and the totality of circumstances in determining whether a violation of this policy has occurred, recognizing that persistent and pervasive conduct, when taken together, may be a violation even when the separate incidents are not severe.[10] The complainant and the accused shall be informed of the outcome of the investigation, for example, whether the investigator believes the allegations to be founded or unfounded, within a reasonable time of the submission of the written report, to the extent authorized by the Family Educational Rights and Privacy Act (FERPA) and other applicable laws. The accused shall not be notified of the individual remedies offered or provided to the complainant.[29][30][31][32] Step 4 \u2013 District Action If the investigation results in a finding that some or all of the allegations of the complaint are established and constitute a violation of this policy, the district shall take prompt, corrective action designed to ensure that such conduct ceases and that no retaliation occurs. The district shall promptly take appropriate steps to prevent the recurrence of the prohibited conduct and to address the discriminatory effect the prohibited conduct had on the complainant and the school or school program environment. District staff shall document the corrective action taken and, where not prohibited by law, inform the complainant. The Section 504 Coordinator shall follow up by assessing the effectiveness of the corrective action at reasonable intervals. If the investigation results in a finding that a different policy was violated separately from or in addition to violations of this policy, or that there are circumstances warranting further action, such matters shall be addressed at the conclusion of this investigation or through disciplinary or other appropriate referrals where further evaluation or investigation is necessary. Disciplinary actions shall be consistent with the Code of Student Conduct, Board policies and administrative regulations, district procedures, applicable collective bargaining agreements and state and federal laws.[33][34][55][56] Appeal Procedure If the complainant or the accused is not satisfied with a finding made pursuant to the policy or with recommended corrective action, they may submit a written appeal to the district\u2019s Section 504 Coordinator within fifteen (15) days. The Section 504 Coordinator shall review the investigation and the investigative report and may also conduct a reasonable supplemental investigation to assess the sufficiency and propriety of the prior investigation. The Section 504 Coordinator shall prepare a written response to the appeal within twenty (20) days. Copies of the response shall be provided to the complainant, the accused and the investigator who conducted the initial investigation. Legal1. 22 PA Code 4.42. 22 PA Code 12.13. 22 PA Code 12.44. 22 PA Code 15.1 et seq5. 29 U.S.C. 7946. 42 U.S.C. 12101 et seq7. 28 CFR Part 358. 28 CFR Part 369. 34 CFR Part 10410. Pol. 10311. 22 PA Code 15.212. 42 U.S.C. 1210213. 22 PA Code 15.714. 34 CFR 104.715. 22 PA Code 15.416. 34 CFR 104.3217. Pol. 11318. 22 PA Code 15.519. 22 PA Code 15.620. 34 CFR 104.3521. 22 PA Code 15.322. 34 CFR 104.3423. 34 CFR 104.3724. Pol. 11225. Pol. 12226. Pol. 12327. Pol. 81028. 22 PA Code 15.829. 20 U.S.C. 1232g30. 34 CFR Part 9931. 22 PA Code 15.932. Pol. 21633. Pol. 21834. Pol. 23335. 24 P.S. 1319-B36. 22 PA Code 10.237. 35 P.S. 780-10238. 24 P.S. 1306.2-B39. 22 PA Code 10.2140. 22 PA Code 10.2241. 22 PA Code 10.2342. 22 PA Code 10.2543. Pol. 113.244. Pol. 218.145. Pol. 218.246. Pol. 22247. Pol. 22748. Pol. 805.149. 22 PA Code 15.150. 34 CFR 104.3651. 22 PA Code 14.16252. Pol. 80653. 18 Pa. C.S.A. 270954. Pol. 81555. Pol. 113.156. Pol. 317 103_1Attach-Parent_GuardianRequest-PermissionToEvaluate.doc (73 KB)103_1-Attach-District-InitiatedEvalNotice.doc (44 KB)103_1-Attach-ProceduralSafeguards.doc (50 KB)103_1-Attach-ReportFormComplaints.doc (50 KB) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "104",
  "title": "Discrimination/Harassment Affecting Staff",
  "revised": "May 27, 2025",
  "text": "Last RevisedMay 27, 2025 Authority The Board declares it to be the policy of this district to provide to all persons equal access to all categories of employment in this district, regardless of race, color, age, religious creed, religion, sex, sexual orientation, ancestry, national origin, marital status, genetic information, handicap/disability or pregnancy, childbirth or pregnancy-related medical conditions. The district shall make reasonable accommodations for identified physical and mental impairments that constitute disabilities, as well as pregnancy, childbirth and pregnancy-related conditions, consistent with the requirements of federal and state laws and regulations.[1][2][3][4][5][6][7][8][9][10][11][12][13][14][15] The Board also declares it to be the policy of this district to comply with federal law and regulations under Title IX prohibiting sexual harassment, which is a form of unlawful discrimination on the basis of sex. Such discrimination shall be referred to throughout this policy as Title IX sexual harassment. Inquiries regarding the application of Title IX to the district may be referred to the Title IX Coordinator, to the Office Of Civil Rights of the U.S. Department of Education, or both. This policy prohibits individuals from knowingly making false statements or knowingly submitting false information during the Title IX complaint and/or grievance process. Any employee found to have violated this prohibition may be subject to discipline, up to and including dismissal. The Board directs that the foregoing statement of Board policy be included in each student and staff handbook, and that this policy and related attachments be posted to the district\u2019s website. The Board requires a notice stating that the district does not discriminate in any manner, including Title IX sexual harassment, in any district education program or activity, to be issued to all students, parents/guardians, employment applicants, employees and all unions or professional organizations holding collective bargaining or professional agreements with the district. All discrimination notices and information shall include the title, office address, telephone number and email address of the individual(s) designated as the Compliance Officer and Title IX Coordinator. The attachments referenced in this policy are hereby incorporated into this policy as if fully set forth herein. Reports of Title IX Sexual Harassment and Other Discrimination and Retaliation The Board encourages employees, applicants and third parties who believe they or others have been subject to Title IX sexual harassment, other discrimination or retaliation to promptly report such incidents to the building principal or administrator, Director of Human Resources/Personnel, or the Title IX Coordinator. A person who is not an intended victim or target of discrimination but is adversely affected by the offensive conduct may file a report of discrimination. An employee who suspects or is notified that another employee may have been subject to conduct that constitutes a violation of this policy shall immediately report the incident to the Title IX Coordinator. If the building principal or administrator is the subject of a complaint, the complainant or the individual making the report shall direct the report of the incident to the Title IX Coordinator. If the Title IX Coordinator is the subject of a complaint, the complainant or building principal shall direct the report of the incident to the Superintendent or designee. The complainant or the individual making the report may use the Discrimination/Sexual Harassment/Retaliation Report Form attached to this policy for purposes of reporting an incident or incidents in writing; however, oral reports of an incident or incidents shall be accepted, documented and the procedures of this policy and the relevant attachments followed. The building principal (or any other employee who received the report) shall promptly notify the Title IX Coordinator of all reports of discrimination, Title IX sexual harassment or retaliation. If the report involves potential sexual harassment, discrimination, and/or retaliation, the Title IX Coordinator shall promptly contact the complainant regarding the report to gather additional information as necessary, and to discuss the availability of supportive measures for the complainant. The Title IX Coordinator shall consider the complainant\u2019s wishes with respect to supportive measures. The Title IX Coordinator shall conduct an assessment of the information supplied by the reporter and/or complainant to determine whether the reported circumstances, if presumed to be true, could constitute Title IX sexual harassment or retaliation. The Title IX Coordinator may consult with the Director of Human Resources/Personnel and/or legal counsel when making this determination. If the reported circumstances, if presumed to be true at this point in the process, meet the definition of Title IX sexual harassment, they shall be addressed through the Title IX Sexual Harassment Procedures and Grievance Process for Formal Complaints in Attachment 3. (Also refer to Attachment 3 on how to proceed if/when the complainant refuses to sign a Title IX formal complaint and is requesting that a formal complaint under Title IX not be filed by the Title IX Coordinator.) If the reported circumstances, even if presumed to be true, do not meet the definition of Title IX sexual harassment, they may be addressed through the Discrimination Complaint Procedures prescribed in Attachment 2 to this policy. Disciplinary Procedures when Reports Allege Title IX Sexual Harassment When a report alleges Title IX sexual harassment, disciplinary sanctions may not be imposed until the completion of the grievance process for formal complaints outlined in Attachment 3. The district shall presume that the respondent is not responsible for the alleged conduct until a determination has been made at the completion of the grievance process for formal complaints. Administrative Leave \u2013 The district may elect to place an employee accused of discrimination, harassment, retaliation or other prohibited behavior on administrative leave pending further investigation, consistent with all rights under Section 504 of the Rehabilitation Act and the Americans with Disabilities Act, and in accordance with state law and regulations, Board policy and an applicable collective bargaining agreement or individual contract. Confidentiality Confidentiality of all parties, witnesses, the allegations, the filing of a report, and the investigation related to any form of discrimination or retaliation, including Title IX sexual harassment, shall be handled in accordance with applicable law, regulations, Board policy, the attachments and the district's legal and investigative obligations.[16][17][18][19][20] Retaliation The Board prohibits retaliation by the district or any other person against any person for:[19] Reporting or making a formal complaint of any conduct that may constitute discrimination or retaliation, including Title IX sexual harassment. Testifying, assisting, participating or refusing to participate in any manner in a related investigation, process or other proceeding or hearing. Acting in opposition to practices the person reasonably believes to be discriminatory. The district, its employees and others are prohibited from intimidating, threatening, harassing, coercing, or discriminating against anyone for actions described above. Individuals are encouraged to contact the Title IX Coordinator immediately if they believe retaliation has occurred. Definitions Complainant shall mean an individual who is alleged to be the victim. Pregnancy, childbirth and pregnancy-related medical conditions, as defined in federal law, refers to the pregnancy or childbirth of the specific employee and includes, but is not limited to, current pregnancy; past pregnancy or recovery; termination of pregnancy; potential or intended pregnancy (which can include infertility, fertility treatment and the use of contraception); labor; childbirth; and lactation. Related medical conditions are medical conditions relating to the pregnancy, termination of pregnancy, childbirth or lactation of the specific employee.[21] Pregnancy, as defined in state regulation, shall include the use of assisted reproductive technology, the state of being in gestation, childbirth, breastfeeding, the postpartum period after childbirth and medical conditions related to pregnancy.[22] Respondent shall mean an individual alleged to be the perpetrator of the discriminatory conduct. Definitions Related to Non-Title IX Discrimination Discrimination shall mean to treat individuals differently, or to harass or victimize based on a protected classification including race, color, age, religious creed, religion, sex, sexual orientation, genetic information, ancestry, national origin, marital status, pregnancy or handicap/disability. Harassment is a form of discrimination based on the protected classifications listed in this policy, or association with an individual who has a protected characteristic, , consisting of objectively and subjectively hostile and/or unwelcome conduct such as graphic, written, electronic, verbal or nonverbal acts including offensive jokes or comments, slurs, stereotypes, epithets and name-calling, ridicule or mockery, insults or put-downs, offensive objects or pictures, physical assaults or threats, intimidation, ostracism, or other conduct that affects a term, condition or privilege of employment, and may be harmful or humiliating or interfere with a person\u2019s school or school-related work performance, including when:[10] Submission to such conduct is made explicitly or implicitly a term or condition of an employee\u2019s status; or Submission to or rejection of such conduct is used as the basis for employment-related decisions affecting an employee; or Such conduct is sufficiently severe, persistent or pervasive that a reasonable person in the complainant\u2019s position would find that it unreasonably interferes with the complainant\u2019s performance at work or otherwise creates an intimidating, hostile, or offensive working environment such that it alters the complainant\u2019s working conditions. Definitions Related to Title IX Sexual Harassment Formal complaint shall mean a document filed by a complainant or signed by the Title IX Coordinator alleging Title IX sexual harassment and requesting that the district investigate the allegation under the grievance process for formal complaints. The authority for the Title IX Coordinator to sign a formal complaint does not make the Title IX Coordinator a party in the grievance process for formal complaints. The phrase \u201cdocument filed by a complainant\u201d refers to a document or electronic submission that contains the complainant\u2019s physical or digital signature, or otherwise indicates that the complainant is the person filing the formal complaint.[18][23] Supportive measures shall mean nondisciplinary, nonpunitive individualized services offered as appropriate, as reasonably available, and without fee or charge to the complainant or the respondent before or after the filing of a formal complaint or where no formal complaint has been filed.[23] Supportive measures shall be designed to restore or preserve equal access to the educational program or activity without unreasonably burdening the other party, including measures designed to protect the safety of all parties or the educational environment, or to deter sexual harassment. Supportive measures may include, but are not limited to:[23] Counseling or Employee Assistance Program. Extensions of deadlines or other course-related adjustments. Modifications of work or class schedules. Campus escort services. Mutual restrictions on contact between the parties. Changes in work locations or other activities. Leaves of absence. Increased security. Monitoring of certain areas of the campus. Assistance from domestic violence or rape crisis programs. Assistance from community health resources including counseling resources. The Title IX Coordinator shall consult with the Director of Student Services in the implementation of supportive measures for students with an IEP or Section 504 Service Agreements. Title IX sexual harassment means conduct on the basis of sex that satisfies one or more of the following:[23] A district employee conditioning the provision of an aid, benefit, or district service on an individual\u2019s participation in unwelcome sexual conduct, commonly referred to as quid pro quo sexual harassment. Unwelcome conduct determined by a reasonable person to be so severe, pervasive and objectively offensive that it effectively denies a person equal access to a district education program or activity. Sexual assault, dating violence, domestic violence or stalking. Dating violence means violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim and where the existence of such a relationship is determined by the following factors:[24] Length of relationship. Type of relationship. Frequency of interaction between the persons involved in the relationship. Domestic violence includes felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving federal funding, or by any other person against an adult or youth victim who is protected from that person\u2019s acts under the domestic or family violence laws of the jurisdiction.[24] Sexual assault means a sexual offense under state or federal law that is classified as a forcible or nonforcible sex offense under the uniform crime reporting system of the Federal Bureau of Investigation.[25] Stalking, under Title IX means stalking on the basis of sex, for example when the stalker desires to date a victim. Stalking means to engage in a course of conduct directed at a specific person that would cause a reasonable person to either:[24] Fear for their safety or the safety of others. Suffer substantial emotional distress. Such conduct must have taken place during a district education program or activity and against a person in the United States to qualify as sexual harassment under Title IX. An education program or activity includes the locations, events or circumstances over which the district exercises substantial control over both the respondent and the context in which the harassment occurs. Title IX applies to all of a district\u2019s education programs or activities, whether such programs or activities occur on-campus or off-campus.[17][18][23] Delegation of Responsibility In order to maintain a program of nondiscrimination practices that is in compliance with applicable laws and regulations, the Board designates Kim Chesley as the district\u2019s Compliance Officer and Title IX Coordinator. The Compliance Officer/Title IX Coordinator can be contacted at:[26] Address: 3227 Highland Rd. Erie PA 16506 Email: chesley@mtsd.org Phone Number: 814-835-5342 The Compliance Officer/Title IX Coordinator shall fulfill designated responsibilities to ensure adequate nondiscrimination procedures are in place, to recommend new procedures or modifications to procedures and to monitor the implementation of the district\u2019s nondiscrimination procedures in the following areas, as appropriate: Review - Review of personnel practices and actions for discriminatory bias and compliance with laws against discrimination to include monitoring and recommending corrective measures when appropriate to written position qualifications, job descriptions and essential job functions; recruitment materials and practices; procedures for screening applicants; application and interviewing practices for hiring and promotions; district designed performance evaluations; review of planned employee demotions, non-renewal of contracts, and proposed employee disciplinary actions up to and including termination. Training - Provide training for supervisors and staff to prevent, identify and alleviate conduct which may constitute employment discrimination. Resources - Maintain and provide information to staff on resources available to alleged victims in addition to the school complaint procedure or Title IX procedures, such as making reports to the police, and available supportive measures such as assistance from domestic violence or rape crisis programs, and community health resources including counseling resources. Reports/Formal Complaints - Monitor and provide technical assistance to individuals involved in managing informal reports and formal complaints. Guidelines Title IX Sexual Harassment Training Requirements The Compliance Officer/Title IX Coordinator, investigator(s), decision-maker(s), or any individual designated to facilitate an informal resolution process related to Title IX sexual harassment shall receive the following training, as required or appropriate to their specific role: Definition of sexual harassment. Scope of the district\u2019s education program or activity, as it pertains to what is subject to Title IX regulations. How to conduct an investigation and grievance process for formal complaints, including examination of evidence, drafting written determinations, handling appeals and informal resolution processes, as applicable. How to serve impartially, including by avoiding prejudgment of the facts at issue, conflicts of interest and bias. Use of relevant technology. Issues of relevance including when questions and evidence about the complainant\u2019s sexual predisposition or prior sexual behavior are not relevant. Issues of relevance, weight of evidence and application of standard of proof and drafting investigative reports that fairly summarize relevant evidence. How to address complaints when the alleged conduct does not qualify as Title IX sexual harassment but could be addressed under another complaint process or Board policy. All training materials shall promote impartial investigations and adjudications of formal complaints of Title IX sexual harassment without relying on sex stereotypes. All training materials shall be posted on the district\u2019s website. Disciplinary Consequences An employee who violates this policy shall be subject to appropriate disciplinary action consistent with the applicable Board policy, collective bargaining agreement and individual contract, up to and including dismissal and/or referral to law enforcement officials.[27][28][29][30] Reports of Discrimination Any reports of discrimination that are reviewed by the Title IX Coordinator and do not meet the definition of Title IX sexual harassment but are based on race, color, age, religious creed, religion, sex, sexual orientation, ancestry, genetic information, national origin, marital status, pregnancy or handicap/disability shall follow the Discrimination Complaint Procedures in Attachment 2 to this policy. Reports of Title IX Sexual Harassment Any reports deemed by the Title IX Coordinator to meet the definition of sexual harassment under Title IX shall follow the Title IX Sexual Harassment Procedures and Grievance Process for Formal Complaints in Attachment 3 to this policy. Legal1. 43 P.S. 336.32. 43 P.S. 951 et seq3. 34 CFR Part 1064. 20 U.S.C. 1681 et seq5. 29 U.S.C. 2066. 29 U.S.C. 621 et seq7. 29 U.S.C. 7948. 29 CFR Part 16369. 42 U.S.C. 1981 et seq10. 42 U.S.C. 2000e et seq11. 42 U.S.C. 2000ff et seq12. 42 U.S.C. 2000gg et seq13. 42 U.S.C. 12101 et seq14. U.S. Const. Amend. XIV, Equal Protection Clause15. 29 U.S.C. 218d16. 20 U.S.C. 1232g17. 34 CFR 106.4418. 34 CFR 106.4519. 34 CFR 106.7120. 34 CFR Part 9921. 29 CFR 1636.322. 16 PA Code 41.20423. 34 CFR 106.3024. 34 U.S.C. 1229125. 20 U.S.C. 109226. 34 CFR 106.827. Pol. 31728. Pol. 317.129. Pol. 80630. Pol. 82416 PA Code 41.201 et seq16 PA Code 44.1 et seq18 Pa. C.S.A. 270928 CFR 35.14028 CFR Part 4129 CFR Parts 1600-1691EEOC Enforcement Guidance on Harris v. Forklift Sys., Inc., November 9, 1993 EEOC Enforcement Guidance on Vicarious Employer Liability for Unlawful Harassment by Supervisors, June 18, 1999 EEOC Policy Guidance on Current Issues of Sexual Harassment, March 19, 1990 U.S. Equal Employment Opportunity Commission - Questions and Answers on Religious Discrimination in the Workplace U.S. Equal Employment Opportunity Commission (EEOC) Enforcement Guidance on Harassment in the Workplace (2024) Bostock v. Clayton County, 590 U.S., 140 S. Ct. 1731 (2020) Burlington Industries, Inc. v. Ellerth, 524 U.S. 742 (1998) Faragher v. City of Boca Raton, 524 U.S. 775 (1998) Groff v. DeJoy, 600 U.S. 447 (2023) Pol. 320Pol. 324Pol. 335Pol. 336Pol. 339Pol. 800Pol. 801Pol. 815 Policy 104 Attachment 1 Report Form Knox Revisions.docx (42 KB)Policy 104 Attachment 2 Non Title IX Discrimination Complaint Procedures_Knox version.docx (48 KB)Policy 104 Attachment 3 Title IX Grievance Procedures Knox Revisions.docx (77 KB) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "105",
  "title": "Curriculum",
  "revised": "May 29, 2018",
  "text": "Last RevisedMay 29, 2018 Purpose The Board recognizes its responsibility for the development, assessment and improvement of the educational program of the schools. To this end, the curriculum shall be evaluated, developed and modified on a continuing basis and in accordance with a plan for curriculum improvement.[1] Definition For purposes of this policy, curriculum shall be defined as a series of planned instruction aligned with established academic standards in each subject that is coordinated, articulated and implemented in a manner designed to result in the achievement of academic standards at the proficient level by all students.[2][3][4] Authority The Board shall be responsible for the curriculum of the district's schools. The curriculum shall be designed to provide students the opportunity to achieve the academic standards established by the Board. Attaining the academic standards requires students to demonstrate the acquisition and application of knowledge.[1][3][4] In order to provide a quality educational program for district students, the Board shall adopt a curriculum plan that includes the requirements for courses to be taught; subjects to be taught in the English language; courses adapted to the age, development and needs of students; and strategies for assisting those students having difficulty attaining the academic standards.[1][3][5][6][7][8] Guidelines The district's curriculum shall provide the following: Continuous learning through effective collaboration among the schools of this district. Continuous access for all students to sufficient programs and services of a library/media facility and classroom collection to support the educational program.[9] Guidance and counseling services for all students to assist in career and academic planning.[10] A continuum of educational programs and services for all students with disabilities, pursuant to law and regulation.[11] Language Instruction Educational Program for English Learner students, pursuant to law, regulation and Board policy.[12][13] Compensatory education programs for students, pursuant to law and regulation. Equal educational opportunity for all students, pursuant to law and regulation.[14][15] Career awareness and vocational education, pursuant to law and regulation.[16] Educational opportunities for identified gifted students, pursuant to law and regulation.[17] Regular and continuous instruction in required safety procedures.[18] Delegation of Responsibility As the educational leader of the district, the Superintendent shall be responsible to the Board for the district\u2019s curriculum. S/He shall establish procedures for curriculum development, evaluation and modification, which ensure the utilization of available resources, and effective participation of administrators and teaching staff members.[1] A listing of all curriculum materials shall be made available for the information of parents/guardians, students, staff and Board members.[1][19] The Superintendent may conduct pilot programs as deemed necessary to the continuing improvement of the instructional program. The Superintendent shall report periodically to the Board on the status of each pilot program, along with its objectives, evaluative criteria, and costs. The Board encourages, where it is feasible and in the best interest of district students, participation in state-initiated pilot programs of educational research. The Board encourages the Superintendent to pursue actively state and federal aid in support of research activities. Legal1. 22 PA Code 4.42. 22 PA Code 4.33. 22 PA Code 4.124. Pol. 1025. 24 P.S. 15116. 24 P.S. 15127. Pol. 1078. Pol. 1279. Pol. 10910. Pol. 11211. Pol. 11312. 22 PA Code 4.2613. Pol. 13814. Pol. 10315. Pol. 103.116. Pol. 11517. Pol. 11418. Pol. 80519. Pol. 105.122 PA Code 4.2122 PA Code 4.2222 PA Code 4.2322 PA Code 4.2522 PA Code 4.2722 PA Code 4.2922 PA Code 4.82Pol. 100Pol. 106Pol. 116 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "105.1",
  "title": "Curriculum Review by Parents/Guardians and Students",
  "revised": "June 30, 2014",
  "text": "Last RevisedJune 30, 2014 Authority The Board adopts this policy to ensure that parents/guardians and students have an opportunity to review instructional materials and have access to information about the curriculum, including academic standards to be achieved, instructional materials and assessment techniques.[1][2] Definition Instructional material means instructional content that is provided to a student, regardless of its format, including printed or representational materials, audiovisual materials, and materials in electronic or digital formats (such as materials accessible through the Internet). For purposes of this policy, the term does not include academic tests or academic assessments.[2] Guidelines Upon request by a parent/guardian or student, the district will make available existing information about the curriculum, including academic standards to be achieved, instructional materials and assessment techniques.[2][3][4][5] The following conditions shall apply to any request: To assist the school district in providing the correct records to meet the needs of the requesting party, the request must be in writing, setting forth the specific material being sought for review. The written request will be sent to the building principal. The district will respond to the parent/guardian or student within ten (10) school days by designating the time and location for the review. The district may take necessary action to protect its materials from loss, damage or alteration and to ensure the integrity of the files, including the provision of a designated employee to monitor the review of the materials. No parent/guardian or student shall be permitted to remove the material provided for review or photocopy the contents of such file. The taking of notes by parents/guardians and students is permitted. No more than one (1) request per semester may be made by any parent/guardian or student for each enroll child. Under federal law, the rights provided to parents/guardians to inspect any instructional materials used as part of the student\u2019s educational curriculum transfer to the student when the student turns eighteen (18) years old or is an emancipated minor. These rights do not transfer under state law; therefore, parents/guardians retain their rights to access information about the curriculum and to review instructional materials.[1][2] Legal1. 22 PA Code 4.42. 20 U.S.C. 1232h3. Pol. 1024. Pol. 1055. Pol. 12722 PA Code 403.1Pol. 235 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "105.2",
  "title": "Exemption From Instruction",
  "revised": "February 23, 2026",
  "text": "Last RevisedFebruary 23, 2026 Authority The Board adopts this policy to ensure that parents/guardians have the right to have their children excused from specific instruction that conflicts with their sincerely held religious and/or moral beliefs.[1][2] The rights granted by this policy are granted to parents/guardians of students enrolled in this district when the students are under the age of eighteen (18) and to the students themselves when the student is eighteen (18) or older. Delegation of Responsibility The Superintendent or designee shall notify parents/guardians of this policy at least annually, at the beginning of each school year, and within a reasonable time after any substantive changes regarding the contents of this policy. The Superintendent or designee shall develop procedures to implement this policy that include directives for staff to provide advance notice to parents/guardians when their child will be provided with alternative educational activities in accordance with their written request. Staff shall also be directed to consult with parents/guardians who have submitted a written request whenever it may be unclear whether planned instruction falls under the requested exemption. Guidelines The district shall excuse any student from specific instruction, subject to the following conditions: To assist the school district in ensuring that the student is excused from the correct specific instruction, the request must be made in writing and must detail the specific instruction from which the student is to be excused, including the reason(s) for the request. A copy of this written request shall be available on the district's website. The written request to be excused shall be sent by the parent/guardian or student who is eighteen (18) or older to the building principal.One (1) copy of the request shall be retained in the student's permanent school records, one (1) copy kept by the school principal, and one (1) copy submitted to each teacher providing instruction to the student to be excused. The written request must contain a statement that the specific instruction described conflicts with the sincerely held religious and/or moral beliefs of the student or of the parents/guardians. The student shall be provided with alternative educational activity that is consistent with the learning objectives set for the course. The building principal shall determine where the student shall report during the time the student is excused. All students excused from specific instruction shall be required to achieve the academic standards established by the district as necessary for graduation.[3][4] Exemption from Dissection Activities Students have the right to decline to participate in an education project involving dissection, vivisection, incubation, capture or other harm or destruction of an animal or any part of an animal.[5] The district must notify students and parents/guardians of their right to decline participation in such activities at least three (3) weeks prior to the start of the education project. Students who do not participate in such activities will be assigned an alternative education project.[5] Legal1. 22 PA Code 11.72. 22 PA Code 4.43. Pol. 1024. Pol. 2175. 24 P.S. 1523Mahmoud v. Taylor, 606 U.S. ___, 145 S.Ct. 2332 (2025). Tatel v. Mt. Lebanon School District, 752 F.Supp.3d 512 (W.D. Pa. 2024). Troxel v. Granville, 530 U.S. 57 (2000). \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "105.3",
  "title": "Alternatives to Dissection",
  "revised": "May 26, 2009",
  "text": "Purpose Dissection is an integral part of the biological/life science curriculum and is considered a valuable learning activity to attain specific course objectives.[1] Under proper supervision, dissection is a hands-on activity for which there is no adequate substitute. Therefore, the Board encourages all students to participate in dissection to increase their comprehension of the concepts covered and to develop skills and techniques used by biologists. Definition Animal shall mean any living organism of the kingdom animalia in the phylym chordata, organisms which have a notochord. The term also includes an animal\u2019s cadaver or severed parts of any animal\u2019s cadaver. Guidelines Parents/Guardians shall be notified in writing of this policy either at the beginning of the school year or no later than three (3) weeks before the date of dissection. The Board recognizes that a student may have valid ethical reasons to request an alternative to dissection. This is to be distinguished from students who simply do not wish to dissect. A student requesting an alternative to dissection must follow the procedure outlined below. The student must write a letter to the building principal or designated representative requesting an alternative to dissection. The parent/guardian may write for students not capable of writing a letter. The letter must be signed by the student and parents/guardians. The letter must state: His/Her reason(s) for the request. Examples from other areas of the student\u2019s life where his/her beliefs are being practiced. The student\u2019s teacher, principal or designated representative and the science department chairperson will meet with the student to determine the validity of the request. If approved, the teacher will provide an alternative assignment to be completed in place of the dissection. Requests that are rejected may be appealed to the building principal. The student request for an alternative must be approved two (2) weeks before date of dissection. Alternatives to Dissection An alternative assignment may include, but is not limited to, the following: Observation of the dissection in lieu of the actual dissection work. Use of diagrams and models instead of preserved specimens to complete written laboratory sheet. Completion of supplementary reports on the anatomy and physiology of the specimens being studied. Completion of other assignments as provided by the teacher which may include video programs, computer simulations, or activities from laboratory manuals. The deadline for the completion of the alternative assignment will be the same as the completion of the actual lab. The teacher may use the grade on the alternative assignment in place of the dissection grade. The student will be responsible for any information from the lab that may appear on a test, final exam. Legal1. 24 P.S. 1523 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "106",
  "title": "Guides for Planned Instruction",
  "revised": "February 23, 2015",
  "text": "Last RevisedFebruary 23, 2015 Authority Guides shall be prepared for all planned instruction adopted by the Board in order to direct and assist the professional staff toward the attainment of academic standards established for a course of study.[1][2] Guidelines Each guide may contain, as appropriate to that planned instruction: Academic standards to be taught. Objectives of the instruction. Concepts and skills to be taught. Appreciations to be developed. Additionally, the district will provide the following to support the planned instruction: Suggested activities designed to achieve the objectives. Suggested methods of instruction. Assessment criteria and methods intended to evaluate the extent to which learning objectives have been achieved. Delegation of Responsibility Each teaching staff member shall conduct the assigned planned instruction in accordance with the guide. Any deviation from its content must be approved in advance by the principal or designee. Each guide shall be construed as providing a basic framework for the planned instruction. Within this framework, each teacher shall use the guide in a selective manner best designed to meet the needs of students. Each teacher shall use the planned instruction guide as the core of the course s/he has been assigned to teach. The Superintendent or designee shall be responsible for preparation of the guides and shall develop administrative regulations for preparation of such guides which includes: Participation by appropriate staff members and resource personnel. Participation by students and community members, where applicable. Continuing research in instructional methods, materials, activities and assessment strategies. Systematic review of all guides to ensure their continuing effectiveness in achieving established academic standards. A system of administrative review shall be implemented to ensure that guides are being followed by teaching staff members to the degree of conformity required. Copies of all current guides for planned instruction shall be kept on file in the office of the Superintendent or his designee. Legal1. 22 PA Code 4.42. Pol. 10722 PA Code 4.1124 P.S. 151124 P.S. 1512Pol. 000Pol. 100 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "107",
  "title": "Adoption of Planned Instruction",
  "revised": "February 23, 2015",
  "text": "Last RevisedFebruary 23, 2015 Purpose The Board shall provide a comprehensive program of planned instruction to enable district students to strive for educational goals and attain academic standards. Planned instruction shall consist of at least the following:[1][2][5][10][11] Objectives to be achieved by all students. Content, including materials, activities and instructional time. Relationship between objectives of a planned course and established academic standards. Procedure for measurement of the objectives. Authority No planned instruction shall be taught in district schools unless it has been adopted by a majority vote of the full Board. The Board reserves the right to determine which units of the instructional program constitute planned instruction and are subject to adoption by the Board.[6][7][8][9] Delegation of Responsibility The Superintendent shall be responsible for the continuous evaluation of the effectiveness of the planned instruction and shall recommend to the Board new courses of study deemed to be in the best interests of district students. The Superintendent shall invite the participation of administrative and professional staff members at appropriate levels in the formulation of recommendations. The Superintendent shall maintain a current list of all planned instruction offered by this district and shall furnish each Board member with a copy upon request. Legal1. 22 PA Code 4.112. 22 PA Code 4.125. Pol. 1056. 24 P.S. 5087. 24 P.S. 15118. 24 P.S. 15129. Pol. 00610. Pol. 10211. Pol. 10624 P.S. 1512.1Pol. 100 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "108",
  "title": "Adoption of Textbooks",
  "revised": "October 22, 2018",
  "text": "Last RevisedOctober 22, 2018 Authority The Board shall, by an affirmative vote of a majority of the full Board, adopt all textbooks used for instruction in the district\u2019s educational program. The Board shall establish a planned cycle of textbook review and replacement.[1][2][3][4] Definition Textbooks shall be defined as the books, in print or digital format, used as the basic source of information in the planned instruction. Delegation of Responsibility The Superintendent and/or his or her designee, after consultation with administrative and professional staff, shall be responsible for the selection and recommendation of textbooks for Board consideration. No adoption or change of textbooks shall be made without the Superintendent's recommendation, except by a two-thirds vote of the Board.[1][3][4] A list of all approved textbooks used in district schools shall be maintained by the Superintendent or designee and shall be available to Board members, district staff, students, parents/guardians and community members.[5] Legal1. 24 P.S. 5082. 24 P.S. 8013. 24 P.S. 8034. Pol. 0065. Pol. 105.122 PA Code 14.10624 P.S. 807.1Pol. 103.1Pol. 610 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "109",
  "title": "Resource Materials",
  "revised": "May 26, 2009",
  "text": "Purpose The Board shall provide instructional and evaluative materials to implement and support the district's and the schools' educational goals and academic standards.[1][2][3][4] Definition Resource materials shall include reference books, supplementary titles, multimedia materials, maps, library books, software and instructional material. Delegation of Responsibility The Superintendent, after consultation with the administration and teaching staff, shall be responsible for the selection, recommendation, and maintenance of all resource materials. No adoption or change of materials shall be made without the Superintendent's recommendation, except by a two-thirds vote of the Board.[2] The Superintendent or designee shall develop administrative regulations governing resource materials. Guidelines Instructional materials are often stored in the school's educational media center or library. The primary objective of the media center is to implement, enrich, and support the educational program of the school. It is the duty of the center to provide a wide range of materials on all levels of difficulty, with diversity of appeal, and the presentation of different points of view. The Board reaffirms the objectives in the Standards for School Media Programs and asserts that the responsibility of the school media center or library is: To provide materials that will enrich and support the curriculum, taking into consideration the varied interest, abilities, and maturity levels of the students served. To provide materials that will stimulate growth in factual knowledge, literary appreciation, aesthetic values, and ethical standards. To provide a background of information which will enable students to make intelligent judgments in their daily lives. To provide materials on opposing sides of controversial issues so that young citizens may develop, under guidance, the practice of critical analysis of all media. To provide materials representative of the many religious, ethnic, and cultural groups and their contribution to our American heritage. To place principle above personal opinion and reason above prejudice in selection of materials of the highest quality in order to assure a comprehensive collection appropriate for the users of the library media center. Selection of Instructional Materials Needs of the individual school based on knowledge of the curriculum and of the existing collection are given first consideration. Materials for purchase are considered on the basis of: overall purpose, timeliness or permanence, importance of the subject matter, quality of the writing/production, readability and popular appeal, authoritativeness, reputation of the publisher/producer, reputation and significance of the author/artist/ composer/ producer, etc., and format and price. Requests from faculty and students are also given consideration, and when appropriate, community advisory groups. Procedures for Selection In selecting materials for purchase, the media specialist/librarian evaluates the existing collection and consults reputable, unbiased, professionally prepared selection aids, where possible, materials examined prior to selection. In specific areas, the media specialist follows these procedures: multiple items of outstanding and much-in-demand media are purchased as needed; worn or missing standard items are replaced periodically; out-of-date or no longer useful materials are withdrawn from the collection; sets of materials and materials acquired by subscription are examined carefully and are purchased only to fill a definite need. Gift resources are accepted with the understanding that they must meet the same selection criteria as resources purchased with Board funds. Gift resources, once accepted by the district, become the property of the district. Weeding Weeding is the process of clearing the collections in the library of those materials which have outlived their usefulness. Withdrawing materials is a continuing process, but weeding the collection is a carefully planned procedure almost as important as selecting new books of high quality. Weeding a collection is necessary in order to: Utilize, in the best and most economical way, the available space in the library, relying on other sources such as the nearest city library or the county, regional, or state library for those little-used materials which would crowd the shelves or strain the budget. Give the library a reputation for reliability. Remove an outward illusion of a well-stocked library in the eyes of those who do not use it and may oppose the appeals for a better book budget. Give the library a fresh, inviting appearance. Have a collection which is up-to-date. Find books which need repair, rebinding, or replacing. Be able to give the best possible service through a collection of materials of quality. An annual weeding of the collection would not be out of order, but a complete weeding every three (3) or four (4) years is imperative. The persons who do the best job of weeding the collection are those who have a thorough understanding of the school's curriculum and of the existing collections. Other qualities needed are an adequate background in literature and knowledge about the characteristics of a good book, an understanding of the interests, needs, and abilities of the age group served, and a background of information about the community and other resources available. In general, materials that meet any or all of the following criteria may be considered for discarding: Unattractive in appearance because of yellowed paper, fine print, etc. In poor physical condition as to ragged binding, a torn or dirty page. Seldom circulated. With an old copyright date that makes the books outmoded in content, use or accuracy. Mediocre or poor in quality. These may include: Poorly written books, with stereotyped characters and plots, popular when relatively few children's books were available. Series books of mediocre quality which were previously popular. Duplications with several copies of titles no longer in heavy demand. Of a subject matter or treatment not suitable for children served by the center. Textbooks, except those single copies that have reference value. (Sets of textbooks or supplementary texts do not belong on shelves in the library.) Sets of books (especially in the literature and history sections) which remain relatively unused for some time. Titles in sets with the same binding, by standard authors, should be replaced by good reprint editions, if needed, and the others discarded. Superseded by new or revised editions. Of passing interest at the time of publication, such as travel and biographies of persons who were known in their generation but not likely to be of interest again. Reference books should be checked against reviews in the ALA Booklist. Older sets of recommended encyclopedias are used in the classroom. Sets that are not recommended should be examined with a view of removing them from the collection. When the collections are weeded, one (1) classification should be handled at a time. As the books are taken from the shelves, they should be placed in three (3) stacks: (1) those to be replaced; (2) those to be discarded; and (3) those to be rebound. The value of those in the replacement stack will be assessed carefully by checking with standard selection tools and by careful consideration of their place in the collection in relation to the needs of students. Materials no longer useful in the collection should be stamped \"DISCARDED\" over the ownership name inside of the covers of the books, on the title page, and on the identification page. Then the standard procedures for withdrawing should be followed. Discarded books should usually not be given to teachers, students, paper drives, or most organizations, etc., as this may result in poor public relations. Since some citizens do not understand that destroying old, outdated books does not obviate the need for new, more accurate and informative ones, it is best to dispose of discards with as little fanfare as possible. Legal1. 24 P.S. 8012. 24 P.S. 8033. 22 PA Code 4.134. Pol. 100Pol. 000Pol. 105.1Pol. 107 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "109.1",
  "title": "Challenges to Instructional Materials",
  "revised": "May 26, 2009",
  "text": "Purpose The Board, which is responsible for all instructional materials purchased, recognizes the student's right of free access to many different types of materials. The Board also recognizes the right of teachers, librarians, and administrators to select instructional materials in accordance with current trends in education to make them available in the schools. Authority It is, therefore, the policy of this district to require the materials selected be in accordance with the following: Instructional matter shall be chosen for values of interest and enlightenment of all students in the community. Instructional materials shall not be excluded because of the race, nationality, political or religious views of the writer, or of its style and language. Every effort will be made to provide materials that present all points of view concerning the problems and issues of our times, international, national, and local; instructional material of sound factual authority shall not be proscribed or removed from library shelves or classrooms because of partisan, doctrinal approval or disapproval. Censorship of instructional materials shall be challenged in order to maintain the school's responsibility to provide information and enlightenment. In accordance with the above, the Board has adopted the following policy for dealing with censorship of books or other materials. The final decision for controversial instructional materials shall rest with the Board after careful examination and discussion of the materials through a series of prescribed steps outlined in this policy. No parent/guardian or group of parents/guardians has the right to determine the reading or viewing matter for students, other than their own children, unless the prescribed steps have been taken and a decision has been reached. The Board does recognize the right of an individual parent/guardian to request that his/her child not have to read or view certain instructional materials, provided a written request is made to the appropriate building principal. This policy will be reviewed every three (3) years by the district's professional library media specialists, updated if necessary, and recommendations passed on to the Board for approval. Guidelines Complaints regarding instructional materials in the media center/classroom may be directed to any person connected with the school, and then the following procedure will be implemented: Persons receiving complaints will refer them to the building principal. The building principal will arrange a meeting between the complaining party, the teacher or librarian involved and him/herself. The principal will send a reconsideration request to the complaining party with the stipulation that it be completely filled out, signed, and returned to the principal before the meeting. The reconsideration request form shall be the one prepared and approved by the National Council of Teachers of English. If not resolved, a committee of two (2) teachers and one (1) librarian, appointed by the principal, shall review the materials and judge whether it conforms to the above-stated principles, and submit its report in writing to the principal with one (1) copy each to the district's Curriculum Director and the Instructional Materials/Library Chairperson. If the matter cannot be resolved at the building level, then the written reconsideration request, the faculty committee's report and the principal's evaluation will be forwarded to the district's Curriculum Director for discussion with the Instructional Materials/Library Chairperson. The Board will have the final decision resolving reconsideration cases. All of the aforementioned materials concerning the case shall be made available to the Curriculum Director, including his/her recommendations. The concerned parties will be notified of the final disposition, in writing, by the Board. Legal24 P.S. 510Pol. 109Pol. 906 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "110",
  "title": "Instructional Supplies",
  "revised": "October 23, 2017",
  "text": "Last RevisedOctober 23, 2017 Authority The Board shall supply each staff member and student with the supplies and equipment that are deemed necessary for implementation of the approved educational program.[1] The Board may require that students provide certain supplies for participation in extracurricular activities. Guidelines When individualized and nonreusable clothing or equipment is necessary for reasons of safety or health, students shall be required to provide their own clothing or equipment, which shall meet standards set by the school. Such standards shall be reasonably related to considerations of safety, health and protection of property.[2] When provision of instructional supplies imposes a financial hardship on a student, the school district will assume the cost. Legal1. 24 P.S. 8012. 22 PA Code 12.11 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "110.1",
  "title": "Calculator Use",
  "revised": "May 26, 2009",
  "text": "Purpose The following excerpts are taken from the policy written by The National Council of Teachers of Mathematics (NCTM) regarding the use of calculators: The National Council of Teachers of Mathematics recommends the integration of the calculator into the school mathematics program at all grade levels in classwork, homework, and evaluation. It is important for students to learn HOW and WHEN to use a calculator. Skills in estimation and the ability to decide if the solution to a problem is reasonable are essential adjuncts to the effective use of the calculator. Guidelines This policy is designed to differentiate between situations that should and should not include the use of a calculator so that there is consistency throughout the district at the middle school level. Calculators should be used: When the focus is problem solving rather than computation. When using real life data that creates tedious computations. When the goal is pattern discovery. To enhance the understanding of processes and concepts. Calculators should NOT be used: When the focus is skill development. When the goal is maintenance of a computation skill. When using a calculator will delay comprehension and retention (ex: signed numbers). When the goal of assessment is evaluation of computation skills or mental math ability. When students are able to demonstrate evidence of skill acquisition, the calculator can be used to be more time-efficient. It is important to remember that frequent skill reviews must be planned without the calculator to be sure that the skill has been retained. The teacher makes the ultimate decision regarding the use of electronic aids. Students should also be encouraged to use mental math and estimation when it is appropriate rather than constantly relying on the calculator. Legal24 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "110.2",
  "title": "Supplemental Material Fees",
  "revised": "January 27, 2020",
  "text": "Last RevisedJanuary 27, 2020 Purpose The Board recognizes its responsibility to provide a diverse curriculum for the education of its students. In order to provide that diverse curriculum, courses and labs will be offered to students that are not mandated by the Commonwealth. The school district may charge students for supplemental tests that are not an integral part of the school district curriculum. This includes AP tests and PSAT tests levied by the College Board. Authority The Board is responsible for the curriculum of the district\u2019s schools. The Board and Superintendent are to develop and administer the curriculum which is specifically designed to provide students the opportunity to achieve the educational goals and academic standards established by the Board and to provide planned instruction for students to achieve these goals and standards.[1] Guidelines The Board shall approve a guide for supplemental tests that are not part of the curriculum and not mandated by the Commonwealth. The guide shall include a delineation of fees. The administration, with approval of the Superintendent, may waive fees for students who are economically disadvantaged. Legal1. 22 PA Code 4.4 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "111",
  "title": "Lesson Plans",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority To ensure consistency and continuity of instruction, the Board requires professional staff members to develop and maintain daily lesson plans.[1] Delegation of Responsibility To facilitate more effective instruction, lesson plans must be prepared in advance of implementation. Lesson plans shall be inspected by the building principal. and may be inspected by other District administrators. Teachers shall make thorough preparation for all daily lessons and shall prepare plans reflecting such preparation. Teachers are to provide adequate directions for substitutes, the purpose of which shall be to continue the instructional program or provide a meaningful educational alternative that relates to the subject area. Lesson plans must be available for access by assigned substitute teachers. Legal1. 24 P.S. 510Pol. 113Pol. 814Pol. 815 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "112",
  "title": "Guidance Counseling",
  "revised": "April 27, 2009",
  "text": "Purpose A guidance counseling program is an integral part of the instructional program of district schools. Such a program can: Assist students in achieving their optimum potential. Enable students to significantly benefit from the offerings of the instructional program. Identify intellectual, emotional, social and physical needs. Aid students in recognizing options and making choices in vocational and academic educational planning.[1] Assist students in identifying career options consistent with their abilities and goals. Help students learn to make their own decisions and to solve problems independently. Authority The Board directs that a program of guidance and counseling shall be offered to students that involves the coordinated efforts of all staff members, under the professional leadership of certificated guidance and counseling personnel.[1][2] Delegation of Responsibility The Superintendent or designee is directed to implement a guidance program that serves the needs of students. Guidelines The district's program of guidance counseling shall: Be an integral part of the instructional program at all levels of the school district. Involve staff members at every appropriate level. Honor the individuality of each student. Be coordinated with services provided by locally available social and human services agencies.[3] Cooperate with parents/guardians and address their concern for the development of the student. Provide means for sharing information among appropriate staff members in the best interests of the student.[4] Be available equally to all students.[5] Establish a referral system that utilizes resources offered by the school and community, guards the privacy of the student, and monitors the effectiveness of such referrals. Legal1. 22 PA Code 4.342. 22 PA Code 12.413. 22 PA Code 12.164. Pol. 2075. Pol. 103 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "113",
  "title": "Special Education",
  "revised": "October 27, 2014",
  "text": "Last RevisedOctober 27, 2014 Purpose The district shall offer each student with a disability education programs and services that appropriately meet the student\u2019s needs for educational, instructional, transitional and related services. A student who requires special education shall receive programs and services according to an individualized education program (IEP). The IEP shall provide access to the district\u2019s general curriculum and participation in state and local assessments, including supplemental aids and services that permit the student to be educated, to the maximum extent appropriate, with their nondisabled peers. The district shall provide a continuum of placement options to appropriately meet the needs of students with disabilities.[1][2][3][4][5][6] Definitions Students with disabilities - school-aged children within the jurisdiction of the district who have been evaluated and found to have one or more disabilities as defined by law, and who require, because of such disabilities, special education and related services. School-aged children who have identified disabilities but do not require special education may be entitled to accommodations or services or to enroll in courses of study in the district which serve students with disabilities pursuant to other law or Board policy.[7][8][9][10][11] Individualized Education Program (IEP) - the written educational statement for each student with a disability that is developed, reviewed and revised in accordance with federal and state laws and regulations.[12][13] Parent/Guardian - for purposes of this policy and Board policies related to special education, parent/guardian shall have the definition of parent in IDEA statute and regulations, which includes a biological or adoptive parent of a child; a foster parent, unless prohibited by state law or regulations; a guardian authorized to act as the child's parent, in accordance with law or regulations; an individual acting in the place of a parent, including a grandparent or other relative, with whom the child lives or an individual legally responsible for the child's welfare; or an appointed surrogate parent, in accordance with law and regulations.[9][14] Authority The Board directs that all students with disabilities shall be identified, evaluated, and provided with appropriate educational programs and services, in accordance with federal and state laws and regulations. The district shall establish and implement a system of procedural safeguards and parent/guardian notification as part of its Special Education Plan.[1][2][15][16][17][18][19][20][21] The district shall develop and submit a special education plan to the Department of Education for approval every three (3) years, and shall implement such plan as required by law and regulations. The district's special education plan shall include procedures for identifying and educating students with disabilities and describe the elements required by law, regulations and Board policy. Prior to approval by the Board and submission to the Department of Education, the special education plan shall be made available for public inspection and comment in the district's administrative offices and the nearest public library for a minimum of twenty-eight (28) days.[5][22][23] The district's special education plan shall comply with the requirements of state and federal laws and regulations, and shall be submitted in accordance with the guidelines and in the form established by the Department of Education. The district shall establish procedures to ensure the plan is updated and implemented as necessary.[5][22][24] The Board shall determine the facilities, programs, services and staff that shall be provided by the district for the instruction of students with disabilities, based upon the identified needs of the district's special education population.[5][15] In order to maintain an effective Special Education Plan, the Board may participate in special education programs via contract with Intermediate Unit No. 5.[5] Delegation of Responsibility The Superintendent or designee is directed to annually recommend to the Board the employment and retention of necessary, qualified staff and provision of required facilities, programs and services to provide for the needs of students with disabilities. The Superintendent or designee shall develop procedures for evaluating the effectiveness of the district's Special Education Plan and shall periodically report to the Board the criteria and results of such evaluation. Guidelines Each student with a disability shall be educated pursuant to an IEP which shall provide an appropriate education in the least restrictive environment, in accordance with federal and state regulations.[1][25][26][27] The district prohibits discrimination based on disability. Students with disabilities are entitled to receive services and accommodations which will permit them to participate in district programs, services and activities as required by law.[11][28] The district\u2019s Special Education Plan shall comply with the requirements of state and federal law and regulations. The district shall establish procedures to ensure the plan is updated and implemented as necessary. The Special Education Plan shall address:[5][24] Educational plans. Child find. Identification of special education programs that operate in the district, those operated in the district by the Intermediate Unit, vocational schools and other agencies. Staff and parent/guardian training. Assessments. Screening. Criteria the district will use to identify specific learning disabilities. Evaluation.[38] Re-evaluation. Individualized Education Programs (IEPs), including examples of supplementary aids and services provided by the district. Extended School Year services (ESY). Behavior support.[37] A full continuum of educational placements and evidence that placements in other than regular education settings are not based on lack of resources, facilities, staff or for administrative convenience. Disciplinary placements.[36] Facilities. Early intervening services, if provided by the district. Procedural safeguards. Confidentiality of information. Highly qualified staff. Maintenance of information concerning students with disabilities, services provided, performance and discipline data, and report information as required by the Secretary of the Department of Education. If the district is identified with significant disproportionality, the Special Education Plan shall include prevention measures for inappropriate overidentification and disproportionate representation by race or ethnicity of children with disabilities.[5] Fiscal and Program Compliance The Superintendent or designee shall establish procedures to ensure that the district complies with all federal and state laws and regulations and program requirements for special education-related funding and reimbursement. The district may coordinate with Northwest Tri-County Intermediate Unit No. 5 to establish procedures, fulfill reporting requirements and participate in applicable programs. Child Find/Outreach The Superintendent or designee shall ensure that the district annually conducts awareness and outreach programs and activities designed to reach district residents including parents/guardians of students with disabilities who are enrolled in the district, preschool-aged children, students who attend private schools, homeless children and children who are wards of the state.[29][30] The district\u2019s public awareness activities shall include annual publication of a written notice in newspapers and other media notifying residents about child identification activities; available special education services and programs and how to request them; and procedures used to ensure confidentiality of student information. Written information shall be published in district handbooks and on the district web site. Public awareness activities must include information regarding potential signs of developmental delays and other risk factors that could indicate disabilities. The Intermediate Unit shall be responsible for conducting child find activities necessary to provide equitable participation services to students with disabilities who are enrolled by their parents/guardians in private schools. Screening The district shall establish a system of screening, including hearing and vision screenings. Screenings shall be conducted at reasonable intervals to determine whether all students are performing based on grade-appropriate standards in core academic subjects.[31][32] Confidentiality The district shall maintain a system of safeguards to protect the confidentiality of students' educational records and personally identifiable information when collecting, storing, disclosing and destroying student records.[33][34] District staff shall maintain the confidentiality of student records and personally identifiable information, as required by law and regulations and Board policy. The district may release, without parent/guardian consent, educational records that the district has designated as directory information. The district shall obtain written parent/guardian consent prior to releasing a student\u2019s educational record when prior consent is required by law, regulations or Board policy.[36] The district shall notify parents/guardians prior to destroying personally identifiable information in a student\u2019s record that is no longer relevant or necessary for providing educational services to the student. Recording of Meetings Except as specifically provided for within this policy, the district prohibits audio, video and electronic recording of meetings between parents/guardians and district teachers, paraprofessionals, program specialists, consultants or administrators. An attempt to record a meeting by a parent/guardian after a verbal prohibition by district staff shall result in immediate termination of the meeting and may result in ejection from district property and possible prosecution. The district shall permit audio recording of a meeting when a participant submits, at least five (5) days prior to the meeting, documentation that substantiates: Participant has a disability that significantly limits his/her ability to meaningfully understand or participate in the meeting\u2019s intended decision-making and recording is the only feasible means of accommodating the limitation. Individual has a legitimate interest in attending the meeting but for good cause is unable to do so, and recording is the only feasible means by which s/he can meaningfully understand and participate in the decision-making. When an exception to recording a meeting is granted, the district employee responsible for the meeting shall arrange to record the meeting by similar means. Such recording shall be considered part of the student\u2019s educational record and be subject to relevant law and regulations. Legal1. 22 PA Code 4.282. 22 PA Code 12.13. 22 PA Code 12.44. 22 PA Code 14.1025. 22 PA Code 14.1046. 34 CFR 300.17. 24 P.S. 5028. 22 PA Code 14.1019. 20 U.S.C. 140110. 34 CFR 300.811. Pol. 103.112. 22 PA Code 14.13113. 34 CFR 300.320-300.32414. 34 CFR 300.3015. 24 P.S. 137216. 22 PA Code 12.4117. 22 PA Code 14.101 et seq18. 20 U.S.C. 1400 et seq19. 29 U.S.C. 79420. 42 U.S.C. 12101 et seq21. 34 CFR Part 30022. 22 PA Code 4.1323. Pol. 10024. 34 CFR 300.201 et seq25. 22 PA Code 14.14526. 20 U.S.C. 141427. 34 CFR 300.320-300.32728. Pol. 10329. 22 PA Code 14.12130. 34 CFR 300.11131. 22 PA Code 14.12232. Pol. 20933. 22 PA Code 15.934. 34 CFR 300.611-300.62736. Pol. 21636. Pol. 113.137. Pol. 113.238. Pol. 113.324 P.S. 1371Pennsylvania Training and Technical Assistance Network (PaTTAN)Pol. 202Pol. 914 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "113.1",
  "title": "Discipline of Students With Disabilities",
  "revised": "November 25, 2024",
  "text": "Last RevisedNovember 25, 2024 Purpose The district shall develop and implement Positive Behavior Support Plans and programs for students with disabilities who require specific interventions to address behaviors that interfere with learning.[1][2][3] Students with disabilities who violate the Code of Student Conduct, or engage in inappropriate behavior, disruptive or prohibited activities and/or actions injurious to themselves or others, which would typically result in corrective action or discipline of students without disabilities, shall be disciplined in accordance with state and federal laws and regulations and Board policy and, if applicable, their Individualized Education Program (IEP) and Positive Behavior Support Plan.[1][4][5][6][7] Definitions Students with disabilities - school-aged children within the jurisdiction of the district who have been evaluated and found to have one or more disabilities as defined by law, and who require, because of such disabilities, special education and related services.[2] Suspensions from school - disciplinary exclusions from school for a period of one (1) to ten (10) consecutive school days.[7][8] Expulsions from school - disciplinary exclusions from school by the Board for a period exceeding ten (10) consecutive school days and may include permanent exclusion from school.[7][8] Interim alternative educational settings - removal of a student with a disability from the student\u2019s current placement. Interim alternative educational settings may be used by school personnel for up to forty-five (45) school days for certain infractions committed by students with disabilities. The IEP team shall determine the interim alternative educational setting; however, this does not constitute a change in placement for a student with a disability.[5][9] Authority The Board directs that the district shall comply with provisions and procedural safeguards of the Individuals with Disabilities Education Act (IDEA) and federal and state regulations when disciplining students with disabilities for violations of Board policy or district rules or regulations. No student with a disability shall be subjected to a disciplinary change in placement if the student\u2019s particular misconduct is a manifestation of the student\u2019s disability. However, under certain circumstances a student with a disability may be placed in an interim alternative educational setting by school personnel or the IEP team could, if appropriate, change the student\u2019s educational placement to one which is more restrictive than the placement where the misconduct occurred.[4][5][9] Provision of Education During Disciplinary Exclusions During any period of expulsion, or suspension from school for more than ten (10) cumulative days in a year, or placement in an interim alternative educational setting for disciplinary reasons, a student with a disability shall continue to receive a free and appropriate public education (FAPE), in accordance with law.[5][8][10] Suspension From School A student with a disability may be suspended for ten (10) consecutive and fifteen (15) cumulative days of school per school year, for the same reasons and duration as a student without a disability. Such suspension shall not constitute a change in the student\u2019s educational placement.[4][5][8][9][11] Changes in Educational Placement/Manifestation Determinations For disciplinary exclusions which constitute a change in educational placement, the district shall first determine whether the student\u2019s behavior is a manifestation of the student\u2019s disability. Expulsion, or exclusion from school for more than fifteen (15) cumulative days in a year, or patterns of suspensions for substantially identical behaviors, constitute changes in educational placements requiring a manifestation determination. For students with intellectual disability, any disciplinary suspension or expulsion is a change in educational placement.[4][5] A student with a disability whose behavior is not a manifestation of the student\u2019s disability may be disciplined in accordance with Board policy, district rules and regulations in the same manner and to the same extent as students without disabilities.[4][5][6][7] Parent/Guardian Appeals From Disciplinary Actions/Request for Hearing by District for Students Who Are a Danger to Themselves or Others A due process hearing may be requested by a parent/guardian of a student with a disability who disagrees with a disciplinary placement or manifestation determination, or by the district if the district believes that the current placement is substantially likely to result in injury to the student or others. On parent/guardian appeal, or when the district requests a due process hearing, the hearing officer may return the student to the placement from which the student was removed or order the student\u2019s removal to an appropriate interim alternative educational setting for up to forty-five (45) school days if the hearing officer determines that maintaining the student\u2019s current placement is substantially likely to result in an injury to the student or others.[9][12] Placement during appeals of disciplinary actions shall be in the interim alternative educational setting pending the decision of the hearing officer or expiration of the time period set for the disciplinary exclusion from the student\u2019s regular placement unless the district and the parent/guardian agree otherwise.[9][13] Students Not Identified as Disabled/Pending Evaluation Students who have not been identified as disabled may be subject to the same disciplinary measures applied to students without disabilities if the district did not have knowledge of the disability. If a request for evaluation is made during the period the student is subject to disciplinary measures, the evaluation shall be expedited.[9][14] Administrative Removal to Interim Alternative Educational Setting for Certain Infractions School personnel may remove a student with a disability, including intellectual disability, to an interim alternative educational setting for not more than forty-five (45) school days without regard to whether the behavior is determined to be a manifestation of the student\u2019s disability if the student:[5][9] Carries a weapon to or possesses a weapon at school, on school property or at school functions under the jurisdiction of the district. For purposes of this provision, weapon is defined as a weapon, device, instrument, material or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocket knife with a blade of less than two and one-half (2 \u00bd) inches in length.[5][9][15][16] Knowingly possesses or uses illegal drugs, as defined by law, or sells or solicits the sale of a controlled substance, as defined by law, while at school, on school property or at school functions under the jurisdiction of the district.[5][9][17][18] Has inflicted serious bodily injury upon another person while at school, on school property or at school functions under the jurisdiction of the district. For purposes of this provision, serious bodily injury means bodily injury which involves a substantial risk of death, extreme physical pain, protracted and obvious disfigurement or protracted loss or impairment of the function of a bodily member, organ or mental faculty.[5][9][19] Referral to Law Enforcement and Reporting Requirements For reporting purposes, the term incident shall mean an instance involving an act of violence; the possession of a weapon; the possession, use or sale of a controlled substance or drug paraphernalia as defined in the Pennsylvania Controlled Substance, Drug, Device and Cosmetic Act; the possession, use or sale of alcohol or tobacco products; or conduct that constitutes an offense listed in the school safety and security provisions of School Code.[20][21][22] The Superintendent or designee shall immediately report required incidents and may report discretionary incidents committed on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity by a student with a disability, including a student for whom an evaluation is pending, to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state and federal laws and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies. The Superintendent or designee shall respond to such incidents in accordance with the district\u2019s Special Education Plan and, if applicable, the procedures, methods and techniques defined in the student\u2019s Positive Behavior Support Plan.[1][2][3][6][9][16][18][20][21][23][24][25][26][27][28][29][30][31][32][33][34] For a student with a disability who does not have a Positive Behavior Support Plan, subsequent to notification to law enforcement, the district shall convene the student\u2019s IEP team to consider whether a Positive Behavior Support Plan should be developed to address the student\u2019s behavior, in accordance with law, regulations and Board policies.[1][3][26][31] When reporting an incident committed by a student with a disability to the appropriate authorities, the district shall provide the information required by state and federal laws and regulations and shall ensure that copies of the special education and disciplinary records of the student are transmitted for consideration by these authorities. The district shall ensure compliance with the Family Educational Rights and Privacy Act when transmitting copies of the student\u2019s special education and disciplinary records.[9][21][24][25][26][29][34][35][36][37][38] In accordance with state law, the Superintendent shall annually, by July 31, report to the PA Department of Education on the required form all new incidents committed by students with disabilities, including students for whom an evaluation is pending, which occurred on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity.[20][23][34] Legal1. 22 PA Code 14.1332. Pol. 1133. Pol. 113.24. 22 PA Code 14.1435. 34 CFR 300.5306. Pol. 2187. Pol. 2338. 22 PA Code 12.69. 20 U.S.C. 141510. 20 U.S.C. 141211. 34 CFR 300.53612. 34 CFR 300.53213. 34 CFR 300.53314. 34 CFR 300.53415. 18 U.S.C. 93016. Pol. 218.117. 21 U.S.C. 81218. Pol. 22719. 18 U.S.C. 136520. 24 P.S. 1319-B21. 22 PA Code 10.222. 35 P.S. 780-10223. 24 P.S. 1306.2-B24. 22 PA Code 10.2125. 22 PA Code 10.2226. 22 PA Code 10.2327. 22 PA Code 10.2528. 22 PA Code 14.10429. 34 CFR 300.53530. Pol. 103.131. Pol. 113.332. Pol. 218.233. Pol. 22234. Pol. 805.135. 20 U.S.C. 1232g36. 34 CFR Part 9937. Pol. 113.438. Pol. 21620 U.S.C. 1400 et seq24 P.S. 51034 CFR Part 300 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "113.2",
  "title": "Behavior Support",
  "revised": "November 25, 2024",
  "text": "Last RevisedNovember 25, 2024 Purpose Students with disabilities shall be educated in the least restrictive environment (LRE) in accordance with their Individualized Education Program (IEP), and shall only be placed in settings other than the regular education class when the nature or severity of the student\u2019s disability is such that education in the regular education class with the use of appropriate supplementary aids and services cannot be achieved satisfactorily and cannot meet the needs of the student. The IEP team for a student with a disability shall develop a Positive Behavior Support Plan if the student requires specific intervention to address behavior that interferes with learning. The identification, evaluation and plan or program shall be conducted and implemented in accordance with state and federal laws and regulations.[1][2][3][4][5] Authority The Board directs that the district\u2019s behavior support programs shall be based on positive rather than negative behavior techniques to ensure that students shall be free from demeaning treatment and unreasonable use of restraints or other aversive techniques. The use of restraints shall be considered a measure of last resort and shall only be used after other less restrictive measures, including de-escalation techniques have been attempted. Less restrictive measures shall include, but are not necessarily limited to, de-escalation techniques, individually identified antecedent strategies and/or UKERU blocking techniques (when school staff have been specifically trained in blocking techniques). Behavior support programs and plans shall be based on a functional behavioral assessment and shall include a variety of research-based techniques to develop and maintain skills that will enhance students\u2019 opportunity for learning and self-fulfillment.[1][3][5][6][7][8][9][10][11] Definitions The following terms shall have these meanings, unless the context clearly indicates otherwise.[1] Antecedent Strategies - specific strategies employed prior to a behavioral event or when a student is displaying signs of an impending behavioral event. Antecedent strategies may include, but are not limited to: promoting a student to engage in a replacement behavior; offering a choice of acceptable alternatives to the negative behavior; offering a break from an activity; or redirecting a student to a quiet area to calm down. Aversive techniques - deliberate activities designed to establish a negative association with a specific behavior. Behavior support - development, change and maintenance of selected behaviors through the systematic application of behavior change techniques. Blocking Techniques - the use of UKERU shields/pads or other suitable and available devices (for example a cushion from a couch or large pillow) that is held by staff to safely fend off an assault from a student or to prevent a student from self-injurious behavior. Positive Behavior Support Plan or Behavior Intervention Plan - plan for students with disabilities who require specific intervention to address behavior that interferes with learning. A Positive Behavior Support Plan shall be developed by the IEP team, be based on a functional behavioral assessment and become part of the individual student\u2019s IEP. These plans must include methods that use positive reinforcements, other positive techniques and related services required to assist a student with a disability to benefit from special education. Positive techniques - methods that utilize positive reinforcement to shape a student's behavior, ranging from the use of positive verbal statements as a reward for good behaviors to specific tangible rewards. Restraints - application of physical force, with or without the use of any device, designed to restrain free movement of a student\u2019s body, excluding the following: Briefly holding a student, without force, to calm or comfort the student. Guiding a student to an appropriate activity. Holding a student\u2019s hand to escort the student safely from one area to another. Hand-over-hand assistance with feeding or task completion. Techniques prescribed by a qualified medical professional for reasons of safety or for therapeutic or medical treatment, as agreed to by the student\u2019s parents/guardians and specified in the IEP. Mechanical restraints governed by this policy, such as devices used for physical or occupational therapy, seatbelts in wheelchairs or on toilets used for balance and safety, safety harnesses in buses and functional positioning devices. Seclusion - confinement of a student in a room, with or without staff supervision in the same room at all times, in order to provide a safe environment to allow the student to regain self-control. Students with disabilities - school-aged children within the jurisdiction of the district who have been evaluated and found to have one or more disabilities as defined by law, and who require, because of such disabilities, special education and related services.[9] Trauma Informed Care - is the understanding by providers that many students with disabilities who engage in challenging behavior may suffer from the effects of trauma, school staff in UKERU or any other licensed intervention program will be trained to understand the neurological, biological, and/or psychological effects of traumatic events. Delegation of Responsibility The Superintendent or designee shall ensure that this Board policy is implemented in accordance with federal and state laws and regulations. The Superintendent or designee shall develop administrative regulations to implement this policy. The Superintendent or designee shall provide regular training and retraining of staff in the use of specific procedures, methods and techniques, including de-escalation techniques, emergency responses, restraints and seclusions, that will be used to implement positive behavior supports or interventions in accordance with students\u2019 IEPs, Positive Behavior Support Plans and Board policy.[1] The Superintendent or designee shall maintain and report data on the use of restraints, as required. Such report shall be readily available for review during the state\u2019s cyclical compliance monitoring. Procedures shall be established requiring reports to be made to the district by entities educating students with disabilities who attend programs or classes outside the district, including private schools, agencies, intermediate units and career and technical schools.[1] Guidelines Development of a separate Positive Behavior Support Plan is not required when appropriate positive behavioral interventions, strategies and supports can be incorporated into a student\u2019s IEP.[1][5] When an intervention is necessary to address problem behavior, the positive techniques and types of intervention chosen for a student shall be the least intrusive necessary. When an IEP team determines that a positive behavior support plan will be part of the student's individualized education plan, school staff will utilize the following interventions in order:[1][5] A trauma-informed approach with all students. Antecedent interventions if such interventions have been identified. De-escalation techniques. UKERU blocking techniques if the student is dangerous to him/herself or others and staff has been trained in UKERU. An approved restraint, as a very last resort, utilized only to maintain the safety of the student or others and employed by only staff that have been trained and certified. Physical Restraints Restraints to control acute or episodic aggressive behavior may be used only when the student is acting in a manner that presents a clear and present danger to the student, other students or employees, and only when less restrictive measures and techniques (Trauma Informed Care, antecedent interventions, de-escalation techniques, and UKERU) have proven to be or are less effective.[1] The Director of Student Services or designee shall notify the parent/guardian as soon as practicable of the use of restraints to control the aggressive behavior of the student and shall convene a meeting of the IEP team within ten (10) school days of the use of restraints, unless the parent/guardian, after written notice, agrees in writing to waive the meeting. At this meeting, the IEP team shall consider whether the student needs a functional behavioral assessment, re-evaluation, a new or revised Positive Behavior Support Plan or a change of placement to address the inappropriate behavior.[1] The use of restraints shall not be included in the IEP for the convenience of staff, as a substitute for an educational program or employed as punishment. It is understood that the use of a blocking technique or restraint is solely intended to maintain safety when de-escalation strategies or positive behavioral support methods have not been effective. Restraints may be included in an IEP only if:[1] The student has required restraint or blocking techniques as an emergency intervention within the most recent calendar year or there is reason to believe, based on history, that a student may need this level of support. There MUST be an existing positive behavior support plan in place. The restraint is used only as an emergency procedure to maintain a student's own safety or the safety of others. Any student whose behavior necessitates crisis intervention must have a positive behavior support plan as well as identified goals for the development of appropriate social or communication replacement skills. Staff are authorized to use the restraint and have received appropriate training. All special education assistants will receive annual training in de-escalation techniques, antecedent interventions, and trauma informed care. All special education assistants and teachers in programs identified for students with autism or emotional disturbance will receive annual training in UKERU. The Positive Behavior Support Plan includes efforts to eliminate the use of restraints. Mechanical Restraints Mechanical restraints, which are used to control involuntary movement or lack of muscular control of a student when due to organic causes or conditions, may be employed only when specified by an IEP and as determined by a medical professional qualified to make the determination, and as agreed to by the student\u2019s parents/guardians.[1] Mechanical restraints shall prevent a student from injuring the student or others, or promote normative body positioning and physical functioning. UKERU pads may not be utilized to seclude a student. Seclusion The district permits involuntary seclusion of a student for a limited period of time in accordance with the student\u2019s IEP or in an emergency to prevent immediate or imminent injury to the student or others, but the seclusion must be the least restrictive alternative. District staff shall provide continuous supervision of students in seclusion, which need not always involve presence of staff within the same room. The district prohibits the seclusion of students in locked rooms, locked boxes and other structures or spaces from which the student cannot readily exit.[1] Aversive Techniques The following aversive techniques of handling behavior are considered inappropriate and shall not be used in educational programs:[1] Corporal punishment. Punishment for a manifestation of a student's disability. Locked rooms, locked boxes, other locked structures or spaces from which the student cannot readily exit. Noxious substances. Deprivation of basic human rights, such as withholding meals, water or fresh air. Suspensions constituting a pattern as defined in state regulations.[12] Treatment of a demeaning nature. Electric shock. Methods implemented by untrained personnel. Prone restraints, which are restraints by which a student is held face down on the floor. Referral to Law Enforcement The Superintendent or designee shall immediately report required incidents and may report discretionary incidents committed on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity by a student with a disability, including a student for whom an evaluation is pending, to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state and federal laws and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies. The Superintendent or designee shall respond to such incidents in accordance with the district\u2019s Special Education Plan and, if applicable, the procedures, methods and techniques defined in the student\u2019s Positive Behavior Support Plan.[1][6][9][10][13][14][15][16][17][18][19][20][21][22][23][24][25][26][27][28] For a student with a disability who has a Positive Behavior Support Plan at the time of referral, subsequent to notification to law enforcement, the district shall convene the student\u2019s IEP team and an updated functional behavioral assessment and Positive Behavior Support Plan shall be required.[1][11][18] If, as a result of such referral, the student is detained or otherwise placed in a residential setting located outside the district, the Director of Special Education or designee shall ensure that the responsible school district or intermediate unit is informed of the need to update the student\u2019s functional behavioral assessment and Positive Behavior Support Plan.[1] For a student with a disability who does not have a Positive Behavior Support Plan, subsequent to notification to law enforcement, the district shall convene the student\u2019s IEP team to consider whether a Positive Behavior Support Plan should be developed to address the student\u2019s behavior, in accordance with law, regulations and Board policy.[1][18] Relations With Law Enforcement The district shall provide a copy of its administrative regulations and procedures for behavior support, developed in accordance with the Special Education Plan, to each law enforcement agency that has jurisdiction over school property. Updated copies shall be provided each time the administrative regulations and procedures for behavior support are revised by the district.[9][18][20][28] The district shall invite representatives of each law enforcement agency that has jurisdiction over school property to participate in district training on the use of positive behavior supports, de-escalation techniques and appropriate responses to student behavior that may require intervention, as included in the district\u2019s Special Education Plan and positive behavior support program.[1][9][18][20][28] Legal1. 22 PA Code 14.1332. 22 PA Code 14.1453. 20 U.S.C. 14144. 34 CFR 300.1145. 34 CFR 300.3246. 20 U.S.C. 14157. 34 CFR 300.348. 34 CFR 300.5309. Pol. 11310. Pol. 113.111. Pol. 113.312. 22 PA Code 14.14313. 24 P.S. 1306.2-B14. 24 P.S. 1319-B15. 22 PA Code 10.216. 22 PA Code 10.2117. 22 PA Code 10.2218. 22 PA Code 10.2319. 22 PA Code 10.2520. 22 PA Code 14.10421. 34 CFR 300.53522. Pol. 103.123. Pol. 21824. Pol. 218.125. Pol. 218.226. Pol. 22227. Pol. 22728. Pol. 805.120 U.S.C. 1400 et seq34 CFR Part 300Pennsylvania Training and Technical Assistance Network, Question and Answer Compendium, January 2020 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "113.3",
  "title": "Screening and Evaluations for Students With Disabilities",
  "revised": "October 26, 2015",
  "text": "Last RevisedOctober 26, 2015 Purpose The Board adopts this policy to define the minimum requirements for screening; educational evaluations conducted to determine eligibility for special education services, instructional levels and programming requirements for students with disabilities, including functional behavioral assessments; and requirements for independent educational evaluations.[1][2][3][4][5][6][7][8][9][10][11][12] Authority The Board shall adopt a system of screening that may include early intervening services and must be designed to accomplish identification and initial screening for students prior to district referral for a special education evaluation. The system shall provide support to staff to improve working effectively with students in the general education curriculum, identify students who may require special education services and programs, and must include hearing and vision screening and screening at reasonable intervals to determine whether students are performing at grade appropriate levels in core academic subjects.[1][7][13] Early intervening services shall comply with the requirements of state and federal law and regulations in order to address academic concerns or behaviors that may be impeding success, but which can be resolved through research-based intervention programs in the regular education setting.[7] The Board authorizes the use of functional behavioral assessments (FBAs) as an evaluation to gather information to understand the purpose of the student's behaviors and to assist with developing a positive Behavior Support Plan. FBAs must be conducted when:[5][10][11][14][12] A student's behavior interferes with his/her learning or the learning of others and information is necessary to provide appropriate educational programming. A student's behavior violates the Code of Student Conduct and is determined to be a manifestation of a student's disability. A student is placed in an interim alternative educational placement for a qualifying reason permitting such placement for up to forty-five (45) school days for certain offenses. The school contacts law enforcement regarding a student who already has a positive Behavior Support Plan. FBAs may also constitute part of the initial evaluation to determine eligibility for special education. The district shall comply with requirements of state and federal laws and regulations when conducting evaluations.[2][6][15][9][16] An appropriate evaluation of a student, whether conducted by district staff or individuals not employed by the district, shall consist of the administration of all testing and the use of all assessment procedures required to determine the existence of all legally defined disabilities reasonably suspected by district staff, parents/guardians, or the evaluator. An appropriate evaluation shall assist in determining the content of the IEP to enable a student with a disability to be involved in and progress in the general curriculum. A student shall be assessed in all areas related to the suspected disability including, as appropriate, health, vision, hearing, social and emotional status, general intelligence, academic performance, communicative status and motor abilities. A re-evaluation of a student who currently has an IEP shall be conducted as required by state and federal law and regulations.[3][6][17][16] Guidelines Parent/Guardian Requests Parents/Guardians may request an evaluation at any time. The parent/guardian request must be in writing. If a request is made orally to any professional employee or administrator, that individual shall provide a copy of the permission to evaluate form to the parents/guardians within ten (10) calendar days of the oral request.[1][2] The evaluation shall be completed and a copy of the evaluation report presented to parents/guardians no later than sixty (60) calendar days after receipt of written parent/guardian consent for an evaluation, exclusive of the period following the last day of the spring school term to the first day of the subsequent fall term. Appropriate Evaluations An appropriate evaluation shall use a variety of assessment tools and strategies to gather relevant functional, developmental and academic information about a student.[2][6][8][9] An appropriate evaluation shall include: Testing and assessment techniques required in light of information currently available from previous evaluations. Information from parents/guardians and school staff familiar with the performance of the student. The student's education records. The evaluator shall review all such sources of information prior to conducting testing and assessment. The evaluator shall review assessments conducted by others that indicate how the student is responding to early intervening services and scientific research-based instruction and/or include such assessments as part of his/her evaluation. To the extent that the results of such instructional assessments are inconsistent with the results of norm or criterion-referenced testing and assessments that the evaluator has administered, the evaluator shall explain the reason for the inconsistency in his/her report, if possible. When assessing the presence of a specific learning disability, the evaluation shall be consistent with procedures adopted by the district and comply with state and federal law and regulations.[4][18] Testing and assessment procedures shall be selected and administered to yield valid measurement or assessment of the construct or quality they purport to measure or assess. The evaluator shall administer any testing or assessment procedures in a manner consistent with the requirements and recommendations of the publisher of the test or procedure and in compliance with applicable and authoritatively recognized professional principles and ethical tenets. S/He shall report any factor that might affect the validity of any results obtained. All assessments and evaluation materials shall be selected and administered so as not to be discriminatory on a racial or cultural basis. Where feasible, assessments and evaluations shall be administered in a language and form most likely to provide accurate information about the student. The evaluation shall include an observation of the student in an educational setting, unless the student is not currently in such a setting. The evaluator shall obtain information concerning the performance of the student directly from at least one (1) current teacher of the student, unless s/he does not have a current teacher. The evaluator shall hold an active certification that qualifies the evaluator to conduct that type of evaluation. If certification is not issued for the particular area of professional practice in which the evaluator is lawfully engaged, the evaluator shall hold such license or other credentials as required for the area of professional practice under state law. The evaluator shall prepare and sign a full report of the evaluation containing: Clear explanation of the testing and assessment results. Complete summary of all test scores, including, for all standardized testing administered, all applicable full scale or battery scores; domain or composite scores; and subtest scores reported in standard, scaled, or T-score format. Complete summary of all information obtained or reviewed from sources other than testing conducted by the evaluator. Identification of all special education and related services needs and relevant information that directly assists persons in determining the educational needs of the student. Specific, individualized recommendations for consideration by the IEP team for educational programming and placement to enable the student to participate as appropriate in the general education curriculum in the least restrictive environment, as defined by federal and state law and regulations. Re-Evaluations Re-evaluations shall be conducted within the timeframes required by state and federal laws and regulations unless the parent/guardian and the district agree in writing that a re-evaluation is unnecessary. For students with intellectual disability, the re-evaluation cannot be waived. The group of qualified professionals that reviews the evaluation materials to determine whether the child is a student with a disability shall include a certified school psychologist when evaluating a student for autism, emotional disturbance, intellectual disability, multiple disabilities, other health impairment, specific learning disability and traumatic brain injury.[3][19][20] Copies of the re-evaluation report shall be disseminated to parents/guardians at least ten (10) days prior to the meeting of the IEP team unless this requirement is waived in writing. Independent Educational Evaluations A parent/guardian who disagrees with the results or content of an evaluation performed or obtained by the district may request an independent educational evaluation at district expense. A parent/guardian is entitled to only one (1) independent educational evaluation at public expense each time the district conducts an evaluation with which the parent/guardian disagrees. The independent educational evaluation must arise from parents'/guardians' disagreement with the district's most recent evaluations or re-evaluations of the student. The district shall be entitled to a copy of all results of independent educational evaluations conducted at public expense. If an oral request for an independent educational evaluation is made to a professional employee or administrator, that person shall inform the parent/guardian that the request must be in writing. If the native language of the parent/guardian is other than English, the requirement that the parent/guardian make his/her request in writing shall be conveyed by whatever means practicable and in the native language of the parent/guardian.[9][21] A written request for an independent educational evaluation at district expense shall be immediately forwarded to the Director of Special Education, who may, upon receipt of the written parent/guardian request, ask that the parent/guardian state his/her reasons for disagreement with the evaluation conducted or proposed by the district. The district cannot require the parent/guardian to do so, and the refusal of the parent/guardian shall not delay the process required by this policy. The criteria under which the independent educational evaluation at public expense is obtained must be the same as the criteria used by the district in conducting an appropriate evaluation, including the location of the evaluation and the qualifications of the examiner, to the extent those criteria are consistent with the parent's/guardian's right to an independent educational evaluation at public expense. The qualified examiners who conduct the independent educational evaluation may not be employed by the public agency responsible for the education of the student. Within ten (10) school days of receipt of a request for an independent educational evaluation in writing from a parent/guardian, the Director of Special Education shall either initiate a due process hearing to show that the district's evaluation is appropriate and notify the parent/guardian in writing that s/he has done so or issue to the parent/guardian correspondence containing: Assurance that the district will pay for an independent educational evaluation as long as the evaluation meets all of the requirements of an appropriate evaluation and is in compliance with this policy. Statement that the district will not pay for the evaluation until it receives directly from the evaluator a complete copy of a report of that evaluation and determines that the evaluation is in compliance with this policy. Request that the parents/guardians consider accessing reimbursement for all or part of the evaluation from public or private sources of insurance or reimbursement, together with a clear assurance that the parent/guardian is not required to do so and that the district will pay any cost not covered by such sources. Directions that the parent/guardian is responsible for arranging for the evaluation and ensuring that the evaluator contacts the Director of Special Education to arrange for payment of the evaluation. Upon request, the district shall provide to parents/guardians information about where an independent educational evaluation may be obtained. If the evaluation has already been conducted and paid for, the district shall issue correspondence advising the parent/guardian that the district will not reimburse the parent/guardian for the evaluation until it receives a complete and unredacted copy of the report of the evaluation and determines that the evaluation is in compliance with this policy. The district shall require documentation substantiating that the parents/guardians paid for or incurred the obligation to pay for the evaluation without reimbursement from a public or private source of insurance or reimbursement. The Director of Special Education shall send the correspondence to the parent/guardian by certified mail or by other independently verifiable means of conveyance and enclose a copy of this policy. The Director of Special Education shall maintain a list of qualified independent evaluators in each of the various disciplines commonly relied upon to provide education-related evaluations and assessments and shall promptly make that list available to any parent/guardian who requests it. Legal1. 22 PA Code 14.1222. 22 PA Code 14.1233. 22 PA Code 14.1244. 22 PA Code 14.1255. 22 PA Code 14.1336. 20 U.S.C. 14147. 34 CFR 300.2268. 34 CFR 300.301-300.3119. 34 CFR 300.50210. 34 CFR 300.53011. Pol. 11312. Pol. 113.213. Pol. 20914. Pol. 113.115. 34 CFR 300.300-300.31116. 34 CFR 300.50317. 34 CFR 300.303-300.30618. 34 CFR 300.307-300.31119. 34 CFR 300.30320. PA Ass\u2019n for Retarded Children (PARC) v. Com. of Pa., 343 F. Supp. 279 (E.D. Pa. 1975)21. Pol. 13820 U.S.C. 1400 et seq34 CFR Part 300Pennsylvania Training and Technical Assistance Network (PaTTAN) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "113.4",
  "title": "Confidentiality of Special Education Student Information",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority The Board recognizes the need to protect the confidentiality of personally identifiable information in the education records of students with disabilities.[1][2] The district shall maintain a system of safeguards to protect the confidentiality of students\u2019 educational records and personally identifiable information when collecting, retaining, disclosing and destroying student special education records, in accordance with Board policy, state requirements, and federal and state law and regulations.[2][3] The rights provided by this policy apply to parents/guardians of students who receive special education programming and services from the district or an outside program provided through the district.[4][5] Definitions Destruction shall mean the physical destruction or removal of personal identifiers from information so that the information is no longer personally identifiable.[6] Disclosure shall mean to permit access to or the release, transfer, or other communication of personally identifiable information contained in education records by any means, including oral, written, or electronic means, to any party except the party identified as the party that provided or created the record.[7] Education records, for purposes of this policy, shall include the records and information covered under the definition of education records in the Family Educational Rights and Privacy Act (FERPA) and its implementing regulations.[2][7][8] Personally identifiable information includes, but is not limited to:[7][9] The name of a student, the student's parents/guardians or other family members. The address of the student or student\u2019s family. A personal identifier, such as the student's social security number, student number, or biometric record. Other indirect identifiers, such as the student\u2019s date of birth, place of birth, and mother\u2019s maiden name. Other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. Information requested by a person who the district reasonably believes knows the identity of the student to whom the education record relates. Guidelines Parental Access Rights The district shall permit parents/guardians to inspect and review any education records relating to their child(ren) that are collected, retained, or used by the district in connection with providing special education services to the student.[10][11] The district shall comply with a parental request to inspect and review education records without unnecessary delay and before any meeting regarding an Individualized Education Program (IEP); any impartial due process hearing relating to the identification, evaluation, educational placement, or the provision of a free and appropriate public education (FAPE) to a student; a hearing related to the discipline of the student; and a resolution meeting. The district shall presume a parent/guardian has authority to inspect and review records relating to their child unless it has been provided documentation that the requesting parent/guardian does not have this authority under applicable state law.[10][12] The district shall comply with a parental request for review within forty-five (45) days following receipt of the request.[10][11] A parent\u2019s/guardian\u2019s right to inspect and review education records includes the right to: A response from the district to reasonable requests for explanations and interpretations of the records; Request that the district provide copies of the records if failure to provide copies would effectively prevent the parent/guardian from exercising the right to inspect and review the records; and Have a representative inspect and review the records. If an education record includes information on more than one (1) student, the parents/guardians shall have access only to the information relating to their child or shall be informed of the information in the record.[13][14] The district shall provide parents/guardians, upon request, a list of the types and locations of education records collected, maintained, or used by the district.[15] Fees The district may charge a fee for copies of records that are made for parents/guardians so long as the fee does not effectively prevent parents/guardians from exercising their right to inspect and review those records.[16][17] The district shall not charge a fee to search for or to retrieve information in response to a parental request. Record of Access The district shall keep a record of parties obtaining access to education records collected, maintained, or used in providing special education and related services to students with disabilities, except access by parents/guardians and authorized district employees.[18] The district\u2019s record of access shall include the name of the party, the date access was given, and the purpose for which the party is authorized to use the records. Amendment of Records Upon Parental Request If a parent/guardian believes that information in the student\u2019s education records is inaccurate, misleading or violates the privacy or other rights of the student, the parent/guardian may request that the district amend the information.[19][20] The district shall decide whether to amend the information within a reasonable period of time from receipt of the request. If the district declines to amend the information in accordance with a parental request, the district shall inform the parent/guardian of the refusal and advise the parent/guardian of the right to a hearing. Records Hearing The district shall, on request, provide parents/guardians with an opportunity for a hearing to challenge information in the student\u2019s education records to ensure that the information is not inaccurate, misleading, or otherwise in violation of the student\u2019s privacy or other rights. The district recognizes that parents/guardians who believe that there is a due process violation relating to an alleged violation of confidentiality may also request a special education due process hearing.[21][22][23] Hearing Procedures A hearing to challenge information in education records must meet the following requirements:[24][25] The district shall hold the hearing within a reasonable time after receiving the request for a hearing. The district shall give the parent/guardian reasonable advanced written notice of the date, time, and place of the hearing. The hearing may be conducted by any individual, including a district official, who does not have a direct interest in the outcome of the hearing. The district shall give the parent/guardian a full and fair opportunity to present relevant evidence. The parent/guardian may, at their own expense, be assisted or represented by one (1) or more individuals of their choice, including an attorney. The district shall inform parents/guardians of its decision in writing within a reasonable period of time after the hearing. The decision must be based solely on the evidence presented at the hearing, and must include a summary of the evidence and the reasons for the decision. Result of Hearing If, as a result of the hearing, the district decides that the information is inaccurate, misleading, or otherwise in violation of the student\u2019s privacy or other rights, the district shall amend the information accordingly and inform the parent/guardian in writing.[23][26] If, as a result of the hearing, the district decides that the information is not inaccurate, misleading, or otherwise in violation of the student\u2019s privacy or other rights, the district shall inform the parent/guardian of the parent\u2019s/guardian\u2019s right to place in the student\u2019s records a statement commenting on the information and/or providing any reasons for disagreeing with the district\u2019s decision. Any explanation placed in the student\u2019s records shall be: Maintained by the district as part of the student\u2019s records as long as the record or contested portion is maintained by the district; and Included with the record or contested portion if the record or contested portion are disclosed to any party. Storage, Retention and Destruction of Information The district shall store all education records and personally identifiable information of students receiving special education services in such a way as to protect the confidentiality and integrity of the records and information, prevent unauthorized access to and disclosure of records and information, and ensure compliance with other legal and regulatory requirements regarding records retention.[27] The district shall maintain, for public inspection, a current listing of the names and positions of those district employees who have access to personally identifiable information.[27] Personally identifiable information no longer relevant to and necessary for the provision of Special Education and related services to a student who has attended the district shall be destroyed annually by the district. However, a written record of a student\u2019s personally identifiable information such as name, address, telephone number, grades, attendance records, classes attended, grade level completed and year completed, shall be maintained for 100 years from the date the student attains the age of twenty-one years. The district will destroy all other Special Education records, except for the personally identifiable information listed in the above paragraph in this section, for all students eligible under the Individuals with Disabilities Education Act and/or Section 504 of the Rehabilitation Act of 1973 no earlier than six (6) years after those students reached the age of twenty-one years. If the parents/guardians request that such records should be destroyed earlier than this time period, the parents/guardians must make that request to the district.[28] No education record shall be destroyed if there is an outstanding request to inspect or review the record or if a litigation hold exists.[11] The district shall ensure the destruction of education records in a manner that protects the confidentiality and privacy rights of the student and the student\u2019s family.[27] For purposes of this policy, the term special education records is defined as follows: Special Education, Gifted Education and Chapter 15/Section 504 Service Plan documents, consistent with the definition of \u201ceducation records\u201d in 34 C.F.R. part 99, which include in this context but are not limited to: Permission to Evaluate (Consent and Request), Permission to Re-evaluate (Consent and Request), Gifted Written Report, Evaluation Report, Re-evaluation Report, Individualized Education Programs, Gifted Individualized Education Programs, Invitation to attend IEP meetings, Invitations to attend Gifted IEP meetings, Notice of Recommended Education Place/Prior Written Notice, Notice of Recommended Assignment, Chapter 15/504 Service Agreements, and other related documents and records which have been maintained by the District and were considered by the District and/or the IEP team in making any FAPE decision, including but not limited to decisions regarding eligibility, evaluation, necessary services and accommodations, content of individualized education programs and/or Section 504/Chapter 15 services plans, placement, etc., of any eligible student. Disclosure to Third Parties The district shall obtain parental consent before disclosing personally identifiable information to parties other than school district officials with a legitimate educational interest or other educational institutions that provide special education services to the student for the purposes of meeting a requirement of law or regulation unless the information is contained in education records and the disclosure is permitted without parental consent under law and regulations.[2][29][30][31][32][33][34] Parental consent must be obtained before personally identifiable information is released to officials of participating agencies providing or paying for transition services.[32] If a student is enrolled, or is going to enroll in a private school that is not located in the district of the parent\u2019s/guardian\u2019s residence, parental consent must be obtained before any personally identifiable information about the student is released between officials in the district where the private school is located and officials in the district of the parent\u2019s/guardian\u2019s residence.[32] Disclosure to Law Enforcement When reporting an incident committed by a student with a disability to the appropriate authorities, in accordance with applicable law, regulations and Board policy, the district shall provide the information required by state and federal laws and regulations and shall ensure that copies of the special education and disciplinary records of the student are transmitted for consideration by these authorities. The district shall ensure compliance with the Family Educational Rights and Privacy Act when transmitting copies of the student\u2019s special education and disciplinary records.[2][8][33][35][36][37][38][39][40][41][42] Delegation of Responsibility In order to maintain the confidentiality of the educational records and personally identifiable information of students with disabilities, the Board designates the Director of Pupil Services to coordinate the district\u2019s efforts to comply with this policy and applicable laws and regulations.[27] All district employees collecting or using personally identifiable information shall receive training or instruction regarding Board policy, administrative regulations, and state and federal law and regulations regarding confidentiality of education records and personally identifiable information.[27] Legal1. Pol. 1132. Pol. 2163. 34 CFR 300.611-300.6274. 34 CFR 300.5205. 34 CFR 300.6256. 34 CFR 300.6117. 34 CFR 99.38. 20 U.S.C. 1232g9. 34 CFR 300.3210. 34 CFR 300.61311. 34 CFR 99.1012. 34 CFR 99.413. 34 CFR 300.61514. 34 CFR 99.1215. 34 CFR 300.61616. 34 CFR 300.61717. 34 CFR 99.1118. 34 CFR 300.61419. 34 CFR 300.61820. 34 CFR 99.2021. 34 CFR 300.510-300.51622. 34 CFR 300.61923. 34 CFR 99.2124. 34 CFR 300.62125. 34 CFR 99.2226. 34 CFR 300.62027. 34 CFR 300.62328. 34 CFR 300.62429. 34 CFR 99.3030. 34 CFR 99.3131. 34 CFR 300.15432. 34 CFR 300.62233. Pol. 113.134. Pol. 113.235. 22 PA Code 10.236. 22 PA Code 10.2137. 22 PA Code 10.2238. 22 PA Code 10.2339. 20 U.S.C. 141540. 34 CFR 300.53541. 34 CFR Part 9942. Pol. 805.120 U.S.C. 1400 et seq34 CFR Part 300Bureau of Special Education Letter to School Entities on Retention of Records, Dated November 9, 2009 Pennsylvania Department of Education Individuals With Disabilities Education Act Part B LEA Policies and Procedures under 34 CFR \u00a7\u00a7300.101 - 300.176 (2018) Pol. 113.3 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "114",
  "title": "Gifted Education",
  "revised": "February 23, 2015",
  "text": "Last RevisedFebruary 23, 2015 Authority In accordance with the Board's philosophy to develop the special abilities of each student, the district shall provide gifted education services and programs designed to meet the individual educational needs of identified students.[1][2][3] The district shall develop and implement a gifted education plan every six (6) years, as required by law and regulations. Prior to approval by the Board, the gifted education plan shall be made available for public inspection and comment in the district\u2019s administrative offices and through the district's website so they are available to the public library for a minimum of twenty-eight (28) days.[4][5][6] The district\u2019s gifted education plan shall address: The district\u2019s process for identifying gifted children in need of specially designed instruction. The gifted special education programs offered by the district. Reports of gifted students, personnel and program elements, and costs, as required by the Department of Education. The Board directs that the district\u2019s gifted education program shall provide the following: System to locate and identify all students within the district who are thought to be gifted and in need of specially designed instruction.[8] Screening and evaluation process that meets state requirements, to determine students\u2019 educational needs.[8] Procedures to determine whether a student is mentally gifted.[8] Gifted Individualized Education Plan (GIEP) developed, and subsequently modified, for each student based on his/her unique needs and the written report of the Gifted Multidisciplinary Team (GMDT).[9][10][11][12] Safeguards for the due process rights of gifted students.[13] Notification to teachers of their responsibilities to each of their identified gifted students, as provided in the student\u2019s Gifted Individualized Education Plan (GIEP).[11] The district shall provide all required notices and information to parents/guardians of gifted students, document all consents and responses of parents/guardians, and adhere to all established timelines.[11][14][15] Guidelines The district shall make the Permission To Evaluate Gifted Student Form readily available to parents/guardians. If an oral request is made to an administrator or professional employee, s/he shall provide the form to the parents/guardians within ten (10) calendar days of the oral request.[8] Caseloads/Class Size The Board directs the Superintendent and designated administrators to annually assess the district\u2019s delivery of gifted services and programs, in order to:[16] Ensure the ability of assigned staff to provide the services required in each identified student's GIEP. Address the educational placements for gifted students within the district. Limit the total number of gifted students that can be on an individual gifted teacher's caseload to a maximum of sixty-five (65) students. Limit the total number of gifted students that can be on an individual gifted teacher's class roster to a maximum of twenty (20) students. The district may make a written request to the Secretary of Education to waive the applicable caseload and class size maximums in extenuating circumstances.[16] Confidentiality of Student Records All personally identifiable information regarding a gifted student shall be treated as confidential and disclosed only as permitted by the Family Educational Rights and Privacy Act (FERPA) and its implementing regulations, State Board of Education regulations, and Board policy.[17][18][19] Awareness Activities The Superintendent or designee shall annually conduct awareness activities to inform parents/guardians of school-aged children residing within the district of its gifted education services and programs, and how to request these services and programs.[8] Awareness activities may include providing written notice of the district's gifted education program through local newspapers, other media, student handbooks and the district website. Delegation of Responsibility The Superintendent or designee shall develop administrative regulations to implement this policy. Legal1. 24 P.S. 13712. 22 PA Code 4.283. 22 PA Code 16.1 et seq4. 22 PA Code 4.135. 22 PA Code 16.46. Pol. 1008. 22 PA Code 16.219. 22 PA Code 16.2210. 22 PA Code 16.2311. 22 PA Code 16.3212. 22 PA Code 16.3313. 22 PA Code 16.6314. 22 PA Code 16.6115. 22 PA Code 16.6216. 22 PA Code 16.4117. 22 PA Code 16.6518. 20 U.S.C. 1232g19. Pol. 21622 PA Code 11.12Pol. 113Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "115",
  "title": "Career and Technical Education",
  "revised": "January 26, 2016",
  "text": "Last RevisedJanuary 26, 2016 Authority The Board shall provide a program of career and technical education in order to:[1][2][3][4][5] Prepare students for employment as skilled workers or technicians in recognized, new and emerging occupations. Prepare students for enrollment in postsecondary education programs. Assist students in choosing career pathways. The Board shall ensure that all students and parents/guardians are informed of the student\u2019s rights to participate in career and technical education programs and courses and that students with disabilities enrolled in such programs are entitled to services under state and federal laws and regulations.[3][6][7][8][9] All students participating in career and technical programs sponsored or supervised by the Board shall be considered regularly enrolled in district schools and shall be subject to Board policies and district administrative regulations and rules. The Board shall support a program of career and technical education which may include district students attending Erie County Technical School for participation in a cooperative program of career development.[2][10][3][5] \u200bStudents and parents/guardians shall be informed that admission to career and technical education programs is accessible to regularly enrolled district students, in accordance with established criteria for attendance.[15][3][4][16] Guidelines Child Abuse Prevention Requirements Employers who participate in district internship, externship, work study, co-op, or similar programs shall adopt policies and procedures that ensure compliance with the following procedures required by the Child Protective Services Law. Identification of Adult Responsible for Child\u2019s Welfare - When a district student under the age of eighteen (18) years old participates in an internship, externship, work study, co-op, or similar program with an outside employer, the district and the employer shall, prior to commencing participation, identify an adult(s) who will be the student\u2019s supervisor while the child participates in the program. The identified adult(s) will be the person responsible for the child\u2019s welfare.[27][28] The identified adult(s) shall be in the immediate vicinity of the child at regular intervals during the program. Immediate vicinity shall mean an area in which an individual is physically present with a child and can see, hear, direct and assess the activities of the child. Certifications - Prior to commencement of the program, the identified adult shall submit the following information to the Superintendent or designee:[28][27] PA Child Abuse History Clearance - which must be less than sixty (60) months old. PA State Police Criminal History Record Information - which must be less than sixty (60) months old. Federal Criminal History Report - which must be less than sixty (60) months old. Disclosure Statement \u2013 which is a statement swearing or affirming applicant has not been disqualified from service by reason of conviction of designated criminal offenses or being listed as the perpetrator in a founded report of child abuse.[29] The Superintendent or designee shall review the information and determine if information is disclosed that precludes identification of the adult as the supervisor responsible for the child\u2019s welfare. Information submitted by an identified adult in accordance with this policy shall be maintained centrally in a manner similar to that for school employees. Arrest or Conviction Reporting Requirements - An identified adult shall notify the employer, in writing, within seventy-two (72) hours of the occurrence, of an arrest or conviction required to be reported by law.[29] An identified adult shall also report to the employer, within seventy-two (72) hours of notification, that s/he has been listed as a perpetrator in the Statewide database, in accordance with the Child Protective Services Law.[29] Failure to accurately report such occurrences may subject the identified adult to disciplinary action up to and including termination of employment and criminal prosecution.[29] The employer shall immediately require an identified adult to submit new certifications when there is a reasonable belief that the identified adult was arrested for or has been convicted of an offense required to be reported by law, was named as a perpetrator in a founded or indicated report, or has provided written notice of such occurrence.[29] If the employer receives notice of such occurrences from either the adult or a third party, the employer shall immediately report that information to the Superintendent or designee in writing.[29] Child Abuse Reporting - Identified adults who have reasonable cause to suspect that a child is the victim of child abuse shall make a report of suspected child abuse in accordance with the Child Protective Services Law.[30][31] Legal1. 24 P.S. 18062. 24 P.S. 18073. 22 PA Code 4.314. 22 PA Code 12.415. 22 PA Code 339.26. Pol. 1037. Pol. 103.18. Pol. 1139. Pol. 13810. 24 P.S. 184115. 24 P.S. 1850.116. 22 PA Code 339.2127. 23 Pa. C.S.A. 630328. 23 Pa. C.S.A. 634429. 23 Pa. C.S.A. 6344.330. 23 Pa. C.S.A. 631131. Pol. 80623 Pa. C.S.A. 6301 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "116",
  "title": "Tutoring",
  "revised": "October 26, 2015",
  "text": "Last RevisedOctober 26, 2015 Purpose The Board recognizes that some students may require special help beyond the regular classroom program. Guidelines Wherever possible within the working day, each teaching staff member shall assist assigned students in the remediation of individual learning difficulties.[1][2] Should, however, individual tutoring be recommended, the Superintendent is directed to establish such rules as will protect both the school system and the teachers from charges of conflicts of interest. Private Tutoring The instructional program for students not enrolled in public schools due to private tutoring by a properly qualified private tutor shall comply with state law and regulations.[4][5] A properly qualified private tutor shall mean a person who is certified by the Commonwealth to teach in Pennsylvania public schools; who is teaching one (1) or more children who are members of a single family; who provides the majority of instruction to such child or children; and who is receiving a fee or other consideration for instructional services.[4] Each private tutor shall file with the Superintendent a copy of his/her Pennsylvania certification, state and federal criminal history information and child abuse history clearance. No person who would be disqualified from school employment by the provisions of 24 P.S. \u00a7 1-111(e) may be a private tutor.[6][4][7] Annually, the parent/guardian shall provide written assurance to the Superintendent that all instructional requirements are being met.[5] When the Superintendent receives a complaint that a student is not being provided the required instruction or that a student is not making satisfactory progress, the Superintendent may request evidence of the student's academic progress and documentation that instruction is being provided for the required number of days and hours.[5] Evidence of satisfactory progress may include samples of student work, assessments, progress reports, report cards and evaluations. Documentation of instructional time may include logs maintained by the tutor or parent/guardian, attendance records, or other records indicating the dates and times instruction was provided.[5] Legal1. 22 PA Code 4.122. 22 PA Code 4.523. 22 PA Code 11.224. 24 P.S. 13275. 22 PA Code 11.316. 24 P.S. 1117. 23 Pa. C.S.A. 634424 P.S. 1205.124 P.S. 133224 P.S. 133322 PA Code 11.3323 Pa. C.S.A. 6301 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "117",
  "title": "Homebound Instruction",
  "revised": "January 22, 2018",
  "text": "Last RevisedJanuary 22, 2018 Authority The Board shall provide homebound instruction to students confined to home or hospital for physical disability, illness, injury, urgent reasons, or when such confinement is recommended for psychological or psychiatric reasons. The period of homebound instruction for an individual shall not exceed three (3) months.[1][2] Delegation of Responsibility Application for homebound instruction shall certify the nature of the illness or disability and state the probable duration of the confinement.[1][2] The Superintendent or designee may request approval from the Department of Education to extend the period of homebound instruction for an individual, which shall be re-evaluated every three (3) months.[2] Guidelines The Board shall provide homebound instruction only for those confinements expected to last at least ten (10) school days. Exceptions may be recommended by the Superintendent or designee.. The program of homebound instruction provided to each student shall be in accordance with the standards established by the state. The Board reserves the right to withhold homebound instruction when any one (1) of the following occurs: The instructor's presence in the place of a student's confinement presents a hazard to the health of the teacher. A parent/guardian or other adult in authority is not present with the student during the hours of instruction. The condition of the student precludes any benefit from such instruction. Legal1. 24 P.S. 13292. 22 PA Code 11.25 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "118",
  "title": "Independent Study",
  "revised": "January 25, 2010",
  "text": "Last RevisedJanuary 25, 2010 Purpose The Board shall consider the approval of a course of independent study for a properly qualified student, as recommended by the Superintendent, on the condition that the student will demonstrate achievement of established academic standards as a result of participation in the independent study. The purposes of independent study shall be to: Extend the learning experience of the classroom. Develop a student's judgment and self-reliance in the conduct of the learning experience. Relate academic knowledge to the world of work and learning beyond the school. Draw upon community resources as well as school resources for a student's educational program. Include a greater variety of learning experiences within the educational program. Identify and explore an area of particular interest. Set personal learning goals and work toward achieving them, with appropriate staff guidance. Learn to utilize various research tools and methods. Authority The Board or designee shall approve each course of independent study. Credit shall be assigned based upon successful completion of the course of study. Credit shall be limited to .5 credit per semester. Independent study credits for types I and II may be applied to elective graduation requirements. Credit is not earned for independent study type III.[1][2] Pass/Fail grades will be assigned to all independent study types. Each course of independent study must meet the requirements of applicable laws and regulations. Delegation of Responsibility The Superintendent or designee shall develop administrative regulations to implement independent study programs that: Counsel students who apply for independent study. Develop specified, measurable instructional objectives and standards for each planned course of independent study. Assure that each student conducts study under appropriate staff guidance and supervision. Monitor the progress of each student. Certify the completion of each course of independent study based upon the original specified objectives. Prepare recommendations for Board approval of courses of independent study. Detailed information regarding independent studies for each semester will be on file with the Schoolwide Enrichment Coordinator of each high school building. Guidelines Recommendations for approval may include the qualifications of the student, objectives established for the course, description of the method of study and research to be undertaken, staff members assigned to advise the project, manner in which the project will be evaluated, and proposal for the number of credits to be awarded for the course. The Board directs that only those students shall be admitted to courses of independent study who provide evidence of academic proficiency, maturity of judgment, a strong motivation to learn, and self-reliance. Applicants shall be limited to students who have completed the ninth (9th) grade. Courses of independent study may not be limited to participation by a single student but may involve a group of students, subject to Board approval. Types of Independent Study Student Designed Independent Study \u2013 (Type I) The student designed independent study is for students who design their own course or project which enables them to explore an area of particular interest. The student needs to be self-directed, focused, and must be able to develop a detailed plan for investigation and completion of an original project. The student and mentor-teacher must develop a time line for regular meetings to monitor and guide student progress. A mentor-teacher acts as a facilitator to assist the student with the development of a contract, management plan, original product, and presentation to an appropriate audience. The mentor-teacher and student will submit a description of the course with developed specified, measurable, instructional objectives and standards for satisfactory completion of the course. The mentor-teacher will assign a grade and a .5 credit per semester will be earned by the student. Teacher Designed Independent Study \u2013 (Type II) The teacher-designed independent study is for students who are completing a teacher designed course not normally included in the curriculum or extending the learning experience begun in the classroom. In this course, the teacher directs the learning and generally sets forth the tasks to be completed. Students participating in a teacher designed independent study are required to complete a contract and maintain a portfolio to include demonstrations of work samples, personal journals, extensive work journal, etc. The mentor-teacher will submit a description of the course with developed specified, measurable, instructional objectives and standards for satisfactory completion of the course. The mentor-teacher will assign a grade and a .5 credit per semester will be earned by the student. School Service Independent Study \u2013 (Type III) School service independent study is for students who wish to volunteer their time in the educational environment. Students learn organizational skills, time management, understanding of students with diversified learning needs, and relate the school world to the world of work and learning beyond the school. The student will complete work as assigned by the teacher, administrator or other school staff. Community service hours will not be given; however, a description of the school service performed will be noted on the transcript. School personnel are responsible for maintaining attendance records, assigning tasks, and submitting a pass/fail grade for the student's transcript. Legal1. 22 PA Code 4.42. 22 PA Code 4.2422 PA Code 4.12Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "119",
  "title": "Current Events",
  "revised": "June 30, 2014",
  "text": "Last RevisedJune 30, 2014 Purpose The Board believes that consideration of current events has a legitimate place in the educational program of the schools. Properly introduced and conducted, discussion of such events can help students learn to identify important issues, explore fully and fairly all sides of an issue, weigh carefully the values and factors involved, and develop skills for formulating and evaluating positions. Definition A current event is a topic on which opposing points of view have been promulgated by responsible opinion and is not expressly enumerated in the course guide as appropriate for the course of study. Authority The Board shall permit the introduction and proper educational use of current events, provided that their use in the instructional program:[1] Is related to the course's instructional goals and the students' level of maturity. Does not tend to indoctrinate or persuade students to a particular point of view. Encourages balanced presentations and open-mindedness. Is conducted in a spirit of scholarly inquiry. Is instigated by curricular design or by the students themselves. Is not related to the employment status of the teacher and/or other district employees. The Board recognizes that some deviation from the assigned course guide is necessary in the free exchange of the classroom. However, the Board specifies for the guidance of the Superintendent and staff that any discussion of current events in the classroom shall be conducted in an unprejudiced and dispassionate manner and shall not disrupt the educational process, fail to match the maturity level of students, nor be unrelated to the goals of the district and the appropriate course guide.[1] Legal1. Pol. 10624 P.S. 510Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "120",
  "title": "HIV Education",
  "revised": "May 26, 2009",
  "text": "Purpose The principal purpose of HIV education is to prevent infection. The content of HIV education should be developed with the active involvement of parents/guardians and should address the broad range of behavior exhibited by young people. Educational programs should assure that young people acquire the knowledge and skills they will need to adopt and maintain types of behavior that minimize their risk of becoming infected. Personal beliefs and judgements shall not be expressed or taught to the students. The district shall provide programs that will encourage young people to abstain from sexual intercourse, to refrain from using or injecting illicit drugs, and other high-risk behaviors. Some young people may choose to engage in behavior that would place them at risk of becoming infected. Therefore, the district, in consultation with parents/guardians and health officials, should provide HIV preventive programs that address behavior that place students at risk of acquiring HIV infection. Guidelines Preparation of School District Personnel A team of representatives including the Board, parent-teacher associations, school administrators, school physicians, school nurses, teachers, educational support personnel, school counselors, and other appropriate school personnel should receive general information about: The nature of the AIDS epidemic and means of controlling its spread. The role of the school in providing education to prevent transmission of HIV. Methods and materials to accomplish effective programs of school health education about AIDS. School policies for students and staff who may be infected.[1][2] Universal precautions procedures. In addition, school personnel responsible for teaching about HIV should receive more specific training about HIV education. Programs Taught by Qualified Teachers In the elementary grades, students generally have one (1) regular classroom teacher. In these grades, education about HIV should be provided by the regular classroom teacher because that person ideally should be trained and experienced in child development, age-appropriate teaching methods, child health, and elementary health education methods and materials. In addition, the elementary teacher usually is sensitive to normal variations in child development and aptitudes within a class. In the secondary grades, students generally have a different teacher for each subject. In these grades, the secondary school health education teacher should provide education about HIV because a qualified health education teacher will have training and experience in adolescent development, age-appropriate teaching methods, adolescent health, and secondary school health education methods and materials (including methods and materials for teaching about such topics as human sexuality, communicable diseases, and drug abuse). Content Schools should assure that students receive at least the essential age and developmentally appropriate information about AIDS for each of three (3) grade-level ranges. The exact grades at which students receive this essential information should be determined in accordance with Millcreek community and parental values. The HIV education program will need to assure that students understand basic concepts before teaching more advanced information. The program should also assure that students have opportunities to learn about emotional and social factors and interpersonal skills that influence types of behavior associated with HIV transmission. Parents/Guardians shall receive written notification prior to HIV instruction. Parent/Guardian involvement shall be encouraged at all levels. Early Elementary (Grades K and 1) \u2013 Reduce fear and encourage understanding. General infection control practices (e.g. hand washing and avoiding other people's blood). Middle Elementary (Grades 2 and 3) \u2013 Role of viruses/bacteria that cause disease. Address excessive fears of becoming infected. Compassion and understanding of those affected with HIV. Late Elementary (Grades 4 and 5) \u2013 Introduce methods of HIV transmission. Basic concepts of the natural progression of the disease and lack of a cure or effective vaccine. Middle School (Grades 6 to 8) \u2013 Introduce the immune system. Develop greater understanding of methods of HIV transmission (e.g. using appropriate anatomical terminology). Emphasis on avoidance of high-risk behaviors (e.g. promoting abstinence). Develop assertiveness and interpersonal skills, such as dealing with peer pressure. High School (Grades 9 to 12) \u2013 More specific information and application of all previously learned concepts relative to HIV education, with emphasis on prevention. Legal1. Pol. 203.12. Pol. 314.122 PA Code 4.4 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "121",
  "title": "Field Trips and Performance Activities",
  "revised": "November 25, 2019",
  "text": "Last RevisedNovember 25, 2019 Purpose The Board recognizes that field trips, when used for teaching and learning integral to the curriculum, are an educationally sound and important component of the instructional program of the schools. Properly planned and executed field trips can: Supplement and enrich classroom learning by providing educational experiences in an environment outside the schools. Arouse new interests among students. Help students relate academic learning to the reality of the world outside of school. Introduce community resources, such as natural, cultural, industrial, commercial, governmental and educational. Afford students the opportunity to study real things and real processes in their actual environment. Definition For purposes of this policy, a field trip shall be defined as: Any trip by students away from the school premises, that is an integral part of an approved curriculum, is conducted for the purpose of affording a first-hand educational experience not available in the classroom, and is supervised by a teacher or district employee. Any planned travel activity that supplements or enriches the classroom experience. Field trip shall include performance activities which are curricular or extracurricular events whereby students are afforded the opportunity to attend by meritorious achievement and/or through participation in qualifying competitions. These events are part of district-sponsored curricular or extracurricular Board-approved activities and include state championships or regional competitions. Field trip shall not include non-district sponsored events, such as national level competitions involving groups, teams, specialty clubs, and sports camps. The district will not accept the cost, liability or responsibility for such events. Authority The Board shall approve annually a list of potential field trips district-wide. If field trip requests are made after the district-wide field trip calendar is approved, the Board must approve: If within 200 miles of Erie County, and does not require overnight stay, it can be approved by the Superintendent. If outside of 200 miles of Erie County or is an overnight trip, each trip must be approved individually by the Board. Students on field trips remain under the supervision and responsibility of this Board and are subject to its rules and regulations. The Board does not endorse, support or assume responsibility in any way for any district staff member who takes students on trips not approved by the Board or Superintendent. No staff member may solicit district students for such trips within district facilities or on district grounds without Board permission. Delegation of Responsibility The Superintendent or designee shall develop administrative regulations for the operation of field trips. Guidelines Field trips shall be governed by guidelines which shall ensure that: The safety and well-being of students shall be protected at all times. Permission of the parent/guardian is sought and obtained before any student may participate The principal approves the purpose, itinerary and duration of each proposed trip. The effectiveness of field trip is monitored and evaluated continuously. Teachers are allowed flexibility and innovation in planning field trips. Administration of Medication The Board directs planning for field trips to start early in the school year and to include collaboration between administrators, teachers, nurses, parents/guardians and other designated health officials. Decisions regarding administration of medication during field trips and other school-sponsored programs and activities shall be based on the student\u2019s individual needs.[1][2] Medication shall be administered in accordance with applicable laws, regulations, Board policies and district procedures.[3][4] Extraordinary Fees Extraordinary fees associated with the field trip may be the responsibility of student participants. All extraordinary fees associated with field trips are subject to administrative review and approval prior to being scheduled. Legal1. Pol. 103.12. Pol. 1133. Pol. 2104. Pol. 210.124 P.S. 51024 P.S. 517Pol. 000Pol. 105 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "122",
  "title": "Extracurricular Activities",
  "revised": "January 26, 2026",
  "text": "Last RevisedJanuary 26, 2026 Prior Revised Dates11/23/2020 Purpose The Board recognizes the educational values inherent in student participation in extracurricular activities and supports the concept of student organizations for such purposes as enriching the educational experience, building social relationships, developing interests in a specific area, promoting civic engagement and gaining an understanding of the elements and responsibilities of teamwork, leadership and good citizenship. Definitions For purposes of this policy, extracurricular activities refers to programs, which may include athletic activities and curriculum-related student groups, that are sponsored or approved by the Board, are conducted wholly or partly outside the regular school day and are equally available to all students who voluntarily elect to participate. For purposes of this policy, an athletic activity shall mean all of the following:[1][2] An athletic contest or competition, other than interscholastic athletics, that is sponsored by or associated with the school, including cheerleading, club-sponsored sports activities and sports activities sponsored by school-affiliated organizations. Noncompetitive cheerleading that is sponsored by or associated with the school. Practices, interschool practices and scrimmages for all athletic activities. Curriculum-related student group - any student group that directly relates to the body of courses offered by the district.[3] Authority The Board shall make school facilities, supplies and equipment available and shall assign staff members for the support of extracurricular activities for students. Such availability and assignment shall be in accordance with applicable laws, regulations and Board policies.[4][5][6][7] Any extracurricular activity shall be considered under the sponsorship of this Board when it has been approved by the Superintendent upon recommendation of the building principal. The Board shall maintain the program of extracurricular activities at no cost to participating students, except that: The Board's responsibility for provision of supplies shall carry the same exemptions as listed in the Board's policy on regular school supplies.[8] Students may assume all or part of the costs for travel and attendance at extracurricular events and trips. Where eligibility requirements are necessary or desirable, the Board shall determine the standards for eligibility to be met by all students participating in an extracurricular activity.[4][9] The Board directs that no student may participate in extracurricular activities who has not: Met the requirements for academic eligibility.[4] Complied with the requirements of applicable Board policies and administrative regulations.[10][11][12] Attended school regularly.[13] Been in attendance on the day of the activity, event or practice for the hours required. Returned all school equipment previously used as directed. Adhered to other applicable conduct standards. Off-Campus Activities Student conduct that occurs off school property or during nonschool hours shall be addressed in accordance with the provisions of the student discipline policy regarding on and off-campus activities.[12][14] Delegation of Responsibility Each school year, prior to participation in an athletic activity, every student athlete and their parent/guardian shall sign and return the acknowledgment of receipt and review of the following:[2][10][11][15] Concussion and Traumatic Brain Injury Information Sheet. Sudden Cardiac Arrest Symptoms and Warning Signs Information Sheet, that includes information about electrocardiogram testing. The Superintendent or designee shall develop administrative regulations to implement the extracurricular activities program. Guidelines Guidelines shall ensure that the program of extracurricular activities: Assesses the needs and interests of and is responsive to district students. Invites the participation of parents/guardians and the community in developing extracurricular activities. Involves students in developing and planning extracurricular activities. Ensures provision of competent guidance and supervision by staff. Guards against exploitation of students. Provides a variety of experiences and diversity of organizational models. Provides for continuing evaluation of the program and its components. Ensures that all extracurricular activities are open to all students, without discrimination, and that all students are fully informed of the opportunities available to them.[16][17] Legal1. 24 P.S. 53222. 24 P.S. 14253. Board of Education of Westside Community Schools v. Mergens, 496 U.S. 226 (1990)4. 24 P.S. 5115. Pol. 1036. Pol. 103.17. Pol. 122.18. Pol. 1109. 22 PA Code 12.310. Pol. 123.111. Pol. 123.212. Pol. 21813. Pol. 20414. Mahanoy Area School District v. B.L., 594 U.S. 180 (2021)15. 24 P.S. 532316. 22 PA Code 12.117. 22 PA Code 12.424 P.S. 5321 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "122.1",
  "title": "Noncurriculum-Related, Nonschool-Sponsored, Student-Initiated Groups",
  "revised": "January 26, 2026",
  "text": "NOTE: It is important to distinguish that Policy 122.1 only applies to noncurriculum-related, nonschool-sponsored, student-intiated groups seeking permission to use district premises to meet. In this policy, it is the granting of the opportunity to meet that is approved; not the group itself. Extracurricular activities that are sponsored or approved by the Board are governed by Policy 122. Extracurricular Activities. Nonschool organizations, groups and individuals initiating a request for use of school facilities or dissemination of materials are governed by policies 707. Use of School Facilities and 913. Nonschool Organizations/Groups/Individuals. Purpose The district, by making a limited open forum available, provides the opportunity for noncurriculum-related, nonschool-sponsored, student-initiated groups of secondary students to meet, without discrimination, on school district premises during noninstructional time for the purpose of conducting a meeting regardless of the religious, political, philosophical or other content of the speech at such meetings.[1][2][3] Definitions Noninstructional time - the time set aside by the school before actual classroom instruction begins, after actual classroom instruction ends or during time designated for lunch. Limited open forum - a public secondary school has a limited open forum whenever such school grants an offering to or opportunity for one or more noncurriculum-related student groups to meet on school premises during noninstructional time.[1] Noncurriculum-related student group - any student-initiated group that does not directly relate to the body of courses offered by the district.[4] Sponsorship - the act of promoting, leading or participating in a meeting. The assignment of a teacher, administrator or other school employee to a meeting for custodial purposes does not constitute sponsorship of the meeting.[5] Authority Meetings of noncurriculum student groups (student groups) must be voluntary, student-initiated and conducted in accordance with applicable state and federal laws, regulations, Board policies and school rules.[1][2][3][6] Such meetings must not be under the sponsorship of the school district, its agents or employees.[1] The meetings of student groups cannot materially and substantially interfere with the orderly conduct of the educational activities in the school.[1] Availability and assignment of facilities, supplies and equipment necessary, including access to district-controlled methods of communication such as bulletin boards, a public-address system, and advertisements in the school newspaper, to conduct such meetings shall be provided in accordance with the Equal Access Act.[1] Delegation of Responsibility The Superintendent or designee may establish standard procedures regarding the length of meetings, permissible number of meetings per week and other limitations deemed reasonably necessary. The Superintendent or designee will designate areas within district buildings and outside areas authorized for meetings of student groups. Access to areas which have not been designated as meeting spaces by the Superintendent or designee is prohibited. A district employee will be assigned to attend and monitor each student group meeting. Monitors will attend the meetings in a nonparticipatory capacity for the purpose of maintaining order. The assignment of a monitor does not constitute sponsorship of the student group or meeting.[1] District employees will not be required to attend any meeting where the content of the speech is contrary to their beliefs.[1] District administrators and staff retain the authority to:[1] Maintain order and discipline on district premises. Protect the well-being of students and employees. Assure the attendance of students at such meetings is voluntary. Guidelines Students seeking permission to form a student group to meet during noninstructional time must submit a written request to the building principal on the designated district form. All activities of the student group must be led by the student members of the group. The meetings and activities may not be directed, conducted, controlled or regularly attended by individuals from outside the school.[1] Guests may be invited but may not be regular participants in the student meetings. All guests must comply with Board policy regarding school visitors.[7] Materials prepared for dissemination on district premises must comply with the provisions of Board policy relating to the dissemination of materials.[8] Public funds may not be used for the operation of the meetings beyond the incidental cost of providing the space for the group to meet. The student group may not be advertised as a school-sponsored activity. All announcements and disseminated materials must include a disclaimer of school sponsorship or endorsement. Students in violation of this policy and applicable rules may result in loss of the right to meet on school premises and/or disciplinary action.[6] Legal1. 20 U.S.C. 4071 et seq2. Pol. 1033. Pol. 103.14. Board of Education of Westside Community Schools v. Mergens, 496 U.S. 226 (1990)5. 20 U.S.C. 40726. Pol. 2187. Pol. 9078. Pol. 220Wolfe ex rel. Wolfe v. Twin Valley School District, No. 23-4501 (E.D. Pa. March 26, 2025), 2025 WL 920257 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "123",
  "title": "Interscholastic Athletics",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Purpose The Board recognizes the value of a program of interscholastic athletics as an integral part of the total school experience for all district students and as a conduit for community involvement. The programs foster the growth of school loyalty within the student body as a whole and stimulates community interest. And the game activities and practice sessions provide opportunities to teach the values of competition, sportsmanship, and teamwork. Definition For purposes of this policy, the program of interscholastic athletics shall include all activities relating to competitive or exhibition sport contests, games or events involving individual students or teams of students when such events occur between schools within this district or outside this district. Authority It shall be the policy of the Board to offer opportunities for participation in interscholastic athletic programs to male and female students on as equal a basis as is practicable and without discrimination, in accordance with law and regulations.[1][2][3][4][5] The Board shall approve a program of interscholastic athletics and require that all facilities utilized in that program, whether or not the property of this Board, properly safeguard both players and spectators and are kept free from hazardous conditions.[6] The Board shall determine the standards of eligibility to be met by all students participating in an interscholastic program. Such standards shall require that each student, before participating in any interscholastic activity, be covered by student accident insurance; be free of injury; and undergo a physical examination by a licensed physician.[6] The Board further adopts those eligibility standards set by the Constitution of the Pennsylvania Interscholastic Athletic Association. The Board directs that no student may participate in interscholastic athletics who has not:[6] Met the requirements for academic eligibility. Complied with the requirements of the Athletic Handbook. Complied with the requirements of the Code of Conduct for Interscholastic Athletics and Board policies and administrative regulations related to student discipline. Attended school regularly.[7] Been in attendance on the day of the athletic event or practice for the hours required. Returned all school athletic equipment previously used and has no outstanding fees owed to the District. Adhered to applicable discipline standards.[8] Off-Campus Activities This policy shall also apply to student conduct that occurs off school property and would otherwise violate the Code of Student Conduct if any of the following circumstances exist:[8] The conduct occurs during the time the student is traveling to and from school or traveling to and from school-sponsored activities, whether or not via school district furnished transportation. The student is a member of an extracurricular activity and has been notified that particular off-campus conduct could result in exclusion from such activities. Student expression or conduct materially and substantially disrupts the operations of the school, or the administration reasonably anticipates that the expression or conduct is likely to materially and substantially disrupt the operations of the school. The conduct has a direct nexus to attendance at school or a school-sponsored activity, for example, a transaction conducted outside of school pursuant to an agreement made in school, that would violate the Code of Student Conduct if conducted in school. The conduct involves the theft or vandalism of school property. There is otherwise a nexus between the proximity or timing of the conduct in relation to the student's attendance at school or school-sponsored activities. Delegation of Responsibility Each school year, prior to participation in an interscholastic athletic activity, every student athlete and their parent/guardian shall sign and return the acknowledgement of receipt and review of the following:[9][10][11][12] Concussion and Traumatic Brain Injury Information Sheet. Sudden Cardiac Arrest Symptoms and Warning Signs Information Sheet. The Superintendent and/or his or her designee shall annually prepare, approve and present to the Board for its consideration a program of interscholastic athletics, which shall include a complete schedule of events. The Superintendent shall inform the Board of changes in that schedule as they occur. The Superintendent shall secure Board approval before making any changes in a schedule. The Superintendent and/or his or her designee shall disseminate rules for the conduct of students participating in interscholastic athletics. Such rules shall be in conformity with regulations of the State Board of Education, the P.I.A.A. and the school district. The Superintendent shall ensure that similar athletic programs are offered to both sexes in proportion to the district's enrollment. The Superintendent shall ensure that interscholastic athletics are open to all eligible students and that all students are fully informed of the opportunities available to them.[13][14] Guidelines Male/Female Athletic Opportunities Report By October 15 of each year, on the designated disclosure form, the Superintendent or designee shall report to the PA Department of Education the interscholastic athletic opportunities and treatment for male and female secondary school students for the preceding school year.[15] By November 1 of each year, the completed disclosure form shall be made available for public inspection during regular business hours and posted on the district's website.[15] The availability of the completed disclosure form shall be announced by posting a notice on school bulletin boards, in the school newspaper, on any electronic mailing list or list serve, and by any other reasonable means.[15] Interscholastic Athletic Clubs The Board recognizes that interscholastic athletic clubs have a unique status at the district. These interscholastic athletic clubs bear the name of the district, but receive no direct financial support from the district. However, the Board is supportive of these organizations and shall allow: Use of the public address system and bulletin boards of the school to announce game times and game results. Such use shall adhere to proper procedures of the school and district administration regarding use of the system and bulletin boards. Participation in the school yearbook at the direction of and pursuant to the procedures of the school and district administration. Participation in award ceremonies, to receive letters and jacket awards paid for by each respective interscholastic athletic club. The district bears no financial responsibility or obligation for equipment purchases, promotional expenses, or payment to third parties associated with each respective interscholastic club. As interscholastic athletic clubs bear the name of the district, all district policies pertaining to student participation in interscholastic athletic clubs apply. In particular, each interscholastic athletic club shall adhere to the rules of the athletic organizations they participate in, including, but not limited to, the Pennsylvania Interscholastic Athletic Association (P.I.A.A.) and the Pennsylvania Interscholastic Hockey League (P.I.H.L.), where applicable. Legal1. 22 PA Code 4.272. 24 P.S. 1601-C et seq3. 34 CFR 106.414. Pol. 1035. Pol. 103.16. 24 P.S. 5117. Pol. 2048. Pol. 2189. 24 P.S. 532310. 24 P.S. 142511. Pol. 123.112. Pol. 123.213. 22 PA Code 12.114. 22 PA Code 12.415. 24 P.S. 1603-C24 P.S. 5321 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "123.1",
  "title": "Concussion Management",
  "revised": "April 24, 2017",
  "text": "Purpose The Board recognizes the importance of ensuring the safety of students participating in the district\u2019s athletic programs. This policy has been developed to provide guidance for prevention, detection and treatment of concussions sustained by students while participating in an athletic activity. Definitions Appropriate medical professional shall mean all of the following:[1] A licensed physician who is trained in the evaluation and management of concussions. A licensed or certified health care professional trained in the evaluation and management of concussions and designated by a licensed physician trained in the evaluation and management of concussions. A licensed psychologist neuropsychologically trained in the evaluation and management of concussions or who has postdoctoral training in neuropsychology and specific training in the evaluation and management of concussions. Athletic activity shall mean all of the following:[1] Interscholastic athletics.[2] An athletic contest or competition, other than interscholastic athletics, that is sponsored by or associated with the school, including cheerleading, club-sponsored sports activities and sports activities sponsored by school-affiliated organizations.[3] Noncompetitive cheerleading that is sponsored by or associated with the school.[3] Practices, interschool practices and scrimmages for all athletic activities.[3][2] Delegation of Responsibility Each school year, prior to participation in an athletic activity, every student athlete and his/her parent/guardian shall sign and return the acknowledgement of receipt and review of the Concussion and Traumatic Brain Injury Information Sheet.[4] Guidelines The school may hold an informational meeting prior to the start of each athletic season for all competitors regarding concussions and other head injuries, the importance of proper concussion management, and how preseason baseline assessments can aid in the evaluation, management and recovery process. In addition to the student athletes, such meetings may include parents/guardians, coaches, other appropriate school officials, physicians, neuropsychologists, athletic trainers and physical therapists.[4] Removal From Play A student who, as determined by a game official, coach from the student\u2019s team, certified athletic trainer, licensed physician, licensed physical therapist or other official designated by the district, exhibits signs or symptoms of a concussion or traumatic brain injury while participating in an athletic activity shall be removed by the coach from participation at that time.[4] Return to Play The coach shall not return a student to participation until the student is evaluated and cleared for return to participation in writing by an appropriate medical professional. The Board may designate a specific appropriate medical professional(s) to provide written clearance for return to participation.[4] Training All coaches shall annually, prior to coaching an athletic activity, complete a concussion management certification training course offered by the Centers for Disease Control and Prevention, the National Federation of State High School Associations or another provider approved by the Department of Health.[4] Penalties A coach found in violation of the provisions of this policy related to removal from play and return to play shall be subject to the following penalties unless as otherwise provided by an applicable Collective Bargaining Agreement:[4] For a first violation, suspension from coaching any athletic activity for the remainder of the season. For a second violation, suspension from coaching any athletic activity for the remainder of the season and for the next season. For a third violation, permanent suspension from coaching any athletic activity. Legal1. 24 P.S. 53222. Pol. 1233. Pol. 1224. 24 P.S. 532324 P.S. 5321 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "123.2",
  "title": "Sudden Cardiac Arrest",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority The Board recognizes the importance of ensuring the safety of students participating in the district\u2019s athletic programs. This policy has been developed to provide guidance for prevention and recognition of sudden cardiac arrest in student athletes.[1] Definition Athletic activity shall mean all of the following:[1] Interscholastic athletics.[2] An athletic contest or competition, other than interscholastic athletics, that is sponsored by or associated with the district, including cheerleading, club-sponsored sports activities and sports activities sponsored by school-affiliated organizations.[3] Noncompetitive cheerleading that is sponsored by or associated with the district.[3] Practices, interschool practices and scrimmages for all athletic activities, as defined above .[2][3] Delegation of Responsibility Each school year, prior to participation in an athletic activity, every student athlete and their parent/guardian shall sign and return the acknowledgement of receipt and review of the Sudden Cardiac Arrest Symptoms and Warning Signs Information Sheet that includes information about electrocardiogram testing.[1] Guidelines The school shall hold an informational meeting prior to the start of each athletic season for all competitors regarding the symptoms and warning signs of sudden cardiac arrest and information about electrocardiogram testing. In addition to the student athletes, such meetings may include parents/guardians, coaches, other appropriate school officials, physicians, cardiologists, and athletic trainers.[1] Removal From Play A student who, as determined by a game official, coach from the student\u2019s team, certified athletic trainer, licensed physician, or other official designated by the district, exhibits signs or symptoms of sudden cardiac arrest while participating in an athletic activity shall be removed by the coach from participation at that time.[1] Any student known to have exhibited signs or symptoms of sudden cardiac arrest prior to or following an athletic activity shall be prevented from participating in athletic activities.[1] Return to Play The coach shall not return a student to participation until the student is evaluated and cleared for return to participation in writing by a licensed physician, certified registered nurse practitioner or cardiologist.[1] Training All coaches shall annually, prior to coaching an athletic activity, complete the sudden cardiac arrest training course offered by a provider approved by the PA Department of Health.[1] Penalties A coach found in violation of the provisions of this policy related to removal from play and return to play shall be subject to the following minimum penalties:[1] For a first violation, suspension from coaching any athletic activity for the remainder of the season. For a second violation, suspension from coaching any athletic activity for the remainder of the season and for the next season. For a third violation, permanent suspension from coaching any athletic activity. Legal1. 24 P.S. 14252. Pol. 1233. Pol. 122Pol. 822 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "124",
  "title": "Alternative Instruction Courses",
  "revised": "June 30, 2014",
  "text": "Last RevisedJune 30, 2014 Authority The Board may grant credit toward high school graduation for course work successfully completed through approved summer school, correspondence courses, distance education, online courses and dual enrollment, in accordance with this policy.[1][2][3][4][5][6] Delegation of Responsibility The building principal shall be responsible for reviewing and approving student applications for earning credit toward graduation through approved alternative instruction courses. The building principal shall determine the number of credits assigned to such a course as part of the approval process before the student begins the course. Guidelines Students shall submit to the building principal a written request for approval of each proposed course and the number of credits sought. The course subject must be included in the district\u2019s planned instruction and be relevant to established academic standards.[7][8] The student shall receive the same letter grade for credit that is assigned by the alternative instruction course. Legal1. 24 P.S. 5022. 24 P.S. 15253. 24 P.S. 19014. 24 P.S. 19035. 24 P.S. 19066. Pol. 2177. Pol. 1028. Pol. 10722 PA Code 4.4124 P.S. 1901 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "125",
  "title": "Adult Education",
  "revised": "October 23, 2017",
  "text": "Last RevisedOctober 23, 2017 Purpose The Board recognizes the value of opportunities for educational growth and advancement to adult members of the community and the need of adults for educational programs. Authority The Board may establish and maintain a program of adult education based upon the needs and interests of the residents, consistent with the district\u2019s educational goals and objectives and Board policies.[1][2][3][4] The Board may utilize available facilities, provide custodial services, supply instructional and supplementary materials, and/or provide administrative leadership required to maintain the adult education program. The Board shall establish the tuition rate for each course offered in the adult education program.[3][5] Guidelines Admission to an adult education program shall be open to: All adult residents of this district. Delegation of Responsibility The Superintendent or designee may: Develop a program of adult education and present that program to the Board for approval. Legal1. 24 P.S. 5022. 24 P.S. 19013. 24 P.S. 19034. 24 P.S. 19065. 24 P.S. 192324 P.S. 190424 P.S. 1905 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "126",
  "title": "Class Size",
  "revised": "May 27, 2015",
  "text": "Last RevisedMay 27, 2015 Authority Class size shall be determined by the Board of School Directors after consultation with the Superintendent and and/or his or her designee. Delegation of Responsibility The Superintendent and/or his designee shall evaluate class size which shall take into account: Subject matter. Type of instruction. Ability of students. Age group of students. Use of staff. Use of special facilities and equipment. The minimum class size for required courses for high school in regular education shall be sixteen (16). The minimum class size for elective courses shall be eighteen (18). This minimum applies to sectioning criteria when developing a master schedule. Certain courses, such as upper level language courses, will establish a minimum class size of sixteen (16). Legal24 P.S. 510Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "127",
  "title": "Assessments",
  "revised": "September 28, 2015",
  "text": "Last RevisedSeptember 28, 2015 Purpose The Board recognizes its responsibility to develop and implement an assessment plan that will determine the degree to which students are achieving academic standards and provide information for improving the educational program. Authority The Board shall approve an assessment plan for use in district schools that is aligned with the adopted academic standards and state assessments. The assessment plan shall be aligned to the district's Comprehensive Plan.[1][3][10][11] The Board reserves the right to review district assessment measures and to approve those that serve a legitimate purpose without infringing upon the personal rights of the students or parents/guardians.[1][6] The Board directs the Superintendent or designee to grant requests to review state assessments from parents/guardians to determine whether the state assessments conflict with the parents\u2019/guardians\u2019 religious beliefs. Parent/Guardian requests shall be submitted at least two (2) weeks prior to the administration of state assessments. The district shall ensure the security of the assessment documents.[6] If, upon inspection of a state assessment, a parent/guardian finds the assessment to be in conflict with their religious beliefs, the parent/guardian shall have the right to have their child excused from that state assessment, upon written request to the Superintendent stating the objection.[6] Delegation of Responsibility The Superintendent or designee shall recommend methods of assessment and evaluation based on his/her professional judgment, generally accepted professional practice, and staff input.[1][3][10] The Superintendent or designee shall annually disseminate to parents/guardians information regarding student assessment results, as required by federal and state law and regulations.[1] The Superintendent shall recommend improvements in the curriculum and instructional practices based upon student assessment results.[3] Guidelines Parents/Guardians shall receive information regarding their child's state assessment scores and may obtain an explanation of assessment results from qualified school personnel.[9][12] The district shall provide assistance to students not attaining academic standards at the proficient level. The district shall inform students and parents/guardians about how to access such assistance.[1][6] Legal1. 22 PA Code 4.523. 22 PA Code 4.515. Pol. 1006. 22 PA Code 12.417. 22 PA Code 4.49. 20 U.S.C. 631110. 22 PA Code 4.1211. Pol. 10212. Pol. 138Pol. 103.1Pol. 113 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "130",
  "title": "Homework",
  "revised": "January 25, 2010",
  "text": "Last RevisedJanuary 25, 2010 Purpose Homework assignments should complement the school instruction. The assignments should develop student responsibility, good study habits, and organizational skills. Specifically, homework assignments should support learning in one (1) or more of the following ways: Prelearning or provide background information. Check for understanding. Practice of a learned skill. Processing or reflection on classwork. Broaden areas of interest through enrichment. Students should be encouraged by parents/guardians and teachers to study in an atmosphere which is conducive to productivity. Homework shall develop skills useful for and related to real world experiences. All assignments should be fully explained. There should be careful consideration of the nature and purpose of the assignment in addition to the amount of work assigned. The differing ability of the students should be considered. Homework shall complement classroom instruction and be planned and evaluated with respect to its purpose, appropriateness, and completion time. The demand of homework upon the students\u2019 time shall be consistent with the best interests of the students in regards to other valuable experiences to be gained outside of school. The teacher may periodically check the amount of time the students are spending on homework. In order to develop a positive attitude toward learning, homework will not be assigned as a punishment. Guidelines Elementary Generally speaking, homework will not be assigned over weekends or holidays; however, under special circumstances, homework assignments may be assigned at this time. Conscientious completion of homework is a responsibility that will be reinforced at the elementary level and will be included in the overall assessment of a student\u2019s development. However, completion and correctness of routine homework at the elementary level will not be used as a grade or valued as points in determining a student\u2019s overall progress and/or grade. There shall be a minimum of one (1) homework assignment per week in each of the content areas. Homework and assignments should be reviewed and returned to students within a reasonable amount of time. Teachers shall provide verbal or written feedback to students on all homework and assignments. When an extensive project is assigned, it should be an extension of classroom instruction. An outline, rubric, or set of detailed guidelines should be included with any such project and should be sent home with students or made available to parents/guardians so that they are aware of what needs to be done. An assignment of this nature can be assessed as a score or grade that would be included in a student\u2019s overall evaluation. Secondary Conscientious completion and correctness of homework is a resonsibliity that will be reinforced at the secondary leval and will be included in the overall assessment of a student\u2019s progress and in the evaluation of the content area. Homework and assignments should be reviewed and returned to students within a reasonable amount of time. Teachers shall provide verbal or written feedback to students on all homework and assignments. When an extensive project is assigned, it should be an extension of classroom instruction. An outline, rubric, or set of detailed guidelines should be included with any such project and should be sent home with students or made available to parents/guardians so that they are aware of what needs to be done. An assignment of this nature can be assessed as a score or grade that would be included in a student\u2019s overall progress and/or evaluation of the subject. Legal22 PA Code 12.2 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "137",
  "title": "Home Education Programs",
  "revised": "August 28, 2023",
  "text": "Last RevisedAugust 28, 2023 Authority Home education programs for students of compulsory school age residing in the school district shall be conducted in accordance with state law and regulations.[1][2][3] Definitions Appropriate education - a program consisting of instruction in the required subjects for the time required by law and in which the student demonstrates sustained progress in the overall program.[2] Hearing examiner - shall not be an officer, employee or agent of the Department of Education or of the school district or intermediate unit of residence of the child in the home education program. Home education program - a program conducted in compliance with law by the parent/guardian or person having legal custody of a child. A home education program shall not be considered a nonpublic school under the provisions of law. Supervisor - the parent/guardian or person having legal custody of a child who is responsible for providing instruction, provided that such person has a high school diploma or its equivalent. Delegation of Responsibility The Superintendent or designee shall develop and distribute administrative regulations for registering home education programs and maintaining appropriate records in accordance with law.[2] Guidelines Notarized Affidavit Prior to the commencement of the home education program, and annually thereafter on or before August 1, the parent/guardian or other person having legal custody of the child or children shall file a notarized affidavit with the Superintendent, which contains certification that the supervisor of the home education program and all adults living in the home and persons having legal custody of a child or children in the home education program have not been convicted of criminal offenses enumerated in School Code, in accordance with law. The affidavit shall include all information required by law.[2] Instructional Program The instructional program for home education students shall include such courses as required by law.[2][4][5] Loan of Instructional Materials At the request of the supervisor, the district shall lend to the home education program copies of the school\u2019s planned courses, textbooks and curriculum materials appropriate to the student\u2019s age and grade level.[2] Student Portfolio and Evaluations For each student participating in a home education program, the supervisor shall:[2] Maintain a portfolio of records and materials, in accordance with applicable law. Provide an annual written evaluation of the student\u2019s educational progress, in accordance with the provisions of applicable law. Graduation Requirements The following minimum courses in grades 9 through 12 are established as a requirement for graduation in a home education program: four (4) years of English; three (3) years of mathematics; three (3) years of science; three (3) years of social studies; and two (2) years of arts and humanities.[2] Diplomas Students who complete all of the graduation requirements of the home education program shall receive a high school diploma issued by the supervisor or an approved diploma-granting organization.[2]Students With Disabilities A home education program meets compulsory attendance requirements for a student with a disability only when the program addresses the specific needs of the student and is approved by a teacher with a valid Pennsylvania certificate to teach special education, a licensed clinical psychologist or a certified school psychologist. Written notice of such approval must be submitted with the required affidavit.[1] The supervisor may request that the school district or intermediate unit of residence provide services that address the specific needs of a student with a disability.[1] When the provision of services is agreed to by both the supervisor and the school district or intermediate unit, all services shall be provided in public schools or in a private school licensed to provide such programs and services.[1] Appropriate Education/Compliance A home education evaluator shall certify that an appropriate education is occurring in the home education program. The supervisor shall submit the certification to the Superintendent by June 30 of each year. If the supervisor fails to submit the certification, the Superintendent shall send a letter to the supervisor notifying the supervisor that they have ten (10) days to submit the certification.[2] If the Superintendent has a reasonable belief at any time during the school year that appropriate education may not be occurring in the home education program, the Superintendent may submit a letter to the supervisor requiring an evaluation to be conducted and that an evaluator\u2019s certification stating that an appropriate education is occurring shall be submitted to the district by the supervisor within thirty (30) days. The letter shall include the basis for the Superintendent\u2019s reasonable belief.[2] If the Superintendent has a reasonable belief that the home education program is out of compliance, the Superintendent shall submit a letter to the supervisor requiring a certification to be submitted within thirty (30) days indicating the program is in compliance. The letter shall include the basis for the Superintendent\u2019s reasonable belief.[2] As required by law, all letters shall be sent by certified mail, return receipt requested, and the time for submission of the requested documentation begins upon receipt of the letter.[2] Hearings If the supervisor fails to submit a certification as required, the Board shall provide a hearing by a qualified and impartial hearing examiner within thirty (30) days.[2] If the hearing examiner finds that an appropriate education is not taking place in the home education program, the home education program will be determined out of compliance; and the student will be enrolled promptly in a public school, a nonpublic school or a licensed private academic school.[2] If a home education program has been determined to be out of compliance, the supervisor or spouse of the supervisor of the home education program is prohibited by law from supervising a home education program for that child or children for a period of twelve (12) months from the date of such determination.[2] Appeal The supervisor or Superintendent may appeal the decision of the hearing examiner to the Secretary of Education, Commonwealth Court or Court of Common Pleas. The home education program may continue during the appeals process.[2] Transfers If a home education program is relocating to another Pennsylvania school district, the supervisor must request from the Superintendent a letter of transfer for the home education program. The request must be made by registered mail thirty (30) days prior to relocation.[2] The Superintendent shall issue the letter of transfer within thirty (30) days after receipt of the supervisor\u2019s registered mail request.[2] The supervisor shall file the letter of transfer with the Superintendent of the new district of residence.[2] If a home education program is out of compliance, the Superintendent shall inform the home education supervisor and Superintendent of the new district of residence of this status and the reason for denial of the transfer letter.[2] If a home education program is in hearing procedures, the Superintendent shall inform the home education supervisor, hearing examiner and Superintendent of the new district of residence of this status and the reason for denial of the transfer letter.[2] If the Superintendent is informed of pending proceedings related to a home education program relocating from a previous district to this district, the Superintendent shall continue the home education program until the appeal process in the previous district is finalized.[2] Legal1. 24 P.S. 13272. 24 P.S. 1327.13. 22 PA Code 11.31a4. Pol. 137.25. Pol. 137.324 P.S. 11122 PA Code 11.33Pol. 137.1Pol. 203Pol. 209 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "137.1",
  "title": "Extracurricular, Cocurricular, Academic Courses, and Career and Technical Education Programs Participati",
  "revised": "November 24, 2025",
  "text": "Last RevisedNovember 24, 2025 Prior Revised Dates08/28/2023 Authority The Board approves participation in the district\u2019s extracurricular, cocurricular academic courses interscholastic athletic programs, career and technical education by a student enrolled in a home education program who meets all the requirements stated in law, Board policy, Erie County Technical School's Articles of Agreement, admission policy and procedures.[1][2][3][4][5] Transportation The Board shall not provide individual transportation for students enrolled in home education programs who participate in the district\u2019s extracurricular activities or interscholastic athletic programs. When the district provides transportation to and from an away competition, game, event or exhibition and requires district students to use district transportation, home education students shall be required to use the transportation provided by the district. Students attending home education programs who participate in career and technical education programs may use district transportation to or from the career and technical education program during the times when district transportation is already operating, and space is available in addition to full-time district students. Definition Cocurricular activities - district activities that merge extracurricular activities with a required academic course, including but not limited to, band, orchestra and other activities that include a for-credit component that takes place during the school day. Extracurricular and Interscholastic Athletic Programs Guidelines Students attending home education programs shall be given an equal opportunity to compete for positions and participate in district extracurricular activities and interscholastic athletic programs, including, as applicable, Junior Reserve Officers' Training Corps (JROTC) units.[6][7][8] A home education student may participate in extracurricular activities and interscholastic athletic programs only at the school building the student would be assigned to if the student was enrolled in the district. Prior to trying-out or joining an activity, a home education student shall submit required documents and written verification of eligibility to the building principal or designee. Verification may include, but not be limited to, attendance records, weekly grades or academic achievement or other documents demonstrating completion of eligibility criteria.[1] To be considered in attendance in accordance with Board policy, the home education student must participate in a full, normally scheduled academic program, in accordance with the planned home education program and submitted documentation.[5][9] The following conditions shall govern participation in the district\u2019s extracurricular activities and interscholastic athletic programs by home education students, who shall: Be a resident of the district. Meet the required eligibility criteria.[3][4] Maintain appropriate insurance coverage, consistent with the coverage requirements for district students.[4] Comply with Board policies and school rules and administrative regulations regarding extracurricular activities, interscholastic athletics, and student conduct.[3][4][10][11][12][13] Comply with policies, rules and regulations, or their equivalent, of the activity\u2019s governing organization.[1][2] Meet attendance and reporting requirements established for all participants of the activity or program.[9] Meet the requirements for physical examinations and physical fitness and any height and/or weight restrictions.[1][4] Comply with all requirements and directives of the district staff, coaches, activity advisors and administrators involved with the extracurricular activity or interscholastic athletic program. Cocurricular Activities and Academic Courses Guidelines Students attending home education programs shall be given an equal opportunity to compete for positions and participate in district cocurricular activities and academic courses in accordance with Board policy on the same basis as other students enrolled full-time in the district, including Junior Reserve Officers\u2019 Training Corps (JROTC) units offered for credit. A home education student may participate in cocurricular activities and academic courses only at the school building the student would be assigned to if the student was enrolled in the district. Prior to trying-out or auditioning for a cocurricular activity or enrolling in an academic course, a home education student shall submit required documents and written verification of eligibility or completion of prerequisites to the building principal or designee. Verification may include, but not be limited to, attendance records, portfolio records documenting completion of curriculum or other documents demonstrating completion of eligibility criteria. The following conditions shall govern participation in the district\u2019s cocurricular activities and academic courses by home education students, who shall: Be a resident of the district. Meet the required eligibility criteria or their equivalent for the cocurricular activity or the prerequisites for the academic course. Comply with Board policies and school rules and administrative regulations regarding student conduct in school and at school-sponsored activities. Comply with policies, rules and regulations, or their equivalent, of the cocurricular activity\u2019s governing organization, where applicable. Meet attendance and reporting requirements established for all participants of the cocurricular activity or academic course, including any sign-in and sign-out procedures for school building attendance purposes. Home education students must participate in the full class period for an academic course, unless an exception has been granted in accordance with Board policy and school rules. Comply with all Board policies, school rules and requirements and directives of the district staff, activity advisors and administrators involved with the cocurricular activity or academic course. Academic Courses Students attending home education programs are eligible to enroll in district academic courses in accordance with law and Board policy, and may participate in academic courses equaling up to one-quarter (\u00bc) of the school day for full-time district students. The district shall provide the student\u2019s home education program supervisor with a grade for each cocurricular activity and academic course completed by a student enrolled in a home education program, in accordance with Board policy and administrative regulations. The home education program supervisor shall be responsible for maintaining the material in the student\u2018s portfolio of records. Career and Technical Education Program Guidelines Students attending home education programs shall be given an equal opportunity to apply for placement in available programs at Erie County Technical School. Prior to enrolling in a career and technical education program, a home education student shall submit required documents and written verification of eligibility or completion of prerequisites to the building principal or designee. Verification may include, but not be limited to, attendance records, portfolio records documenting completion of curriculum or other documents demonstrating completion of eligibility criteria. The following conditions shall govern participation in career and technical education programs by home education students, who shall: Be a resident of the district. Meet the required eligibility criteria or their equivalent or the prerequisites for the career and technical education program. Comply with applicable policies and school rules and administrative regulations of Erie County Technical School regarding student conduct in school and at school-sponsored activities. Meet attendance and reporting requirements established for all participants of the career and technical education program, including any sign-in and sign-out procedures for building attendance purposes. Home education students must participate in the required courses for the program on the same basis as students enrolled in the district, unless an exception has been granted in accordance with applicable Board policy and school or program rules. The Erie County Technical School shall provide the student\u2019s home education program supervisor with a grade for each career and technical education program course completed by a student enrolled in a home education program, in accordance with Board policy and administrative regulations. The home education program supervisor shall be responsible for maintaining the material in the student\u2019s portfolio of records. Delegation of Responsibility The Superintendent or designee shall post information regarding the availability of the district\u2019s extracurricular activities and interscholastic athletics programs, as well as a copy of this Board policy, on the district\u2019s publicly available website and provide participation information upon request by students enrolled in home education programs or their parents/guardians.[1] The building principal or designee shall distribute eligibility criteria regarding student participation in extracurricular activities and interscholastic athletics, and information on the dates and times of physical examinations or medical tests provided to students by the district. Such information shall be distributed through student handbooks, other publications and on the district\u2019s publicly available website.[1] The building principal or designee shall receive and review verification from the parent/guardian or home education program supervisor that a student has met and continues to meet the established eligibility criteria for an extracurricular activity or interscholastic athletic program. The Superintendent or designee shall establish administrative regulations for prioritization of enrollment in district cocurricular activities and academic courses based on the established number of allowable participants in designated activities and courses. Prioritization maybe based on academic achievement, demonstration of skills or competencies, record of conduct, and other designated criteria Students attending home education programs shall have an equal opportunity to compete for enrollment in district activities and courses, in accordance with established administrative regulations. Legal1. 24 P.S. 1327.12. 24 P.S. 5113. Pol. 1224. Pol. 1235. Pol. 1376. 10 U.S.C. 20317. Pol. 1038. Pol. 103.19. Pol. 20410. Pol. 21811. Pol. 22212. Pol. 22713. Pol. 235Pol. 137.2 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "138",
  "title": "Language Instruction Educational Program for English Learners",
  "revised": "June 25, 2018",
  "text": "Last RevisedJune 25, 2018 Purpose In accordance with the Board's philosophy to provide quality educational programs to all district students and to increase the English language proficiency of students who are English Learners (EL), the district shall provide an effective Language Instruction Educational Program (LIEP) that meets the needs of English Learners. The goal of the LIEP shall be to demonstrate success in increasing English language proficiency and student academic achievement so that EL students can attain the academic standards adopted by the Board and achieve academic success. EL students shall be identified, assessed and provided appropriate instruction in accordance with the LIEP, and shall be provided an equitable opportunity to achieve their maximum potential in educational programs and extracurricular activities, consistent with federal and state laws and regulations.[1][2][3][4][5] Authority The Board shall approve a LIEP to provide English Language Development instruction (ELD) to EL students as part of the approved curriculum, in order to develop the English language proficiency of EL students. The district shall provide EL students with both planned ELD instruction and modifications in content instruction and assessments for all curricular areas, based on the provisions of the LIEP. The LIEP shall be thoughtfully and deliberately planned and evaluated in accordance with state and federal laws and regulations, and shall meet the needs of the district's EL students. The LIEP shall be based on effective research-based theory, implemented with sufficient resources and appropriately trained staff, and shall meet the following requirements:[1][2][3][4][5][6] Aligned to state academic content standards for the appropriate grade levels of EL students. Include ELD instruction delivered by properly certified English as a Second Language (ESL) teachers, and other certified content area teachers working in conjunction with ESL certified teachers. Incorporate the use of state assessments and ELD criteria . Provide equitable access to content for EL students at all proficiency levels. Provide equitable access to enrollment in courses or academic programs for which EL students are otherwise eligible . The Board directs the LIEP to be evaluated for effectiveness based on student outcomes at least annually, and the results documented in accordance with state and federal laws and regulations, and state guidelines.[6][7][8][9] The district's LIEP and evaluation results of the LIEP shall be made available to district staff working with EL students and parents/guardians of EL students. The Board may address EL students and programs in the district\u2019s comprehensive planning process.[10] Delegation of Responsibility The Superintendent or designee shall implement and supervise a LIEP that ensures appropriate instruction in each school and complies with federal and state laws and regulations. The Superintendent or designee shall ensure that the district complies with all federal and state laws and regulations, and program requirements, for ELD program funding, including required reports in the form prescribed by the state.[9] The Superintendent or designee, in conjunction with appropriate stakeholders, shall develop administrative regulations regarding the LIEP and provision of services to EL students. Guidelines Identification and Placement of EL Students The district shall establish procedures for identifying and assessing the needs of students whose dominant language is not English. In order to identify which students are potential English Learners, the Home Language Survey shall be completed for each student upon enrollment in the district, and shall be maintained as part of the student's education records.[4][11][12] EL students shall be appropriately placed in accordance with the LIEP within the first thirty (30) days of the school year, or within fourteen (14) days of enrollment.[13] Program Access EL students shall have equitable access to and be encouraged to participate in all academic and extracurricular activities available to district students.[14][15][16][17] Assessment The district shall annually administer required assessments to EL students to measure students' English Language proficiency and progress in reading, writing, speaking and listening/understanding. Assessment results shall be maintained in the student's education records. Parents/Guardians may not opt students out of English language proficiency assessments.[9] EL students shall participate in all annual state or locally required assessments, with accommodations where applicable, and meet established academic standards and graduation requirements, in accordance with law, regulations and Board policy. [2][7][8][9][18][19][20][21][22][23][24] Program Exit The district shall include uniform provisions in the LIEP, in accordance with state required criteria, for:[8][9] Reclassifying EL students as former EL students when they attain English language proficiency. Actively monitoring and reporting the progress of former EL students for a period of two (2) years following reclassification and program exit, and reporting students to the state in a monitor status for an additional two (2) years, to ensure students are meeting academic standards. Redesignating former EL students as active EL students if they struggle academically based on persistent language barriers. Staff Qualifications and Professional Development Certified employees and appropriate support staff, when necessary, shall provide the LIEP. The district shall ensure that all teachers providing ELD instruction hold the appropriate certification and can demonstrate academic language proficiency both in English and in the language used for instruction in their classroom.[8][25] Non-ESL staff shall incorporate ELD into all classes for EL students, as well as provide supports, modifications and accommodations for curricular content to enable EL students to achieve academic standards. The district shall provide appropriate training in ELD for all professional staff as part of the Professional Development Plan.[7][26] Special Education and Gifted Education Services EL students may be eligible for special education services when they have been identified as a student with a disability and it is determined that the disability is not solely due to lack of instruction or proficiency in the English language.[27][28] EL students may be eligible for gifted education services, when identified in accordance with law, regulations and Board policy. The district shall ensure that assessment of a student for gifted education services screens for intervening factors, such as English language proficiency, that may be masking gifted abilities.[29] Students participating in ELD instruction who are eligible for special education services shall continue receiving ELD instruction, in accordance with their Individualized Education Program (IEP) or Gifted Individualized Education Plan (GIEP), at the appropriate proficiency and developmental level.[27][28][29] Parent/Family Engagement and Communication Communications with parents/guardians shall be in the mode and language of communication preferred by the parents/guardians.[1][30][31] Within thirty (30) days of the beginning of each school year, or within fourteen (14) days of enrollment during the school year, the district shall notify parents/guardians of students identified as EL about the process for identifying their children as EL, the results of that process, and the recommended program placement. The district shall also provide parents/guardians with detailed information regarding the LIEP, the benefits of ELD instruction for their children, and an explanation of the program's effectiveness.[6] Parents/Guardians shall be regularly apprised of their child\u2019s progress, including achievement of academic standards and assessment results.[23][32] The district shall maintain an effective means of outreach to encourage parental involvement in the education of their children.[6][7][8][30][31] Parental Right to Opt Out of ELD Programs and Services - Parents/Guardians of EL students have the right to refuse specialized programs and services that may be part of the LIEP for their child. A parent's/guardian's decision to refuse programs or services must be informed and voluntary; the district shall not influence a parent's/guardian's decision in any way, or make any program or placement determinations without parental notification and an opportunity to opt the student out of programs and services.[1][6] The district shall make a parental waiver form available for parents/guardians to opt their EL child out of ELD programs and services. The district shall document all notifications made to parents/guardians regarding assessment and recommended placements and programs for EL students, and whether or not a parental waiver form is received. When a waiver form is not received from the parent/guardian, the district shall proceed with the recommended placement. EL students who have a parental waiver for ELD programs and services shall be assessed on English language proficiency annually, and shall be provided with supports and accommodations to participate in general curricular and extracurricular programs, in order to meet academic standards and graduation requirements.[2][3][23] Parents/Guardians of EL students who have been opted out of ELD programs and services shall be notified of their child's progress, including achievement of academic standards and assessment results, and shall be provided with opportunity and a form to opt their child back into ELD programs and services.[24][32] Legal1. 42 U.S.C. 2000d et seq2. Pol. 1023. Pol. 1034. 20 U.S.C. 6801 et seq5. 22 PA Code 4.266. 20 U.S.C. 63127. 20 U.S.C. 68128. 20 U.S.C. 68269. 20 U.S.C. 684110. Pol. 10011. 22 PA Code 11.1112. Pol. 20013. 20 U.S.C. 682314. 20 U.S.C. 170315. Pol. 11516. Pol. 12217. Pol. 12318. 22 PA Code 4.5119. 22 PA Code 4.51a20. 22 PA Code 4.51b21. 22 PA Code 4.51c22. 22 PA Code 4.5223. Pol. 12724. Pol. 21725. Pol. 30426. Pol. 33327. Pol. 103.128. Pol. 11329. Pol. 11430. 20 U.S.C. 631831. Pol. 91832. Pol. 21220 U.S.C. 701120 U.S.C. 780134 CFR Part 200Basic Education Circular, July 1, 2017: Educating English Learners (ELs)Pol. 105.1 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "140",
  "title": "Charter Schools",
  "revised": "April 27, 2026",
  "text": "Last RevisedApril 27, 2026 Prior Revised Dates09/29/2014; 11/24/2025 Purpose To provide students an opportunity to attend schools that operate independently from the school district, the Board shall work cooperatively with individuals and groups submitting proposals and applications for charter schools. Definitions Appeal Board means the State Charter School Appeal Board established by the Charter School Law.[1] Board of Trustees of a charter school shall be classified as public officials.[2] Charter School means an independent, nonsectarian public school established and operated under a charter from the local Board in which students are enrolled or attend. A charter school must be organized as a public, nonprofit corporation; and charters may not be granted to any for-profit entity nor to support home education programs.[1][2][3] Local Board of Directors (Board) means the Board of Directors of the school district in which a proposed or approved charter school is located.[1] Regional Charter School means an independent public school established and operated under a charter from more than one local Board and approved by an affirmative vote of a majority of all Board members of each of the school districts involved.[1][4] Authority The Board shall evaluate submitted applications for charter schools based on the criteria established by law, regulations and any additional criteria required by the Board.[3] A charter school application shall be approved or denied by a majority vote of all Board members at an open meeting, in accordance with the provisions of law. Written notice of the Board's decision shall be sent to the applicant, Department of Education and the Appeal Board, including reasons for denial and a clear description of application deficiencies if the application is denied. The Board shall evaluate denied applications that are revised and resubmitted.[3][5] Upon approval of a charter application, the Board and the charter school's Board of Trustees shall sign the written charter, which shall be binding on both parties. The charter shall be for a period of three (3) to five (5) years and may be renewed for five-year periods by the Board.[6] The Board shall not cap nor limit the number of district students enrolling in a charter school, unless agreed to by the charter school as part of the written charter.[7] The Board may approve a leave of absence for up to five (5) years for a district employee to work in a charter school located in the district of employment or in a regional charter school in which the employing district is a participant, and the employee shall have the right to return to a comparable position in the district. The Board at its discretion may grant tenure to a temporary professional employee on leave from this district to teach in a charter school located in the district, upon completion of the appropriate probation period.[8] The Board shall annually assess whether each charter school is meeting the goals of its charter and shall require each charter school to submit an annual report no later than August 1 of each year.[9] The Board shall conduct a comprehensive review prior to granting a five-year renewal of the charter.[9] The Board shall have ongoing access to the records and facilities of the charter school to ensure that the charter school is in compliance with its charter, Board policy and applicable laws.[9] In cases where the health or safety of the charter school's students, staff or both is at serious risk, the Board may take immediate action to revoke a charter.[10] The Board affirms that the Board of Trustees and the charter school shall be solely liable for any and all damages and costs of any kind resulting from any legal challenges involving the operation of a charter school. The local Board shall not be held liable for any activity or operation related to the program of a charter school.[11] A charter school shall execute a \"hold harmless\" agreement indemnifying and insuring/agreeing to defend the school district in any and all kinds of liability areas so that the school district and Board are protected in any litigation related to the operation of a charter school. Delegation of Responsibility Applications for charter schools shall be submitted to the Superintendent or designee, who shall be responsible for communicating and cooperating with all applicants. The Superintendent or designee shall be responsible to assist applicants with plans for technical assistance and contracted services that may be provided by the district. Guidelines A charter school shall be subject to all federal and state laws and regulations prohibiting discrimination in admissions, employment and operation on the basis of disability, race, creed, color, sex, sexual orientation, national origin, religion, ancestry or need for special education services.[2] A charter school shall submit monthly enrollment figures and other required reports to the district, as stated in the charter. Transportation The district shall provide free transportation to resident students attending a charter school located in the district, a regional charter school of which the district is a member, and a charter school located within ten (10) miles outside district boundaries, in accordance with distance requirements established for district students. Transportation provided to charter school students need not be identical to transportation provided to traditional public school students.[12][13] Transportation shall be provided to charter school students on the dates and periods that the charter school is in session, regardless of whether transportation is provided to district students on those days.[12] Applications Applications for charter schools must contain all the information specified in the Charter School Law and any additional information required by the Board.[3][14] Applications for charter schools shall be submitted to the Board by November 15 of the school year preceding the school year in which the school will be established.[3] Within forty-five (45) days of receipt, the Board shall hold at least one (1) public hearing on the charter application, in accordance with law. At least forty-five (45) days must pass between the first public hearing and the final decision of the Board. No later than seventy-five (75) days after the first public hearing, the Board shall grant or deny the application.[3] Insurance/Risk Management The charter school shall adequately protect against liability and risk through an active risk management program approved by the Board. The program shall include proof of purchase of insurance coverages as required by the Board.[11][14] Minimum coverages and levels of appropriate coverages shall be established in the charter. A charter school shall operate in a manner that minimizes the risk of injury and harm to students, employees and others. Extracurricular Participation by Charter/Cyber Charter Students The Board shall approve participation in the district\u2019s extracurricular activities and interscholastic athletic programs by a student enrolled in a charter or cyber charter school if all of the following conditions are met: The student is a resident of the school district. The charter or cyber charter school does not provide the same extra curricular activity or interscholastic athletic program. The student fulfills all eligibility criteria required for participation in an activity by district students, in accordance with Board policy. Extracurricular Participation TransportationThe Board shall not provide individual transportation for students enrolled in charter or cyber charter schools who participate in the district\u2019s extracurricular activities or interscholastic athletic programs. When the district provides transportation to and from an away competition, game, event or exhibition and requires district students to use district transportation, charter/cyber charter students shall be required to use the transportation provided by the district.Extracurricular Participation Guidelines Charter and cyber charter school students shall be given an equal opportunity to compete for positions and participate in extracurricular activities and interscholastic athletic programs. A charter or cyber charter school student may only participate in extracurricular activities and interscholastic athletic programs at the school building closest to the charter or cyber charter school or at the school building the student would be assigned to if s/he was enrolled in the school district. If a class for credit held during the school day by the school district is required for participation in activities that take place outside of the class, charter/cyber charter students shall not be eligible to participate in such activities. The following guidelines shall govern participation in the district\u2019s extracurricular activities and interscholastic athletic programs by eligible charter and cyber charter school students, who shall: Meet the required eligibility criteria. Maintain appropriate insurance coverage, consistent with the coverage requirements for district students. Comply with Board policies and school rules and regulations regarding extracurricular activities, interscholastic athletics, and student discipline. Comply with policies, rules and regulations of the activity\u2019s governing organization. Meet attendance and reporting requirements established for all participants of the activity or program. Meet the requirements for physical examinations, physical fitness and any height and/or weight restrictions. Comply with all requirements and directives of the district staff, coaches and administrators involved with the extracurricular activity or interscholastic athletic program. Delegation of Responsibility \u2013 Extracurricular Participation The building principal or designee shall receive and review written verification from the charter or cyber charter school that a student has met and continues to meet the established eligibility criteria for an extracurricular activity or interscholastic athletic program. The district shall distribute information regarding eligibility criteria and student participation in extracurricular activities and interscholastic athletics to all affected by them. The district shall ensure that charter and cyber charter students have access to information regarding the district\u2019s extracurricular activities and interscholastic athletic programs. Legal1. 24 P.S. 1703-A2. 24 P.S. 1715-A3. 24 P.S. 1717-A4. 24 P.S. 1718-A5. 65 Pa. C.S.A. 701 et seq6. 24 P.S. 1720-A7. 24 P.S. 1723-A8. 24 P.S. 1724-A9. 24 P.S. 1728-A10. 24 P.S. 1729-A11. 24 P.S. 1727-A12. 24 P.S. 1726-A13. Bell v. Wilkinsburg Sch. Dist., No. 23 WAP 2024, 2026 WL 152043 (Pa. Jan. 21, 2026)14. 24 P.S. 1719-A24 P.S. 1701-A et seq24 P.S. 1702-A \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "142",
  "title": "Migrant Students",
  "revised": "October 27, 2014",
  "text": "Last RevisedOctober 27, 2014 Authority The Board establishes a program to address the needs of and provide appropriate services to migrant students attending district schools.[1][2][3][4] Guidelines The district program for migrant students shall include procedures to: Identify migrant students and assess their educational and related health and social needs. Ensure migrant students have the appropriate educational opportunities to meet the same academic standards required of all students. Provide a full range of services to migrant students including applicable Title I programs, special education, gifted education, vocational education, language programs, counseling programs and elective classes.[5][6][7][8][9] Provide parents/guardians an opportunity for meaningful participation in the program. Provide advocacy and outreach programs for migrant students and their families. Provide professional development for district staff.[10] The district shall provide materials to parents/guardians regarding their child. Legal1. 24 P.S. 13262. 24 P.S. 13273. 20 U.S.C. 6391 et seq4. 34 CFR 200.81-200.885. Pol. 1056. Pol. 1127. Pol. 1138. Pol. 1149. Pol. 11510. Pol. 33322 PA Code 403.1 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "143",
  "title": "Standards for Persistently Dangerous Schools",
  "revised": "April 27, 2009",
  "text": "Purpose The Pennsylvania Department of Education, as required by the Unsafe School Choice Option provision of the No Child Left Behind Act (Section 9532), hereby adopts the following standards for identifying persistently dangerous schools.[1][2] Definitions As used in these standards, the following terms shall be defined as provided herein:[3] Dangerous incidents - shall include both weapons possession incidents resulting in arrest (guns, knives or other weapons) and violent incidents resulting in arrest (homicide, kidnapping, robbery, sexual offenses and assaults) as reported on the Violence and Weapons Possession Report (PDE-360). Department - shall mean the Pennsylvania Department of Education. Local Educational Agency or LEA - shall include a school district, an area vocational-technical school, an intermediate unit or a charter school. Persistently dangerous school - shall mean any public elementary, secondary or charter school that meets any of the following criteria in the most recent school year and in one (1) additional year of the two (2) years prior to the most recent school year: For a school whose enrollment is 250 or less - at least five (5) dangerous incidents. For a school whose enrollment is between 251 to 1,000 - a number of dangerous incidents that represents at least 2% of the school's enrollment. For a school whose enrollment is over 1,000 - twenty (20) or more dangerous incidents. Safe public school - shall mean a public school that has not been designated as a persistently dangerous school under these standards or that has had such designation removed by the Department. Guidelines Student Opportunity to Transfer Except as provided below, a student who attends a persistently dangerous school must be offered the opportunity to transfer to a safe public school within the LEA, including a charter school. A student who attends a persistently dangerous school may apply to transfer at any time while the school maintains that designation. Delegation of Responsibility Department of Education's Responsibilities The Department shall identify those schools that meet or exceed the criteria for a persistently dangerous school by analyzing the Annual Report on School Violence and Weapons Possession (PDE-360). In identifying persistently dangerous schools, the Department will use the most recent data available to it from the reporting LEA, and will take all reasonable steps to verify that the data is valid and reliable. After review and verification of PDE-360 data, the Department shall promptly inform an LEA when any of its schools meets the definition of persistently dangerous school. The Department shall provide technical assistance to the LEA in developing a corrective action plan. The Department shall review proposed corrective action plans submitted by LEAs and shall approve suitable corrective action plans. After approval of the corrective action plan, the Department shall conduct a site visit to each persistently dangerous school to assess the school\u2019s progress in implementing the plan. If no significant improvement is observed, the Department may require the LEA to submit a revised corrective action plan for that school. The Department shall reassess a school\u2019s designation as persistently dangerous at the end of the school year during which its corrective action plan is completed. During the reassessment described above, the Department shall remove the designation if the school no longer meets the definition of persistently dangerous school. LEA\u2019s Responsibilities Pursuant to Pennsylvania\u2019s Safe Schools Act, all school entities as defined by the Act must report to the Department all incidents involving acts of violence; possession of a weapon; or the possession, use, or sale of a controlled substance, alcohol, or tobacco by any person on school property or at school-sponsored events or on school transportation to and from school or school-sponsored activities.[4] Within ten (10) school days of receiving notification by the Department, an LEA shall notify the parent or legal guardian of each student who attends the school that the Department has identified the school as persistently dangerous. The LEA shall offer all students who attend the school the opportunity to transfer to a safe public school, including a charter school, within the LEA. The notification and offer to transfer shall state that no student is required to transfer to another school. Upon receipt of an application to transfer, the LEA shall transfer the student within thirty (30) calendar days. When considering a student\u2019s request to transfer to another school, the LEA should take into account the particular needs of the student and the parent/guardian. To the extent possible, the LEA should allow the student to transfer to a school that is making adequate yearly progress, and one that is not identified as being in school improvement, corrective action, or restructuring. A charter school only has to accept a student who meets its admission criteria if space is available. If there is not another safe school within the LEA to which students may transfer, the LEA is encouraged, but not required, to establish an agreement with a neighboring LEA to accept the transfer of students. The LEA must submit a corrective action plan to the Department within thirty (30) calendar days of receiving notification that a school has been identified as persistently dangerous. The LEA must receive approval from the Department for its corrective action plan and shall implement all steps contained in its corrective action plan within the time periods specified in that plan. After the Department has notified an LEA that a school is no longer identified as a persistently dangerous school, the LEA is encouraged to permit students who transferred to complete their education at their new school. LEAs may not require students to return to their original school if the students are enrolled in a charter school. Legal1. 22 PA Code 403.62. 20 U.S.C. 79123. 22 PA Code 403.24. 24 P.S. 1303-A22 PA Code 403.124 P.S. 2603-B \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "144",
  "title": "Standards for Victims of Violent Crimes",
  "revised": "April 27, 2009",
  "text": "Purpose The Pennsylvania Department of Education, as required by the Unsafe School Choice Option provision of the No Child Left Behind Act (Section 9532), hereby adopts the following standards for a student who becomes a victim of a violent criminal offense while in or on the grounds of the public elementary or secondary school that s/he attends.[1][2] Definitions As used in these standards, the following terms shall be defined as provided herein:[3] Local Educational Agency or LEA - shall include a school district, an area vocational-technical school, an intermediate unit or a charter school. Safe public school - shall mean a public school that has not been designated as a persistently dangerous school under the standards for identifying persistently dangerous schools or that has had such designation removed by the Department. Victim or student victim - shall mean the student against whom a violent criminal offense has been perpetrated while the student was in or on the grounds of the public elementary or secondary school that s/he attends. Violent criminal offense - is defined as any of the following offenses that are set forth in Title 18 of the Pennsylvania Consolidated Statutes: Kidnapping. Robbery. Aggravated assault (on the student). Rape. Involuntary deviate sexual intercourse. Sexual assault. Aggravated indecent assault. Indecent assault. Attempt to commit any of the following: homicide, murder or voluntary manslaughter. Guidelines Student Opportunity to Transfer Except as provided below, a student who becomes a victim of a violent criminal offense while in or on the grounds of the public elementary or secondary school that s/he attends, must be offered the opportunity to transfer to a safe public school within the LEA, including a charter school. In order for a student victim to be entitled to transfer to another school under these standards, the violent criminal offense first must be reported to law enforcement authorities by the student, the student\u2019s parent/guardian, or school officials. A student victim (or his/her parent/guardian) may apply to the LEA to transfer to another school within thirty (30) calendar days after the incident is reported to school authorities. Delegation of Responsibility LEA's Responsibilities Within ten (10) calendar days of receiving notice of the violent criminal offense, the LEA shall notify the student victim that s/he has the right to transfer to a safe public elementary or secondary school within the LEA, including a public charter school. The notification and offer to transfer shall state that no student is required to transfer to another school. Upon receipt of an application to transfer, the LEA should transfer the student as soon as possible, and shall transfer the student within ten (10) calendar days after receiving the application. When considering a student\u2019s request to transfer to another school, the LEA should take into account the particular needs of the student and the parent/ guardian. To the extent possible, the LEA should allow the student to transfer to a school that is making adequate yearly progress, and one that is not identified as being in school improvement, corrective action, or restructuring. A charter school only has to accept a student who meets its admission criteria if space is available. If there is not another safe school within the LEA to which students may transfer, the LEA is encouraged, but not required, to establish an agreement with a neighboring LEA to accept the transfer of students. Legal1. 22 PA Code 403.62. 20 U.S.C. 79123. 22 PA Code 403.222 PA Code 403.124 P.S. 2603-B \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "146",
  "title": "Student Services",
  "revised": "February 23, 2015",
  "text": "Last RevisedFebruary 23, 2015 Authority The Board directs that every six (6) years, the district shall develop a written plan for implementing a comprehensive and integrated K-12 program of student services, based on the needs of students. The plan shall be made available for public inspection and comment in the district\u2019s administrative offices and through the district\u2019s website so they are available at the public library for a minimum of twenty-eight (28) days prior to approval by the Board.[1][2][3] The Board directs that the Student Services Plan be reviewed and revised as necessary.[2] Guidelines Services offered by community agencies in district schools shall be coordinated by and be under the general direction of the school district.[2] The following categories of services shall be provided by the district and included in the Student Services Plan:[2] Developmental services that address students\u2019 needs throughout their district enrollment, which include: guidance counseling, psychological services, health services, home and school visitor services, and social work services that support students in addressing academic, behavioral, health, personal and social development issues.[4][5][6][7][8] Diagnostic, intervention and referral services for students experiencing problems attaining educational achievement appropriate to their learning potential. Consultation and coordination services for students who are experiencing chronic problems that require multiple services by teams or specialists. The district\u2019s student services shall:[2] Be an integral part of the instructional program at all levels of the school system. Provide information to students and parents/guardians about the educational opportunities of the school\u2019s instructional program and how to access those opportunities. Provide career information and assessments to inform students and parents/guardians about work and career options available to individual students.[4][9] Provide basic health services required by law for students and provide information to parents/guardians about the health needs of their children.[6][7][8][10] Delegation of Responsibility The Superintendent or designee shall be responsible to develop, implement and monitor a Student Services Plan that complies with state regulations and is available to all students. Legal1. 22 PA Code 4.132. 22 PA Code 12.413. Pol. 1004. Pol. 1125. Pol. 1136. Pol. 2097. Pol. 2108. Pol. 210.19. Pol. 11510. Pol. 227Pol. 235.1Pol. 236Pol. 80824 P.S. 1547 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "146.1",
  "title": "Trauma-Informed Approach",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Purpose The Board recognizes the impact that trauma may have on the educational environment of the schools, individual student achievement and the school community as a whole. The Board desires to address the effects of trauma in order to meet the academic, behavioral and professional needs of students and staff. The purpose of this policy is to direct district staff to develop and implement a plan for trauma-informed approaches to education throughout the district. Definitions Trauma - for purposes of this policy, includes effects of an event, series of events or set of circumstances that is experienced by an individual as physically or emotionally harmful or threatening and that has lasting adverse effects on the individual's cognitive functioning and physical, social, emotional, mental or spiritual well-being.[1] Trauma-informed approach - for purposes of this policy, includes a school-wide approach to education and a classroom-based approach to student learning that recognizes the signs and symptoms of trauma and responds by fully integrating knowledge about trauma into policies, professional learning, procedures and practices for the purposes of recognizing the presence and onset of trauma, resisting the reoccurrence of trauma and promoting resilience tailored to the district\u2019s culture, climate and demographics and the community as a whole.[1] Secondary trauma - the impact of working with students experiencing trauma on a regular basis, which may cause traumatic responses and/or burnout in the individual providing support and care. Authority The Board directs district staff to develop and implement a trauma-informed approach plan that uses evidence-based practices and reflects the needs and resources of the district and school community.[2] The Board shall review current district resources, programs, school climate measures, partnerships with outside agencies, procedures and Board policies through a trauma-informed lens, and shall make revisions or determinations as necessary to facilitate implementation of the district\u2019s trauma-informed approach plan. This shall include, but not be limited to: Student attendance policy and practices that focus on reasons for absence and school attendance improvement.[3] Student disciplinary policies, practices and a Code of Student Conduct that incorporate restorative practices.[4][5][6][7] Curriculum and planned instruction that embed social and emotional learning.[8][9] Student services policies and programs that focus on development and support of students.[10][11][12][13][14][15] Policies and training that focus on building and maintaining appropriate, supportive relationships between adults and students in the school community.[16][17][18][19] School wellness policy, instruction and practices that promote healthy behaviors.[20] Policies and practices that promote student safety and security, and build positive relationships with law enforcement agencies.[21][22][23][24][25] Threat assessment policy and practices that focus on understanding a student's background in order to appropriately assess behavior and address the student's needs.[26] Review of the annual budget to ensure fiscal resources for training and programs related to the trauma-informed approach plan.[27] Review of the facilities and future facilities planning to provide environments that are attentive to the needs of students and staff with transition and sensory sensitivities.[28] Culturally responsive practices that focus on identifying, valuing and integrating the cultures, languages, heritage and experiences of all students and staff to ensure a supportive school climate and community. Delegation of Responsibility The Board designates the Director of Student Services to oversee the implementation of the district\u2019s trauma-informed approach plan and integrate the coordination of services and professional development into the district\u2019s comprehensive plan. The Director of Student Services shall serve as a member of the district\u2019s Student Assistance Program team.[2][13][15][16][21][29] The Board directs the Superintendent or designee to research and apply for available funding opportunities for implementation of the district\u2019s trauma-informed approach plan aligned with the provisions of law.[2] The Board directs the School Safety and Security Coordinator to include information regarding the district\u2019s implementation of the trauma-informed approach plan into the annual report to the Board on school safety and security practices.[23] Guidelines Training The district\u2019s trauma-informed approach plan shall include provisions for evidence-based training and professional development, based on assigned roles and responsibilities, including but not limited to:[2][21][30] Required training for newly elected/appointed or re-elected/appointed school directors on best practices related to trauma-informed approach, in accordance with applicable law and Board policy.[31][32] Required training on trauma-informed approach for certificated administrative and professional employees as part of the professional education plan, in accordance with applicable law and Board policy.[16][21][33] Training on trauma-informed approach and trauma-related topics for all district staff and contracted service personnel to increase knowledge and understanding of trauma\u2019s impact on students and staff.[16][21][30][34] Training on trauma-informed approach for all school security personnel employed or contracted by the district, as well as invitation to training for local law enforcement agencies with which the district maintains a memorandum of understanding to increase knowledge and awareness in interacting with students who may have experienced trauma.[22][23] Screening The Board directs district staff to identify and implement evidence-based screening tools for students and the school community based on the trauma-informed approach plan, and in accordance with applicable law and regulations, including obtaining parental consent where appropriate or required. Screening tools may include, but are not limited to, those identifying the prevalence of Adverse Childhood Experiences (ACEs), social-emotional needs and school climate indicators. Screening shall be conducted by qualified district staff or community agencies with which the district has a contract or other agreement.[13][15][26][35] The trauma-informed approach plan shall require that screening results are reviewed by appropriate district staff or other contracted providers, and referrals for individual educational and behavioral services or evaluation for such services are made when indicated by individual or universal screening. Identification and referrals for special education and related services evaluations shall comply with applicable state and federal laws and regulations, and Board policy.[11][12][36][37] Services The district\u2019s trauma-informed approach plan shall include provisions for identification of student needs; a referral system for individual assessments and coordination of services among the student and student\u2019s family, the school and county-based services; community care organizations; public health entities; nonprofit youth service providers; community-based organizations; before-school or after-school care providers; or other similar community groups.[2] Coordinated student services shall be based on the district\u2019s approved trauma-informed approach plan, which shall address recognition and response to the effects of trauma on education and instruction, absenteeism and school completion, and the secondary impact of trauma on school employees.[2] The district\u2019s trauma-informed approach plan shall be implemented within the current framework for Multi-Tiered Systems of Support (MTSS) and Positive Behavioral Interventions and Support (PBIS). The trauma-informed approach plan shall address coordination with designated district staff and teams responsible for implementing the district\u2019s approved plan for K-12 student services and other district programs including, but not limited to, special education and related services, gifted education, guidance counseling, Student Assistance Program, threat assessment team, health services and home and school visitor services.[10][11][12][13][14][15][26][30][36] Parental notification and consent may be required prior to referral for or implementation of student services, in accordance with applicable law and regulations.[13][14][15] The district shall develop partnerships with community-based services and organizations, public health entities, nonprofit youth service providers and other community groups to implement the trauma-informed approach plan and provide referrals and/or services to address and mitigate the impact of trauma for students and staff in accordance with the district\u2019s approved plan and framework for support. The Board shall, where appropriate, review and approve a memorandum of understanding or other agreement with each partnering organization or entity for the provision of services, in accordance with the resources of the district and the approved trauma-informed approach plan. Education The district\u2019s trauma-informed approach plan shall integrate age-appropriate instruction for students related to trauma-informed topics and social-emotional learning as part of the district\u2019s approved curriculum. Instructional topics may include, but not be limited to resilience; self-awareness, self-management, responsible decision-making, relationship skills and social awareness; safe and healthy choices and behaviors; coping strategies; and seeking help for self or others.[8][25] Staff Wellness and Support The district shall monitor and address the impact of trauma, including secondary trauma, on school employees as part of the trauma-informed approach plan. The plan shall include training and resources to identify the warning signs of trauma and provide confidential support and services to promote staff wellness, including but not limited to Employee Assistance Program and training on development of self-care plans and peer support. Data Collection and Plan Review The district shall review and revise the trauma-informed approach plan as needed, based on a review of relevant data, district resources and programs, and the needs of students and staff. Such data may include, but not be limited to: Anecdotal information from staff and students related to trauma and secondary trauma impact in the school environment. Feedback from parents/guardians and the community on the district\u2019s implementation of trauma-informed approach to education. Results of school climate surveys and other student or staff surveys on school environment. Aggregate data on student absences, Student Assistance Program referrals, health and school nurse services, student removal discipline and graduation rates.[15] School safety and security incident reports.[22] Safe2Say Something aggregate data. PBIS inventories and surveys. Legal1. 24 P.S. 1022. 24 P.S. 1311-B3. Pol. 2044. Pol. 113.15. Pol. 113.26. Pol. 2187. Pol. 2338. Pol. 1059. Pol. 10710. Pol. 11211. Pol. 11312. Pol. 11413. Pol. 14614. Pol. 20915. Pol. 23616. Pol. 33317. Pol. 82418. Pol. 91719. Pol. 91820. Pol. 24621. Pol. 80522. Pol. 805.123. Pol. 805.224. Pol. 80625. Pol. 81926. Pol. 236.127. Pol. 60228. Pol. 70129. Pol. 10030. 24 P.S. 1310-B31. 24 P.S. 32832. Pol. 00433. 24 P.S. 1205.734. Pol. 81835. Pol. 235.136. Pol. 103.137. Pol. 113.3PA Commission on Crime and Delinquency, School Safety and Security Committee - Model Trauma-Informed Approach Plan \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "150",
  "title": "Title I - Comparability of Services",
  "revised": "April 26, 2021",
  "text": "Last RevisedApril 26, 2021 Purpose The equivalent distribution of district resources is one means the district shall use to ensure all students receive a quality education. This policy demonstrates the district\u2019s commitment to ensure that no discrimination occurs in the distribution of resources funded by state and local sources, regardless of the receipt of federal funds. Authority The Board directs that each district school receiving Title I funds must use state and local funds to provide services that, taken as a whole, are at least comparable to services in those schools in the district that do not receive Title I funds.[1] If all schools in the district receive Title I funds, the Board directs that state and local funds shall be used to provide services that, taken as a whole, are substantially comparable in each school.[1] The Board acknowledges that comparability may be measured on a grade-span by grade-span basis or a school-by-school basis. Definition For purposes of this policy, grade span is defined as a similar two-grade span difference or less. For example, a grade span of K-2 to K-4, not a grade span of K-2 to K-5. Delegation of Responsibility If the district has more than one (1) building per grade span, the Federal Programs Coordinator shall complete a Detailed School Data Sheet. Regardless of buildings per grade span, the Federal Programs Coordinator shall annually complete a Comparability Assurance Form to provide written assurance of equivalence among schools, including the provision of curriculum materials; instructional supplies; and teachers, administrators and other staff. Guidelines Allowable Exclusions For the purposes of determining comparability, the district may exclude:[1] State and local funds expended for language instruction education programs.[2] Excess costs associated with providing services to students with disabilities.[3][4][5] Unpredictable changes in enrollment or personnel assignments occurring after the beginning of the school year. Other expenditures from supplemental state or local funds consistent with the intent of Title I. Complaints Complaints by individuals and organizations regarding implementation of equivalence between schools shall be processed in accordance with Board policy.[6] Legal1. 20 U.S.C. 63212. Pol. 1383. Pol. 103.14. Pol. 1135. Pol. 1146. Pol. 906 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "200",
  "title": "Enrollment of Students",
  "revised": "March 26, 2024",
  "text": "Last RevisedMarch 26, 2024 Authority The Board shall enroll school age students eligible to attend district schools, in accordance with applicable laws and regulations, Board policy and administrative regulations.[1][2][3][4][5][6] Definitions School age shall be defined as the period from the earliest admission age for the district's kindergarten program until graduation from high school or the end of the school term in which a student reaches the age of twenty-one (21) years, whichever occurs first.[1][7] District of residence shall be defined as the school district in which a student's parents/guardians reside.[2][3] Guidelines School age resident students and eligible nonresident students shall be entitled to attend district schools.[1][2][3][6][8][9] The district shall not enroll a student until the parent/guardian has submitted proof of the student's age, residence and immunizations and a completed Parental Registration Statement, as required by law and regulations, except as follows:[1][2][3][10][11][12][13] Students Experiencing Educational Instability -The district shall immediately enroll students experiencing homelessness, foster care and other forms of educational instability, even if the student or parent/guardian is unable to produce the required documents, in accordance with law, regulation and Board policy.[5][14] Children of Active Duty Military Families -The district shall facilitate the timely enrollment and permit advanced enrollment of children of active duty military families, in accordance with law and Board policy. To qualify for advanced enrollment, prior to establishing residency in the district, a copy of the official military orders shall be provided to the district along with proof of the parent\u2019s/guardian\u2019s intention to move into the district. The parent/guardian must provide proof of residence within forty-five (45) days after the arrival date stated in the military orders.[6][15][16] The district shall administer a home language survey to all students enrolling in district schools for the first time.[3][17] The district shall normally enroll a school age, eligible student the next business day, but no later than five (5) business days after application.[3] The district shall not inquire about the immigration status of a student as part of the enrollment process.[3] Delegation of Responsibility The Superintendent or designee shall annually notify students, parents/guardians and staff about the district\u2019s enrollment policy by publishing such policy in the student handbook, parent newsletters, district website and other efficient methods.[4] The Superintendent or designee shall develop and disseminate administrative regulations for the enrollment of eligible students in district schools. Legal1. 24 P.S. 13012. 24 P.S. 13023. 22 PA Code 11.114. 22 PA Code 11.415. 24 P.S. 1331.16. 24 P.S. 1302.17. 22 PA Code 11.128. 22 PA Code 12.19. Pol. 20210. 24 P.S. 1303a11. 24 P.S. 1304-A12. Pol. 20313. Pol. 216.114. Pol. 25115. 24 P.S. 730216. Pol. 25417. Pol. 138Pol. 201Interstate Compact on Educational Opportunity for Military Children (MIC3) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "201",
  "title": "Admission of Students",
  "revised": "August 24, 2020",
  "text": "Last RevisedAugust 24, 2020 Authority The Board shall establish age requirements for the admission of students to first grade and to kindergarten that are consistent with state law and regulations.[1][2][3] Guidelines First Grade Beginners are students entering the lowest grade of the primary school above the kindergarten level. The Board establishes the district\u2019s entry age for beginners as six (6) years by September 1, in accordance with state law and regulations.[4][5][6] The Board may admit as a beginner a child who is five (5) years old and demonstrates readiness for entry by the first day of the school term, upon the written request of the parent/guardian, recommendation of the district psychologist, and approval of the Superintendent.[7] The Board is not required to admit as a beginner any child whose age is less than the district's established admission age for beginners.[7] Kindergarten The Board establishes the district\u2019s entry age for kindergarten as five (5) years by September 1, in accordance with state law and regulations.[8] Delegation of Responsibility The Superintendent or designee shall require that the parent/guardian of each student who registers for entrance to school shall submit proof of age, residency, and required immunizations.[9][10] Legal1. 22 PA Code 11.122. 22 PA Code 11.413. 24 P.S. 13014. 22 PA Code 11.155. 24 P.S. 13046. 24 P.S. 13267. 22 PA Code 11.168. 22 PA Code 11.149. Pol. 20010. Pol. 20324 P.S. 50322 PA Code 4.41 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "202",
  "title": "Eligibility of Nonresident Students",
  "revised": "October 21, 2024",
  "text": "Last RevisedOctober 21, 2024 Purpose The Board shall operate district schools for the benefit of students residing in this district who are eligible for attendance.[1][2][3] Authority It shall be the policy of the Board not to permit the admission of nonresident students, except as required by law or court order or this policy.[4][5][6][7][8][9] The Board shall require that appropriate legal documentation showing dependency or guardianship or a sworn statement of full residential support consistent with Section 1302 of the School Code, 24 P.S. 13-1302 and 22 Pa. Code 11.19, be filed with the Central Registration Office before an eligible nonresident student may be accepted as a student in district schools. The Board may require a resident to submit additional, reasonable information to substantiate a sworn statement, in accordance with guidelines issued by the PA Department of Education.[10][11] The Board reserves the right to verify claims of residency, dependency and guardianship, and to remove from school attendance a nonresident student whose claim is invalid and who is not otherwise entitled to enrollment within this district.[10] If information contained in the sworn statement of residential support is found to be false, the student shall be removed from school after notice is given of an opportunity to appeal the student's removal, in accordance with Board policy.[10] The district may disenroll a student following a determination that the student does not reside in the district and is not otherwise entitled to free school privileges in the district. The Central Registration Office shall provide written notice to the parents, guardians or other person having charge or care of the student of the reason(s) for the district's determination to disenroll the student and of the opportunity to appeal the determination.[10] The district may not disenroll the student until:[10] the parents, guardian or other person having charge or care of the student have been provided an opportunity for a hearing with the Director of Student Services and the Superintendent or Assistant Superintendent to appeal the decision and the appeal process has been exhausted; or[10][12] the parents, guardians or other persons having charge or care of the student, after being notified of the opportunity for a hearing, decline or fail to participate in the hearing or the appeal process.[10] The written notice of the determination that a student has been disenrolled shall be accompanied with information from the district's liaison for homeless children and youth regarding the educational rights of homeless students. All such information shall be provided in a manner and form understandable to the parents, guardians or any other person having charge or care of the student.[10] The district shall comply with a court order directing a student to be disenrolled and enrolled in a different school.[10] Guidelines The Board shall not be responsible for transportation to or from school for any nonresident student residing outside school district boundaries, except in accordance with law and Board policy.[13] Tuition rates shall be determined annually in accordance with law. Tuition shall be charged monthly, in advance of attendance.[14][15][16] Appeal Hearings Parents, guardians or any other person having charge or care of the student shall have fifteen (15) days from the date of the correspondence informing them of the determination to disenroll the student to request, in writing, that an appeal of the determination be held. the request for an appeal hearing shall be submitted in writing to the Central Registration Office. The Director of Student Services shall convene the appeals hearing within five (5) business days, or a date that is mutually convenient to the parents, guardians or any other person having charge or care of the student and the district, but in no case is to occur later than ten (10) business days from the date the request for an appeal hearing was submitted. The parents, guardians or any other person having charge or care of the student shall be provided at least two (2) business days notice of the date and time of the hearing. The parents, guardians or any other person having charge or care of the student may be represented by legal counsel or other advocate at the appeal hearing. At the hearing, the district shall first present its arguments and evidence supporting the determination to disenroll the student. The parents, guardians or any other person having charge or care of the student shall then present their arguments and evidence for why the student should not be disenrolled. Both parties may cross examine the other after their presentations and may call witnesses. Evidence of reasonably probative value may be presented. The hearing shall not be stenographically recorded unless the parents, guardians or any other person having charge or care of the student arrange for the stenographer to attend and pay the full cost for the service. Following the Director of Student Services hearing an additional appeal may be made to the Superintendent or Assistant Superintendent by submitting a request in writing for an appeal to the Superintendent's office. The Superintendent or Assistant Superintendent shall hold the hearing within ten (10) business days of the date the request for appeal hearing was submitted. The parents, guardians or any other person having charge or care of the student shall be provided at least two (2) business days notice of the date and time of the hearing. The parents, guardians or any other person having charge or care of the student may be represented by legal counsel or other advocate at the appeal hearing. At the hearing, the district shall first present its arguments and evidence supporting the determination to disenroll the student. The parents, guardians or any other person having charge or care of the student shall then present their arguments and evidence for why the student should not be disenrolled. Both parties may cross examine the other after their presentations and may call witnesses. Evidence of reasonably probative value may be presented. The hearing shall not be stenographically recorded unless the parents, guardians or any other person having charge or care of the student arrange for the stenographer to attend and pay the full cost for the service. The Superintendent or Assistant Superintendent shall issue a written adjudication to the parents, guardians or any other person having charge or care of the student. The adjudication shall be appealable to the Erie County Court of Common Pleas in accordance with Local Agency Law. 25 Nonresident Children Placed in Resident\u2019s Home Any child placed in the home of a district resident by a court or government agency shall be admitted to district schools and shall receive the same benefits and be subject to the same responsibilities as resident students.[6][17] Residents of Institutions A child who is living in or assigned to a facility or institution for the care or training of children that is located within this district is not a legal resident of the district by such placement; but the student shall be admitted to district schools, and a charge shall be made for tuition in accordance with law.[7][14][17][18][19][20][21][22][23] Students Experiencing Educational Instability The district shall immediately admit students experiencing homelessness, foster care and other forms of educational instability, even if the required documents are unavailable, in accordance with Board policy, law and regulation.[5][13][17] Children of Military Families Children of military families shall be eligible for enrollment in this district in accordance with the Interstate Compact on Educational Opportunity for Military Children, state law and Board policy.[5][8][9][10][24] Other Nonresident Students A nonresident student may be admitted to district schools without payment of tuition where attendance is justified on the grounds that the student lives full-time and not just for the school year with district residents who have assumed legal dependency or guardianship or full residential support of the student.[10][11] The Board shall require that appropriate legal documentation showing dependency or guardianship or a sworn statement of full residential support be filed with the Board Secretary before an eligible nonresident student may be accepted as a student in district schools. The Board may require a resident to submit additional, reasonable information to substantiate a sworn statement, in accordance with guidelines issued by the PA Department of Education.[10][11] Former Residents Regularly enrolled students whose parents/guardians have moved out of the district may be permitted to finish the school year when the student is completing the senior year and will graduate.[16] Children of Qualified Nonresident Employees The children of qualified employees who reside outside of the school district shall be eligible to make application for enrollment into the Millcreek Township School District tuition free. A qualified nonresident employee has been a full-time employee of the district for at least three (3) years unless otherwise specified by the district agreement or contract and works full time under the conditions and requirements of a district contract or agreement that includes the tuition-waived benefit for nonresident employee children.[10][11] The successful enrollment of a nonresident employee\u2019s child will be based on the following criteria: All required documentation and forms must be submitted to the Central Registration Office by April 1 of the year preceding the anticipated enrollment date. Enrollment into a specific grade, requested school, or desired program will be reviewed on an annual basis. The Superintendent may deny admission of nonresident employee children when the district\u2019s educational facilities or programs are inadequate to meet the needs of the applicant or when the present or future enrollment of students in a particular grade, school, or program has reached capacity. The continued enrollment of a nonresident employee student shall be contingent upon the student\u2019s ability to adhere to the district\u2019s academic, attendance, and behavior standards. Any termination, severance, or interruption of employment nullifies the tuition waiver for nonresident employees. AFJROTC Program Non-resident students will be permitted to attend the district's AFJROTC Program contingent upon the approval of an appropriate agreement with the non-resident student's school district for the payment of tuition, transportation, attendance and all other necessary terms and conditions. Delegation of Responsibility The Superintendent or designee shall develop administrative regulations for the enrollment of nonresident students and the conduct of appeals of district determination to disenroll a student for lack of residency within the district. The Superintendent shall report to the Board for its information the enrollment of nonresident students. Legal1. 24 P.S. 5012. 24 P.S. 5023. 24 P.S. 5034. 24 P.S. 13015. Pol. 2006. 24 P.S. 13057. 24 P.S. 13068. 24 P.S. 1302.19. 24 P.S. 118410. 24 P.S. 130211. 22 PA Code 11.1912. Pol. 90613. Pol. 25114. 24 P.S. 256115. Pol. 60716. 24 P.S. 131617. 24 P.S. 1331.118. 24 P.S. 130719. 24 P.S. 130820. 24 P.S. 130921. 24 P.S. 131022. 24 P.S. 256223. 22 PA Code 11.1824. Pol. 25422 PA Code 11.4124 P.S. 1306.224 P.S. 250324 P.S. 7302Pol. 103Pol. 103.1Interstate Compact on Educational Opportunity for Military Children (MIC3) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "203",
  "title": "Immunizations and Communicable Diseases",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority In order to safeguard the school community from the spread of certain communicable diseases, the Board requires that guidance and orders from state and local health officials, established Board policy and administrative regulations, and Board-approved health and safety plans be followed by students, parents/guardians and district staff.[1][2] Definitions Certificate of Immunization - the official form furnished by the Pennsylvania Department of Health. The certificate is filled out by the parent/guardian or health care provider and signed by the health care provider, public health official or school nurse or a designee. The certificate is given to the school as proof of full immunization. The school maintains the certificate as the official school immunization record or stores the details of the record in a computer database.[3] Medical Certificate - the official form furnished by the Pennsylvania Department of Health setting out the immunization plan for a student who is not fully immunized, filled out and signed by a physician, certified registered nurse practitioner or physician assistant, or by a public health official when the immunization is provided by the Department of Health or a local health department, and given to a school as proof that the student is scheduled to complete the required immunizations.[3] Guidelines Immunization All students shall be immunized against specific diseases in accordance with state law and regulations, unless specifically exempt for religious or medical reasons.[1][2][4] A certificate of immunization shall be maintained as part of the health record for each student, as required by the Pennsylvania Department of Health.[5] A student shall be exempt from immunization requirements whose parent/guardian objects in writing to such immunization on religious grounds or whose physician certifies that the student's physical condition contraindicates immunization.[1][4][6][7] A student who has not been immunized in accordance with state regulations shall not be admitted to or permitted to attend district schools, unless exempted for medical or religious reasons, provisionally admitted by the Superintendent or designee after beginning a multiple dose vaccine series and submitting proof of immunization or a medical certificate on or before the fifth school day of attendance, or in accordance with programs or guidance established by the PA Department of Health.[1][4][5][6][7] Homeless students who have not been immunized or are unable to provide immunization records due to being homeless shall be admitted in accordance with the provisions of applicable law and regulations.[5][8][9] Foster care students and students transferring into a school within the Commonwealth shall be admitted in accordance with law and regulations, and shall have thirty (30) days to provide proof of immunization, a medical certificate detailing the plan to complete a multiple dose vaccine series or to satisfy the requirements for an exemption.[5][10] Monitoring of immunization requirements shall be the responsibility of the Superintendent or designee and the school nurse.[1] Students attending child care group settings located in a school, a pre-kindergarten program or an early intervention program operated by the district shall be immunized in accordance with the Advisory Committee on Immunization Practices (ACIP) standards.[6][11] The Superintendent or designee shall: Ensure that parents/guardians are informed prior to a student's admission to school, or a grade requiring additional immunizations, of the requirements for immunization, the requisite proof of immunization, exemption available for religious or medical reasons, and means by which such exemptions may be claimed.[1][5][6][7][8][12] Designate school personnel to review student medical certificates in accordance with law and regulations to ensure compliance with full immunization requirements.[3][5] Annually review state standards for immunization and direct the responsible district personnel accordingly. The Superintendent or designee shall report immunization data electronically to the PA Department of Health by December 31 of each year. If the district is unable to complete the report electronically, the Superintendent or designee shall report the immunization data on the required form to the PA Department of Health by December 15.[13] Communicable Diseases The Board directs that students who have been diagnosed by a physician or are suspected of having a disease by the school nurse shall be excluded from school for the period indicated by regulations of the PA Department of Health or guidance from state or local health officials for specified diseases and infectious conditions.[14][15][16][17] Parents/Guardians shall be notified of this policy at the beginning of the school year, and that during the school year it may be necessary for a student to be excluded from school due to communicable disease. Parents/Guardians of a student needing to be excluded shall be notified and required to come to school or have a designated emergency contact come to school to transport the student home or to an appropriate place of care. Students may return to school when the criteria for readmission following a communicable disease, as set forth in law, regulations or guidance from state or local health officials, have been met.[14][15][16] The Board directs school staff to request emergency contact information from parents/guardians of students at the beginning of each school year and request that it be updated as necessary during the school year. The school nurse shall report the presence of suspected communicable diseases to the appropriate local health authority, as required by the PA Department of Health.[18][19][20] The Superintendent or designee shall direct that health guidelines, Board-approved health and safety plans, and universal precautions designed to minimize the transmission of communicable diseases be implemented in district schools. Instruction regarding prevention of communicable and life-threatening diseases shall be provided by the schools in the educational program for all levels, in accordance with state regulations.[21] Parents/Guardians shall be informed of and be provided opportunities during school hours to review all curriculum materials used in instruction relative to communicable and life-threatening diseases, in accordance with Board policy.[21][22][23] Health Records A comprehensive health record shall be maintained for each student enrolled in the district. The record shall include the results of required tests, measurements, screenings, regular and special examinations, and medical questionnaires.[17][24] All health records shall be confidential, and their contents shall be divulged only when necessary for the health of the student or to a physician at the written request of the parent/guardian. The district may disclose information from health records to appropriate parties in connection with an emergency when necessary to protect the health or safety of the student or other individuals, in accordance with applicable law and Board policy.[25][26][27][28][29][30] Legal1. 24 P.S. 1303a2. 28 PA Code 23.81 et seq3. 28 PA Code 23.824. 22 PA Code 11.205. 28 PA Code 23.856. 28 PA Code 23.837. 28 PA Code 23.848. Pol. 2009. Pol. 25110. Pol. 25511. 28 PA Code 27.7712. Pol. 20113. 28 PA Code 23.8614. 28 PA Code 27.7115. 28 PA Code 27.7216. Pol. 20417. Pol. 20918. 28 PA Code 27.219. 28 PA Code 27.120. 28 PA Code 27.2321. 22 PA Code 4.2922. 22 PA Code 4.423. Pol. 105.124. 24 P.S. 140225. 24 P.S. 140926. 20 U.S.C. 1232g27. 34 CFR Part 9928. Pol. 113.429. Pol. 21630. Pol. 805Pol. 105.2 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "203.1",
  "title": "HIV Infection",
  "revised": "November 24, 2014",
  "text": "Last RevisedNovember 24, 2014 Purpose The Board is committed to providing a safe, healthy environment for its students and employees. The purpose of this policy shall be to safeguard the health and well-being of students and staff while protecting the rights of the individual. This policy is based on current evidence that HIV Infection is not normally transmissible by infected individuals within the school setting, except as noted in this policy. Definitions AIDS - Acquired Immune Deficiency Syndrome.[1] HIV Infection - refers to the disease caused by the HIV or human immunodeficiency virus. Infected students - refers to students diagnosed as having HIV Infection, including those who are asymptomatic. Authority This policy shall apply to all students in all programs conducted by the school district. The Board directs that the established Board policies and administrative regulations governing attendance and school rules relative to illnesses and other diseases among students shall also apply to infected students.[2][3] The Board shall not require routine screening tests for HIV Infection in the school setting, nor will such tests be a condition for school attendance. Delegation of Responsibility The Superintendent or designee shall be responsible for developing and releasing all information concerning HIV Infection and infected students. All district employees shall strive to maintain a respectful school climate and to prohibit physical or verbal harassment of any individual or group, including infected students.[4] Building principals shall notify students, parents/guardians and employees about current Board policies concerning HIV Infection and shall provide reasonable opportunities to discuss the policy and related concerns. Guidelines Attendance Infected students have the same right to attend school and receive services as other students and shall be subject to the same policies and administrative regulations. HIV Infection shall not factor into decisions concerning educational programs, privileges or participation in any school-sponsored activity.[4][5][6] School authorities shall determine the educational placement of infected students on a case-by-case basis by following Board policies and administrative regulations established for students with chronic health problems and students with disabilities. When an infected student's parents/guardians voluntarily disclose information regarding the student's condition, the district employee who receives the information shall obtain the written consent of the parents/guardians to disclose the information to members of the Screening Team.[7] A Screening Team comprised of the Superintendent or designee, building principal, school nurse, district physician, student's parents/guardians, and attending physician shall evaluate the infected student's educational placement. Placement decisions shall be based on the student's need for accommodations or services. First consideration must be given to maintaining the infected student in a regular assignment. Any decision for an alternative placement must be supported by specific facts and data. An infected student who is unable to attend school, as determined by a medical examination, shall be considered for homebound instruction or an alternative placement.[8][9][10][11] An infected student may be excused from school attendance if the parent/guardian seeks such excusal based on the advice of medical or psychological experts treating the student.[3][9][12] An infected student's placement shall be reassessed if there is a change in the student's need for accommodations or services. Confidentiality District employees who have knowledge of an infected student's condition shall not disclose any information without prior written consent of the student's parents/guardians, consistent with the requirements of the Pennsylvania Confidentiality of HIV-Related Information Act.[7] All health records, notes and other documents referring to an infected student's condition shall be secured and kept confidential.[7][13] Infection Control All employees shall be required to consistently follow infection control/universal precautions in all settings and at all times, including playgrounds and school buses. Employees shall notify the Superintendent or designee, building principal and school nurse of all incidents of exposure to bodily fluids and when a student's health condition or behavior presents a reasonable risk of transmitting an infection. The school district shall maintain reasonably accessible equipment and supplies necessary for infection control. Staff Development The district shall provide opportunities for employees to participate in inservice education on HIV Infection. Designated district employees may receive additional, specialized training appropriate to their positions and responsibilities. Prevention Education The goals of HIV Infection prevention education shall be to promote healthy living and discourage the behaviors that put people at risk of acquiring HIV Infection. Prevention education should be taught at every grade level, be appropriate to students' developmental maturity, and include accurate information about reducing the risk of HIV Infection.[14] Prior to HIV Infection instruction in the schools, the district shall make curriculum outlines and materials used in the instruction available for review.[14][15][16] A student shall be excused from HIV Infection education when the instruction conflicts with the religious beliefs or principles of the student or parents/guardians, upon the written request of the parents/guardians.[14][15][17] Legal1. 35 P.S. 76032. Pol. 2033. Pol. 2044. 24 P.S. 13275. Pol. 1036. Pol. 103.17. 35 P.S. 76078. 22 PA Code 11.259. 24 P.S. 132910. Pol. 11711. Pol. 12412. 24 P.S. 133013. 24 P.S. 140914. 22 PA Code 4.2915. 22 PA Code 4.416. Pol. 105.117. Pol. 105.224 P.S. 130135 P.S. 7601 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "203.2",
  "title": "Universal Precautions",
  "revised": "May 27, 2008",
  "text": "Last RevisedMay 27, 2008 Purpose The Board recognizes the need to prevent and protect the students and staff of the Millcreek Township School District from the spread of infection in order to maintain the health and safety of all. Therefore, during procedures in which contact with blood and body fluids are conducted, all personnel shall be required to use universal precautions. Definition Universal Precautions - refers to a method of infection control in which all human blood and other potentially infectious materials are treated as if known to be infectious for Hepatitis B Virus (HBV) and Human Immunodeficiency Virus (HIV). (OSHA) Authority In August 1987, the Center for Disease Control published guidelines recommending that blood and other body fluids from all individuals be considered potentially infectious and that rigorous infection control precautions be taken to minimize the risk of exposure. Delegation of Responsibility The Superintendent or his/her designee shall inform all employees of the district, as well as school physicians and school dentists, of the requirements necessary to meet and carry out universal precautions for the prevention and spread of infectious diseases. Guidelines It is the responsibility of the Superintendent or his/her designee to ensure that all school staff are trained in infection control procedures and receive general information about blood-borne infectious diseases, and are informed of the occupational exposure risk factors associated with the transmission of these diseases, including HBV and HIV. This needs to be done so that each staff member can recognize potentially hazardous situations and take precautions to avoid or minimize risk. In order to fulfill the responsibility of disseminating general information regarding blood-borne pathogens, the Millcreek Township School District has developed an Exposure Control Plan which will be the basis for the continuing education, training, and protection of all staff. Legal22 PA Code 4.422 PA Code 4.2922 PA Code 11.2524 P.S. 20324 P.S. 130124 P.S. 132724 P.S. 132924 P.S. 133024 P.S. 140935 P.S. 7601 et seqPol. 103Pol. 203Pol. 204 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "204",
  "title": "Attendance",
  "revised": "February 23, 2026",
  "text": "Last RevisedFebruary 23, 2026 Purpose The Board recognizes that attendance is an important factor in educational success, and supports a comprehensive approach to identify and address attendance issues.[1] Authority The Board requires the attendance of all students during the days and hours that school is in session, except that temporary student absences may be excused by authorized district staff in accordance with applicable laws and regulations, Board policy and administrative regulations.[2][3][4][5][6][7] The Board shall establish and enforce attendance requirements, in accordance with applicable laws and regulations, Board policy and administrative regulations. The Board of the Millcreek Township School District requires that school-aged students enrolled in the district attend school regularly in accordance with the laws of the state. The educational program offered by this district is predicated upon the presence of the student and requires continuity of instruction and classroom participation. The regular contact of students with one another in the classroom and participation in well-planned instructional activity under the tutelage of a competent teacher are vital to this purpose. The Board believes there is an educational nexus between classroom presence and achievement, and that class attendance is relevant to the students' overall performance, achievement and academic success. It is the policy of the Board that students who are unlawfully absent or have missed class due to unexcused days of absence, and where class participation is a component in determining a final grade, shall receive no credit for \u200b\u200b\u200b\u200bclass participation missed on the unlawful or unexcused days. It is the policy of the Board that any student whose absence is unlawful/unexcused, or who cuts a class, shall forfeit the right to make up work, tests or other academic assignments that were due during the period of unlawful absence and receive a zero (0) on any formative or summative assignment. A student that accumulates fifteen (15) unlawful or unexcused absences, or ten (10) unexcused tardies per quarter or twenty (20) unexcused tardies in a school year, may be excluded from Homecoming, Prom, dances, extracurricular activities, sports, parking privileges, non-curricular field trips, etc. Definitions Compulsory school age shall mean the period of a student's life from the time the student's person in parental relation elects to have the student enter school, which shall be no later than six (6) years of age, until the student reaches eighteen (18) years of age. The term does not include a student who holds a certificate of graduation from a regularly accredited, licensed, registered or approved high school.[8][9] Habitually truant shall mean six (6) or more school days of unexcused absences during the current school year by a student subject to compulsory school attendance.[8] Truant shall mean having incurred three (3) or more school days of unexcused absences during the current school year by a student subject to compulsory school attendance.[8] Person in parental relation shall mean a:[8] Custodial biological or adoptive parent. Noncustodial biological or adoptive parent. Guardian of the person of a student. Person with whom a student lives and who is acting in a parental role of a student. This term shall not include any county agency or person acting as an agent of the county agency in the jurisdiction of a dependent child as defined by law.[10] School-based or community-based attendance improvement program shall mean a program designed to improve school attendance by seeking to identify and address the underlying reasons for a student's absences. The term may include an educational assignment in an alternative education program, provided the program does not include a program for disruptive youth established pursuant to Article XIX-C of the Pennsylvania Public School Code.[8] Delegation of Responsibility The Superintendent or designee shall annually notify students, persons in parental relation, staff, local children and youth agency and local magisterial district judges about the district\u2019s attendance policy by publishing such policy in student handbooks and newsletters, on the district website and through other efficient communication methods.[1][11] The Superintendent or designee, in coordination with the building principal and Attendance Officer, shall be responsible for the implementation and enforcement of this policy. The Superintendent or designee shall develop administrative regulations for the attendance of students which: Govern the maintenance of attendance records in accordance with law.[12][13] Detail the process for submission of requests and excuses for student absences. Detail the process for written notices, School Attendance Improvement Conferences, School Attendance Improvement Plans, and referrals to a school-based or community-based attendance improvement program, the local children and youth agency, or the appropriate magisterial district judge. Clarify the district\u2019s responsibility for collaboration with nonpublic schools in the enforcement of compulsory school attendance requirements. Ensure that students legally absent have an opportunity to make up work. Guidelines Compulsory School Attendance Requirements All students of compulsory school age who reside in the district shall be subject to the compulsory school attendance requirements.[2] A student shall be considered in attendance if present at any place where school is in session by authority of the Board; the student is receiving approved tutorial instruction, or health or therapeutic services; the student is engaged in an approved and properly supervised independent study, work-study or career education program; the student is receiving approved homebound instruction; or the student\u2019s placement is instruction in the home.[2][5][14][15][16][17][18][19][20] The following students shall be excused from the requirements of attendance at district schools, upon request and with the required approval: On certification by a physician or submission of other satisfactory evidence and on approval of the Department of Education, children who are unable to attend school or apply themselves to study for mental, physical or other reasons that preclude regular attendance.[3][4][21] Students enrolled in nonpublic or private schools in which the subjects and activities prescribed by law are taught.[2][22] Students attending college who are also enrolled part-time in district schools.[23] Students attending a home education program or private tutoring in accordance with law.[2][18][24][25][26][27] Students fifteen (15) or sixteen (16) years of age whose enrollment in private trade or business schools has been approved.[2] Students fifteen (15) years of age, as well as students fourteen (14) years of age who have completed the highest elementary grade, engaged in farm work or private domestic service under duly issued permits.[4] Students sixteen (16) years of age regularly engaged in useful and lawful employment during the school session and holding a valid employment certificate. Regularly engaged means thirty-five (35) or more hours per week of employment.[4][15] Excused/Lawful Absence For purposes of this policy, the following conditions or situations constitute reasonable cause for absence from school: Illness, including if a student is dismissed by designated district staff during school hours for health-related reasons.[3][6] Obtaining professional health care or therapy service rendered by a licensed practitioner of the healing arts in any state, commonwealth or territory.[3] Quarantine. Family emergency. Recovery from accident. Required court attendance. Death in family. Participation in a project sponsored by a statewide or countywide 4-H, FFA or combined 4-H and FFA group, upon prior written request.[1][3] Participation in a musical performance in conjunction with a national veterans\u2019 organization or incorporated unit, as defined in law, for an event or funeral.[3] The national veterans\u2019 organization or incorporated unit must provide the student with a signed excuse, which shall include the date, location, and time of the event or funeral. The student shall furnish the signed excuse to the district prior to being excused from school. Observance of a religious holiday observed by a bona fide religious group, upon prior written request from the person in parental relation.[28] Nonschool-sponsored educational tours or trips, if the following conditions are met:[3][29] The person in parental relation submits the required documentation for excusal prior to the absence, within the appropriate timeframe. The student's participation has been approved by the Superintendent or designee. The adult directing and supervising the tour or trip is acceptable to the person in parental relation and the Superintendent. College or postsecondary institution visit, with prior approval. Other urgent reasons that may reasonably cause a student\u2019s absence, as well as circumstances related to homelessness, foster care and other forms of educational instability.[3][6][30] The district may limit the number and duration of nonschool-sponsored educational tours or trips and college or postsecondary institution visits for which excused absences may be granted to a student during the school year. Temporary Excusals \u2013 The following students may be temporarily excused from the requirements of attendance at district schools: Students receiving tutorial instruction in a field not offered in the district's curricula from a properly qualified tutor approved by the Superintendent, when the excusal does not interfere with the student's regular program of studies.[2][14][18] Students participating in a religious instruction program, if the following conditions are met:[28][31] The person in parental relation submits a written request for excusal. The request shall identify and describe the instruction, and the dates and hours of instruction. The student shall not miss more than thirty-six (36) hours per school year in order to attend classes for religious instruction. Following each absence, the person in parental relation shall submit a statement attesting that the student attended the instruction, and the dates and hours of attendance. School age children unable to attend school upon recommendation of the school physician and a psychiatrist or school psychologist, or both, and with approval of the Secretary of Education.[21] Parental Notice of Absence \u2013 Absences shall be treated as unexcused until the district receives a written excuse explaining the absence, to be submitted within three (3) days of the absence. A maximum of fifteen (15) days of cumulative lawful absences verified by parental notification shall be permitted during a school year. All absences beyond fifteen (15) cumulative days shall require an excuse from a licensed practitioner of the healing arts. Unexcused/Unlawful Absence For purposes of this policy, absences which do not meet the criteria indicated above shall be permanently considered unexcused. An out-of-school suspension may not be considered an unexcused absence.[8] Parental Notification \u2013 District staff shall provide prompt notice to the person in parental relation upon each incident of unexcused absence. Enforcement of Compulsory Attendance Requirements Student is Truant \u2013 When a student has been absent for three (3) days during the current school year without a lawful excuse, district staff shall provide notice to the person in parental relation who resides in the same household as the student within ten (10) school days of the student's third unexcused absence.[32] The notice shall:[32] Include a description of the consequences if the student becomes habitually truant; Be in the mode and language of communication preferred by the person in parental relation and: Include notice that a habitually truant student may not transfer, during the school year, to a cyber charter school unless a judge determines that the transfer is in the best interest of the student; and Include resources available to assist the student and the person in parental relation with returning the student to compliant compulsory attendance and opportunities for academic recovery in response to the truant behavior. When the notice is transmitted to a person who is not the biological or adoptive parent, it shall also be provided to the student's biological or adoptive parent, if the parent's mailing address is on file with the school and the parent is not precluded from receiving the information by court order.[32] The notice may include the offer of a School Attendance Improvement Conference.[32] If the student incurs additional unexcused absences after issuance of the notice and a School Attendance Improvement Conference was not previously held, district staff shall offer a School Attendance Improvement Conference.[32] School Attendance Improvement Conference (SAIC) \u2013 District staff shall notify the person in parental relation in writing and by telephone of the date and time of the SAIC.[32] The purpose of the SAIC is to examine the student's absences and reasons for the absences in an effort to improve attendance with or without additional services.[8] The following individuals shall be invited to the SAIC:[8] The student. The student\u2019s person in parental relation. Other individuals identified by the person in parental relation who may be a resource. Appropriate school personnel. Recommended service providers. Neither the student nor the person in parental relation shall be required to participate, and the SAIC shall occur even if the person in parental relation declines to participate or fails to attend the scheduled conference.[32] The outcome of the SAIC shall be documented in a written School Attendance Improvement Plan. The Plan shall be retained in the student's file. A copy of the Plan shall be provided to the person in parental relation, the student and appropriate district staff.[32] The district may not take further legal action to address unexcused absences until the scheduled SAIC has been held and the student has incurred six (6) or more days of unexcused absences.[32] Student is Habitually Truant \u2013 When a student under fifteen (15) years of age is habitually truant, district staff:[33] Shall refer the student to: A school-based or community-based attendance improvement program; or The local children and youth agency. May file a citation in the office of the appropriate magisterial district judge against the person in parental relation who resides in the same household as the student.[33] When a student fifteen (15) years of age or older is habitually truant, district staff shall:[33] Refer the student to a school-based or community-based attendance improvement program; or File a citation in the office of the appropriate magisterial district judge against the student or the person in parental relation who resides in the same household as the student. District staff may refer a student who is fifteen (15) years of age or older to the local children and youth agency, if the student continues to incur additional unexcused absences after being referred to a school-based or community-based attendance improvement program, or if the student refuses to participate in such program.[33] Regardless of age, when district staff refer a habitually truant student to the local children and youth agency or file a citation with the appropriate magisterial district judge, district staff shall provide verification that the school held a SAIC.[33] Unless a judge determines that it is in the student's best interest, a habitually truant student will not be permitted to transfer to a cyber charter school during the school year.[32] Filing a Citation \u2013 A citation shall be filed in the office of the appropriate magisterial district judge whose jurisdiction includes the school in which the student is or should be enrolled, against the student or person in parental relation to the student.[34] Additional citations for subsequent violations of the compulsory school attendance requirements may only be filed against a student or person in parental relation in accordance with the specific provisions of the law.[34] Special Needs and Accommodations If a truant or habitually truant student may qualify as a student with a disability, and require special education services or accommodations, the Director of Student Services shall be notified and shall take action to address the student\u2019s needs in accordance with applicable law, regulations and Board policy.[16][35][36][37] For students with disabilities who are truant or habitually truant, the appropriate team shall be notified and shall address the student\u2019s needs in accordance with applicable law, regulations and Board policy.[16][35][37] Discipline The district shall not expel or impose out-of-school suspension, disciplinary reassignment or transfer for truant behavior.[32] Legal1. 22 PA Code 11.412. 24 P.S. 13273. 24 P.S. 13294. 24 P.S. 13305. 22 PA Code 11.236. 22 PA Code 11.257. 22 PA Code 12.18. 24 P.S. 13269. 22 PA Code 11.1310. 42 Pa. C.S.A. 630211. 24 P.S. 510.212. 24 P.S. 133213. 24 P.S. 133914. 22 PA Code 11.2215. 22 PA Code 11.2816. Pol. 11317. Pol. 11518. Pol. 11619. Pol. 11720. Pol. 11821. 22 PA Code 11.3422. 22 PA Code 11.3223. 22 PA Code 11.524. 24 P.S. 1327.125. 22 PA Code 11.3126. 22 PA Code 11.31a27. Pol. 13728. 22 PA Code 11.2129. 22 PA Code 11.2630. Pol. 25131. 24 P.S. 154632. 24 P.S. 133333. 24 P.S. 1333.134. 24 P.S. 1333.235. Pol. 103.136. Pol. 113.337. Pol. 11422 PA Code 11.822 PA Code 11.2424 P.S. 1333.3 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "206",
  "title": "Assignment Within District",
  "revised": "May 22, 2017",
  "text": "Last RevisedMay 22, 2017 Purpose The Board directs that the assignment of students to classes and schools within this district shall be consistent with the educational needs and abilities of students and the best use of district resources.[1] Authority The Board shall determine periodically the school attendance areas of the district and expects the students within each area to attend the designated school. In assigning students to schools within this district, no discrimination shall occur.[1][2][4] Delegation of Responsibility The Superintendent shall annually review existing attendance areas and recommend to the Board changes that may be justified by considerations of safe student transportation and travel, financial and administrative efficiency, and the appropriateness of the instructional program. The Superintendent or designee may assign a student to a school other than that designated for the attendance area when such exception is justified by circumstances and is in the proper educational interest of the student. The Superintendent or designee shall assign incoming transfer students to schools, grades, and classes that afford each student the greatest likelihood of realizing his/her educational potential and academic goals. The building principal shall assign students in the school to appropriate grades, classes or groups based on consideration of the needs and abilities of the student, as well as the educational program and administration of the school. Guidelines Transfer of Students Between Schools (Sister School) The administration is authorized to transfer students between schools. The Board is charged with the responsibility of providing all students a quality education that is affordable. By having the ability to transfer students when needed per grade level, children can be moved to classes with smaller enrollments, thus allowing equity for all students. This flexibility also allows for the full utilization of existing staff and facilities. Therefore, all school attendance areas are subject to change, per grade level, depending on enrollment and full utilization of existing staff and facilities. When these conditions exist, the district employs the sister school rule. Sister School Rule \u2013 A sister school is a school with a contiguous border to the student\u2019s school of residence. Each school of residence may have more than one (1) sister school. When a grade level is closed due to high enrollment, new applicants to the school will be notified and other arrangements will be made for the student\u2019s placement in a sister school. Such assignments will be made as early as administratively possible by the school principals. Sister school placements will be reconsidered annually for return to home school. When a student is assigned to a sister school, the district must provide transportation. Special arrangements will be made by the district in the most cost effective manner possible. The district will advise when a student is to return to his/her home school. Classroom Placement of Twins/Higher Order Multiples A parent/guardian of twins or higher order multiples who are in the same grade level at the same school may request that their children be placed in the same classroom or in separate classrooms. The request for classroom placement must be made no later than ten (10) days after the first day of each school year or ten (10) days after the first day of the children\u2019s attendance.[3] The school shall provide the classroom placement requested by the parent/guardian, with the following exceptions: After consultation with the Superintendent or designee, the principal determines that an alternative placement is necessary. After consultation with the teacher of each classroom in which the children are placed, the principal determines that the requested classroom placement is disruptive to the classroom. The principal may then determine the appropriate classroom placement of the siblings. If the request for separate classroom placement would require the district to add an additional class to the grade level of the siblings. The school may recommend classroom placement and provide professional education advice to the parent/guardian to assist in making the best decision for their children\u2019s education. A parent/guardian may appeal the principal\u2019s classroom placement of twins or high order of multiples in accordance with Board policy.[5] Legal1. 24 P.S. 13102. Pol. 1033. 24 P.S. 1310.14. Pol. 103.15. Pol. 906 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "207",
  "title": "Confidential Communications of Students",
  "revised": "May 24, 2010",
  "text": "Purpose The Board recognizes that certain written and oral communications between students and school personnel must be confidential. Authority The Board directs school personnel to comply with all federal and state laws, regulations and Board policy concerning confidential communications of students. Guidelines Information received in confidence from a student may be revealed to the student\u2019s parent/guardian, building principal or other appropriate authority by the staff member who received the information when the health, welfare or safety of the student or other persons clearly is in jeopardy.[1] Use of a student's confidential communications to school personnel in legal proceedings is governed by laws and regulations appropriate to the proceedings.[1][2][3] Delegation of Responsibility In qualifying circumstances, a staff member may reveal confidential information to the building principal and other appropriate authorities. In qualifying circumstances, the building principal may reveal confidential information to a student's parent/guardian and other appropriate authorities, including law enforcement personnel. Legal1. 22 PA Code 12.122. 42 Pa. C.S.A. 59453. 42 Pa. C.S.A. 8337 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "208",
  "title": "Withdrawal From School",
  "revised": "August 24, 2020",
  "text": "Last RevisedAugust 24, 2020 Purpose The Board affirms that even though law requires attendance of only students of compulsory school age, it is in the best interests of both students and the community that students complete the educational program that will equip them with required skills and increase their chances for a successful life beyond school.[1][2][3][4][5] Authority The Board directs that whenever a student wishes to withdraw, efforts should be made to determine the underlying reason for such action. District resources and staff shall be utilized to assist the student in pursuing career goals. No student of compulsory school age will be permitted to withdraw without the written consent of a parent/guardian and supporting justification. The Board shall approve the withdrawal of students attending college full-time.[6] Guidelines Counseling services shall be made available to any student who states an intention to withdraw permanently. Information shall be given to help a withdrawing student define educational and life goals and develop a plan for achieving those goals. Students shall be informed about the tests for General Educational Development. Delegation of Responsibility The building principal shall ensure the timely return of all district-owned supplies and equipment in the possession of the student. Legal1. 22 PA Code 11.132. 22 PA Code 12.13. 24 P.S. 13264. 24 P.S. 13275. Pol. 2046. 22 PA Code 11.4 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "209",
  "title": "Health Examinations/Screenings",
  "revised": "November 24, 2025",
  "text": "Last RevisedNovember 24, 2025 Prior Revised Dates04/26/2021 Authority In compliance with applicable law and regulations, and Board-approved health and safety plans, the Board shall require that district students submit to health and dental examinations, screenings and health monitoring in order to protect the school community from the spread of communicable disease and to ensure that the student's participation in health, safety and physical education courses meets the student's individual needs and that the learning potential of each student is not lessened by a remediable physical disability.[1][2][3][4] Guidelines Each student shall receive a comprehensive health examination conducted by the school physician upon original entry, in sixth grade, and in eleventh grade.[2][4][5] Each student shall receive a comprehensive dental examination conducted by the school dentist upon original entry, in third grade, and in seventh grade.[3][4][5] A private health and/or dental examination conducted at the parents\u2019/guardians\u2019 request and expense shall be accepted in lieu of the school examination. The district shall accept reports of privately conducted physical and dental examinations completed within one (1) year prior to a student\u2019s entry into the grade where an exam is required.[5] The school nurse or medical technician shall administer to each student vision tests, hearing tests, tuberculosis tests, other tests deemed advisable, and height and weight measurements, at intervals established by the district. Height and weight measurements shall be used to calculate the student\u2019s weight-for-height ratio.[2][4][6] The school nurse or medical technician shall administer tuberculosis tests to students under medical supervision unless the Secretary of Health has provided a modification that allows the elimination of tuberculosis tests. Parents/Guardians of students who are to receive physical and dental examinations or screenings shall be notified. The notice shall include the date and location of the examination or screening and notice that the parents/guardians may attend. The notice shall encourage the parent/guardian to have the examination or screening conducted by the student\u2019s private physician or dentist at the parent\u2019s/guardian\u2019s expense to promote continuity of care. Such statement may also include notification that the student may be exempted from such examination or screening if it is contrary to the parent\u2019s/guardian\u2019s religious beliefs.[7][8][9] A student who presents a statement signed by the parent/guardian that a health examination is contrary to the student's or parent's/guardian's religious beliefs shall be examined only when the Secretary of Health determines that facts exist indicating that certain conditions would present a substantial menace to the health of others in contact with the student if the student is not examined for those conditions.[10][11] Where it appears to school health officials or teachers that a student deviates from normal growth and development, or where school examinations reveal conditions requiring health or dental care, the parent/guardian shall be notified of the apparent need for a special examination by the student\u2019s private physician or dentist. The parent/guardian shall report to the school whether a special examination occurred. If the parent/guardian fails to report whether the examination occurred within a reasonable time after being notified of the apparent need and the abnormal condition persists, appropriate school health personnel shall arrange a special health examination for the student.[2][4][12] In the event that the parent/guardian objects to or refuses to obtain a regular or special health or dental examination or refuses to permit the child to be examined as arranged by the school nurse or school physician, the school nurse, in consultation with the school physician, shall determine whether the student appears to have unaddressed health conditions such that under the circumstances the refusal should be reported to the PA Department of Health or other appropriate authorities. Where school health officials or staff have reasonable cause to suspect that a student may be the victim of child abuse, the school employee shall make a report of suspected child abuse in accordance with law and Board policy.[13][14] Health Monitoring The Board directs district staff to monitor student health in accordance with applicable Board policy and the Board-approved health and safety plan.[15] A student may request an alternative method of monitoring as a religious accommodation, and designated district staff shall assess and respond to such request in accordance with applicable law, regulations and Board policy. A request for an accommodation that would unreasonably impair safety or cause undue hardship will not be granted.[16] A student with a health condition that may render a monitoring method ineffective should notify designated staff so that alternative or supplemental methods may be considered.[16][17] Students who may be exhibiting symptoms that indicate health concerns shall be referred to the school nurse or designated staff for further assessment and response, in accordance with Board policy.[15] Health Records The district shall maintain for each student a comprehensive health record which includes a record of immunizations and the results of tests, measurements, regularly scheduled examinations and special examinations.[2] All health records shall be confidential and shall be disclosed only when necessary for the health of the student or when requested by the parent/guardian, in accordance with law and Board policy.[18][19][20] The district may disclose information from health records to appropriate parties in connection with an emergency when necessary to protect the health or safety of the student or other individuals, in accordance with applicable law and Board policy.[15][18][19][20][21][22][23] Designated district staff shall request from the transferring school the health records of students transferring into district schools. Staff shall respond to such requests for the health records of students transferring from district schools to other schools.[18] The district shall destroy student health records only after the student has not been enrolled in district schools for at least two (2) years.[18][24] Delegation of Responsibility The Superintendent or designee shall instruct all staff members to continually observe students for conditions that indicate health concerns or disability and to promptly report such conditions to the school nurse or designated staff.[2] The Superintendent or designee shall ensure that notice is provided to all parents/guardians regarding the existence of and eligibility for the Children's Health Insurance Program (CHIP).[12] Legal1. 24 P.S. 14012. 24 P.S. 14023. 24 P.S. 14034. 22 PA Code 12.415. 24 P.S. 14076. 28 PA Code 23.1 et seq7. 24 P.S. 14058. 28 PA Code 23.29. 20 U.S.C. 1232h10. 24 P.S. 141911. 28 PA Code 23.4512. 24 P.S. 140613. 23 Pa. C.S.A. 631114. Pol. 80615. Pol. 20316. Pol. 10317. Pol. 103.118. 24 P.S. 140919. Pol. 113.420. Pol. 21621. 20 U.S.C. 1232g22. 34 CFR Part 9923. Pol. 80524. Pol. 80024 P.S. 1401-141923 Pa. C.S.A. 6301 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "209.1",
  "title": "Food Allergy Management",
  "revised": "May 23, 2016",
  "text": "Purpose The Board is committed to providing a safe and healthy environment for students with severe or life-threatening food allergies and shall establish policy to address food allergy management in district schools in order to: Reduce and/or eliminate the likelihood of severe or potentially life-threatening allergic reactions. Ensure a rapid and effective response in the case of a severe or potentially life-threatening allergic reaction. Protect the rights of students by providing them, through necessary accommodations when required, the opportunity to participate fully in all school programs and activities, including classroom parties and field trips. The focus of food allergy management shall be on prevention, education, awareness, communication and emergency response. Authority The Board adopts this policy in accordance with applicable state and federal laws and regulations, and the guidelines established jointly by the PA Department of Education and PA Department of Health on managing severe or life-threatening food allergies in the schools.[1] Definitions Food allergy - an abnormal, adverse reaction to a food that is triggered by the body's immune system. Medical Plans of Care - written documents individualized for a particular student with a severe or life-threatening food allergy to address the student's needs throughout the school day, including: Emergency Care Plan (ECP) - a medical plan of care based on the information provided in the student\u2019s Individualized Healthcare Plan (IHP) and distributed to all school personnel who have responsibilities for the student which specifically describes how to recognize a food allergy emergency and what to do when signs or symptoms of these conditions are observed. Individualized Healthcare Plan (IHP) - a medical plan of care that provides written directions for school health personnel to follow in meeting the individual student\u2019s healthcare needs. The plan describes functional problem areas, sets goals for overcoming problems, and lists tasks/interventions to meet the goals. The IHP shall include a Food Allergy Medical Management Plan developed by a student\u2019s personal healthcare team and family, which shall outline the student\u2019s prescribed healthcare regimen and be signed by the student\u2019s board-certified allergist, family physician, physician assistant or certified registered nurse practitioner. Related Services Component in Individualized Education Program (IEP) - that part of an IEP for a student receiving special education and related services which includes reference to development and implementation of an IHP and ECP for students with a documented severe or life-threatening food allergy as well as identifying the medical accommodations, educational aids and services to address the student\u2019s needs.[2] Section 504 Service Agreement - a medical plan of care which references development and implementation of an IHP and ECP as well as other accommodations, educational aids and services a student with a documented severe or life-threatening food allergy requires in order to have equal access to educational programs, nonacademic services and extracurricular activities as students without food allergies.[3] Guidelines Prior to enrollment in the district or immediately after diagnosis of a food allergy, appropriate medical plans of care such as an ECP, IHP, Section 504 Service Agreement and/or IEP shall be developed for each student identified with a food allergy. Plans shall be developed by the school nurse, in collaboration with the student\u2019s healthcare provider, the student\u2019s parents/guardians, district or school nutrition staff, the student, if appropriate, and any other appropriate persons. Where a medical plan of care is developed, it should carefully describe the plan for coverage and care of a student during the school day as well as during school-sponsored activities which take place while the student is under school jurisdiction during or outside of school hours. Medical plans of care shall include a component which provides information to the school nutrition service regarding each student with documented severe or life-threatening food allergies. Medical plans of care should include both preventative measures to help avoid accidental exposure to allergens and emergency measures in case of exposure, including administration of emergency medication.[4][5] A complete set of a student\u2019s current medical plans of care related to food allergies shall be maintained by the school nurse. Information or copies of the different components of a student\u2019s medical plans of care shall be provided to appropriate personnel who may be involved in implementation of the medical plans of care. Accommodating Students With Disabling Special Dietary Needs Students with food allergies may be identified, evaluated and determined to be disabled, in which case the district shall make appropriate accommodations, substitutions or modifications in accordance with the student\u2019s medical plans of care.[3][2] The district must provide reasonable accommodations, substitutions or modifications for students with disabling dietary needs. The student\u2019s physician shall determine and document if the student has a disabling dietary need. Examples of a disability under this policy would include metabolic conditions (e.g., diabetes), severe food allergies or cerebral palsy. Students who fall under this provision must have a written medical statement signed by a licensed physician, which shall be included with the student\u2019s IHP. The medical statement must identify:[6] The student\u2019s special dietary disability. An explanation of why the disability restricts the student\u2019s diet. The major life activity(ies) affected by the disability. The degree (mild, moderate, severe) the disability has on a major life activity. The food(s) to be omitted from the student's diet. The food or choice of foods that must be provided as the substitute. Accommodating Students With Nondisabling Special Dietary Needs The district may, at its discretion, make appropriate accommodations, substitutions or modifications for students who have a special dietary need but who do not meet the definition of disability, such as a food intolerance or allergy that does not cause a reaction that meets the definition of a disability. The decision to accommodate such a student shall be made on a case-by-case basis. Students who fall under this provision must have a written medical statement signed by a physician, physician assistant or certified registered nurse practitioner identifying the following: The medical or other special dietary condition which restricts the student's diet. The food(s) to be omitted from the student's diet. The food or choice of foods to be substituted. Confidentiality The district shall maintain the confidentiality of students with food allergies, to the extent appropriate and as requested by the student\u2019s parents/guardians. District staff shall maintain the confidentiality of student records as required by law, regulations and Board policy.[7][8][9] Delegation of Responsibility The Superintendent or designee, in coordination with the school nurse, school nutrition services staff, and other pertinent staff, shall develop administrative regulations to implement this policy or adopt as administrative regulations the suggested guidelines developed by the Pennsylvania Departments of Education and Health and National School Boards Association (NSBA) guidance on managing severe or life-threatening food allergies in district schools, including all classrooms and instructional areas, school cafeterias, outdoor activity areas, on school buses, during field trips, and during school activities held before the school day and after the school day.[10][11][12][13] Administrative regulations should address the following components: Identification of students with food allergies and provision of school health services.[14] Development and implementation of individual written management plans. Medication protocols, including methods of storage, access and administration.[4][5] Development of a comprehensive and coordinated approach to creating a healthy school environment.[11] Communication and confidentiality.[7][8][9] Emergency response.[15] Professional development and training for school personnel. Awareness education for students. Awareness education and resources for parents/guardians. Monitoring and evaluation. The Superintendent or designee shall annually notify students, parents/guardians, staff and the public about the district's food allergy management policy by publishing such in handbooks and newsletters, on the district's website, and through posted notices and other efficient methods. Legal1. 24 P.S. 1422.32. Pol. 1133. Pol. 103.14. Pol. 2105. Pol. 210.16. 7 CFR 15b.407. Pol. 113.48. Pol. 2099. Pol. 21610. Pol. 12111. Pol. 24612. Pol. 80813. Pol. 81014. Pol. 14615. Pol. 80524 P.S. 1422.122 PA Code 12.4120 U.S.C. 1232g20 U.S.C. 1400 et seq29 U.S.C. 79442 U.S.C. 12101 et seq7 CFR Part 1528 CFR Part 3534 CFR Part 9934 CFR Part 10434 CFR Part 300Pol. 103Safe at Schools and Ready to Learn: A Comprehensive Policy Guide for Protecting Students with Life-Threatening Food Allergies \u2013 National School Boards AssociationPennsylvania Guidelines for Management of Food Allergies in Schools: Recommendations and Resource Guide for School Personnel \u2013 Pennsylvania Departments of Education and Health \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "209.2",
  "title": "Severe Allergic Reaction and Fragrance Sensitivity",
  "revised": "May 23, 2016",
  "text": "Guidelines Some students and staff have severe allergies to such things as latex, shellfish, evergreens, straw, hay, peanuts, etc. Some students and staff also have sensitivities to certain fragrances which may cause an unwanted reaction. Due to allergies and sensitivities to fragrances, approval from the building principal must be obtained before bringing any substances onto school property that may cause an allergic reaction. Building principals should have the school nurse compile a list at the beginning of each school year of students and staff with life-threatening/severe allergies and/or known fragrance sensitivities. The list should be kept up-to-date at all times. The list should be consulted before any substances that may cause a severe allergic reaction are brought onto school property. Parent(s)/Guardian(s) are responsible for informing the school nurse or the building principal, teachers, coaches/activity sponsor, bus drivers, and bus attendants of any allergies that a student may have that would cause a severe allergic reaction. Regarding fragrance sensitivities, once identified by the student or staff, the building principal will ensure that the fragrance is no longer utilized in the school building. This information shall be submitted in writing at a minimum of one (1) time per year. \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "209.3",
  "title": "Diabetes Management",
  "revised": "April 24, 2017",
  "text": "Purpose The Board recognizes that an effective program of diabetes management in school is crucial to: The immediate safety of students with diabetes. The long-term health of students with diabetes. Ensure that students with diabetes are ready to learn and participate fully in school activities. Minimize the possibility that diabetes-related emergencies will disrupt classroom activities. Authority The Board adopts this policy in accordance with applicable state and federal laws and regulations, and Board policies and administrative regulations, regarding the provision of student health services.[1][2][3][4][5][6][7][8][9][21] Definitions Diabetes Medical Management Plan (DMMP) means a document describing the medical orders or diabetes regimen developed and signed by the student's health care practitioner and parent/guardian.[2] Individualized Education Program (IEP) means the written educational statement for each student with a disability that is developed, reviewed and revised in accordance with federal and state laws and regulations. A student with a disability is a school-aged child within the jurisdiction of the district who has been evaluated and found to have one or more disabilities as defined by law, and who requires, because of such disabilities, special education and related services.[7] Section 504 Service Agreement (Service Agreement) means an individualized plan for a qualified student with a disability which sets forth the specific related aids, services, or accommodations needed by the student, which shall be implemented in school, in transit to and from school, and in all programs and procedures, so that the student has equal access to the benefits of the school\u2019s educational programs, nonacademic services, and extracurricular activities. A qualified student with a disability means a student who has a physical or mental disability which substantially limits or prohibits participation in or access to an aspect of the district\u2019s educational programs, nonacademic services or extracurricular activities.[1] Trained Diabetes Personnel means nonlicensed school employees who have successfully completed the required training. Guidelines Before a student can receive diabetes-related care and treatment in a school setting, the student's parent/guardian shall provide written authorization for such care and instructions from the student's health care practitioner. The written authorization may be submitted as part of a student's DMMP.[5] Diabetes-related care shall be provided in a manner consistent with Board policy, district procedures and individualized student plans such as an IEP, Service Agreement or DMMP.[1][3][4][5][7][9][21] In order to maintain a student's health and safety, each student's individualized plan shall address what information will be provided to school staff and other adults who have responsibility for the student in the school setting.[1][5][7][10][11] Student health records shall be confidential and maintained in accordance with state and federal laws and regulations.[12][13][14] Trained Diabetes Personnel The school nurse, in consultation with the Superintendent or designee, may identify at least one (1) school employee, who is not the school nurse and who does not need to be a licensed health care practitioner, in each school building attended by a student with diabetes to perform diabetes care and treatment for students. The identified school employee has the right to decline this role.[4] An identified school employee who has accepted this role shall complete the training developed by the state or training offered by a licensed health care practitioner with expertise in the care and treatment of diabetes, that includes at a minimum:[4] An overview of all types of diabetes. Means of monitoring blood glucose. The symptoms and treatment for blood glucose levels outside of target ranges, as well as symptoms and treatment for hypoglycemia, hyperglycemia and other potential emergencies. Techniques on administering glucagon and insulin. The identified school employee shall complete such training on an annual basis.[4] Upon successful completion of the required training, individual trained diabetes personnel may be designated in a student's Service Agreement or IEP to administer diabetes medications, use monitoring equipment and provide other diabetes care.[4] If the diabetes-related care provided to a particular student by trained diabetes personnel will include administration of diabetes medication via injection or infusion, the Board shall require the following:[4] The parent/guardian and the student's health care practitioner must provide written authorization for such administration; and The trained diabetes personnel must receive annual training for such administration from a licensed health care practitioner with expertise in the care and treatment of diabetes. Training of Other School Personnel School employees, including classroom teachers, lunchroom staff, coaches and bus drivers, shall receive annual diabetes care training appropriate to their responsibilities for students with diabetes. Student Possession and Use of Diabetes Medication and Monitoring Equipment Prior to student possession or use of diabetes medication and monitoring equipment, the Board shall require the following:[3][15] A written request from the parent/guardian that the school comply with the instructions of the student's health care practitioner. The request from the parent/guardian shall include a statement relieving the district and its employees of responsibility for the prescribed medication or monitoring equipment and acknowledging that the school is not responsible for ensuring that the medication is taken or the monitoring equipment is used. A written statement from the student's health care practitioner that provides: Name of the drug. Prescribed dosage. Times when medication is to be taken. Times when monitoring equipment is to be used. Length of time medication and monitoring equipment is prescribed. Diagnosis or reason medication and monitoring equipment is needed. Potential serious reactions to medication that may occur. Emergency response. Whether the child is competent and able to self-administer the medication or monitoring equipment and to practice proper safety precautions. A written acknowledgement from the school nurse that the student has demonstrated that s/he is capable of self-administration of the medication and use of the monitoring equipment. A written acknowledgement from the student that s/he has received instruction from the student's health care practitioner on proper safety precautions for the handling and disposal of the medications and monitoring equipment, including acknowledgement that the student will not allow other students to have access to the medication and monitoring equipment and that s/he understands appropriate safeguards. The written request for student possession and use of diabetes medication and monitoring equipment shall be reviewed annually, along with the required written statements from the parent/guardian and the student's health care practitioner. If there is a change in the student's prescribed care plan, level of self-management or school circumstances during the school year, the parent/guardian and the student's health care practitioner shall update the written statements. Students shall be prohibited from sharing, giving, selling and using diabetes medication and monitoring equipment in any manner other than which it is prescribed during school hours, at any time while on school property, at any school-sponsored activity and during the time spent traveling to and from school and school-sponsored activities. Violations of this policy, provisions of a Service Agreement or IEP, or demonstration of unwillingness or inability to safeguard the medication and monitoring equipment may result in loss of privilege to self-carry the diabetes medication and monitoring equipment, and may result in disciplinary action in accordance with Board policy and applicable procedural safeguards.[1][3][10][16][17] If the district prohibits a student from possessing and self-administering diabetes medication and operating monitoring equipment, or if a student is not capable of self-administering diabetes medication or operating monitoring equipment, the district shall ensure that the diabetes medication and monitoring equipment is appropriately stored in a readily accessible location in the student's building. The school nurse and other designated school employees shall be informed where the medication and monitoring equipment is stored and the means to access them.[3] Delegation of Responsibility The Superintendent or designee shall coordinate training for school employees. Such training may be included in the district's Professional Education Plan.[4][18][19] The Superintendent or designee shall annually distribute to all staff, students and parents/guardians this policy along with the Code of Student Conduct.[16][20] Legal1. Pol. 103.12. 24 P.S. 14013. 24 P.S. 1414.54. 24 P.S. 1414.35. 24 P.S. 1414.46. 24 P.S. 1414.77. Pol. 1138. Pol. 2099. Pol. 209.110. Pol. 113.111. Pol. 81012. 24 P.S. 140913. Pol. 21614. Pol. 113.415. 22 PA Code 12.4116. Pol. 21817. Pol. 22718. Pol. 10019. Pol. 33320. 22 PA Code 12.321. Pol. 209.224 P.S. 510Pol. 210 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "210",
  "title": "Medications",
  "revised": "January 26, 2016",
  "text": "Last RevisedJanuary 26, 2016 Purpose The Board shall not be responsible for the diagnosis and treatment of student illness. The administration of prescribed medication to a student during school hours in accordance with the direction of a parent/guardian and licensed prescriber will be permitted only when failure to take such medicine would jeopardize the health of the student or the student would not be able to attend school if the medicine were not available during school hours. Definitions For purposes of this policy, medication shall include all medicines prescribed by a licensed prescriber and any over-the-counter medicines. For purposes of this policy, licensed prescribers shall include licensed physicians (M.D. and D.O.), podiatrists, dentists, optometrists, certified registered nurse practitioners and physicians assistants. Authority The Board directs all district employees to comply with the Pennsylvania Department of Health\u2019s Guidelines for Pennsylvania Schools for the Administration of Medications and Emergency Care. Before any medication may be administered to or by any student during school hours, the Board shall require the written request of the parent/guardian and licensed prescriber, giving permission for such administration.[1][2] Delegation of Responsibility The Superintendent or designee, in conjunction with the Certified School Nurse (CSN), shall develop administrative regulations for the administration and self-administration of students\u2019 medications. All medications shall be administered by the Certified School Nurse, or in the absence of the Certified School Nurse by other licensed school health staff (RN, LPN), except as otherwise noted in this policy. In the event of an emergency, a district employee may administer medication when s/he believes, in good faith, that a student needs emergency care.[3] The Certified School Nurse shall collaborate with parents/guardians, district administration, faculty and staff to develop an individualized healthcare plan as needed to best meet the needs of individual students.[4][5] The policy and administrative regulations for administration of medications shall be reviewed, at least every two (2) years, by a committee consisting of the Certified School Nurse, school physician, school dentist and the Director of Pupil Services and revised as necessary. Guidelines The district shall inform all parents/guardians, students and staff about the policy and administrative regulations governing the administration of medications. All standing medication orders and parental consents shall be renewed at the beginning of each school year. Student health records shall be confidential and maintained in accordance with state and federal laws and regulations and the Department of Health Guidelines.[6][7] Students may possess and use asthma inhalers and epinephrine auto-injectors when permitted in accordance with state law and Board policy.[8][9] Delivery and Storage of Medications All medication shall be brought to the nurse\u2019s office, or the main office if the nurse is in another building, by the parent/guardian or by another adult designated by the parent/guardian. All medication shall be stored in the original pharmacy-labeled container and kept in a locked cabinet designated for storage of medication. Medications that require refrigeration shall be stored and locked in a refrigerator designated only for medications. The district shall not store more than a thirty-day supply of an individual student\u2019s medication. Medication should be recorded and logged in with the date, name of student, name of medication, amount of medication, and signatures of the parent/guardian or designated adult delivering the medication and the school health personnel receiving the medication. Nonprescription medication must be delivered in its original packaging and labeled with the student\u2019s name. Prescription medication shall be delivered in its original packaging and labeled with: Name, address, telephone and federal DEA (Drug Enforcement Agency) number of the pharmacy. Student's name. Directions for use (dosage, frequency and time of administration, route, special instructions). Name and registration number of the licensed prescriber. Prescription serial number. Date originally filled. Name of medication and amount dispensed. Controlled substance statement, if applicable. All medication shall be accompanied by a completed Medication authorization form or other written communication from the licensed prescriber. Disposal of Medications Procedures shall be developed for the disposal of medications consistent with the Department of Health Guidelines, which shall include: Guidelines for disposal of contaminated needles or other contaminated sharp materials immediately in an appropriately labeled, puncture resistant container. Processes for immediately returning to parents/guardians all discontinued and outdated medications, as well as all unused medications at the end of the school year. Methods for safe and environmentally friendly disposal of medications. Proper documentation of all medications returned to parents/guardians and for all medications disposed of by the Certified School Nurse or other licensed school health staff. Documentation shall include, but not be limited to, date, time, amount of medication and appropriate signatures. Student Self-Administration of Emergency Medications Prior to allowing a student to self-administer emergency medication, the district shall require the following:[9] An order from the licensed prescriber for the medication, including a statement that it is necessary for the student to carry the medication and that the student is capable of self-administration. Written parent/guardian consent. An Individual Health Plan including and/or Emergency Care Plan. The nurse shall conduct a baseline assessment of the student's health status. The student shall demonstrate administration skills to the nurse and responsible behavior. Determination of competency for self-administration shall be based on the student's age, cognitive function, maturity and demonstration of responsible behavior. The nurse shall provide periodic and ongoing assessments of the student's self-management skills. The student shall notify the school nurse immediately following each occurrence of self-administration of medication. Students shall demonstrate a cooperative attitude in all aspects of self-administration of medication. Privileges for self-administration of medication will be revoked if school policies regarding self-administration are violated. Administration of Medication During Field Trips and Other School-Sponsored Activities The Board directs planning for field trips and other school-sponsored activities to start early in the school year and to include collaboration between administrators, teachers, nurses, appropriate parents/guardians and other designated health officials.[10] Considerations when planning for administration of medication during field trips and other school-sponsored programs and activities shall be based on the student\u2019s individual needs and may include the following: Assigning school health staff to be available. Utilizing a licensed person from the school district\u2019s substitute list. Contracting with a credible agency which provides temporary nursing services. Addressing with parent/guardian the possibility of obtaining from the licensed prescriber a temporary order to change the time of the dose or omit dose. Asking parent/guardian to accompany the child on the field trip, with proper clearances. Arranging for medications to be provided in an original labeled container with only the amount of medication needed. Security procedures shall be established for the handling of medication during field trips and other school-sponsored activities. Legal1. 24 P.S. 5102. 22 PA Code 12.413. 42 Pa. C.S.A. 8337.14. Pol. 103.15. Pol. 1136. 24 P.S. 14097. Pol. 2168. 24 P.S. 1414.19. Pol. 210.110. Pol. 12124 P.S. 140124 P.S. 1402Pennsylvania Department of Health \u201cGuidelinesfor Pennsylvania Schools for the Administration of Medications and EmergencyCare\u201d March 2010Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "210.1",
  "title": "Possession/Administration of Asthma Inhalers/Epinephrine Auto-Injectors",
  "revised": "August 20, 2018",
  "text": "Last RevisedAugust 20, 2018 Authority The Board shall permit students in district schools to possess asthma inhalers and epinephrine auto-injectors and to self-administer the prescribed medication in compliance with state law and Board policy.[1][2] The Board shall authorize the district to stock epinephrine auto-injectors in the name of the school district for emergency administration by trained employees to a student believed to be experiencing an anaphylactic reaction.[3] Definitions Anaphylaxis - a sudden, severe allergic reaction that involves various areas of the body simultaneously. In extreme cases, anaphylaxis can cause death. Asthma inhaler shall mean a prescribed device used for self-administration of short-acting, metered doses of prescribed medication to treat an acute asthma attack.[4] Epinephrine auto-injector shall mean a prescribed disposable drug delivery system designed for the administration of epinephrine to provide rapid first aid for students suffering the effects of anaphylaxis. Self-administration shall mean a student\u2019s use of medication in accordance with a prescription or written instructions from a licensed physician, certified registered nurse practitioner or physician assistant. Delegation of Responsibility The Superintendent or designee, in conjunction with the school nurse(s), shall develop procedures for student possession and self-administration of asthma inhalers or epinephrine auto-injectors and emergency response, and for the acquisition, stocking and administration of stock epinephrine auto-injectors, and training of school employees responsible for the storage and use of epinephrine auto-injectors. The Superintendent or designee shall annually distribute to students, parents/guardians, and staff this policy along with the Code of Student Conduct by publishing such on the district\u2019s website, and through posted notices and other efficient methods.[1][5][6][7] The school physician shall be the prescribing and supervising medical professional for the district\u2019s stocking and use of epinephrine auto-injectors. The Superintendent or designee shall obtain a standing order from the school physician for administration of stock epinephrine auto-injectors. The school nurse shall be responsible for building-level storage of and administration of stock epinephrine auto-injectors.[3] The building principal shall annually notify parents/guardians of their right to opt-out of the provisions of this policy related to the administration of a stock epinephrine auto-injector. To opt-out, a parent/guardian shall sign and return the district's exemption form to the school nurse. The signed opt-out forms shall be maintained by the school nurse, and the school nurse shall provide trained school employees with the names of students whose parents/guardians have returned a signed opt-out form.[3] Guidelines Administration of asthma inhalers and epinephrine auto-injectors shall comply with Board policy, district procedures and individualized student plans such as an Individualized Education Program (IEP), Section 504 Service Agreement (Service Agreement), Individualized Healthcare Plan (IHP), or Emergency Care Plan (ECP).[2][3][8][9][10][11] In order to maintain a student's health and safety, each student's individualized plan shall address what information will be provided to school staff and other adults who have responsibility for the student in the school setting.[2][9][12][13][14][15] Student health records shall be confidential and maintained in accordance with state and federal laws and regulations.[13][14] Student Self-Administration of Asthma Inhalers and Epinephrine Auto-Injectors Before a student may possess or use an asthma inhaler or epinephrine auto-injector in the school setting, the Board shall require the following:[1][8] A written request from the parent/guardian that the school complies with the order of the licensed physician, certified registered nurse practitioner or physician assistant. A written statement from the parent/guardian acknowledging that the school is not responsible for ensuring the medication is taken and relieving the district and its employees of responsibility for the benefits or consequences of the prescribed medication. A written statement from the licensed physician, certified registered nurse practitioner or physician assistant that states: Name of the drug. Prescribed dosage. Times medication is to be taken. Length of time medication is prescribed. Diagnosis or reason medication is needed, unless confidential. Potential serious reaction or side-effects of medication. Emergency response. If child is qualified and able to self-administer the medication. A written acknowledgement from the school nurse that the student has demonstrated that s/he is capable of self-administration of the asthma inhaler and/or epinephrine auto-injector in the school setting. Determination of competency for self-administration shall be based on the student\u2019s age, cognitive function, maturity and demonstration of responsible behavior.[1] A written acknowledgement from the student that s/he has received instruction from the student's licensed physician, certified registered nurse practitioner or physician assistant on proper safety precautions for the handling and disposal of the asthma inhaler and/or epinephrine auto-injector, including acknowledgement that the student will not allow other students to have access to the prescribed medication and that s/he understands appropriate safeguards. The district reserves the right to require a statement from the licensed physician, certified registered nurse practitioner or physician assistant for the continued use of a medication beyond the specified time period.[1] A written request for student use of an asthma inhaler and/or epinephrine auto-injector shall be submitted annually, along with required written statements from the parent/guardian and an updated prescription. If there is a change in the student's prescribed care plan, level of self-management or school circumstances during the school year, the parent/guardian and the licensed physician, certified registered nurse practitioner or physician assistant shall update the written statements.[1] The student shall notify the school nurse immediately following each use of an asthma inhaler or epinephrine auto-injector.[1] Students shall be prohibited from sharing, giving, selling, and using an asthma inhaler or epinephrine auto-injector in any manner other than which it is prescribed during school hours, at any time while on school property, at any school-sponsored activity, and during the time spent traveling to and from school and school-sponsored activities. Violations of this policy, provisions of a Service Agreement or IEP, or demonstration of unwillingness or inability to safeguard the asthma inhaler or epinephrine auto-injector may result in loss of privilege to self-carry the asthma inhaler or epinephrine auto-injector and disciplinary action in accordance with Board policy and applicable procedural safeguards.[1][2][7][16][17] If the district denies a student\u2019s request to self-carry an asthma inhaler or epinephrine auto-injector or the student has lost the privilege of self-carrying an asthma inhaler or epinephrine auto-injector, the student\u2019s prescribed medication shall be appropriately stored at a location in close proximity to the student. The school nurse, other designated school employees and the student\u2019s classroom teachers shall be informed where the medication is stored and the means to access the medication.[1] Standing Order From the School Physician The school physician shall provide and annually renew a standing order for administration of stock epinephrine auto-injectors to students believed to be experiencing an anaphylactic reaction. The standing order shall include at least the following information: Type of epinephrine auto-injector. Date of issue. Dosage. Signature of the school physician. The standing order shall be maintained in the Superintendent\u2019s office, and copies of the standing order shall be kept in each location where a stock epinephrine auto-injector is stored. Acquisition, Storage and Disposal of Stock Epinephrine Auto-Injectors One or more school employees shall be designated within each school to be responsible for the storage and use of the stock epinephrine auto-injectors.[3] Stock epinephrine auto-injectors shall be safely stored in the school nurse\u2019s office or other location designated by the school nurse in accordance with the drug manufacturer\u2019s instructions. Stock epinephrine auto-injectors shall be made readily accessible to those employees who have completed the required training to administer it in the event of a student experiencing an anaphylactic reaction. All properly trained employees shall be informed of the exact location where stock epinephrine auto-injectors are being stored within the school nurse\u2019s office or other location. The school nurse shall obtain sufficient supplies of stock epinephrine auto-injectors pursuant to the standing order in the same manner as other medical supplies acquired for the school health program. The school nurse or designee shall regularly inventory and refresh epinephrine auto-injector stocks, and maintain records thereof, in accordance with the established internal procedures, manufacturer recommendations and Pennsylvania Department of Health guidelines. Administration of Stock Epinephrine Auto-Injectors When responding to a student believed to be experiencing an anaphylactic reaction, a trained school employee shall:[3][18][19][20][21] Administer an epinephrine auto-injector that meets the prescription on file for either the student or the district. If the student is authorized to self-administer an epinephrine auto-injector, the trained school employee may provide the student with an epinephrine auto-injector that meets the prescription on file for either the student or the district for self-administration. Call for medical help immediately (dial 9-1-1). Take additional precautions or steps outlined in emergency response procedures and training, including the administration of a second dose of epinephrine, if necessary. Stay with the student until emergency medical help arrives. Cooperate with Emergency Medical Services (EMS) personnel responding to the incident. Notify the school nurse or designee of the incident. Training Before any school district employee may be responsible for the storage or administration of epinephrine auto-injectors under this policy, the employee must successfully complete a training course approved by the Pennsylvania Department of Health.[3] Refresher training shall be completed every two (2) years, and a hands-on demonstration and review of this policy and any accompanying procedures shall be completed annually. Evidence that such training has been completed shall be placed in the employee\u2019s personnel file. A list of school district employees who successfully complete such training shall be maintained, updated and kept in the school nurse\u2019s office and the school district administration office. Indemnification The school district shall indemnify and hold harmless any employee who administers an epinephrine auto-injector in good faith to a student experiencing anaphylaxis, if all of these conditions apply:[3][22][23][24] The employee did not act with the intent to harm or with reckless indifference to a substantial risk or harm in administering the epinephrine auto-injector to the student. The employee successfully completed the training required by this policy. The employee promptly sought additional medical assistance before or immediately after administering the epinephrine auto-injector. The employee administered the epinephrine auto-injector pursuant to this policy, and the student\u2019s individualized plan, if applicable. Legal1. 24 P.S. 1414.12. Pol. 103.13. 24 P.S. 1414.24. 24 P.S. 14015. 22 PA Code 12.36. 24 P.S. 510.27. Pol. 2188. 22 PA Code 12.419. Pol. 11310. Pol. 209.111. Pol. 21012. 24 P.S. 140913. Pol. 113.414. Pol. 21615. Pol. 81016. Pol. 113.117. Pol. 22718. 42 Pa. C.S.A. 833219. 42 Pa. C.S.A. 8337.120. 42 Pa. C.S.A. 854121. 42 Pa. C.S.A. 854522. 24 P.S. 1414.923. 42 Pa. C.S.A. 854724. 42 Pa. C.S.A. 8548Pennsylvania Department of Health Guidance - Epinephrine Auto-Injector Administration, May 2018 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "212",
  "title": "Reporting Student Progress",
  "revised": "September 28, 2015",
  "text": "Purpose The Board recognizes that communication between school and home is a vital component in the growth and education of each student. The Board acknowledges the school's responsibility to keep parents/guardians informed of student welfare and academic progress.[1] Authority The Board directs that the district\u2019s instructional program shall include a system of measuring all students\u2019 academic progress.[2][3][4][5] The Board directs the Superintendent to establish a system of reporting student progress that includes academic progress reports, grade reports, and parent/guardian conferences with teachers. Delegation of Responsibility All appropriate staff members, as part of their professional responsibility, shall comply with the systems established for measuring and reporting student progress.[2][3] Guidelines Various methods of reporting, appropriate to grade level and curriculum content, shall be utilized. Both student and parent/guardian shall receive ample warning of a pending grade of failure, or one that would adversely affect the student's academic status. Grade reports shall be issued at intervals of not less than each quarter. Legal1. Pol. 2162. 24 P.S. 15313. 24 P.S. 15324. 22 PA Code 4.115. Pol. 12724 P.S. 510Pol. 102Pol. 138 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "214",
  "title": "Class Rank",
  "revised": "November 25, 2024",
  "text": "Last RevisedNovember 25, 2024 Prior Revised Dates2/27/2017; 3/28/2022; 6/26/2023 Purpose The Board acknowledges the usefulness of a system for calculating grade point average and class ranking for secondary school graduates to inform students, parents/guardians and others of their relative academic placement among their peers under relatively similar circumstances. It is important to keep in mind that class rank is only one (1) indicator of a student\u2019s overall academic performance. Guidelines Students may earn weighted grade value based upon level of difficulty assigned to designated courses: Difficulty Level:Multiplier:Academic1.0Honors1.1Advanced Placement * and Dual Enrollment1.2 *Students registering for an AP course are required to take the AP exam for that course. RANKING FORMULA: TOTAL WEIGHTED AVG. = TOTAL WEIGHTED VALUE CREDITS ATTEMPTED Course Calculations Courses will be identified by increasing level of difficulty - Academic, Honors, and Advanced Placement. Academic courses are designed to prepare students for college/postsecondary learning experiences. Honors courses are designed to prepare students for college, require increased rigor, and are taken within the high school setting. Advanced Placement courses are similar in rigor to university level courses and may be taken for the purpose of acquiring Advanced Placement credit at postsecondary institutions. Students registering for an AP course are required to take the AP exam for that course. High school dual enrollment courses are academically rigorous college level courses that count toward high school elective graduation requirements. Courses identified as pass/fail courses will not be included in class rank calculations. An unweighted grade point average will be calculated for all students based on a four (4) point scale with 4.0 = A, 3.5 = B+, 3.0 = B, 2.5 = C+, 2.0 = C, 1.5 = D+, 1.0 = D, 0 = F. Community service credits will not be used in rank calculations. Class rank shall be calculated by using grade(s) in all courses taken during the regular school day over the student\u2019s educational career and recorded on the high school transcript. A student's grade point average (weighted and unweighted) and rank in class shall be entered on his/her record and shall be subject to the Board's policy on release of student records.[1] Percentile Rank in class shall be entered on student records and on all transcripts where they will be available for review by authorized persons.[1] Identification of Commencement Honors for Seniors The Laude Latin model will be used to recognize students\u2019 academic excellence at the conclusion of their high school career. Students will work to compete against the criterion for academic honors, not each other. A student\u2019s final cumulative GPA (weighted) will be used to determine the level of honor on a student\u2019s high school transcript, diploma, and for academic recognition at commencement exercises. The following three (3) levels of academic honors will be used: Summa Cum Laude: \u2018With Highest Distinction\u2019 \u2013 Cumulative GPA average of 4.2 and above. Magna Cum Laude: With Great Distinction\u2019 \u2013 Cumulative GPA average of 3.850 to 4.199. Cum Laude: \u2018With Distinction\u2019 \u2013 Cumulative GPA average of 3.410 to 3.849. Due to grade reporting windows and graduation program printing requirements, any changes in the level of academic recognition based on eighth semester grades, may not be included in the commencement program. An updated and accurate commencement program will be posted on the district website after the ceremony. Legal1. Pol. 21624 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "215",
  "title": "Promotion and Retention",
  "revised": "September 28, 2015",
  "text": "Last RevisedSeptember 28, 2015 Purpose The Board recognizes that the emotional, social, physical and educational development of students will vary and that students should be placed in the educational setting most appropriate to their needs. The district will establish and maintain high standards for each grade and monitor student achievement in a continuous and systematic manner. Authority It shall be the policy of the Board that any child considered for retention be screened and go through the Instructional Support Team (IST) process. The Team should include the following personnel: classroom teacher, parent, principal, psychologist, Instructional Support Advisor, and/or other resource personnel. In all cases, interventions to address student needs shall be implemented while documenting the student's rate of success. Guidelines Elementary Schools - Any at-risk student in grades K-5 experiencing academic or social difficulties shall be screened by the Instructional Support Team. The possibility of retention exists if a student has not met the individualized goals set forth for that student by the Instructional Support Team. A child in grades K-5 may be retained one time. Elementary and Middle Schools - In the event a student is recommended for grade retention, the decision must be made by a team, of which the parent is a member. In the event a parent makes a recommendation for grade level retention and the IST does not support it, an appeal may be made to the Superintendent or his/her designee. The Superintendent or his/her designee will require documentation from the parent. The Superintendent or his/her designee will make the final decision regarding parental request for grade retention after review of all data. High Schools - Students must earn the appropriate number of credits per grade to progress to the next grade level. (See Graduation Requirements Policy 217).[1] Legal1. Pol. 21722 PA Code 4.1222 PA Code 4.4224 P.S. 153124 P.S. 153224 P.S. 1533Pol. 000Pol. 212 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "216",
  "title": "Student Records",
  "revised": "April 26, 2021",
  "text": "Last RevisedApril 26, 2021 Purpose The educational interests of students require the collection, retention, and use of data and information about individuals and groups of students while ensuring the individual's right to privacy. The district shall maintain educational records for students for legitimate educational purposes. Authority The Board recognizes its responsibility for the compilation, retention, disposition and security of student records. The Board also recognizes the legal requirement to maintain the confidentiality of student records.[1][2][3][4][5][6][7][8][9][10][11][12][13] The Board shall adopt a comprehensive plan for the collection, maintenance and dissemination of student records that complies with federal and state laws and regulations and state guidelines. Copies of the adopted student records plan shall be maintained by the district and revised as required by changes in federal or state law and regulations. Delegation of Responsibility The Superintendent or designee shall be responsible for implementing and monitoring the adopted student records plan which meets all legal requirements. The designated administrator shall establish safeguards to protect the student and his/her family from an invasion of privacy when collecting, retaining and disseminating student information and providing access to authorized persons. District staff shall compile only those educational records mandated by federal and state laws and regulations. In accordance with law, each district teacher shall prepare and maintain a record of the work and progress of each student, including the final grade and a recommendation for promotion or retention.[5][14][15] Guidelines The district's plan for the compilation, retention, disclosure and security of student records shall provide for the following: Informing parents/guardians and eligible students eighteen (18) years and older of their rights and the procedures to implement those rights, annually and upon enrollment. Permitting appropriate access by authorized persons and officials; describing procedures for access, and listing copying fees. Enumerating and defining the types, locations and persons responsible for education records maintained by the district. Establishing guidelines for disclosure of information and data in student records. Maintaining a record of access and release of information for each student's records. Assuring appropriate retention and security of student records. Transferring education records and appropriate disciplinary records to other school districts.[1] The district shall provide one (1) copy of student records for hearing purposes. Fees for additional copies of the same information shall be assessed according to the fee schedule for copies per Board policy. Procedures for disclosure of student records shall apply equally to military and postsecondary institutions.[16] Copies of the student records plan shall be submitted to the Department of Education, upon request of the Secretary. The annual notice of rights shall inform parents/guardians and eligible students of the following: The right to inspect and review the student's education record within forty-five (45) days of the district's receipt of the request for access. The right to request amendment of the student's education records that the parent/guardian or eligible student believes are inaccurate, misleading or otherwise violate the privacy rights of the student. The right to consent to disclosure of personally identifiable information contained in the student's education records, except to the extent that law authorizes disclosure without consent. The criteria for determining who constitutes a school official and what constitutes a legitimate educational interest if the district discloses certain materials without prior consent. The right to refuse to permit the designation of any or all of the categories of directory information. The right to request that information not be provided to military recruiting officers.[16] Special Education Records \u201cSpecial Education, Gifted Education and Chapter 15/Section 504 Service plan documents which include but are not limited to: Permission to Evaluation (Consent), Permission to Evaluate (Request), Permission to Re-evaluate (Consent), Permission to Re-evaluate (Request), Gifted Written Report, Evaluation Report, Re-evaluation Report, Individualized Education Programs, Gifted Individualized Education Program, Invitation to attend IEP meeting, Invitation to attend GIEP meeting, Notice of Recommended Education Placement, Notice of Recommended Assignment, Chapter 15 (504 Service Agreement), and other related documents and records which have been maintained by the district and were considered by the district and/or the IEP team in making any FAPE decision, including but not limited to decisions regarding eligibility, evaluation, necessary services and accommodations, content of individualized education programs and/or Section 504/Chapter 15 service plans, placement, etc., of any eligible student.\u201d The Administration shall annually destroy special education records no longer relevant and necessary for the provision of Special Education and related services to a student who has attended the district. However, a written record of a student's personally identifiable information, such as name, address, telephone number, grades, attendance records, classes attended, grade level completed and year completed shall be maintained for one hundred (100) years from the date the student attains twenty-one (21) years of age. The district will destroy all other Special Education records, except for the personally identifiable information records, for all students eligible under the Individuals with Disabilities Education Act and/or Section 502 of the Rehabilitation Act no earlier than six (6) years after those students reached the age of twenty-one (21) years. If, however, a parent/guardian or eligible student (within the meaning of the Family Education Rights and Privacy Act) request that a student\u2019s special education records be destroyed prior to these established times, the district shall undergo a case-specific investigation, consistent with 34 C.F.R. \u00a7300.624, to determine whether those records are needed to provide educational services to the child and whether they should be destroyed per the parents\u2019/guardian\u2019s eligible student\u2019s request.[17] The Administration shall provide notice to parents/guardians/eligible students prior to the district\u2019s destruction of Special Education records. Legal1. 24 P.S. 1305-A2. 24 P.S. 1306-A3. 24 P.S. 14024. 24 P.S. 14095. 24 P.S. 15326. 24 P.S. 15337. 22 PA Code 4.528. 22 PA Code 12.319. 22 PA Code 12.3210. 22 PA Code 15.911. 20 U.S.C. 1232g12. 34 CFR Part 30013. 34 CFR Part 9914. Pol. 21215. Pol. 21516. Pol. 25017. 34 CFR 300.62422 PA Code 16.6535 P.S. 450.401-A et seqPol. 113Pol. 113.1Pol. 113.4Pol. 216.1 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "216.1",
  "title": "Supplemental Discipline Records",
  "revised": "May 24, 2010",
  "text": "Authority The school district shall maintain required records concerning adjudicated students and transfer students disciplined for offenses involving weapons, alcohol, drugs and violence on school property.[1][2][3][4] Guidelines Adjudicated Students Building principals shall receive from the court, through the juvenile probation department, information concerning the adjudication of an enrolled student. Such reports shall include a description of delinquent acts committed by the student, disposition of the case, probation or treatment reports, prior delinquent history, the supervision plan, and any other information deemed necessary.[4] The building principal must share this information with the student's teacher and the principal of another school to which the student may transfer. Required reports concerning an adjudicated student shall be maintained separately from the student's official school record. Transfer Students Upon registration and prior to admission to the school district, the parent/guardian or person having charge of the student shall provide a sworn statement or affirmation stating whether the student previously was or presently is suspended or expelled from any public or private school for an offense involving weapons, alcohol or drugs; willful infliction of injury to another person; or any act of violence committed on school property. The statement shall include the dates of suspension or expulsion and the name of the school from which the student was suspended or expelled for these reasons.[1] Parents/Guardians shall be informed that any willful false statements concerning this registration shall be a misdemeanor of the third degree.[1] This registration statement shall be maintained as part of the student's disciplinary record. When a student transfers to a district school from another school district, a nonpublic school, or other school within this district, the district shall obtain a certified copy of the student's disciplinary record from the school from which the student is transferring. The sending school shall have ten (10) days from receipt of the request to provide the disciplinary record. This record shall be maintained as part of the student's disciplinary record and shall be available for inspection as required by law.[2][5] When a student transfers from a district school to another district, a nonpublic school or other school within the district, the district shall transmit a certified copy of the student\u2019s disciplinary record within ten (10) days of receiving the request from the school to which the student has transferred. Legal1. 24 P.S. 1304-A2. 24 P.S. 1305-A3. 24 P.S. 1307-A4. 42 Pa. C.S.A. 63415. Pol. 21620 U.S.C. 1232g20 U.S.C. 7165 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "217",
  "title": "Graduation",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Purpose The Board shall establish graduation requirements and acknowledge each student's successful completion of the instructional program by awarding diplomas and certificates at graduation ceremonies. Authority The Board shall adopt the graduation requirements students must achieve in accordance with state law and regulations.[1][2][3][4] The Board requires graduation requirements to be published and distributed to students and parents/guardians, and made available in each school building and posted on the district's publicly accessible website. All changes to graduation requirements shall be published and distributed to students and parents/guardians, and made available in each school building and posted on the district\u2019s publicly accessible website immediately following approval by the Board.[2][5] Diplomas The Board shall award a high school diploma to every student enrolled in this district who meets the requirements for graduation established by this Board.[2][6][7][8][9][10] A student who has completed the requirements for graduation shall not be denied a diploma as a disciplinary measure, but the student may be denied participation in the graduation ceremony when personal conduct so warrants. Such exclusion shall be regarded as a school suspension.[11] Further, the noted requirements for graduation are as follows: Course/Project Requirements: Mathematics4English4Social Studies4Science3.5Physical Education (Must take one (1) course per year)2Health1Electives9.5Any other State mandated requirements, subject to changes from year to year.Required High school courses completed during middle school, such as Algebra I, will be credited toward graduation. Students who complete sixty (60) hours of community service annually may receive .25 credit. This credit does not count toward the graduation requirements, and the grade does not count toward rank or GPA. When a student is transferring to Millcreek Township School District from another high school, the principal or designee will review the transcript to determine equivalent credits towards the Millcreek Township School District requirements for graduation (i.e., schools who do not offer the opportunity to earn eight (8) credits per year). Modifications to these requirements may be considered based on a student\u2019s unique high school career or his/her future academic and career goals. Students must complete graduation requirements by September 30th following their commencement exercises to receive a diploma for that calendar year. Any student completing graduation requirements after September 30th shall receive a diploma for the next calendar year. The Board shall identify the planned courses which are required for graduation. These written plans shall be on file in the district and shall be made available upon request for review by the designated representatives of the Department of Education. Accurate recording of each student's achievement of academic standards shall be maintained, as required by law and regulations.[10] A student that is short of achieving the credit requirements for graduation by two (2) or less credits may participate in the graduation ceremony without receiving a diploma. This consideration is based upon the student submitting evidence of registration and payment for summer school, and must be approved by the principal or designee. The diploma will be awarded upon completion of all credit requirements. A student who does not meet a required Keystone Pathway will not participate in the graduation ceremony. The Keystone Exams are an integral part of each student's participation for graduation. Any student not achieving a proficient score on the Keystone Exams will be required to meet statewide requirements for high school graduation through one of five (5) graduation pathways that fully illustrate their college, career, and community readiness. Further information can be found at the Pennsylvania Department of Education's website. Students who fail to meet financial obligations to the school district may be excluded from participation in the commencement ceremony. Students Experiencing Educational Instability - The district shall provide supports to ensure that students experiencing educational instability graduate in a timely manner, in accordance with law and Board policy. A graduation plan shall be developed to facilitate this process for students in grades nine (9) through twelve (12) who are experiencing educational instability.[12][13] Students With Disabilities - The Board shall permit a student with a disability, whose Individualized Education Program (IEP) prescribes continued educational services, to participate in commencement ceremonies with their graduating class and receive a certificate of attendance, provided that the student has attended four (4) years of high school. The Board shall issue a high school diploma to each student with a disability who completes the graduation requirements established by the Board or the goals established in the student's IEP, as determined by the student's IEP team.[1][2][14][15][16][17][18][19] Part-Time Students - A student may qualify for graduation by attending a district school part-time when lawfully employed part-time or when officially enrolled part-time in a postsecondary institution.[20][21] Full-Time Postsecondary Students - The fourth year of high school shall not be required for graduation if a student has completed all requirements for graduation and attends a postsecondary institution as a full-time student.[21][22] Children of Active Duty Military Families \u2013 The district shall provide supports to facilitate the on-time graduation of children of active duty military families in accordance with the Interstate Compact on Educational Opportunity for Military Children, state law and Board policy.[23][24] Delegation of Responsibility The Superintendent or designee shall be responsible for ensuring the following: Publication and distribution of graduation requirements to students and parents/guardians.[2][5] Counseling of students regarding expectations of graduation requirements.[2][3][4][8][9][10][16] Assessment of individual student attainment of academic standards to ensure the student\u2019s progress toward achievement of graduation requirements.[2][3][4][8][9][10][16] Accurate recording and reporting of each student\u2019s progress and accumulation of graduation requirements.[10][25] Provision of assistance to those students having difficulty attaining the academic standards.[1][2] Development of a list of individuals who qualify for the award of a diploma. Planning and executing graduation ceremonies that appropriately recognize this important achievement. Any exceptions to this policy must be addressed to the Superintendent by the High School Principal in writing for any action prior to commencement. The Superintendent or designee shall annually, no later than December 1, report to the PA Department of Education (PDE) graduation information and data, as required by law.[1] Legal1. 24 P.S. 1212. 22 PA Code 4.243. 22 PA Code 4.514. 22 PA Code 4.525. 24 P.S. 510.26. 24 P.S. 16117. 24 P.S. 16138. Pol. 1029. Pol. 12710. Pol. 21211. Pol. 23312. 24 P.S. 1331.113. Pol. 25114. 24 P.S. 161415. 22 PA Code 11.2716. 22 PA Code 4.1217. 34 CFR 300.10218. 34 CFR 300.30519. Pol. 11320. 22 PA Code 11.521. 22 PA Code 11.822. 22 PA Code 11.423. 24 P.S. 730224. Pol. 25425. Pol. 21634 CFR Part 300Interstate Compact on Educational Opportunity for Military Children (MIC3) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "218",
  "title": "Student Discipline",
  "revised": "August 19, 2024",
  "text": "Purpose The Board recognizes that student conduct is closely related to learning. An effective educational program requires a safe and orderly school environment. Authority The Board shall establish fair, reasonable and nondiscriminatory rules and regulations regarding the conduct of all students in the district.[1][2][3][4][5] The Board shall adopt a Code of Student Conduct to govern student discipline, and students shall not be subject to disciplinary action because of race, sex, color, religion, sexual orientation, national origin or handicap/disability. Each student must adhere to Board policies and the Code of Student Conduct governing student discipline.[1][2][4][5][6][7][8] The Board prohibits the use of corporal punishment by district staff to discipline students for violations of Board policies, the Code of Student Conduct and district rules and regulations.[9] Any student disciplined by a district employee shall have the right to be informed of the nature of the infraction and the applicable rule or rules violated.[10] When suspensions and expulsions are imposed, they shall be carried out in accordance with Board policy.[7][10] In the case of a student with a disability, including a student for whom an evaluation is pending, the district shall take all steps required to comply with state and federal laws and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[5][7][11][12][13][14] On and Off-Campus Activities This policy and the Code of Student Conduct apply to the behavior of students at all times during the time they are under the supervision of the school or at any time while on school property, while present at school-sponsored activities and while traveling to or from school and school-sponsored activities or at other times while riding in school-provided means of transportation (\u201con-campus\u201d). This policy and the Code of Student Conduct also apply to student behavior that occurs at other times and places (\u201coff-campus\u201d) when:[3] The conduct involves, threatens or makes more likely violence, use of force or other serious harm directed at students, staff or the school environment; The conduct materially and substantially disrupts or interferes with the school environment or the educational process, such as school activities, school work, discipline, safety and order on school property or at school functions; The conduct interferes with or threatens to interfere with the rights of students or school staff or the safe and orderly operation of the schools and their programs; The conduct involves the theft or vandalism of school property; or The proximity, timing or motive for the conduct in question or other factors pertaining to the conduct otherwise establish a direct connection to attendance at school, to the school community or to a school-sponsored activity. This would include, for example, but not be limited to, conduct that would violate the Code of Student Conduct if it occurred in school that is committed in furtherance of a plan made or agreed to in school, or acts of vandalism directed at the property of school staff because of their status as school staff. Delegation of Responsibility The Superintendent or designee shall ensure that reasonable and necessary rules and regulations are developed to implement Board policy governing student conduct. The Superintendent or designee shall publish and distribute to all staff, students and parents/guardians the rules and regulations for student behavior contained in the Code of Student Conduct, the sanctions that may be imposed for violations of those rules and a listing of students\u2019 rights and responsibilities. A copy of the Code of Student Conduct shall be available in each school library and school office and may be included in student handbooks and on the district website.[1][8] The building principal or designee shall have the authority to assign discipline to students, subject to Board policies, administrative regulations, the Code of Student Conduct and school rules, and to the student's due process right to notice, hearing and appeal.[7][10][15][16] Teaching staff and other district employees responsible for students shall have the authority to take reasonable actions necessary to control the conduct of students in all situations and in all places where students are within the jurisdiction of this Board, and when such conduct interferes with the educational program of the schools or threatens the health and safety of others, in accordance with Board policy, administrative regulations, the Code of Student Conduct and school rules.[15] Reasonable force may be used by teachers and school authorities under any of the following circumstances: to quell a disturbance, obtain possession of weapons or other dangerous objects, for the purpose of self-defense, and/or for the protection of persons or property.[9] Referral to Law Enforcement and Reporting Requirements For reporting purposes, the term incident shall mean an instance involving an act of violence; the possession of a weapon; the possession, use or sale of a controlled substance or drug paraphernalia as defined in the Pennsylvania Controlled Substance, Drug, Device and Cosmetic Act; the possession, use or sale of alcohol or tobacco products; or conduct that constitutes an offense listed in the school safety and security provisions of School Code.[17][18][19] The Superintendent or designee shall immediately report required incidents and may report discretionary incidents committed by students on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[14][17][19][20][21][22] The Superintendent or designee shall notify the parent/guardian of any student directly involved in an incident as a victim or suspect immediately, as soon as practicable. The Superintendent or designee shall inform the parent/guardian whether or not the law enforcement agency that has jurisdiction over the school property has been or may be notified of the incident. The Superintendent or designee shall document attempts made to reach the parent/guardian.[14][17][23] In accordance with state law, the Superintendent shall annually, by July 31, report all new incidents to the PA Department of Education on the required form.[14][19][22][24][25][26][27] When a student\u2019s behavior indicates a threat to the safety of the student, other students, school employees, school facilities, the community or others, district staff shall report the student to the threat assessment team, in accordance with applicable law and Board policy.[28][29] The Superintendent shall report to the Board the methods of discipline imposed by administrators and incidences of student misconduct, in the degree of specificity required by the Board. Legal1. 22 PA Code 12.32. 22 PA Code 12.43. 24 P.S. 5104. Pol. 1035. Pol. 103.16. 22 PA Code 12.27. Pol. 113.18. Pol. 2359. 22 PA Code 12.510. Pol. 23311. 22 PA Code 10.2312. 20 U.S.C. 1400 et seq13. Pol. 113.214. Pol. 805.115. 24 P.S. 131716. 24 P.S. 131817. 22 PA Code 10.218. 35 P.S. 780-10219. 24 P.S. 1319-B20. 22 PA Code 10.2121. 22 PA Code 10.2222. 24 P.S. 1306.2-B23. 22 PA Code 10.2524. Pol. 218.125. Pol. 218.226. Pol. 22227. Pol. 22728. 24 P.S. 1302-E29. Pol. 236.122 PA Code 12.1 et seq22 PA Code 403.120 U.S.C. 711434 CFR Part 300Mahanoy Area School District v. B.L., 594 U.S. ______ (2021)Pol. 122Pol. 123Pol. 218.3Pol. 805 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "218.1",
  "title": "Weapons",
  "revised": "February 23, 2026",
  "text": "Last RevisedFebruary 23, 2026 Purpose The Board recognizes the importance of a safe school environment relative to the educational process. Possession of weapons in the school setting is a threat to the safety of students and staff and is prohibited by law. Definitions Weapon - the term shall include but is not limited to any knife, cutting instrument, cutting tool, nunchaku, firearm, shotgun, rifle, replica of a weapon and any other tool, instrument or implement capable of inflicting serious bodily injury.[1][2] Possession - a student is in possession of a weapon when the weapon is found on the person of the student; in the student's locker or assigned storage area; or under the student's control while on school property, on property being used by the school, at any school function or activity, at any school event held away from the school or while the student is coming to or from school. Authority The Board prohibits students from possessing and bringing weapons and replicas of weapons into any district buildings, onto school property, to any school-sponsored activity and onto any public vehicle providing transportation to or from school or a school-sponsored activity, or while the student is coming to or from school.[2][3] The Board shall expel for a period of not less than one (1) year any student who violates this weapons policy. Such expulsion shall be given in conformance with formal due process proceedings required by law and Board policy.[2][4][5] The Superintendent may recommend modifications of such expulsion requirement on a case-by-case basis.[2] In the case of a student with a disability, including a student for whom an evaluation is pending, the district shall take all steps required to comply with state and federal laws and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[2][4][6][7][8][9][10][11] Delegation of Responsibility The Superintendent or designee shall react promptly to information and knowledge concerning possession of a weapon. Such action shall be in compliance with state law and regulations and with the procedures set forth in the memorandum of understanding with the law enforcement agency that has jurisdiction over the school's property, and the district\u2019s emergency preparedness plan.[11][12][13][14] When the behavior of a student in possession of a weapon indicates a threat to the safety of the student, other students, school employees, school facilities, the community or others, district staff shall report the student to the threat assessment team, in accordance with applicable law and Board policy.[15][16] Reporting Law Enforcement Incident Report - The Superintendent or designee shall immediately report incidents involving weapons on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[2][11][13][17][18][19] Parental Report - Direct Involvement - The Superintendent or designee shall notify the parent/guardian of any student directly involved in an incident involving weapons as a victim or suspect immediately, as soon as practicable. The Superintendent or designee shall inform the parent/guardian whether or not the law enforcement agency that has jurisdiction over the school property has been or may be notified of the incident. The Superintendent or designee shall document attempts made to reach the parent/guardian.[11][12][18][20] Additional Parental and Employee Notifications - The Superintendent or designee shall, in accordance with applicable law, ensure notification of an incident involving possession of a weapon on school property, at a school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity, to employees and parents/guardians of students, as follows:[12][21] Incident occurring at a school building - Notification to parents/guardians of students enrolled in or attending that school building and school employees assigned to that building. Incident occurring at a school building that shares a campus with other school buildings - Notification to parents/guardians of students enrolled or attending and school employees assigned to any building on the shared campus. Incident occurring at a school-sponsored activity or on a public conveyance providing transportation to or from a school or school-sponsored activity - Notification to the appropriate population of parents/guardians and school employees. Notification is not required if the incident is not directly related to the school-sponsored activity or the students or staff involved in the activity. Such notification(s) must occur within twenty-four (24) hours of the incident using a method of communication likely to reach designated parents/guardians and employees, unless the circumstances of the incident necessitate otherwise.[12] Annual School Safety and Security Incidents Report - In accordance with state law, the Superintendent shall annually, by July 31, report all incidents involving possession of a weapon to the PA Department of Education on the required form.[11][13][17] Guidelines The building principal shall annually inform staff, students and parents/guardians about the Board policy prohibiting weapons and about their personal responsibility for the health, safety and welfare of the school community. In accordance with federal law, possession or discharge of a firearm in, on, or within 1,000 feet of school grounds is prohibited. Violations shall be reported to the appropriate law enforcement agency.[22][23] Transfer Students When the district receives a student who transfers from a public or private school during an expulsion period for an offense involving a weapon, the district may assign that student to an alternative assignment or may provide alternative education, provided the assignment does not exceed the expulsion period.[2][24] Legal1. 24 P.S. 1301-A2. 24 P.S. 1317.23. Pol. 2184. Pol. 113.15. Pol. 2336. 20 U.S.C. 1400 et seq7. 22 PA Code 10.238. Pol. 103.19. Pol. 113.210. Pol. 113.311. Pol. 805.112. 24 P.S. 1303.2-A13. 24 P.S. 1319-B14. Pol. 80515. 24 P.S. 1302-E16. Pol. 236.117. 24 P.S. 1306.2-B18. 22 PA Code 10.219. 22 PA Code 10.2120. 22 PA Code 10.2521. 20 U.S.C. 1232g22. 18 U.S.C. 92123. 18 U.S.C. 92224. Pol. 20018 Pa. C.S.A. 91220 U.S.C. 711420 U.S.C. 796122 PA Code 403.134 CFR Part 300 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "218.2",
  "title": "Terroristic Threats",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Purpose The Board recognizes the danger that terroristic threats by students present to the safety and welfare of district students, staff and community. The Board acknowledges the need for an immediate and effective response to a situation involving a terroristic threat. Definitions Communicate - shall mean to convey in person or by written or electronic means, including telephone, electronic mail, Internet, facsimile, telex and similar transmissions.[1] Terroristic threat - shall mean a threat communicated either directly or indirectly to commit any crime of violence with the intent to terrorize another; to cause evacuation of a building, place of assembly or facility of public transportation; or to otherwise cause serious public inconvenience, or cause terror or serious public inconvenience with reckless disregard of the risk of causing such terror or inconvenience.[1] Authority The Board prohibits any district student from communicating terroristic threats directed at any student, employee, school director, community member or property owned, leased or being used by the district. In the case of a student with a disability, including a student for whom an evaluation is pending, the district shall take all steps required to comply with state and federal laws and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[2][3][4][5][6][7] Delegation of Responsibility The Superintendent or designee, in coordination with the threat assessment team, shall react promptly to information and knowledge concerning a possible or actual terroristic threat. Such action shall be in compliance with state law and regulations, Board policy and administrative regulations, the procedures set forth in the memorandum of understanding with law enforcement agencies having jurisdiction over school property and the district\u2019s emergency preparedness plan.[2][8][9][10][11] Guidelines In all cases of terroristic threats, where a student\u2019s behavior indicates a threat to the safety of the student, other students, school employees, school facilities, the community or others, district staff shall report the student to the threat assessment team, in accordance with applicable law and Board policy.[8][10] Staff members and students shall be made aware of their responsibility for informing the threat assessment team regarding any information or knowledge relevant to a possible or actual terroristic threat.[10][12] The threat assessment team shall immediately inform the Superintendent or designee, School Safety and Security Coordinator and building principal of a terroristic threat, in accordance with Board policy and administrative regulations.[10] The Superintendent or designee may report incidents involving terroristic threats on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[2][9][13][14][15] The Superintendent or designee shall notify the parent/guardian of any student directly involved in an incident involving a terroristic threat as a victim or suspect immediately, as soon as practicable. The Superintendent or designee shall inform the parent/guardian whether or not the law enforcement agency that has jurisdiction over the school property has been or may be notified of the incident. The Superintendent or designee shall document attempts made to reach the parent/guardian.[2][14][16] In accordance with state law, the Superintendent shall annually, by July 31, report all incidents of terroristic threats to the PA Department of Education on the required form.[2][9][13] If a student is expelled for making terroristic threats, the Board may require, prior to readmission, that the student provide competent and credible evidence from a behavioral service provider that the student does not pose a risk of harm to others.[6][10][17] Legal1. 18 Pa. C.S.A. 27062. Pol. 805.13. 22 PA Code 10.234. 20 U.S.C. 1400 et seq5. Pol. 103.16. Pol. 113.17. Pol. 113.28. 24 P.S. 1302-E9. 24 P.S. 1319-B10. Pol. 236.111. Pol. 80512. 22 PA Code 12.213. 24 P.S. 1306.2-B14. 22 PA Code 10.215. 22 PA Code 10.2216. 22 PA Code 10.2517. Pol. 23334 CFR Part 300 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "219",
  "title": "Student Complaint Process",
  "revised": "August 21, 2017",
  "text": "Last RevisedAugust 21, 2017 Purpose The Board recognizes that students have the right to request redress of complaints. In addition, the Board believes that the inculcation of respect for established processes is an important part of the educational process. Accordingly, individual and group complaints shall be recognized, and appropriate appeal procedures shall be provided. Definition For purposes of this policy, a student complaint shall be one that arises from actions that directly affect the student's participation in an approved educational program. Authority The Board and its employees shall recognize the complaints of students, provided that such complaints are submitted according to the established administrative regulations developed by the Superintendent or designee. At each level the student shall be afforded the opportunity to be heard personally by the school authority. A student shall not be subjected to any reprisals because of filing a complaint. Legal24 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "220",
  "title": "Student Expression/Dissemination of Materials",
  "revised": "August 22, 2022",
  "text": "Last RevisedAugust 22, 2022 Prior Revised Dates11/23/2020 Purpose The right of public school students to freedom of speech is guaranteed by the Constitution of the United States and the constitution of the Commonwealth. The Board respects the right of students to express themselves in word or symbol and to disseminate nonschool materials to others as a part of that expression. The Board also recognizes that the exercise of that right is not unlimited and must be balanced with the district's responsibility to maintain a safe and orderly school environment and to protect the rights of all members of the school community.[1] This policy addresses student expression in general as well as dissemination of expressive materials that are not part of district-sponsored activities (nonschool materials). This policy does not apply to materials sought to be disseminated as part of the curricular or extracurricular programs of the district, which shall be regulated separately as part of the school district\u2019s educational program. Definitions For the purposes of this policy, dissemination shall mean students distributing or publicly displaying nonschool materials to others: On school property or during school-sponsored activities by placing such materials upon desks, tables, on or in lockers, walls, doors, bulletin boards, or easels; by handing out such materials to other persons; or by any other manner of delivery to others; or At any time or location when creating or sending information using email, websites, online platforms, social media channels or other technological means that are owned, provided or sponsored by the school district. Expression means verbal, written, technological or symbolic representation or communication. Nonschool materials means any printed, technological or written materials, regardless of form, source or authorship, that are not prepared as part of the curricular or approved extracurricular programs of the district. This includes, but is not limited to, fliers, invitations, announcements, pamphlets, posters, online discussion areas and digital bulletin boards, personal websites and the like. Authority Limitations on Student Expression Students have the right to express themselves unless such expression is likely to or does materially and substantially disrupt or interfere with the educational process, including school activities, school work, discipline, safety and order on school property or at school functions; threatens serious harm to the school or community; encourages unlawful activity; or interferes with another's rights. Student expression is prohibited to the extent that it:[1] Violates federal, state or local laws, Board policy or district rules or procedures; Is defamatory, obscene, lewd, vulgar or profane;[2] Advocates the use or advertises the availability of any substance or material that may reasonably be believed to constitute a direct and serious danger to the health or welfare of students, such as tobacco/vaping products, alcohol or illegal drugs; Incites violence, advocates use of force or threatens serious harm to the school or community; Materially and substantially disrupts or interferes with the educational process, such as school activities, school work, discipline, safety and order on school property or at school functions; Interferes with, or advocates interference with, the rights of any individual or the safe and orderly operation of the schools and their programs; or Violates written district procedures on time, place and manner for dissemination of otherwise protected expression. Student expression that occurs on school property or at school-sponsored events, or occurs at any time or place when created or communicated using district-provided equipment, email, websites or other technological resources, is subject to this policy. The limitations, prohibitions and requirements of this policy shall apply to expression that occurs outside the foregoing circumstances only when and to the extent that the out-of-school expression:[1][2][3][4] Incites violence, advocates use of force or otherwise threatens serious harm directed at students, staff or the school environment; Materially and substantially disrupts or interferes with the educational process, such as school activities, school work, discipline, safety and order on school property or at school functions; or Interferes with, or advocates interference with, the rights of any individual or the safe and orderly operation of the schools and their programs. Dissemination of Nonschool Materials The Board requires that dissemination of nonschool materials shall occur only at the places and during the times set forth in written procedures. Such procedures shall be written to permit the safe and orderly operation of schools, while recognizing the rights of students to engage in protected expression.[1][3] The Board requires that students who wish to disseminate nonschool materials on school property shall obtain approval by submitting them at least one (1) school day in advance to the building principal or designee, who shall forward a copy to the Superintendent.[1] If the nonschool materials include matters prohibited by this policy, the building principal or designee shall promptly notify the students of the nature of the violation and that they may not disseminate the materials until the violation is corrected and the materials are resubmitted for approval. If notice of disapproval is not given during the period between submission and the time for the planned dissemination, students may consider the request approved and proceed with dissemination as requested, subject to all other established procedures and requirements relating to time, place and manner of dissemination. Students may nonetheless be directed to cease or suspend dissemination if it is later determined that the materials or the dissemination of them are in violation of this policy or implementing rules and procedures. Students who disseminate printed nonschool materials shall be responsible for clearing any litter that results from their activity and shall schedule the event so that they do not miss instructional time themselves. Printed nonschool materials displayed in a fixed location of a school building shall bear the date when placed in each location. The district may remove the materials within ten (10) days of the posting or other reasonable time as stated in applicable procedures. Review of Student Expression Review of nonschool materials proposed for dissemination shall be conducted promptly so as to avoid unreasonable delay in dissemination. School officials shall not censor or restrict nonschool materials or other student expression for the sole reason that it is critical of the school or its administration, or because the views espoused are unpopular or may make people uncomfortable. Student-initiated religious expression is permissible, and apart from regarding time, place and manner, shall not be restricted unless the expression violates some other aspect of this policy, e.g., because it is independently determined to be in violation of this policy for reasons other than the religious nature of the content. Appeal of the reviewer's decision may be made to the Superintendent and then to the Board, in accordance with Board policy and district procedures.[5] Delegation of Responsibility The Superintendent shall assist the building principal in determining the designation of the places and times nonschool materials may be disseminated in each school building. Such designations may take into account maintenance of the flow of student traffic throughout the school and shall limit dissemination of nonschool materials to noninstructional times. When student dissemination of nonschool materials or other student expression violates this policy, the building principal may determine what if any disciplinary or other consequences should be imposed. Disciplinary actions shall be in accordance with applicable Board policy and the Code of Student Conduct.[6][7] The Superintendent shall ensure that building principals and other staff involved in reviewing nonschool materials proposed for dissemination and evaluating whether violations of this policy have occurred receive training regarding applicable standards and procedures. Special emphasis shall be given to understanding the limitations on school officials\u2019 authority to regulate off-campus student expression, as well as the need to articulate in detail the nature and extent of disruption to or interference with the school environment thought to be caused by on or off-campus student expression and the specific manner by which the student expression involved is thought to have caused it. This Board policy and any procedures written to implement this policy shall be referenced in student handbooks so that students can access them for further information. Legal1. 22 PA Code 12.92. 22 PA Code 12.23. 24 P.S. 5104. 24 P.S. 5115. Pol. 2196. Pol. 113.17. Pol. 218Pol. 816Mahanoy Area School District v. B.L., 594 U.S. ____ (2021) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "221",
  "title": "Dress and Grooming",
  "revised": "April 27, 2026",
  "text": "Last RevisedApril 27, 2026 Prior Revised Dates02/27/2023 Purpose The Board recognizes that each student's mode of dress and grooming is a manifestation of personal style and individual preference. Authority The Board has the authority to impose limitations on students' dress in school. The Board will not interfere with the right of students and their parents/guardians to make decisions regarding their appearance, except when their choices disrupt the educational program of the schools or constitute a health or safety hazard.[1][2] The Board directs compliance with Board policy and law prohibiting discrimination, including but not limited to protections addressing:[3][4] Protective hairstyles, including but not limited to hairstyles such as locs, braids, twists, coils, Bantu knots, afros and extensions. Religious creed including head covering and hairstyles historically associated with religious creeds. Students may be required to wear certain types of clothing while participating in physical education classes, technical education, extracurricular activities or other situations where special attire may be required to ensure the health or safety of the student.[2] The Board directs district staff to support students experiencing educational instability by waiving penalties related to a delay in compliance with Board policy or school rules related to dress and grooming.[5] Delegation of Responsibility The building principal or designee shall be responsible to monitor student dress and grooming, and to enforce Board policy and school rules governing student dress and grooming. The Superintendent or designee shall ensure that all school rules implementing this policy impose only the minimum necessary restrictions on the exercise of the student's taste and individuality.[2] Staff members shall be instructed to demonstrate, by example, positive attitudes and compliance with Board policy and school rules related to dress and grooming.[6] Legal1. 24 P.S. 1317.32. 22 PA Code 12.113. 43 P.S. 951 et seq4. Pol. 1035. Pol. 2516. Pol. 325 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "222",
  "title": "Tobacco and Vaping Products",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Purpose The Board recognizes that tobacco and vaping products, including electronic cigarettes, present a health and safety hazard that can have serious consequences for users, nonusers and the school environment. The purpose of this policy is to prohibit student possession, use, purchase and sale of tobacco and vaping products. Definition For purposes of this policy, tobacco product encompasses not only tobacco but also vaping products including electronic cigarettes (e-cigarettes). Tobacco products, for purposes of this policy and in accordance with state law, shall be defined to include the following:[1][2] Any product containing, made or derived from tobacco or nicotine that is intended for human consumption, whether smoked, heated, chewed, absorbed, dissolved, inhaled, snorted, sniffed or ingested by any other means, including, but not limited to, a cigarette, cigar, little cigar, chewing tobacco, pipe tobacco, snuff and snus. Any electronic device that delivers nicotine or another substance to a person inhaling from the device, including, but not limited to, electronic nicotine delivery systems, an electronic cigarette, a cigar, a pipe and a hookah. Any product containing, made or derived from either: Tobacco, whether in its natural or synthetic form; or Nicotine, whether in its natural or synthetic form, which is regulated by the United States Food and Drug Administration as a deemed tobacco product. Any component, part or accessory of the product or electronic device listed in this definition, whether or not sold separately. The term tobacco product does not include the following:[1][2] A product that has been approved by the United States Food and Drug Administration for sale as a tobacco cessation product or for other therapeutic purposes where the product is marketed and sold solely for such approved purpose, as long as the product is not inhaled. NOTE: This exception shall be governed by Board policy relating to Medications.[3] A device, included under the definition of tobacco product above, if sold by a dispensary licensed in compliance with the Medical Marijuana Act. NOTE: Guidance issued by the PA Department of Health directs schools to prohibit possession of any form of medical marijuana by students at any time on school property or during any school activities on school property. This exception shall be governed by Board policy relating to Controlled Substances/Paraphernalia.[4] Authority The Board prohibits possession, use, purchase or sale of tobacco products, regardless of whether such products contain tobacco or nicotine, by or to students at any time in a school building; on school buses or other vehicles that are owned, leased or controlled by the school district; on property owned, leased or controlled by the school district; or at school-sponsored activities that are held off school property.[1][2][5] The Board prohibits student possession or use of products marketed and sold as tobacco cessation products or for other therapeutic purposes, except as authorized in the Board\u2019s Medication policy.[3] The Board prohibits student possession of any form of medical marijuana at any time in a school building; on school buses or other vehicles that are owned, leased or controlled by the school district; on property owned, leased or controlled by the school district; or at school-sponsored activities that are held off school property.[4] The Board authorizes the confiscation and disposal of tobacco products prohibited by this policy. In the case of a student with a disability, including a student for whom an evaluation is pending, the district shall take all steps required to comply with state and federal laws and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[6][7][8][9][10][11] Delegation of Responsibility The Superintendent or designee shall develop administrative regulations to implement this policy. The Superintendent or designee shall notify students, parents/guardians and staff about the Board\u2019s tobacco and vaping products policy by publishing information in student handbooks, parental newsletters, posters and by other efficient methods, such as posted notices, Code of Student Conduct, signs and on the district website.[2] Reporting Parental Report \u2013 The Superintendent or designee shall notify the parent/guardian of any student directly involved in an incident involving possession, use, purchase or sale of a tobacco product, immediately, as soon as practicable. The Superintendent or designee shall inform the parent/guardian whether the law enforcement agency that has jurisdiction over the school property has been or may be notified of the incident. The Superintendent or designee shall document attempts made to reach the parent/guardian.[11][12][13] Annual School Safety and Security Incidents Report - The Superintendent shall annually, by July 31, report all incidents of possession, use or sale of tobacco products by students to the PA Department of Education on the required form.[11][14][15] Law Enforcement Incident Report \u2013 The Superintendent or designee may report incidents of possession, use or sale of tobacco products by students on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity to the School Security Officer (SSO) or the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[1][2][11][12][14][15][16] Guidelines A student who violates this policy shall be subject to prosecution initiated by the district and, if convicted, shall be required to pay a fine for the benefit of the district, plus court costs. In lieu of the imposition of a fine, the court may admit the student to an adjudication alternative.[2] School counselors will have information available for students who have violated this policy with information regarding available tobacco cessation programs. Tampering with devices installed to detect use of tobacco products shall be deemed a violation of this policy and subject to disciplinary action.[17] Legal1. 18 Pa. C.S.A. 63052. 18 Pa. C.S.A. 6306.13. Pol. 2104. Pol. 2275. 20 U.S.C. 79736. 22 PA Code 10.237. 20 U.S.C. 1400 et seq8. Pol. 103.19. Pol. 113.110. Pol. 113.211. Pol. 805.112. 22 PA Code 10.213. 22 PA Code 10.2514. 24 P.S. 1306.2-B15. 24 P.S. 1319-B16. 22 PA Code 10.2217. Pol. 21824 P.S. 51020 U.S.C. 711420 U.S.C. 711820 U.S.C. 7971 et seq34 CFR Part 300Pennsylvania Department of Health Medical Marijuana Guidance for Schools and School Districts \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "223",
  "title": "Use of Bicycles and Motor Vehicles",
  "revised": "May 24, 2010",
  "text": "Last RevisedMay 24, 2010 Purpose The Board regards the use of bicycles and motor vehicles for travel to and from school by students as an assumption of responsibility by parents/guardians and students. Authority The Board shall permit the use of bicycles by students and in accordance with district rules, provided that students have been granted permission by the building principal and have obtained parental permission to ride a bicycle to school. The Board shall permit the use of motor vehicles by secondary students in accordance with district rules, provided that such students are licensed drivers, have parental permission when they are minors and have been granted permission by the building principal to drive a motor vehicle on school grounds. The Board prohibits the use of mini-bikes, motorcycles, skateboards and roller blades on school property. The Board shall not be responsible for bicycles and motor vehicles that are lost, stolen or damaged. Delegation of Responsibility The building principal or designee shall develop rules and regulations for operating and parking of bicycles and motor vehicles and shall disseminate those rules to affected students. The building principal or designee shall establish standards for granting permits, which contain the warning that infraction of rules may result in the revocation of the permit. \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "224",
  "title": "Care of School Property",
  "revised": "May 24, 2010",
  "text": "Last RevisedMay 24, 2010 Purpose The Board believes that the schools should help students learn to respect property and develop feelings of pride in community institutions. Authority The Board charges each student in the district\u2019s schools with responsibility for the proper care of the school property, school supplies and equipment entrusted to the student\u2019s use. It is the policy of the Board that students who willfully cause damage to school property shall be subject to disciplinary measures. Students and others who damage or deface school property may be prosecuted and punished under law. Parents/Guardians shall be held accountable for the actions of their child.[1] The Board may report to the appropriate juvenile authorities any student whose damage of school property is serious or chronic in nature. In no case shall referral to juvenile authorities be made without prior notification to the student\u2019s parent/guardian.[2] Delegation of Responsibility The Superintendent or designee shall develop administrative regulations to implement this policy which include rules for safekeeping and accounting of textbooks, supplies and equipment and an established schedule of fines for lost or damaged textbooks, supplies and equipment.[3][4] The Superintendent shall submit a report on incidences of vandalism to the Board on each occurrence. Vandalism reports shall include the number and kind of incident, cost to the district, and related information the Superintendent deems necessary. Legal1. 24 P.S. 7772. 24 P.S. 13383. 24 P.S. 1094. 24 P.S. 801 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "225",
  "title": "Relations With Law Enforcement Agencies",
  "revised": "May 24, 2010",
  "text": "Last RevisedMay 24, 2010 Purpose The Board recognizes that compulsory attendance laws impose on the Board the custodianship of district students while they are present in the schools. Authority It shall be the policy of the Board that cooperation with law enforcement agencies is considered essential for protecting students and staff, maintaining a safe environment in schools, and safeguarding district property. The district shall encourage programs and activities designed to enrich district curriculum and to develop and promote good citizenship and a respectful attitude toward law enforcement officials. Delegation of Responsibility The Superintendent or designee shall be responsible to develop a memorandum of understanding with local law enforcement officials that establishes guidelines for when law officials will be called to school and the actions that will follow.[1] Guidelines Interrogations When the police request permission to interrogate a student at school, the principal shall inform the Superintendent, determine why such interrogation could not occur at the student\u2019s home, and attempt to inform the student\u2019s parents/guardians. Whenever the Superintendent or designee has determined that the police have a legitimate purpose in interrogating a student within the school building, the principal or a representative shall be present throughout the proceedings. Arrests When the police request permission to arrest a student at school, the principal shall inform the Superintendent, attempt to inform the student's parents/guardians, and request and inspect the arrest warrant. No student shall be released to police authorities without proper warrant and appropriate evidence, or written parental permission, except in the event of emergency or for the protection of life or property, as determined by the principal. Legal1. 24 P.S. 1303-A \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "226",
  "title": "Searches",
  "revised": "May 24, 2010",
  "text": "Purpose The Board acknowledges the need for safe storage of books, clothing, school materials and personal property and may provide lockers for storage purposes. Authority It shall be the policy of the Board that all lockers are and shall remain the property of the school district. As such, students shall have only a limited expectation of privacy in their lockers.[1] No student may use a locker as a depository for a substance or object that is prohibited by law, Board policy or district rules, or constitutes a threat to the health, safety or welfare of the occupants of the school building or the building itself. The Board reserves the right to authorize its employees to inspect a student's locker at any time, based on reasonable suspicion, for the purpose of determining whether the locker is being used improperly for the storage of contraband, a substance or object the possession of which is illegal, or any material that poses a threat to the health, welfare or safety of the school population.[2] Delegation of Responsibility The Board authorizes the administration to conduct random general searches of lockers when the district has a compelling interest in protecting and preserving the health, safety or welfare of the school population. Students, parents/guardians and staff shall be notified at least annually, or more often if deemed appropriate by administration, concerning the contents of this policy and district procedures.[2] The Superintendent or designee shall develop procedures to implement this policy. The principal or designee and a witness shall be present whenever a student locker is inspected based on reasonable suspicion. The principal shall open a student's locker for inspection on the request of a law enforcement officer only on presentation of a duly authorized search warrant or on the intelligent and voluntary consent of the student.[3] The principal shall be responsible for promptly recording in writing each locker inspection; such record shall include the reason(s) for the search, persons present, objects found and their disposition. The principal shall be responsible for the safekeeping and proper disposal of any substance, object or material found in a student's locker in violation of law, Board policy or school rules. School officials are authorized to search a student's personal possessions or motor vehicle parked on school property when there is reasonable suspicion that the student is violating law, Board policy or school rules, or poses a threat to the health, safety or welfare of the school population. Guidelines Students shall assume responsibility for maintaining the security of their lockers. Prior to an individual locker search, the student shall be notified and be given an opportunity to be present. However, when school authorities have a reasonable suspicion that a locker contains materials which pose a threat to the health, welfare or safety of the school population, student lockers may be searched without prior warning.[2] Illegal and prohibited materials seized during a student search may be used as evidence against the student in a school disciplinary proceeding.[2] Searches conducted by the administration may include but not be limited to utilization of certified drug dogs, metal detection units, or any device used to protect the health, safety and welfare of the school population. Motor Vehicle Searches The building principal and an employee of the school district, as a witness, may search a student's motor vehicle parked on school property when there is reasonable suspicion that the student is violating Board policy or school rules or poses a threat to the health, safety or welfare of the school population and when it is reasonable to believe that evidence of this violation can be found within the student's motor vehicle. In the event that a visual inspection indicates the presence of illegal articles or articles which are deemed to constitute a threat to the health, welfare, or safety of students or staff, the police shall be notified immediately and the motor vehicle may be searched. Searches of Students and/or the Personal Possessions of Students The building principal or designee may search a student or a student's personal possessions (items such as, but not limited to, pockets, wallets, purses, and backpacks) when there is reasonable suspicion that the student is violating Board policy or school rules or poses a threat to the health, safety or welfare of the school population and when it is reasonable to believe that evidence of this violation can be found upon the student him/herself or within the student's personal possessions. All searches will be conducted in a manner that is reasonably related to the purpose of the search and will not be excessively intrusive in light of the age or gender of the student and the nature of the suspected offense. Student searches shall be conducted by a school employee of the same gender as the student. A witness of the same gender shall be present as well. Legal1. 24 P.S. 5102. 22 PA Code 12.143. Pol. 225 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "227",
  "title": "Controlled Substances/Paraphernalia",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Purpose The Board recognizes that the use and abuse of controlled substances as defined in this policy is a serious problem with legal, physical and social implications for the whole school community. The purpose of this policy is to prohibit student possession, use and/or distribution of controlled substances, except as permitted by applicable state or federal law and Board policy.[1][2] Definitions For purposes of this policy, controlled substances shall include:[3][4] Any controlled substance prohibited by federal or Pennsylvania laws. Look-alike drugs. Alcoholic beverages. Anabolic steroids. Drug paraphernalia. Any volatile solvents or inhalants, such as but not limited to glue and aerosol products. Substances that when ingested cause a physiological effect that is similar to the effect of a controlled substance as defined by state or federal laws. Prescription or nonprescription (over-the-counter) medications, except those for which permission for use in school has been granted pursuant to Board policy.[1][2] For purposes of this policy, under the influence shall include any consumption or ingestion of controlled substances by a student. For purposes of this policy, look-alike drug shall include any pill, capsule, tablet, powder, plant matter or other item or substance that is designed or intended to resemble a controlled substance prohibited by this policy, or is used in a manner likely to induce others to believe the material is a controlled substance. Authority The Board prohibits students from using, possessing, distributing and being under the influence of any controlled substances during school hours, at any time while on school property, at any school-sponsored activity, and during the time spent traveling to and from school and to and from school-sponsored activities.[5][6][7] The Board may require participation in drug counseling, rehabilitation, testing or other programs as a condition of reinstatement into the school's educational, extracurricular or athletic programs resulting from violations of this policy. In the case of a student with a disability, including a student for whom an evaluation is pending, the district shall take all steps required to comply with state and federal laws and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[8][9][10][11][12][13] Off-Campus Activities This policy shall also apply to student conduct that occurs off school property or during nonschool hours to the same extent as provided in Board policy on student discipline.[14] Delegation of Responsibility The Superintendent or designee shall develop administrative regulations to identify and control substance abuse in the schools which: Establish procedures to appropriately manage situations involving students suspected of using, possessing, being under the influence or distributing controlled substances.[15][16][17] Disseminate to students, parents/guardians and staff the Board policy and administrative regulations governing student use of controlled substances. Provide opportunities for education concerning the dangers of abusing controlled substances. Establish procedures for education and readmission to school of students convicted of offenses involving controlled substances. Guidelines Violations of this policy may result in disciplinary action up to and including expulsion and referral for prosecution.[14][18][19] The Superintendent or designee shall immediately report required incidents and may report discretionary incidents involving the prohibited possession, use or sale of controlled substances on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[13][15][16][20][21][22] The Superintendent or designee shall notify the parent/guardian of any student directly involved in an incident involving the prohibited possession, use or sale of controlled substances as a victim or suspect immediately, as soon as practicable. The Superintendent or designee shall inform the parent/guardian whether or not the law enforcement agency that has jurisdiction over the school property has been or may be notified of the incident. The Superintendent or designee shall document attempts made to reach the parent/guardian.[13][20][23] In accordance with state law, the Superintendent shall annually, by July 31, report all incidents of prohibited possession, use or sale of controlled substances to the PA Department of Education on the required form.[13][15][16] In all cases involving students and controlled substances, the need to protect the school community from undue harm and exposure to drugs shall be recognized. No student may be admitted to a program that seeks to identify and rehabilitate the potential abuser without the intelligent, voluntary and aware consent of the student and parent/guardian. Anabolic Steroids The Board prohibits the use of anabolic steroids by students involved in school-related athletics, except for a valid medical purpose. Body building and muscle enhancement, increasing muscle bulk or strength, or the enhancement of athletic ability are not valid medical purposes. Human Growth Hormone (HGH) shall not be included as an anabolic steroid.[24] Students shall be made aware of the dangers of steroid use; that anabolic steroids are classified as controlled substances; and that their unauthorized use, possession, purchase or sale could subject students to suspension, expulsion and/or criminal prosecution.[18][25] Reasonable Suspicion/Testing If based on the student's behavior, medical symptoms, vital signs or other observable factors, the building principal has reasonable suspicion that the student is under the influence of a controlled substance, the student may be required to submit to drug or alcohol testing. The testing may include but is not limited to the analysis of blood, urine, saliva or the administration of a Breathalyzer test. Legal1. Pol. 2102. Pol. 210.13. 35 P.S. 780-1024. 21 U.S.C. 8125. 24 P.S. 5106. 24 P.S. 5117. 22 PA Code 12.38. 22 PA Code 10.239. 20 U.S.C. 1400 et seq10. Pol. 103.111. Pol. 113.112. Pol. 113.213. Pol. 805.114. Pol. 21815. 24 P.S. 1306.2-B16. 24 P.S. 1319-B17. 42 Pa. C.S.A. 833718. Pol. 23319. Pol. 23620. 22 PA Code 10.221. 22 PA Code 10.2122. 22 PA Code 10.2223. 22 PA Code 10.2524. 35 P.S. 807.125. 35 P.S. 807.222 PA Code 403.135 P.S. 780-101 et seq35 P.S. 807.1 et seq20 U.S.C. 711420 U.S.C. 711821 U.S.C. 801 et seq34 CFR Part 300Pol. 122Pol. 805Pol. 823 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "228",
  "title": "Student Government",
  "revised": "May 24, 2010",
  "text": "Last RevisedMay 24, 2010 Purpose The Board acknowledges the importance of offering students the opportunity to participate in self-government within the schools. The purpose of student government shall be to develop student leadership, provide a learning experience in democratic decision-making, and offer another avenue toward the realization of district goals. Authority The Board establishes that students shall have the right to organize, conduct meetings, elect officers and representatives, and petition the Board. The Board will recognize the Student Council as the official voice of the student body for students in grades 6 through 12. The charter, constitution or bylaws of the organization for student government shall be duly adopted by the members of the student body it represents and approved by the Board. The Board shall appoint a qualified member of the faculty to serve as an advisor for student government activities.[1] Guidelines The Student Council shall provide input into the following activities: Aid in making and enforcing any rules necessary for the betterment of the school, its life, or its interests. Assist in supervision and making official decisions in all matters concerning the extracurricular activities of the school. Investigate and report on matters especially referred to it by the faculty, administration, or students of the school. Any specific powers given to the Council by the administration. Delegation of Responsibility The Superintendent or designee shall establish rules to implement this policy which: Invite the participation of students in their formulation. Assure that all students have equal access to the student government and an equal opportunity to vote and hold office. Require fiscal accountability and adherence to Board policy for all financial aspects of student government activity.[1] Require that decisions made and actions taken by the student government organization, in accordance with and within the scope of its constitution, shall not be voided or vetoed by any staff member. Legal1. 24 P.S. 511 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "229",
  "title": "Student Fundraising",
  "revised": "March 1, 2016",
  "text": "Last RevisedMarch 1, 2016 Purpose The Board acknowledges that the solicitation of funds from students must be limited since compulsory attendance laws make the student a captive donor and since such solicitation may disrupt the program of the schools. At the same time the policy wishes to support these efforts by clubs and booster groups because the funds raised enable even better opportunities to be made available to our young people. Guidelines Types of fundraisers will include those conducted in school, out-of-school and those that are out-of-school and are service oriented. Fundraisers conducted by in-school groups must be approved. Food fundraisers that do not meet the appropriate guidelines will not take place during the school day. Organizations Classifications/Regulations Non-school related groups such as Boy Scouts and Girl Scouts are not to use the school name when selling items. Leaders of these groups should make it clear these activities are not related to the school and should try to coordinate these efforts so as not to interfere with school activities. School related groups such as PTA, PTSA, etc. will coordinate their efforts with the principal regarding fundraisers throughout the year. Major school-wide sales projects will be approved by the building principal. Activities, clubs, sports, class, etc. must complete the application form for each fund-raiser planned per year and must specify the group's intended use of the monies. The principal and/or Athletic Director will determine the number of fund raisers for each group and the number of fund raisers for the school per quarter. Booster groups must coordinate all fundraisers with the coach who will share or coordinate the fundraisers with the athletic department. Concession stand selling, raffles and other adult activities have no restrictions as long as: No students are involved. School name or other association is not reflected. Appropriate permits and license are secured. Students should not participate in any gambling activity (selling or buying) All out-of-school selling by students must be carefully monitored by the school administration/athletic director. Procedure All fundraisers require permission of the principal, his/her designee or the Athletic Director. Each school group is required to complete the application and the follow-up data once the fundraiser is complete. Appropriate permits and licenses must be obtained. Fundraiser Summary Report must be submitted to administrator. Legal24 P.S. 511Pol. 000Pol. 618 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "230",
  "title": "Public Performances by Students",
  "revised": "May 27, 2015",
  "text": "Last RevisedMay 27, 2015 Purpose The Board recognizes the value of students sharing their talents and skills with the community through student participation and performances in public events. Authority The Board endorses public performances by students when they constitute a learning experience that contributes to the educational program; they do not interfere with other scheduled activities; and the circumstances of the event do not pose a threat to the health, safety or well-being of the students who are involved.[1] Delegation of Responsibility All requests for public performances by student groups require the approval of the Superintendent, who shall report such requests to the Board. Legal1. 24 P.S. 511Pol. 204Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "231",
  "title": "Social Events and Class Trips",
  "revised": "May 24, 2010",
  "text": "Last RevisedMay 24, 2010 Purpose The Board recognizes the value of student social events and class trips in enhancing and enriching the school experience for students. Authority The Board will make school facilities available and provide appropriate staff for social events within the school facilities that have been approved by the building principal.[1] Class trips and social events that take place outside school facilities require approval by the Board.[2] Guidelines As voluntary participants in school social events and class trips, students shall be held responsible for compliance with district policies and rules. Infractions of those policies or rules will be subject to the same disciplinary measures applied during the regular school program.[3] Participation in school events is not a right and may be denied to any student who has demonstrated disregard for the policies and rules of the district or the school. Delegation of Responsibility The Superintendent or designee shall develop procedures for the conduct of student social events and class trips which include the following: Designation of a staff member who shall be the Board employee responsible for the event.[1] Provision of adequate adult supervision or police protection as required by the circumstances of the event. Formulation of rules and regulations governing the conduct and safety of all participants and the promulgation of such rules and regulations to all students and adults involved. Legal1. 24 P.S. 5112. 24 P.S. 5173. 24 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "233",
  "title": "Suspension and Expulsion",
  "revised": "February 27, 2023",
  "text": "Last RevisedFebruary 27, 2023 Purpose The Board recognizes that exclusion from the educational program of the schools, whether by suspension or expulsion, is the most severe sanction that can be imposed on a student and one that cannot be imposed without due process. The Board shall define and publish the types of offenses that would lead to exclusion from school. Exclusions affecting students with disabilities shall be governed by applicable state and federal law and regulations.[1][2][3][4][5] Authority The Board may, after a proper hearing, suspend or expel a student for such time as it deems necessary, or may permanently expel a student.[1][6][7] Guidelines Exclusion From School - Suspension The principal or person in charge of the school may suspend any student for disobedience or misconduct for a period of one (1) to ten (10) consecutive school days and shall immediately notify the parent/guardian and the Superintendent in writing when the student is suspended.[1][7] No student may be suspended without notice of the reasons for which the student is suspended and an opportunity to be heard on their own behalf before the school official who holds the authority to reinstate the student. Prior notice is not required where it is clear that the health, safety or welfare of the school population is threatened. Suspensions may not be made to run consecutively beyond the ten-school day period.[1] When a suspension exceeds three (3) school days, the student and parent/guardian shall be given the opportunity for an informal hearing with the designated school official. Such hearing shall take place as soon as possible after the suspension, and the district shall offer to hold it within the first five (5) days of the suspension.[1][6] Informal hearings under this provision shall be conducted by the building principal and Superintendent or designee. Purpose of Informal Hearing The purpose of the informal hearing is to permit the student to explain the circumstances surrounding the event leading to the suspension, to show why the student should not be suspended, and to discuss ways to avoid future offenses.[6] Due Process Requirements for Informal Hearing[6] The student and parent/guardian shall be given written notice of the reasons for the suspension. The student and parent/guardian shall receive sufficient notice of the time and place of the informal hearing. The student may question any witnesses present at the informal hearing. The student may speak and produce witnesses who may speak at the informal hearing. The district shall offer to hold the informal hearing within five (5) days of the suspension. Exclusion From Class - In-School Suspension No student may receive an in-school suspension without notice of the reasons for which the student is suspended and an opportunity to be heard prior to the time the suspension becomes effective. The parent/guardian shall be informed of the suspension action taken by the school.[2] Should the in-school suspension exceed ten (10) consecutive school days, the student and parent/guardian shall be offered an informal hearing with the building principal. Such hearing shall take place prior to the eleventh day of the in-school suspension. The procedure shall be the same as the procedure for informal hearings held in connection with out-of-school suspensions.[2][6] The district shall provide for the student's education during the period of in-school suspension.[2] Expulsion Expulsion is exclusion from school by the Board for a period exceeding ten (10) consecutive school days. The Board may permanently expel from the district rolls any student whose misconduct or disobedience warrants this sanction. No student shall be expelled without an opportunity for a formal hearing before a duly authorized committee of the Board, and upon action taken by the Board after the hearing.[1][6][7] Expulsion Hearings A formal hearing shall be required in all expulsion actions.[1][6][7][8] The formal hearing shall observe the due process requirements of:[6] Notification of the charges in writing by certified mail to the student's parent/guardian. At least three (3) days' notice of the time and place of the hearing, which shall include a copy of this policy, hearing procedures and notice of the right to representation by legal counsel. A student may request the rescheduling of the hearing when the student demonstrates good cause for an extension. The hearing shall be private unless the student or parent/guardian requests a public hearing. Representation by counsel at the parent's/guardian's expense and parent/guardian may attend the hearing. Disclosure of the names of witnesses against the student and copies of their written statements or affidavits. The right to request that witnesses against the student appear in person and answer questions or be cross-examined. The right to testify and present witnesses on the student's behalf. A written or audio record shall be kept of the hearing and a copy made available to the student at the student's expense, or at no charge if the student is indigent. The hearing shall be held within fifteen (15) school days of the notice of charges, unless a delay is mutually agreed to by both parties or is delayed by: The need for laboratory reports from law enforcement agencies. Evaluations or other court or administrative proceedings are pending due to a student's invoking their rights under the Individuals with Disabilities Education Act (IDEA). Delay is necessary due to the condition or best interests of the victim in cases of juvenile or criminal court involving sexual assault or serious bodily injury. Notice of a right to appeal the results of the hearing shall be provided to the student with the expulsion decision. Adjudication A written adjudication shall be issued after the Board has acted to expel a student. The adjudication may include additional conditions or sanctions.[9] Attendance/School Work During Suspension and Prior to Expulsion Students serving an out-of-school suspension must make up missed exams and work, and shall be permitted to complete assignments pursuant to established guidelines.[1][10] Students who are facing an expulsion hearing must be placed in their normal classes if the formal hearing is not held within the ten-school day suspension. If it is not possible to hold the formal hearing within the first ten (10) school days, the school district may exclude such a student from class for up to five (5) additional \u2013 fifteen (15) total \u2013 school days if, after an informal hearing, it is determined that the student's presence in their normal class would constitute a threat to the health, safety or welfare of others. Any further exclusion prior to a formal hearing may be only by mutual agreement. Such students shall be given alternative education, which may include home study. Attendance/School Work After Expulsion Students who are under eighteen (18) years of age are still subject to compulsory school attendance even though expelled and shall be provided an education.[1][10][11] The parent/guardian has the initial responsibility of providing the required education and shall, within thirty (30) days, submit written evidence to the school that the required education is being provided or that they are unable to do so. If the parent/guardian is unable to provide for the required education, the school district shall, within ten (10) days of receipt of the parent's/guardian's notification, make provision for the student's education. The Board may provide an educational program to the student immediately upon expulsion and may waive the 30-day period, at its discretion. Students With Disabilities A student with a disability shall be provided educational services as required by state and federal laws and regulations and Board policies.[12][13] Delegation of Responsibility The Superintendent or designee shall develop administrative regulations to implement this policy which include: Publication of a Code of Student Conduct, in accordance with Board policy on student discipline.[14] Procedures that ensure due process when a student is being deprived of the right to attend school. Regulations regarding student records which require that records of disciplinary suspension be maintained in accordance with Board policy on student records.[15][16] The name of a student who has been disciplined shall not become part of the agenda or minutes of a public meeting, nor part of any public record of the Board. Such students may be designated by code. Any student who has been expelled may apply for readmission to school upon such conditions as may be imposed by the Board. Legal1. 22 PA Code 12.62. 22 PA Code 12.73. 22 PA Code 14.1434. 20 U.S.C. 1400 et seq5. 34 CFR Part 3006. 22 PA Code 12.87. 24 P.S. 13188. 2 Pa. C.S.A. 101 et seq9. 2 Pa. C.S.A. 10110. Pol. 20411. 24 P.S. 132612. Pol. 11313. Pol. 113.114. Pol. 21815. Pol. 21616. Pol. 113.422 PA Code 12.3 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "234",
  "title": "Pregnant/Parenting/Married Students",
  "revised": "April 21, 2025",
  "text": "Last RevisedApril 21, 2025 Prior Revised Dates10/21/2024 Purpose A student who is eligible to attend district schools and is married and/or pregnant/parenting shall not be denied admission to the district or an educational program solely because of marriage, pregnancy, pregnancy-related conditions or potential or actual parenthood.[1][2][3][4][5] Definition Pregnancy, as defined in state regulations, shall include the use of assisted reproductive technology, the state of being in gestation, childbirth, breastfeeding, the postpartum period after childbirth and medical conditions related to pregnancy.[6] Authority The Board directs that students who are married or experiencing pregnancy, pregnancy-related conditions or parenting shall have equal access to the same educational programs, activities and services provided to other district students.[2][3] The Board directs district staff to make reasonable modifications to Board policies, administrative regulations and school rules as necessary to provide equal access to the district\u2019s educational program for a student experiencing pregnancy, pregnancy-related conditions or parenting. Reasonable modifications may include, but are not limited to:[7] Breaks during class to address lactation needs or health needs, including eating, drinking and restroom use. Intermittent absences to attend medical appointments, in accordance with Board policy.[8] Voluntary leave of absence as deemed medically necessary by the student\u2019s licensed healthcare provider.[8] Access to online or homebound instruction, or other separate but comparable program of the district\u2019s educational programs and activities.[9][10] Changes in schedule or course sequence. Extensions of time for coursework or rescheduling of tests and examinations. Allowing the student flexibility in sitting and standing, and changes in physical space or supplies, including carrying water. Access to appropriate facilities for addressing lactation needs. Counseling. Elevator access. The district shall not require documentation for establishing reasonable modifications or providing equal access to educational programs and activities unless such documentation is required in accordance with law or other Board policies and administrative regulations.[3][7][8][9][11] Delegation of Responsibility The Superintendent or designee shall develop administrative regulations for implementing this policy. Legal1. 24 P.S. 13262. 22 PA Code 12.13. Pol. 1034. Pol. 2005. Pol. 2016. 16 PA Code 41.2047. Pol. 103.18. Pol. 2049. Pol. 11710. Pol. 12411. Pol. 12343 P.S. 951 et seq16 PA Code 41.201 et seq22 PA Code 4.422 PA Code 12.420 U.S.C. 1232g29 U.S.C. 79434 CFR Part 99Pol. 146 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "235",
  "title": "Student Rights/Responsibilities",
  "revised": "October 27, 2014",
  "text": "Last RevisedOctober 27, 2014 Purpose This policy sets forth guidelines by which students rights are determined consistent with law and regulations. Authority The Board has the authority and responsibility to establish reasonable rules and regulations for the conduct and deportment of students of the district. At the same time, no student shall be deprived of equal treatment and equal access to the educational program, due process, a presumption of innocence, and free expression and association in accordance with Board policy and school rules.[1][2][3][4][5][6] Guidelines Attendant upon the rights established for each student are certain responsibilities, which include regular attendance; conscientious effort in classroom work and homework; conformance to Board policies and school rules and regulations; respect for the rights of teachers, students, administrators and all others who are involved in the educational process; and expression of ideas and opinions in a respectful manner.[4][7][8][9][10][11] It is the responsibility of the students to:[7] Be aware of all policies, rules and regulations for student behavior and conduct him/herself accordingly. Each student shall assume that, until a rule is waived, altered or repealed in writing, that it is in effect.[10] Volunteer information in matters relating to the health, safety and welfare of the school community and the protection of school property. Dress and groom to meet fair standards of safety and health, so as not to cause substantial disruption to the educational processes.[12] Assist the school staff in operating a safe school . Comply with state and local laws. Exercise proper care when using district facilities, school supplies and equipment.[13] Attend school daily and be on time to all classes and other school functions.[9] Make up work when absent from school. Pursue and attempt to complete satisfactorily the courses of study prescribed by state and local school authorities. Report accurately in student media.[11] Not use obscene language in student media or on school property.[11] Violations of this policy may result in disciplinary action, consistent with the Code of Student Conduct and Board policy.[10][11] Delegation of Responsibility The Superintendent and/or his or her designee shall develop administrative regulations consistent with law and Board policy to ensure that student rights under specific conditions are properly recognized and maintained. Legal1. 24 P.S. 5102. 22 PA Code 4.43. 22 PA Code 12.14. 22 PA Code 12.35. 22 PA Code 12.46. 22 PA Code 12.97. 22 PA Code 12.28. Pol. 1309. Pol. 20410. Pol. 21811. Pol. 22012. Pol. 22113. Pol. 224Pol. 000Pol. 218.1Pol. 218.2Pol. 233Pol. 249Pol. 705 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "235.1",
  "title": "Surveys",
  "revised": "August 25, 2014",
  "text": "Purpose This policy sets forth guidelines regarding the conduct of surveys and collection and use of information for marketing purposes, consistent with law and regulations. Definitions Personal information means individually identifiable information, including a student\u2019s or parent\u2019s/guardian\u2019s first and last name; home or physical address, including street name and the name of the city or town; telephone number; or social security number.[1] For purposes of this policy, protected information, as addressed by the Protection of Pupil Rights Amendment (PPRA), includes:[1] Political affiliations or beliefs of the student or student\u2019s parent/guardian. Mental or psychological problems of the student or student\u2019s family. Sex behavior or attitudes. Illegal, anti-social, self-incriminating or demeaning behavior. Critical appraisals of other individuals with whom respondents have close family relationships. Legally recognized privileged or analogous relationships, such as those with lawyers, physicians, and ministers. Religious practices, affiliations, or beliefs of the student or student\u2019s parent/guardian. Income, other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program. Authority Surveys conducted by outside agencies, organizations and individuals shall be approved by the Board, based on the Superintendent's recommendation, prior to administration to students. Guidelines All surveys and instruments used to collect information from students shall relate to the district's educational objectives.[2] U.S. Department of Education Funded Surveys No student shall be required, as part of any program funded in whole or in part by the U.S. Department of Education, to submit to a survey, analysis or evaluation that reveals protected information without written parental consent for students under eighteen (18) years of age or written consent of emancipated students or those over eighteen (18) years of age.[1] All instructional materials, including teachers\u2019 manuals, films, tapes or other supplementary material, that will be used in connection with any survey, analysis or evaluation as part of any program funded in whole or in part by the U.S. Department of Education, shall be made available for inspection by the parent(s)/guardian(s) of the student.[1][3] Surveys Funded by Other Sources Parents/Guardians shall be informed of the nature and scope of individual surveys and their relationship to the educational program of their child and the parent\u2019s/guardian\u2019s right to inspect, upon request, a survey created by a third party prior to administration or distribution to a student. Such requests shall be in writing and submitted to the building principal.[1][2] Parents/Guardians shall be informed of their right to have their child excluded from any research studies or surveys conducted by entities other than a school entity without prior written consent.[1][2][4] Collection of Information for Marketing, Sales or Other Distribution Purposes The district shall notify parents/guardians of any activities involving the collection, disclosure or use of personal information collected from students for the purpose of marketing or selling, or otherwise providing the information to others for that purpose.[1] The parent/guardian has the right to inspect the instrument used in collection of personal information for the purpose of marketing or selling that information and opt the student out of participating in any activity that results in the collection, disclosure or use of personal information for purposes of marketing or selling that information.[1] This provision does not apply to the collection, disclosure or use of personal information collected from students for the exclusive purpose of developing, evaluating or providing educational products or services for, or to, students or educational institutions, such as the following: recruiters, books clubs, curriculum and instructional materials used by schools, sale by students of products or services to raise funds for school-related or education-related activities, or student recognition programs.[1] Privacy The district shall implement procedures to protect student identity and privacy when a survey containing one or more of the items listed under protected information is administered or distributed to a student and in the event of the collection, disclosure or use of personal information for marketing, sales or other distribution purposes.[1] Student and Parent/Guardian Rights Under federal law, the rights provided to parents/guardians under this policy transfer to the student when the student turns eighteen (18) years old or is an emancipated minor. These rights do not transfer under state law; therefore, parents/guardians retain their rights to receive notice and to inspect.[1][2][4] Delegation of Responsibility The Superintendent or designee shall notify parents/guardians and students of:[1] This policy and its availability. The specific or approximate dates during the school year when activities described above are scheduled, or expected to be scheduled. How to opt their child out of participation in activities as provided in this policy. How to request access to any survey or other material described in this policy. This notification shall be given at least annually, at the beginning of each school year, and within a reasonable time after any substantive changes regarding the contents of this policy. The Superintendent or designee shall establish administrative regulations for protecting student identity and privacy in the administration of protected information surveys and the collection, disclosure or use of personal information for marketing, sales or other distribution purposes. Legal1. 20 U.S.C. 1232h2. 22 PA Code 12.413. Pol. 105.14. 22 PA Code 4.4Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "236",
  "title": "Student Assistance Program",
  "revised": "May 24, 2010",
  "text": "Purpose The Board is committed to assisting all students to achieve to their fullest potential. Definition Student Assistance Program (SAP) - a systematic process using effective and accountable professional techniques to mobilize school resources to remove the barriers to learning and, when the problem is beyond the scope of the school, to assist the parent/guardian and student with information so they may access services within the community.[1] Authority The Board shall provide a Student Assistance Program (SAP) that assists district employees in identifying issues and providing assistance to students experiencing difficulties in learning and academic achievement.[2][3] Delegation of Responsibility The Superintendent or designee shall develop, implement and monitor a Student Assistance Program (SAP) that complies with state regulations. Guidelines The Student Assistance Program (SAP) shall provide assistance in: Identifying issues that pose a barrier to a student\u2019s learning and/or academic achievement. Determining whether or not the identified problem lies within the responsibility of the school. Informing the parent/guardian of a problem affecting the student\u2019s learning and/or academic achievement. Making recommendations to assist the student and the parent/guardian. Providing information on community resources and options to deal with the problem. Establishing links with resources to help resolve the problem. Collaborating with the parent/guardian and agency when students are involved in treatment through a community agency. Providing a plan for in-school support services for the student during and after treatment. Legal1. 22 PA Code 12.162. 24 P.S. 15473. 22 PA Code 12.4220 U.S.C. 1232g22 PA Code 12.4134 CFR Part 9942 Pa. C.S.A. 8337 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "236.1",
  "title": "Threat Assessment",
  "revised": "November 25, 2024",
  "text": "Last RevisedNovember 25, 2024 Purpose The Board is committed to protecting the health, safety and welfare of its students and the school community and providing the resources and support to address identified student needs. The Board adopts this policy to address student behavior that may indicate a threat to the safety of the student, other students, school employees, school facilities, the community and others.[1] Authority The Board directs the Superintendent or designee, in consultation with the School Safety and Security Coordinator, to establish a threat assessment team and develop procedures for assessing and intervening with students whose behavior may indicate a threat to the safety of the student, other students, school employees, school facilities, the community and others.[1] Definitions Behavioral service providers \u2013 includes, but is not limited to, a state, county or local behavioral health service provider, crisis intervention center or psychiatric hospital. The term includes a private service provider which contracts with a state, county or local government to act as a behavioral health agency.[2] Bias \u2013 the attitudes or beliefs we have about a person or group that affects our understanding, actions and decisions in a conscious or subconscious manner. Individualized Management Plan \u2013 a plan developed for a student who is referred to the threat assessment team that documents the concerns that brought a student to the team\u2019s attention, as well as the resources and supports a student might need based on the information gathered during the assessment. Threat assessment \u2013 a fact-based process for the assessment of and intervention with students whose behaviors may indicate a threat to the safety of the student, other students, school employees, school facilities, the community or others. Delegation of Responsibility The Superintendent or designee, in consultation with the School Safety and Security Coordinator, shall appoint individuals to a district threat assessment team.[1] The Superintendent or designee shall designate a member of the team as team leader for the threat assessment team.[1] The threat assessment team shall include the School Safety and Security Coordinator and individuals with expertise in school health; counseling, school psychology or social work; special education; school administration; members of the Student Assistance Program team; school security personnel; behavioral health professionals; members of the Safe2Say Something crisis team; and suicide prevention coordinators and/or members of the crisis response/crisis intervention team.[1][3][4][5][6] The Superintendent or designee may assign additional staff members or designated community resources to the threat assessment team for assessment and response support. The Superintendent or designee shall develop and implement administrative regulations to support the threat assessment process. Guidelines Training The School Safety and Security Coordinator shall ensure that threat assessment team members are provided individual and/or group training annually on:[1] Responsibilities of threat assessment team members. Process of identifying, reporting, assessing, responding to and intervening with threats. Identifying and avoiding racial, cultural or disability bias.[7][8] Confidentiality requirements under state and federal laws and regulations, and Board policies.[3][5][9][10][11] Student Assistance Program process.[3] Youth suicide awareness, prevention and response.[6] Trauma-informed approach.[12] Safe2Say Something procedures.[5] Multi-tiered systems of support. Positive Behavioral Intervention and Support. Threat assessment team training shall be credited toward professional education requirements and school safety and security training requirements for staff, in accordance with applicable law and Board policy.[1][5][13][14][15][16] Information for Students, Parents/Guardians and Staff The district shall annually notify students, staff and parents/guardians about the existence and purpose of the threat assessment team through posting information on the district website, publishing in handbooks and through other appropriate methods.[1] The threat assessment team shall make available age-appropriate informational materials to students regarding recognition of threatening or at-risk behavior that may present a threat to the student, other students, school employees, school facilities, the community or others and how to report concerns, including through the Safe2Say Something program and other district reporting hotlines or methods. Informational materials shall be available for review by parents/guardians.[1][6][7][17][18][19] The threat assessment team shall make available informational materials for school employees regarding recognition of threatening or at-risk behavior that may present a threat to the student, other students, school employees, school facilities, the community or others and how to report concerns, including through the Safe2Say Something program and other district reporting hotlines or methods. Information for school employees shall include a list of the staff members who have been appointed to the threat assessment team.[1][6][7][17][19] The district shall annually provide mandatory training for school staff on identification or recognition of student behavior that may indicate a threat to the safety of the student, other students, school employees, other individuals, school facilities or the community, in accordance with law, Board policy and the standards specified by the state's School Safety and Security Committee.[5][15] Reporting and Identification The threat assessment team shall document, assess and respond to reports received regarding students whose behavior may indicate a threat to the safety of the student, other students, school employees, school facilities, the community or others.[1] The threat assessment team shall assist in assessing and responding to reports that are received through the Safe2Say Something Program identifying students who may be a threat to themselves or others.[1][5] The threat assessment team shall assist in assessing and responding to reports of students exhibiting self-harm or suicide risk factors or warning signs, as identified in accordance with applicable law and Board policy.[1][6] When the threat assessment team has made a preliminary determination that a student\u2019s reported behavior may indicate a threat to the safety of the student, other students, school employees, school facilities, the community or others, the team shall immediately take the following steps:[1] Notify the Superintendent or designee and School Safety and Security Coordinator of the reported threat. Notify the building principal of the school the student attends of the reported threat, who shall notify the student\u2019s parent/guardian of the reported threat. When a reported student\u2019s behavior indicates that there may be an imminent threat to the safety of the student or others, or an emergency situation, a threat assessment team member shall take immediate action, which may include promptly reporting to the appropriate law enforcement agency and school administration.[1][4][5][20] Where a threat assessment team member has reasonable cause to suspect that a reported situation indicates that a student may be a victim of child abuse, the member shall make a report of suspected child abuse in accordance with law and Board policy.[1][21][22] Inquiry and Assessment In investigating, assessing and responding to threat reports, the threat assessment team shall make a determination if the report should be addressed under one or more specific Board policies or administrative regulations, based on the subject matter of the report and the requirements of law, regulations and Board policy, including, but not limited to, reports involving: Discrimination/Harassment.[7][17] Bullying/Cyberbullying.[19] Suicide Awareness, Prevention and Response.[6] Hazing.[23] Dating Violence.[24] Members of the threat assessment team shall engage in an assessment of the reported student behavior that may indicate a threat, in accordance with training and established procedures. This process may include, but is not limited to: Interviewing the student, other students, staff, parents/guardians or others regarding the subject(s) of the reported threat. Reviewing existing academic, health and disciplinary records and assignments, as appropriate, regarding the subject(s) of the report. Conducting searches of lockers, storage spaces and other possessions on school property as applicable, in accordance with applicable law, regulations and Board policy.[25] Examining outside resources such as social media sites, in coordination with law enforcement, or contacting law enforcement, juvenile probation or community agencies to request additional information about the subject(s) of the report, in accordance with law, regulations and Board policies. Where appropriate, convening the appropriate team to assess and/or address the situation that is the subject of the report, such as the Individualized Education Program (IEP) team, Section 504 Team, Behavior Support team, Student Assistance Program team or others.[3][8][26][27][28][29] The threat assessment team shall establish and implement procedures, in accordance with the district\u2019s memorandum of understanding with each law enforcement agency having jurisdiction over school property, to address situations where the investigation of a reported threat shall be transferred to the appropriate law enforcement agency.[4][20] The threat assessment team may request that the county agency or juvenile probation department consult and cooperate with the team in assessing the student who is the subject of a preliminary determination regarding a threat.[1] When assessment of a student\u2019s behavior determines that it is not a threat to the student, other students, school employees, school facilities, the community or others, the threat assessment team shall document the assessment and may refer the student to other appropriate resources such as a child study team, the Student Assistance Program team, an IEP or Section 504 Team or other district supports and services. Response and Intervention The threat assessment team shall develop an Individualized Management Plan for each student identified and assessed as posing a threat to the student, other students, school employees, school facilities, the community or others. The plan should document the team\u2019s evaluation of the threat and recommendations for disposition of the threat, including the information gathered during the assessment and recommendations for response and intervention. Following notification to the student\u2019s parent/guardian, the threat assessment team may refer the student to an appropriate program or take action to address the reported situation in accordance with applicable Board policy, which may include, but is not limited to:[1] A referral to the Student Assistance Program.[3] A referral to the appropriate law enforcement agency.[4][5][20] An appropriate evaluation to determine whether the student is a qualified student with a disability in need of a Section 504 Service Agreement or in need of special education services through an Individualized Education Program (IEP), in accordance with applicable law and Board policy.[8][26][29] A referral to the student\u2019s IEP Team to review and address the student\u2019s IEP and/or Positive Behavior Support Plan. This could include, but is not limited to, a manifestation determination or functional behavioral assessment in accordance with applicable law, regulations and Board policy.[26][27][28][29] A referral to the student\u2019s Section 504 Team to review and address the student\u2019s Section 504 Service Agreement and/or Positive Behavior Support Plan.[8] With prior parental consent, a referral to a behavioral service provider, health care provider or county agency.[30] Addressing behavior in accordance with applicable discipline policies and the Code of Student Conduct.[31][32][33][34] Ongoing monitoring of the student by the threat assessment team, a child study team, Student Assistance Program team or other appropriate school personnel. Taking steps to address the safety of any potential targets identified by the reported threat.[5][35] School Safety and Security Incident Reporting \u2013 For reporting purposes, the term incident means an instance involving an act of violence; the possession of a weapon; the possession, use or sale of a controlled substance or drug paraphernalia as defined in the Pennsylvania Controlled Substance, Drug, Device and Cosmetic Act; the possession, use or sale of alcohol or tobacco products; or conduct that constitutes an offense listed in the school safety and security provisions of School Code.[20][36][37][38] When a reported threat also meets the definition of an incident, in accordance with reporting requirements, the Superintendent or designee shall immediately report required incidents, if not previously reported by district staff, and may report discretionary incidents committed by students on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[20][31][36][37][39][40][41] The Superintendent or designee shall notify the parent/guardian, if not previously notified by district staff, of any student directly involved in an incident on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity, who is a victim or suspect, immediately, as soon as practicable. The Superintendent or designee will inform the parent/guardian whether or not the law enforcement agency that has jurisdiction over the school property has been or may be notified of the incident. The Superintendent or designee will document attempts made to reach the parent/guardian.[20][37][42] Students With Disabilities \u2013 When reporting an incident committed by a student with a disability or referring a student with a disability to a law enforcement agency, the district shall provide the information required by state and federal laws and regulations and shall ensure that copies of the special education and disciplinary records of the student are transmitted for consideration by these authorities. The district shall ensure compliance with the Family Educational Rights and Privacy Act when transmitting copies of the student\u2019s special education and disciplinary records.[9][11][43][44][45][46] Monitoring and Management If a student has an Individualized Management Plan, the threat assessment team shall monitor the Individualized Management Plan and coordinate with the designated team or resource to provide support and follow-up assessment as necessary. Follow-up assessments, referrals, re-entry plans and other supports shall be documented as part of the student\u2019s Individualized Management Plan. The threat assessment team, in coordination with other appropriate teams and supports, shall determine when the student\u2019s Individualized Management Plan is no longer needed for disposition of the threat(s), and may transfer appropriate information in accordance with applicable law, regulations and Board policy.[3][6][8][9][11][26] Records Access and Confidentiality In order to carry out their duties and facilitate the timely assessment of and intervention with students whose behavior may indicate a threat, the threat assessment team shall have access to the following student information to the extent permitted under applicable law and regulations:[1] Student health records.[47][48] Prior school disciplinary records.[9][11][49] Records related to adjudication under applicable law and regulations.[49][50][51][52][53][54] Records of prior behavioral or mental health or psychological evaluations or screenings maintained by the district. Other records or information that may be relevant to evaluating a threat or determining treatment or referral options for a student that are maintained by the district. The threat assessment team shall use all information or records obtained in fulfilling the team\u2019s duty in accordance with law to evaluate a threat or to recommend disposition of a threat. Team members shall not redisclose any record or information obtained or otherwise use any record of a student beyond the purpose for which the disclosure was made to the team, in accordance with law.[1] The threat assessment team shall maintain confidentiality and handle all student records in accordance with applicable law, regulations, Board policy, the Student Records Plan and the district's legal and investigative obligations.[3][6][9][10][11][19][43][45][49][55] Threat assessment members whose other assignments and roles require confidentiality of specific student communications, in accordance with law, shall ensure that all confidential communications and information are addressed in accordance with applicable law, regulations, Board policy and administrative regulations.[10][56][57][58][59] Annual Board Report The threat assessment team shall provide the required information to the Superintendent, in consultation with the School Safety and Security Coordinator, to annually develop and present to the Board, at an executive session, a report outlining the district\u2019s approach to threat assessment, which shall include:[1] Verification that the district\u2019s threat assessment team and process complies with applicable law and regulations. The number of threat assessment teams assigned in the district, and their composition. The total number of threats assessed that year. A summary of interactions with outside law enforcement agencies, juvenile probation and behavioral service providers. An assessment of the district\u2019s threat assessment team(s) operation. Recommendations for improvement of the district\u2019s threat assessment processes. Any additional information required by the Superintendent or designee. The annual threat assessment report shall be presented as part of the annual report to the Board by the School Safety and Security Coordinator on district safety and security practices.[1][4] The threat assessment team\u2019s information addressing verification of compliance with law and regulations, the number of threat assessment teams assigned in the district and their composition, the total number of threats assessed that year, and additional information required by the Superintendent or designee shall be included in the School Safety and Security Coordinator\u2019s annual report on district safety and security practices that is submitted to the state\u2019s School Safety and Security Committee.[1][4][60] Legal1. 24 P.S. 1302-E2. 24 P.S. 1301-E3. Pol. 2364. Pol. 805.25. Pol. 8056. Pol. 8197. Pol. 1038. Pol. 103.19. Pol. 113.410. Pol. 20711. Pol. 21612. Pol. 146.113. 24 P.S. 1205.214. 24 P.S. 1205.515. 24 P.S. 1310-B16. Pol. 33317. Pol. 10418. Pol. 105.119. Pol. 24920. Pol. 805.121. 23 Pa. C.S.A. 631122. Pol. 80623. Pol. 24724. Pol. 25225. Pol. 22626. Pol. 11327. Pol. 113.128. Pol. 113.229. Pol. 113.330. Pol. 14631. Pol. 21832. Pol. 218.133. Pol. 218.234. Pol. 23335. Pol. 70936. 24 P.S. 1319-B37. 22 PA Code 10.238. 35 P.S. 780-10239. 24 P.S. 1306.2-B40. 22 PA Code 10.2141. 22 PA Code 10.2242. 22 PA Code 10.2543. 20 U.S.C. 1232g44. 20 U.S.C. 141545. 34 CFR Part 9946. 34 CFR Part 30047. 24 P.S. 140948. Pol. 20949. Pol. 216.150. 24 P.S. 1304-A51. 24 P.S. 1305-A52. 24 P.S. 1307-A53. 42 Pa. C.S.A. 634154. Pol. 218.355. 24 P.S. 1304-D56. 22 PA Code 12.1257. 42 Pa. C.S.A. 594558. 42 Pa. C.S.A. 833759. 42 CFR Part 260. 24 P.S. 1309-B20 U.S.C. 1400 et seq35 P.S. 7601 et seqPol. 203.1PA Commission on Crime and Delinquency, School Safety and Security Committee Model K-12 Threat Assessment Procedures and Guidelines \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "237",
  "title": "Electronic Devices",
  "revised": "May 28, 2024",
  "text": "Last RevisedMay 28, 2024 Purpose The Board adopts this policy in order to support an educational environment that is orderly, safe and secure for district students and employees, while also recognizing that electronic devices may provide a positive contribution when used for educational purposes. Definition Electronic devices shall include all devices that can take photographs; record, play or edit audio or video data; store, transmit or receive calls, messages, text, data or images; operate online applications; or provide a wireless, unfiltered connection to the Internet. Authority Authorized Use of Electronic Devices The Board authorizes use of electronic devices in the classroom, in education-related activities and in approved locations under the supervision of the classroom teacher or staff for educational purposes. All use shall be in compliance with the Code of Student Conduct and Board policy, or as designated in an Individualized Education Program (IEP) or Section 504 Service Agreement.[1][2][3][4] Building principals, in consultation with the Superintendent and in compliance with Board policy, administrative regulations and rules, are authorized to determine the extent of the use of electronic devices within their buildings and programs, on district property, and/or while students are attending school-sponsored activities. Use of electronic devices at the elementary level may be different than at the middle school and/or high school levels or may be different between programs. Building principals shall establish rules and notify students, staff and parents/guardians of all applicable rules for use of electronic devices within their buildings and programs. The Board directs that electronic devices may be used in authorized areas or as determined by the building principal as follows: For educational or instructional purposes, as determined and supervised by the classroom teacher. Before and after school, on the bus or other vehicles if authorized by the driver. When the educational, safety, emergency, medical or security use of the electronic device is approved by the building principal or designee, or the student\u2019s Individualized Education Program (IEP) or Section 504 team. In such cases, the student\u2019s use must be supervised by a classroom teacher or district staff.[1][2] The Board prohibits use of electronic devices in locker rooms, bathrooms, health suites and other changing areas at any time. The district shall not be liable for the loss, damage or misuse of any electronic device. Electronic Images and Photographs The Board prohibits the taking, storing, disseminating, transferring, viewing, or sharing of obscene, pornographic, lewd, or otherwise illegal images or photographs, whether by electronic data transfer or other means, including but not limited to texting and emailing. Because such violations may constitute a crime under state and/or federal law, the district may report such conduct to state and/or federal law enforcement agencies. Delegation of Responsibility The Superintendent or designee shall annually notify students, parents/guardians and employees about the Board\u2019s electronic device policy. The Superintendent or designee shall develop administrative regulations to implement this policy. Guidelines Violations of this policy by a student shall result in disciplinary action and may result in confiscation of the electronic device.[3][5][6] The confiscated item shall be returned per administrative regulations. Legal1. Pol. 103.12. Pol. 1133. Pol. 2184. Pol. 8155. Pol. 2266. Pol. 23324 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "237.1",
  "title": "Personal and Mobile Devices (BYOD)",
  "revised": "September 23, 2024",
  "text": "Last RevisedSeptember 23, 2024 Purpose The Millcreek Township School District Board of Directors support and encourage the use of student-owned and/or district-provided mobile and Wi-Fi enabled devices for educational purposes. However, such devices are only to be used for said purposes within the Terms and Conditions of this policy and with the permission of the administration. Moreover, such devices must not interfere with the operation of the school or proper performance and security of the district network. Scope This agreement applies to all district students who access district information resources directly or remotely via personal mobile and Wi-Fi enabled devices. These devices include, but are not limited to: cellular devices, digital cameras, music/voice players and/or recorders, e-readers, laptop computers and digital tablets. Terms and Conditions Personal devices are not permitted for use during the school day without specified permission from the building Principal. If permission is given, use is for educational purposes and/or in approved district locations only. The district or its employees shall not be liable for the loss, damage, misuse, theft of any personally owned device brought to school. This includes any financial charges that may result from overages to the student or the student's family's wireless data plan. Student use of the school district's wireless network indicates formal acceptance of the district's Acceptable Use policy. Students will only use appropriate educational applications on their devices. Use of personal devices is only permitted in areas approved by the building Principal and during times approved the building Principal. District faculty and administrators retain full oversight in their buildings and classrooms regarding appropriate, necessary and/or permissible use of personal devices. Students understand that the district reserves the right to collect and examine students' personal devices if there is reasonable suspicion to believe that the student has engaged in any type of misconduct while using the device. Use of personal devices shall always be in support of educational goals as identified by each teacher for their specific learning environment and classroom management style. Personal or mobile devices may not be used to take pictures and video or record audio without the explicit permission of the faculty or administrators. Students may not utilize any technology to cyberbully, harass, threaten, demean, humiliate, intimidate, embarrass or annoy their classmates or others in the school community. Students may not access, create, transmit material or information in an effort to plagiarize the work of another or violate any federal or state law including but not limited to copyright materials and material protected by trade secret. Personal devices may not be used in any area of the school that has an expectation of privacy by others, such as a locker room or restroom. When connecting to the Internet or accessing online resources, personal devices must use appropriate district-provided and content-filtered Internet using the district's wireless networks. Personal devices used in school are not permitted to connect to personal hotspots or other content service providers. Any attempt to bypass the district's content-filtered network shall be considered a violation of this policy. At any time, the district reserves the right to refuse network access to any personally owned device while connected to the wireless network if there is any suspicion that said device is causing a disturbance or otherwise impacting network service. The district reserves the right to control, monitor, log and restrict in size or content all network use, email, chat conversations and space available on district and cloud-based servers. Students have no expectation of privacy in regards to anything they create, store, send, receive or display on or over the district's Wi-Fi network. Network bandwidth and access is finite. District computers, devices and technology will have priority over personal devices and mobile devices on the network. The district does not provide technical support for employee, student or guest personal devices connected to the wireless network, nor is there any guarantee of network performance or reliability. Self-help documents are provided on the district website on how to connect to the district's BYOD wireless network. Students not following expectations for use of personal devices will face disciplinary consequences and the loss of the privilege to utilize personal devices in the district for a period of time determined by the administration and commensurate with the infraction. Building principals, faculty and security personnel are authorized to confiscate a student's personal device when used in violation of this policy. All confiscated personal devices shall be delivered to the building principal's office as soon as possible for return to the student at the end of the school day or to the student's parent/guardian for a third and subsequent offense. School administrators may impose additional disciplinary consequences for policy violations and/or contact local law enforcement. LegalPol. 237Pol. 815 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "238",
  "title": "Service Work",
  "revised": "April 26, 2010",
  "text": "Purpose The Board believes that proper utilization of production or live work provides students with a realistic and practical educational learning experience. Any such assignment should be organized and planned on an instructional basis to ensure that the objectives of education and production are not in conflict. Definition Service work shall be defined as work which provides a personal service to the public and is reimbursed at a competitive rate comparable to other services available in the area. Guidelines Eligibility Service requests shall be accepted from other Millcreek Township School District facilities, governmental agencies, community agencies or members, nonprofit or charitable institutions, students and affiliated school personnel. The following priority consideration list shall be used in determining eligibility and acceptance of work. The instructor shall determine eligibility prior to acceptance and scheduling of the work request. Eligibility Priority List Public customers during scheduled hours. Community agencies and members. Nonprofit organizations. Participating school district personnel and members of the Board. Work Consideration and Selection Criteria A determination of eligibility shall be made by the instructor prior to acceptance of the work. The instructor shall have the authority to reject service work on its educational merit. Work considered must involve the type and level of competencies necessary to fill instructional needs of the students assigned to the project. Services rendered shall relate to the development of skills necessary to function and succeed in a competitive environment. Conditions of Acceptance A release form must be signed by the customer, and presented to the instructor prior to the start of the work or service project. The instructor shall not release the property worked on until the customer makes full payment to the instructor of all amounts due per the invoice. General Considerations and Procedures All work performed by students shall be checked by the instructor. The instructor shall maintain an up-to-date record of services performed on an approved service project. The instructor is to keep accurate records of the amount, cost, and descriptions of materials and supplies used on a service project and invoice the customer on the approved form. All amounts collected shall be turned in to the Business Office weekly, attached to a copy of the paid invoice. Reasonable target dates for completion should be established and adhered to as much as possible. Materials or supplies used for services shall be listed and costed-out. An invoice prepared by the instructor shall be issued to cover costs of school materials used. Services rendered by students or school personnel with school equipment, supplies or materials during or after school hours for personal gain are prohibited.[1] Services Outside District Property Requests to involve students and the instructor in service projects beyond the environment of the school grounds or school property will be evaluated along the same lines established for work requests. There are, however, additional guidelines and procedures that are to be followed: Class project \u2013 the entire class and instructor must be involved and physically present at the worksite. Parental permission \u2013 required to participate in the project, leave the school, and to be transported. Transportation \u2013 to and from the worksite is the responsibility of the school district.[2] Legal1. Pol. 3192. Pol. 81024 P.S. 51024 P.S. 511 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "239",
  "title": "Foreign Exchange Students",
  "revised": "May 29, 2018",
  "text": "Last RevisedMay 29, 2018 Purpose In order to promote cultural awareness and understanding, and to provide diverse experiences to district students, the Board shall admit foreign exchange students into district schools. Authority The Board shall accept foreign exchange students who meet the criteria established in Board policy and administrative regulations. The Board shall accept exchange students on a J-1 Visa who reside within the district as participants in group-sponsored exchange programs approved by the Board. Exchange students on a J-1 Visa shall not be required to pay tuition. The Board shall accept privately sponsored exchange students on an F-1 Visa for attendance only in secondary schools upon payment of tuition at the established district rate; tuition payments may not be waived. The period of attendance shall not exceed twelve (12) months. The Board reserves the right to limit the number of foreign exchange students admitted to the high schools to five (5) students per academic school year based on space availability and qualifying criteria. Delegation of Responsibility The Superintendent or designee shall be responsible for determining the visa status and eligibility of foreign exchange students applying for admission to district schools and recommending admission of students to the Board. All potential organizations or individuals applying for admission shall forward the request to the Superintendent or designee by May 1st preceding the school year of attendance. Guidelines Foreign exchange students shall comply with all enrollment and immunization requirements for students. Once admitted, all exchange students shall be subject to all Board policies, administrative regulations and rules governing all district students.[3][4] The district shall administer the Home Language Survey to foreign exchange students enrolling in district schools. Students identified as English Learners shall be assessed and provided appropriate instruction in accordance with the district's Language Instruction Educational Program (LIEP) and Board policy.[5][6][7][8] Legal3. Pol. 2034. Pol. 2005. 20 U.S.C. 6801 et seq6. 22 PA Code 11.117. 42 U.S.C. 2000d et seq8. Pol. 13822 PA Code 4.748 U.S.C. 110122 CFR Part 62 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "246",
  "title": "School Wellness",
  "revised": "September 27, 2021",
  "text": "Last RevisedSeptember 27, 2021 Prior Revised Dates10/22/2018 Purpose The Millcreek Township School District recognizes that student wellness and proper nutrition are related to students' physical well-being, growth, development and readiness to learn. The Board is committed to providing a school environment that promotes student wellness, proper nutrition, nutrition education and promotion, and regular physical activity as part of the total learning experience. In a healthy school environment, students will learn about and participate in positive dietary and lifestyle practices that can improve student achievement. Authority The Board adopts this policy based on the recommendations of the Wellness Committee and in accordance with federal and state laws and regulations.[1][2] To ensure the health and well-being of all students, the Board establishes that the district shall provide to students: A comprehensive nutrition program consistent with federal and state requirements. Access at reasonable cost to foods and beverages that meet established nutrition guidelines. Physical education courses and opportunities for developmentally appropriate physical activity during the school day. Curriculum and programs for grades K-12 that are designed to educate students about proper nutrition and lifelong physical activity, in accordance with State Board of Education curriculum regulations and academic standards. Delegation of Responsibility The Superintendent or designee shall be responsible for the implementation and oversight of this policy to ensure each of the district's schools, programs and curriculum is compliant with this policy, related policies and established guidelines or administrative regulations.[1][2] Each building principal or designee shall annually report to the Superintendent or designee regarding compliance in his/her school.[2] Staff members responsible for programs related to school wellness shall report to the Superintendent or designee regarding the status of such programs. The Superintendent or designee shall annually report to the Board on the district's compliance with law and policies related to school wellness. The report may include: Review of school environment regarding school wellness issues. Evaluation of food services program. Review of all foods and beverages sold in schools for compliance with established nutrition guidelines. Listing of activities and programs conducted to promote nutrition and physical activity. Recommendations for policy and/or program revisions. Suggestions for improvement in specific areas. Feedback received from district staff, students, parents/guardians, community members and the Wellness Committee. The Superintendent or designee and the established Wellness Committee shall conduct an assessment at least once every three (3) years on the contents and implementation of this policy as part of a continuous improvement process to strengthen the policy and ensure implementation. This triennial assessment shall be made available to the public in an accessible and easily understood manner and include:[1][2] The extent to which each district school is in compliance with law and policies related to school wellness. The extent to which this policy compares to model wellness policies. A description of the progress made by the district in attaining the goals of this policy. At least once every three (3) years, the district shall update or modify this policy as needed, based on the results of the most recent triennial assessment and/or as district and community needs and priorities change; wellness goals are met; new health science, information and technologies emerge; and new federal or state guidance or standards are issued.[2] The district shall annually inform and update the public, including parents/guardians, students, and others in the community, about the contents, updates and implementation of this policy via the district website, student handbooks, newsletters, posted notices and/or other efficient communication methods. This annual notification shall include information on how to access the School Wellness policy; information about the most recent triennial assessment; information on how to participate in the development, implementation and periodic review and update of the School Wellness policy; and a means of contacting Wellness Committee leadership.[1][2] Guidelines Recordkeeping The district shall retain records documenting compliance with the requirements of the School Wellness policy, which shall include:[2][3] The written School Wellness policy. Documentation demonstrating that the district has informed the public, on an annual basis, about the contents of the School Wellness policy and any updates to the policy. Documentation of efforts to review and update the School Wellness policy, including who is involved in the review and methods used by the district to inform the public of their ability to participate in the review. Documentation demonstrating the most recent assessment on the implementation of the School Wellness policy and notification of the assessment results to the public. Wellness Committee The district shall establish a Wellness Committee comprised of, but not necessarily limited to, at least one (1) of each of the following: School Board member, district administrator, district food service representative, student, parent/guardian, school health professional, physical education teacher and member of the public. It shall be the goal that committee membership will include representatives from each school building and reflect the diversity of the community.[1] The Wellness Committee shall serve as an advisory committee regarding student health issues and shall be responsible for developing, implementing and periodically reviewing and updating a School Wellness policy that complies with law to recommend to the Board for adoption. The Wellness Committee shall review and consider evidence-based strategies and techniques in establishing goals for nutrition education and promotion, physical activity and other school based activities that promote student wellness as part of the policy development and revision process.[2] Advisory Health Council An Advisory Health Council may be established by the Superintendent to study student health issues and to assist in organizing follow-up programs.[4] The Advisory Health Council may examine related research, assess student needs and the current school environment, review existing Board policies and administrative regulations, and raise awareness about student health issues. The Advisory Health Council may make policy recommendations to the Board related to other health issues necessary to promote student wellness. The Advisory Health Council may survey parents/guardians and/or students; conduct community forums or focus groups; collaborate with appropriate community agencies and organizations; and engage in similar activities, within the budget established for these purposes. The Advisory Health Council may provide periodic reports to the Superintendent or designee regarding the status of its work, as required. Individuals who conduct student medical and dental examinations shall submit to the Advisory Health Council annual reports and later reports on the remedial work accomplished during the year, as required by law.[4] Nutrition Education Nutrition education will be provided within the sequential, comprehensive health education program in accordance with curriculum regulations and the academic standards for Health, Safety and Physical Education, and Family and Consumer Sciences.[5][6][7] Nutrition education in the district shall teach, model, encourage and support healthy eating by students. Promoting student health and nutrition enhances readiness for learning and increases student achievement. Nutrition education shall provide all students with the knowledge and skills needed to lead healthy lives. Nutrition education lessons and activities shall be age-appropriate. Nutrition curriculum shall teach behavior-focused skills, which may include menu planning, reading nutrition labels and media awareness. School food service and nutrition education classes shall cooperate to create a learning laboratory. Nutrition education shall be integrated into other subjects such as math, science, language arts and social sciences to complement but not replace academic standards based on nutrition education. Lifelong lifestyle balance shall be reinforced by linking nutrition education and physical activity. The staff responsible for providing nutrition education shall be properly trained and prepared and shall participate in appropriate professional development. The district shall develop standards for such training and professional development.[8] Nutrition education shall extend beyond the school environment by engaging and involving families and the community. Nutrition Promotion Nutrition promotion and education positively influence lifelong eating behaviors by using evidence-based techniques and nutrition messages, and by creating food environments that encourage healthy nutrition choices and encourage participation in school meal programs. District food service personnel shall review and implement research-based, behavioral economics techniques in the cafeteria to encourage consumption of more whole grains, fruits, vegetables and legumes, and to decrease plate waste. Consistent nutrition messages shall be disseminated and displayed throughout the district, schools, classrooms, cafeterias, homes, community and media. Consistent nutrition messages shall be demonstrated by avoiding use of unhealthy food items in classroom lesson plans and school staff avoiding eating less healthy food items in front of students. District schools shall offer resources about health and nutrition to encourage parents/guardians to provide healthy meals for their children. Physical Activity District schools shall strive to provide opportunities for developmentally appropriate physical activity during the school day for all students. District schools shall contribute to the effort to provide students opportunities to accumulate at least sixty (60) minutes of age-appropriate physical activity daily, as recommended by the Centers for Disease Control and Prevention. Opportunities offered at school will augment physical activity outside the school environment, such as outdoor play at home, sports, etc. Students shall participate daily in a variety of age-appropriate physical activities designed to achieve optimal health, wellness, fitness and performance benefits. Age-appropriate physical activity opportunities, such as outdoor and indoor recess, before and after school programs, during lunch, clubs, intramural activities and interscholastic athletics, shall be provided to meet the needs and interests of all students, in addition to planned physical education. A physical and social environment that encourages safe and enjoyable activity for all students shall be maintained. Extended periods of student inactivity, two (2) hours or more, shall be discouraged. Physical activity breaks shall be provided for students during classroom hours. Before and/or after-school programs shall provide developmentally appropriate physical activity for participating children. District schools may partner with parents/guardians and community members and organizations, such as YMCAs, Boys & Girls Clubs, local and state parks, hospitals, etc., to institute programs that support lifelong physical activity. Physical activity shall not be used or withheld as a form of punishment. District schools may promote physical activity through encouragement of walking and biking as a means of transportation to and from school. Students and their families may be encouraged to utilize district-owned physical activity facilities, such as playgrounds and fields, outside school hours in accordance with established district rules. Physical Education A sequential physical education program consistent with curriculum regulations and Health, Safety and Physical Education academic standards shall be developed and implemented. All district students must participate in physical education.[6][7][9] Quality physical education instruction that promotes lifelong physical activity and provides instruction in the skills and knowledge necessary for lifelong participation shall be provided. Physical education classes shall be the means through which all students learn, practice and are assessed on developmentally appropriate skills and knowledge necessary for lifelong, health-enhancing physical activity. A comprehensive physical education course of study that focuses on providing students the skills, knowledge and confidence to participate in lifelong, health-enhancing physical activity shall be implemented. A varied and comprehensive curriculum that promotes both team and individual activities and leads to students becoming and remaining physically active for a lifetime shall be provided in the physical education program. Adequate amounts of planned instruction shall be provided in order for students to achieve the proficient level for the Health, Safety and Physical Education academic standards. A local assessment system may be implemented to track student progress on the Health, Safety and Physical Education academic standards. Students shall be moderately to vigorously active as much time as possible during a physical education class. Documented medical conditions and disabilities shall be accommodated during class. Safe and adequate equipment, facilities and resources shall be provided for physical education courses. Physical education shall be taught by certified health and physical education teachers. Appropriate professional development shall be provided for physical education staff. Physical activity shall not be used or withheld solely as a form of punishment. Other School Based Activities Safe drinking water shall be available and accessible to students, without restriction and at no cost to the student, at all meal periods and throughout the school day.[10][11][12][13] Nutrition professionals who meet hiring criteria established by the district and in compliance with federal regulations shall administer the school meals program. Professional development and continuing education shall be provided for district nutrition staff, as required by federal regulations.[8][14][15][16] District schools shall provide adequate space, as defined by the district, for eating and serving school meals. Students shall be provided a clean and safe meal environment. Students shall be provided adequate time to eat: ten (10) minutes sit down time for breakfast; twenty (20) minutes sit down time for lunch. District schools shall implement alternative service models to increase school breakfast participation where possible, such as breakfast served in the classroom, \u201cgrab & go breakfast\u201d and breakfast after first period to reinforce the positive educational, behavioral and health impacts of a healthy breakfast. Meal periods shall be scheduled at appropriate hours, as required by federal regulations and as defined by the district.[10] Students shall have access to hand-washing or sanitizing before meals and snacks. Access to the food service operation shall be limited to authorized staff. Nutrition content of school meals shall be available to students and parents/guardians. To the extent possible, the district shall utilize available funding and outside programs to enhance student wellness. The district shall provide appropriate training to all staff on the components of the School Wellness policy. Goals of the School Wellness policy shall be considered in planning all school based activities. Fundraising projects submitted for approval shall be supportive of healthy eating and student wellness. Administrators, teachers, food service personnel, students, parents/guardians and community members shall be encouraged to serve as positive role models through district programs, communications and outreach efforts. The district may support the efforts of parents/guardians to provide a healthy diet and daily physical activity for children by communicating relevant information through various methods. The district shall maintain a healthy school environment to optimize conditions for learning and minimize potential health risks to students, in accordance with the district\u2019s school environmental health program and applicable laws and regulations. Nutrition Guidelines for All Foods/Beverages at School All foods and beverages available in district schools during the school day shall be offered to students with consideration for promoting student health and reducing obesity. Foods and beverages provided through the National School Lunch or School Breakfast Programs shall comply with established federal nutrition standards.[10][11][14][15] Foods and beverages offered or sold at school-sponsored events outside the school day, such as athletic events and dances, shall offer healthy alternatives in addition to more traditional fare. Competitive Foods - Competitive foods available for sale shall meet or exceed the established federal nutrition standards (USDA Smart Snacks in School). These standards shall apply in all locations and through all services where foods and beverages are sold to students, which may include, but are not limited to: a la carte options in cafeterias, vending machines, school stores, snack carts and fundraisers.[2][17][18] Competitive foods are defined as foods and beverages offered or sold to students on school campus during the school day, which are not part of the reimbursable school breakfast or lunch. For purposes of this policy, school campus means any area of property under the jurisdiction of the school that students may access during the school day.[2][17] For purposes of this policy, school day means the period from midnight before school begins until thirty (30) minutes after the end of the official school day.[2][17] The district may impose additional restrictions on competitive foods, provided that the restrictions are not inconsistent with federal requirements.[17] Fundraiser Exemptions - Fundraising activities held during the school day involving the sale of competitive foods shall be limited to foods that meet the Smart Snacks in School nutrition standards, unless an exemption is approved in accordance with applicable Board policy and administrative regulations.[19] The district may allow a limited number of exempt fundraisers as permitted by the Pennsylvania Department of Education each school year: up to five (5) exempt fundraisers in elementary and middle school buildings, and up to ten (10) exempt fundraisers in high school buildings. Exempt fundraisers are fundraisers in which competitive foods are available for sale to students that do not meet the Smart Snacks in School nutrition standards.[17] The district shall establish administrative regulations to implement fundraising activities in district schools, including procedures for requesting a fundraiser exemption. Non-Sold Competitive Foods - Non-sold competitive foods available to students, which may include but are not limited to foods and beverages offered as rewards and incentives, at classroom parties and celebrations, or as shared classroom snacks, shall meet or exceed the standards established by the district. If the offered competitive foods do not meet or exceed the Smart Snacks in School nutrition standards, the following standards shall apply: Rewards and Incentives: Foods and beverages shall not be used as a reward for classroom or school activities unless the reward is an activity that promotes a positive nutrition message. Classroom Parties and Celebrations: Classroom parties/celebrations with food/beverages shall be limited to no more than one (1) per month in each classroom. Parents/Guardians shall be informed through newsletters or other efficient communication methods that foods/beverages should only be brought in when requested for scheduled parties. Classroom parties shall offer a minimal amount of foods (maximum 2-3 items) containing added sugar as the primary ingredient (e.g., cupcakes, cookies) and will provide the following: Fresh fruits/vegetables; and Water, 100 percent juice, 100 percent juice diluted with water, low-fat milk or nonfat milk. Food celebrations shall not occur until thirty (30) minutes after the end of the last lunch period. Shared Classroom Snacks: Shared classroom snacks may be permitted with administrative approval in district schools. The district may provide a list of suggested nonfood ideas and healthy food and beverage alternatives to parents/guardians and staff, which may be posted via the district website, student handbooks, newsletters, posted notices and/or other efficient communication methods. Marketing/Contracting - Any foods and beverages marketed or promoted to students on the school campus during the school day shall meet or exceed the established federal nutrition standards (USDA Smart Snacks in School) and comply with established Board policy and administrative regulations.[2][17] Exclusive competitive food and/or beverage contracts shall be approved by the Board, in accordance with provisions of law. Existing contracts shall be reviewed and modified to the extent feasible to ensure compliance with established federal nutrition standards, including applicable marketing restrictions.[20] Management of Food Allergies in District Schools The district shall establish Board policy and administrative regulations to address food allergy management in district schools in order to:[21] Reduce and/or eliminate the likelihood of severe or potentially life-threatening allergic reactions. Ensure a rapid and effective response in case of a severe or potentially life-threatening allergic reaction. Protect the rights of students by providing them, through necessary accommodations when required, the opportunity to participate fully in all school programs and activities. Safe Routes to School The district may assess and, to the extent possible, implement improvements to make walking and biking to school safer and easier for students. The district may cooperate with local municipalities, public safety agency, police departments and community organizations to develop and maintain safe routes to school. District administrators may seek and utilize available federal and state funding for safe routes to school, when appropriate. Legal1. 42 U.S.C. 1758b2. 7 CFR 210.313. 7 CFR 210.154. 24 P.S. 14225. 24 P.S. 15136. Pol. 1027. Pol. 1058. Pol. 8089. 24 P.S. 1512.110. 7 CFR 210.1011. 7 CFR 220.812. 24 P.S. 70113. 24 P.S. 74214. 42 U.S.C. 1751 et seq15. 42 U.S.C. 177316. 7 CFR 210.3017. 7 CFR 210.1118. 7 CFR 220.1219. Pol. 22920. 24 P.S. 504.121. Pol. 209.124 P.S. 1337.124 P.S. 1422.3P.L. 111-2967 CFR Part 2107 CFR Part 220Pol. 103Pol. 103.1 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "247",
  "title": "Hazing",
  "revised": "October 21, 2024",
  "text": "Last RevisedOctober 21, 2024 Purpose The purpose of this policy is to maintain a safe, positive environment for students and staff that is free from hazing. Hazing activities of any type are inconsistent with the educational goals of the district and are prohibited at all times. Definitions Hazing occurs when a person intentionally, knowingly or recklessly, for the purpose of initiating, admitting or affiliating a student with an organization, or for the purpose of continuing or enhancing membership or status in an organization, causes, coerces or forces a student to do any of the following:[1] Violate federal or state criminal law. Consume any food, liquid, alcoholic liquid, drug or other substance which subjects the student to a risk of emotional or physical harm. Endure brutality of a physical nature, including whipping, beating, branding, calisthenics or exposure to the elements. Endure brutality of a mental nature, including activity adversely affecting the mental health or dignity of the individual, sleep deprivation, exclusion from social contact or conduct that could result in extreme embarrassment. Endure brutality of a sexual nature. Endure any other activity that creates a reasonable likelihood of bodily injury to the student. Aggravated hazing occurs when a person commits an act of hazing that results in serious bodily injury or death to the student and:[2] The person acts with reckless indifference to the health and safety of the student; or The person causes, coerces or forces the consumption of an alcoholic liquid or drug by the student. Organizational hazing occurs when an organization intentionally, knowingly or recklessly promotes or facilitates hazing.[3][4] Any activity, as described above, shall be deemed a violation of this policy regardless of whether:[5] The consent of the student was sought or obtained, or The conduct was sanctioned or approved by the school or organization. Student activity or organization means any activity, society, corps, team, club or service, social or similar group, operating under the sanction of or recognized as an organization by the district, whose members are primarily students or alumni of the organization.[6][7] For purposes of this policy, bodily injury shall mean impairment of physical condition or substantial pain.[8] For purposes of this policy, serious bodily injury shall mean bodily injury which creates a substantial risk of death or which causes serious, permanent disfigurement, or protracted loss or impairment of the function of any bodily member or organ.[8] Authority The Board prohibits hazing in connection with any student activity or organization regardless of whether the conduct occurs on or off school property or outside of school hours.[4][5][7][9][10] No student, parent/guardian, coach, sponsor, volunteer or district employee shall engage in, condone or ignore any form of hazing. The Board encourages students who believe they, or others, have been subjected to hazing to promptly report such incidents to the building principal or designee. Discrimination/Harassment Every report of alleged hazing that can be interpreted at the outset to fall within the provisions of policies addressing potential violations of laws against discrimination or harassment shall be handled as a joint, concurrent investigation into all allegations and coordinated with the full participation of the Compliance Officer and Title IX Coordinator. If, in the course of a hazing investigation, potential issues of discrimination or harassment are identified, the Title IX Coordinator shall be promptly notified, and the investigation shall be conducted jointly and concurrently to address the issues of alleged discrimination or harassment as well as the incidents of alleged hazing.[11][12] Delegation of Responsibility Students, parents/guardians, coaches, sponsors, volunteers and district employees shall be alert to incidents of hazing and shall report such conduct to the building principal or designee. When a student's behavior indicates a threat to the safety of the student, other students, school employees, school facilities, the community or others, district staff shall report the student to the threat assessment team, in accordance with applicable law and Board policy.[13][14] Guidelines In addition to posting this policy on the district\u2019s publicly accessible website, the district shall inform students, parents/guardians, sponsors, volunteers and district employees of the district\u2019s policy prohibiting hazing, including district rules, penalties for violations of the policy and the program established by the district for enforcement of the policy by means of distribution of written policy, publication in handbooks, presentation at an assembly, verbal instructions by the coach or sponsor at the start of the season or program and posting of notice/signs.[4] This policy, along with other applicable district policies, procedures and Codes of Conduct, shall be provided to all school athletic coaches and all sponsors and volunteers affiliated with a student activity or organization, prior to coaching an athletic activity or serving as a responsible adult supervising, advising, assisting or otherwise participating in a student activity or organization, together with a notice that they are expected to read and abide by the policies, procedures and Codes of Conduct.[7] Complaint Procedure A student who believes that they have been subject to hazing is encouraged to promptly report the incident to the building principal or designee. Students are encouraged to use the district\u2019s report form, available from the building principal, or to put the complaint in writing; however, oral complaints shall be accepted and documented. The person accepting the complaint shall handle the report objectively, neutrally and professionally, setting aside personal biases that might favor or disfavor the student filing the complaint or those accused of a violation of this policy. The Board directs that verbal and written complaints of hazing shall be provided to the building principal or designee, who shall promptly notify the Superintendent or designee of the allegations and determine who shall conduct the investigation. Allegations of hazing shall be investigated promptly, and appropriate corrective or preventative action be taken when allegations are substantiated. The Board directs that any complaint of hazing brought pursuant to this policy shall also be reviewed for conduct which may not be proven to be hazing under this policy but merits review and possible action under other Board policies. Interim Measures/Law Enforcement Upon receipt of a complaint of hazing, the building principal or designee, in consultation with the Superintendent or designee, shall determine what, if any interim measures should be put in place to protect students from further hazing, bullying, discrimination or retaliatory conduct related to the alleged incident and report. Such interim measures may include, but not be limited to, the suspension of an adult who is involved, the separation of alleged victims and perpetrators, and the determination of what the complaining student needs or wants through questioning. Those receiving the initial report and conducting or overseeing the investigation will assess whether the complaint, if proven, would constitute hazing, aggravated hazing or organizational hazing and shall report it to law enforcement consistent with district practice and, as appropriate, consult with legal counsel about whether to report the matter to law enforcement at every stage of the proceeding. The decision to report a matter to law enforcement should not involve an analysis by district personnel of whether safe harbor provisions might apply to the person being reported, but information on the facts can be shared with law enforcement in this regard.[15] Referral to Law Enforcement and School Safety and Security Incident Reporting \u2013 For purposes of reporting hazing incidents to law enforcement in accordance with school safety and security reporting, the term incident shall mean an instance involving an act of violence; the possession of a weapon; the possession, use or sale of a controlled substance or drug paraphernalia as defined in the Pennsylvania Controlled Substance, Drug, Device and Cosmetic Act; the possession, use or sale of alcohol or tobacco products; or conduct that constitutes an offense listed in the school safety and security provisions of School Code.[16][17][18] The Superintendent or designee shall immediately report required incidents and may report discretionary incidents committed by students on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[16][17][19][20][21][22] The Superintendent or designee shall notify the parent/guardian of any student directly involved in an incident as a victim or suspect immediately, as soon as practicable. The Superintendent or designee shall inform the parent/guardian whether or not the law enforcement agency that has jurisdiction over the school property has been or may be notified of the incident. The Superintendent or designee shall document attempts made to reach the parent/guardian.[17][22][23] In accordance with state law, the Superintendent shall annually, by July 31, report all new incidents to the PA Department of Education on the required form.[16][19][22] Confidentiality Confidentiality of all parties, witnesses, the allegations, the filing of a complaint and the investigation shall be handled in accordance with applicable law, regulations, this policy and the district\u2019s legal and investigative obligations. Retaliation Reprisal or retaliation relating to reports of hazing or participation in an investigation of allegations of hazing is prohibited and shall be subject to disciplinary action. Consequences for Violations Safe Harbor \u2013 An individual needing medical attention or seeking medical attention for another shall not be subject to criminal prosecution if the individual complies with the requirements under law, subject to the limitations set forth in law.[15] Students \u2013 If the investigation results in a substantiated finding of hazing, the investigator shall recommend appropriate disciplinary action up to and including expulsion, as circumstances warrant, in accordance with the Code of Student Conduct. The student may also be subject to disciplinary action by the coach or sponsor, up to and including removal from the activity or organization. The fact of whether a student qualified for and received safe harbor under a criminal investigation shall be considered in assigning discipline.[4][7][15][24][25] In addition to other authorized discipline, building principals shall have the authority, after providing the student or students an informal hearing, to impose a fine of up to one hundred dollars ($100.00) on each student determined to have engaged in hazing in violation of this policy.[4][24] When recommended disciplinary action results in a formal hearing before the Board, in addition to other authorized disciplinary consequences, the Board may also impose a fine of up to two hundred and fifty dollars ($250.00) on each student determined to have engaged in hazing in violation of this policy.[4][25] When fines have not been paid, the Superintendent shall have the authority to direct that student diplomas and/or transcripts be withheld until payment in full is made or a payment plan is agreed upon. In cases of economic hardship, the Superintendent shall consider whether diplomas and/or transcripts should be released despite an unpaid fine.[4] Nonstudent Violators/Organizational Hazing - If the investigation results in a substantiated finding that a coach, sponsor or volunteer affiliated with the student activity or organization engaged in, condoned or ignored any violation of this policy, the coach, sponsor or volunteer shall be disciplined in accordance with Board policy and applicable laws and regulations. Discipline could include, but is not limited to, dismissal from the position as coach, sponsor or volunteer, and/or dismissal from district employment.[26] If an organization is found to have engaged in organizational hazing, it shall be subject to the imposition of fines and other appropriate penalties. Penalties may include rescission of permission for that organization to operate on school property or to otherwise operate under the sanction or recognition of the district. Criminal Prosecution \u2013 Any person or organization that causes or participates in hazing may also be subject to criminal prosecution.[4] Legal1. 18 Pa. C.S.A. 28022. 18 Pa. C.S.A. 28033. 18 Pa. C.S.A. 28044. 18 Pa. C.S.A. 28085. 18 Pa. C.S.A. 28066. 18 Pa. C.S.A. 28017. 24 P.S. 5118. 18 Pa. C.S.A. 23019. Pol. 12210. Pol. 12311. Pol. 10312. Pol. 103.113. 24 P.S. 1302-E14. Pol. 236.115. 18 Pa. C.S.A. 281016. 24 P.S. 1319-B17. 22 PA Code 10.218. 35 P.S. 780-10219. 24 P.S. 1306.2-B20. 22 PA Code 10.2121. 22 PA Code 10.2222. Pol. 805.123. 22 PA Code 10.2524. Pol. 21825. Pol. 23326. Pol. 31718 Pa. C.S.A. 2801 et seq22 PA Code 10.23Pol. 113.1Pol. 916 Title IX Discrimination Report Form - 2024.pdf (181 KB) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "249",
  "title": "Bullying/Cyberbullying",
  "revised": "October 21, 2024",
  "text": "Last RevisedOctober 21, 2024 Purpose The Board is committed to providing a safe, positive learning environment for district students. The Board recognizes that bullying creates an atmosphere of fear and intimidation, detracts from the safe environment necessary for student learning and may lead to more serious violence. Therefore, the Board prohibits bullying by district students. Definitions Bullying means an intentional electronic, written, verbal or physical act or series of acts directed at another student or students, which occurs in a school setting and/or outside a school setting, that is severe, persistent or pervasive and has the effect of doing any of the following:[1] Substantially interfering with a student\u2019s education. Creating a threatening environment. Substantially disrupting the orderly operation of the school. Bullying, as defined in this policy, includes cyberbullying. School setting means in the school, on school grounds, in school vehicles, at a designated bus stop or at any activity sponsored, supervised or sanctioned by the school.[1] Authority The Board prohibits all forms of bullying by district students.[1] The Board encourages students who believe they or others have been bullied to promptly report such incidents to the building principal or designee. Students are encouraged to use the district\u2019s report form, available from the building principal, or to put the complaint in writing; however, oral complaints shall be accepted and documented. The person accepting the complaint shall handle the report objectively, neutrally and professionally, setting aside personal biases that might favor or disfavor the student filing the complaint or those accused of a violation of this policy. The Board directs that verbal and written complaints of bullying shall be investigated promptly, and appropriate corrective or preventative action be taken when allegations are substantiated. The Board directs that any complaint of bullying brought pursuant to this policy shall also be reviewed for conduct which may not be proven to be bullying under this policy but merits review and possible action under other Board policies. When a student's behavior indicates a threat to the safety of the student, other students, school employees, school facilities, the community or others, district staff shall report the student to the threat assessment team, in accordance with applicable law and Board policy.[2][3] Discrimination/Harassment Every report of alleged bullying that can be interpreted at the outset to fall within the provisions of policies addressing potential violations of laws against discrimination or harassment shall be handled as a joint, concurrent investigation into all allegations and coordinated with the full participation of the Compliance Officer and Title IX Coordinator. If, in the course of a bullying investigation, potential issues of discrimination or harassment are identified, the Title IX Coordinator shall be promptly notified, and the investigation shall be conducted jointly and concurrently to address the issues of alleged discrimination or harassment as well as the incidents of alleged bullying.[4][5] Confidentiality Confidentiality of all parties, witnesses, the allegations, the filing of a complaint and the investigation shall be handled in accordance with applicable law, regulations, this policy and the district\u2019s legal and investigative obligations. Retaliation Reprisal or retaliation relating to reports of bullying or participation in an investigation of allegations of bullying is prohibited and shall be subject to disciplinary action. Delegation of Responsibility Each student shall be responsible to respect the rights of others and to ensure an atmosphere free from bullying. The Superintendent or designee shall develop administrative regulations to implement this policy. The Superintendent or designee shall ensure that this policy and administrative regulations are reviewed annually with students.[1] The Superintendent or designee, in cooperation with other appropriate administrators, shall review this policy every three (3) years and recommend necessary revisions to the Board.[1] District administration shall annually provide the following information with the school safety and security incident report:[1][6] Board\u2019s Bullying Policy. Report of bullying incidents. Information on the development and implementation of any bullying prevention, intervention or education programs. Guidelines The Code of Student Conduct, which shall contain this policy, shall be disseminated annually to students.[1][7][8] This policy shall be accessible in every classroom. The policy shall be posted in a prominent location within each school building and on the district website.[1] Education The district may develop, implement and evaluate bullying prevention and intervention programs and activities. Programs and activities shall provide district staff and students with appropriate training for effectively responding to, intervening in and reporting incidents of bullying.[1][9][10][11] Consequences for Violations A student who violates this policy shall be subject to appropriate disciplinary action consistent with the Code of Student Conduct, which may include:[1][7][12] Counseling within the school. Parental conference. Loss of school privileges. Transfer to another school building, classroom or school bus. Exclusion from school-sponsored activities. Detention. Suspension. Expulsion. Counseling/Therapy outside of school. Referral to law enforcement officials. Legal1. 24 P.S. 1303.1-A2. 24 P.S. 1302-E3. Pol. 236.14. Pol. 1035. Pol. 103.16. Pol. 805.17. Pol. 2188. 22 PA Code 12.39. 20 U.S.C. 711810. 24 P.S. 1302-A11. Pol. 23612. Pol. 233Pol. 113.1 Title IX Discrimination Report Form - 2024.pdf (181 KB) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "250",
  "title": "Student Recruitment",
  "revised": "September 27, 2010",
  "text": "Last RevisedSeptember 27, 2010 Authority In accordance with law, the Board shall permit disclosure of required student information about secondary students to representatives of postsecondary institutions and to representatives of the armed forces of the United States.[1][2][3] Equitable access to secondary students shall be granted to postsecondary education representatives, military recruiters and prospective employers. Guidelines Postsecondary institutions and military recruiters shall have access to secondary students\u2019 names, addresses and telephone numbers, unless the student or parent/guardian requests that such information not be released without prior written parental consent.[2][3] The district shall notify parents/guardians of the right of the secondary student or parent/guardian to request that student information not be released to representatives of postsecondary institutions and/or military recruiters without prior written parental consent.[2][3][4] The district shall provide a list of graduating seniors, which shall be available to military recruiters by the first day of the academic year of graduation.[4] Military Personnel Military recruiters and all other members of the active and retired Armed Forces, including the National Guard and Reserves, shall be permitted to wear their official military uniforms while on district property. Delegation of Responsibility The building principal shall determine under what conditions and when access to secondary students will be provided to representatives of postsecondary institutions, military recruiters and prospective employers. The building principal reserves the right to deny access to students when such access will materially and substantially interfere with the proper and orderly operation of the school. The Superintendent or designee shall notify parents/guardians prior to the end of the student\u2019s junior year about the provisions of this policy. The notice shall include:[4] Notice that the school routinely discloses names, addresses and telephone numbers of junior and senior students to postsecondary institutions and military recruiters, subject to a parent\u2019s/guardian\u2019s or secondary student\u2019s request not to disclose such information without prior written parental consent. Explanation of the parent\u2019s/guardian\u2019s or secondary student\u2019s right to request that information not be disclosed without prior written parental consent. Procedures for how the parent/guardian or secondary student can opt out of the public, nonconsensual disclosure of such information, and the method and timeline for doing so. Legal1. 51 P.S. 20221 et seq2. 10 U.S.C. 5033. 20 U.S.C. 79084. 51 P.S. 2022222 PA Code 403.1 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "251",
  "title": "Students Experiencing Homelessness, Foster Care and Other Educational Instability",
  "revised": "February 27, 2023",
  "text": "Last RevisedFebruary 27, 2023 Purpose The Board recognizes the challenges encountered by students experiencing homelessness, foster care and other educational instability. The Board is committed to facilitating the immediate enrollment; eliminating barriers to the attendance, education and graduation; and providing additional supports in compliance with federal and state laws, regulations and Board policy, for such students.[1][2][3][4][5][6][7][8] Authority The Board directs the district to collaborate with school staff, other school districts, local agencies and other entities in supporting the needs of students experiencing educational instability. The Board shall ensure that students experiencing educational instability have equal access to the same educational programs, activities and services provided to other district students.[1][2][3][4][5][6][7] The Board authorizes the Superintendent to waive specific requirements in Board policies, procedures and administrative regulations to the extent that they create barriers for the enrollment and attendance of students experiencing educational instability. Such waivers include, but are not limited to, requirements regarding:[1][2][3][4][5][6][7] Dress code.[9] Transportation.[10] School-sponsored or extracurricular activities for which students meet placement and qualification requirements, including, but not limited to, clubs, athletics, performing arts, class trips, social events, career and technical education, internships and specialized classes.[11][12][13][14][15][16][17] Fees related to school-sponsored or extracurricular activity participation fees, and other fees including, but not limited to, school identification (badges, cards, etc.), uniforms, materials, lost or damaged items, athletic physical exams, parking or driving, food services, library, locker or padlock rental or replacement, summer school or credit recovery, technology and graduation regalia.[9][13][14][15][18][19][20][21][22] Graduation.[19] Registration deadlines. It is the policy of the Board that no student shall be discriminated against, segregated or stigmatized based on their status as a student experiencing educational instability. Definitions Student Experiencing Educational Instability means a student who has experienced one (1) or more changes in school enrollment during a single school year due to any of the following:[4] Homelessness.[1][3][7] An adjudication of:[23][24] Dependency relating to child protective services and juvenile matters; Delinquency, if disclosed by the student\u2019s parent/guardian; or As part of court-ordered services under a voluntary placement or custody agreement. A student experiencing foster care may also qualify as a student experiencing educational instability as defined above, if such circumstances apply.[25] Enroll or Enrollment means attending classes and participating fully in school activities.[26] Additional costs means the difference between what the district spends to transport a resident student to the student\u2019s assigned school and the cost to transport a child in foster care to the child\u2019s school of origin. Foster care means twenty-four (24) hour substitute care for children placed away from their parents or guardians and for whom the child welfare agency has placement and care responsibility. This includes, but is not limited to, placements in foster family homes, foster homes of relatives, group homes, emergency shelters, residential facilities, child care institutions and pre-adoptive homes. A child is in foster care in accordance with this definition regardless of whether the foster care facility is licensed and payments are made by the state, tribal or local agency for the care of the child, whether adoption subsidy payments are being made prior to the finalization of an adoption or whether there is federal matching of any payments that are made.[25] Homeless children and youths means individuals who lack a fixed, regular and adequate nighttime residence, and includes:[26] Children and youths who are: Sharing the housing of other persons due to loss of housing, economic hardship or a similar reason; Living in motels, hotels, trailer parks or camping grounds due to lack of alternative adequate accommodations; Living in emergency, transitional or domestic violence shelters; or Abandoned in hospitals; Children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings; Children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations or similar settings; Migratory children who qualify as homeless because they are living in circumstances described above; and School-aged parents living in houses for school-aged parents if they have no other available living accommodations. School of origin is the school in which the student experiencing educational instability was last enrolled. The school of origin for a homeless child or youth - the last school in which the homeless child or youth was enrolled when permanently housed or the school in which the homeless child or youth was last enrolled, including preschool.[27] The school of origin for a child in foster care - the school in which a child is enrolled at the time of placement in foster care. If a child\u2019s foster care placement changes, the school of origin is the school the child is attending immediately prior to each change in placement.[8] When the homeless child or youth, or child in foster care, completes the final grade level served by the school of origin, the school of origin shall become the designated receiving school at the next grade level for all feeder schools. Unaccompanied youth means a homeless child or youth not in the physical custody of a parent or guardian. This includes youth who have run away from home; been abandoned or forced out of home by a parent, guardian or other caretaker; or separated from a parent or guardian for any other reason.[26] Delegation of Responsibility The Board designates the Director of Student Services to serve as the district's point of contact for students experiencing educational instability.[4][5][27] The name and contact information of the district\u2019s point of contact shall be included in the student\u2019s education records and provided to the student\u2019s education decision maker.[4] The district's point of contact shall ensure outreach and coordination with the following, as appropriate to each individual student's needs:[4][5][27] Local children and youth agency to: Establish formal mechanisms to ensure that the district is promptly notified when a child enters foster care or changes foster care placements; Develop a protocol on how to make best interest determinations; and Develop and coordinate transportation procedures. Other local service agencies and entities that provide services to students experiencing educational instability. Other school districts on issues of prompt identification, transfer of records, transportation and other inter-district activities. District staff responsible for the provision of services under Section 504 of the Rehabilitation Act and the Individuals with Disabilities Education Act.[11][28] State and local housing agencies responsible for comprehensive housing affordability strategies. The district\u2019s point of contact, in consultation with the school counselor, school social worker, home and school visitor or school psychologist and the student\u2019s Individualized Education Program (IEP) team or Section 504 Team, shall:[4] Facilitate the student\u2019s expedited consultation with the school counselor or other mental health professionals, as appropriate. Facilitate the prompt placement of the student in appropriate courses. Connect the student with educational services that meet the student\u2019s specific needs. Immediately request the prior school entity, county agency and the student\u2019s education decision maker to provide the complete student information and records, including an IEP or Section 504 service agreement, if applicable. Within ten (10) business days, the prior school entity located within Pennsylvania, including schools with residential placements, shall provide the requested information and records to ensure proper transfer of course credits, grades and an IEP or Section 504 service agreement, if applicable. Develop and execute a graduation plan in collaboration with the student in grades nine (9) through twelve (12). The graduation plan shall be customized to meet the specific needs of the student and shall detail the courses necessary for on-time graduation and transition to postsecondary education or the workforce. The graduation plan shall be included in the student\u2019s education records. Additional Responsibilities to Support Homeless Students - The district's point of contact shall ensure that public notice of the educational rights of homeless children and youths is disseminated in locations frequented by parents/guardians of homeless children and youths, and unaccompanied youths, including schools, shelters, public libraries and soup kitchens. Such notice shall be provided in a manner and form understandable to the parents/guardians of homeless children and youths, and unaccompanied youths.[27] The district's point of contact shall provide reliable, valid and comprehensive data to the Coordinator of Pennsylvania's Education for Children and Youth Experiencing Homelessness (ECYEH) Program in accordance with federal and state laws and regulations.[27] Training The district\u2019s point of contact shall provide professional development and training to school staff on the education needs of students experiencing educational instability. Additional Training to Support Homeless Students - The district's point of contact shall participate in professional development programs and other technical assistance activities offered by the Coordinator of Pennsylvania's Education for Children and Youth Experiencing Homelessness Program.[27] The district's point of contact shall arrange professional development programs for school staff, including office staff.[27] School personnel providing services to homeless children and youths, including school enrollment staff, shall receive professional development and support to:[27] Improve identification of homeless children and youths and unaccompanied youths; Understand the rights of such children, including requirements for immediate enrollment and transportation; and Heighten the awareness of, and capacity to respond to, the educational needs of such children. Guidelines Students enrolled in this district experiencing educational instability shall be provided support and services, as appropriate to each individual student\u2019s needs, in accordance with Board policy.[4] Minimal documentation shall be required for a student experiencing educational instability to qualify for supports and services. Information used to determine that a student is experiencing educational instability may be confirmed verbally, in writing or by another manner by shelter providers, outreach workers, case managers, juvenile probation officers and others. Parents/Guardians and students have the authority to determine what information shall be shared with the district. Information related to the student\u2019s educational instability status shall be confidential and disclosed by the point of contact or other administrators only to other school staff who have a legitimate need to know unless authorized by the student or parent/guardian.[29][30] Enrollment Except when an unaccompanied youth or the parents/guardians of a homeless youth request otherwise, it shall be presumed that a student experiencing educational instability shall continue to be enrolled in their school of origin unless it is determined that it is not in the student\u2019s best interest to remain in the school of origin.[5][27] In accordance with the homeless child's or youth's best interest, the district shall continue to enroll a homeless student in the student's school of origin within the district while the student remains homeless and through the end of the academic year in which the student obtains permanent housing.[27] An unaccompanied youth or the parents/guardians of a homeless student may request enrollment in any grade-appropriate school within the district regardless of the district attendance area where the student is actually living or a school of origin in another district.[27] The district's point of contact shall assist an unaccompanied youth in placement or enrollment decisions, giving priority to the views of the student in determining where the student will be enrolled.[27] Best Interest Determination - The best interest determination shall be made in accordance with federal and state laws and regulations, court orders and established local procedures. In making a best interest determination, the district shall:[5][27] In the case of a homeless child or unaccompanied youth, give priority to the request of the parent/guardian or unaccompanied youth. Consider student-centered factors related to impact of mobility on achievement, education, appropriateness of the current educational setting, health and safety, and proximity to living arrangements including foster care placement. The cost of transportation shall not be used as a factor in the best interest determination. Documentation related to the best interest determination shall be maintained in the student\u2019s education record.[29][30] Timeliness of Enrollment - When a school receives a student experiencing educational instability, the school shall immediately enroll the student and begin instruction, even if:[4][5][7][29][30][31][32][33][34][35] The student is unable to produce records normally required for enrollment.[27][31] The application or enrollment deadline has passed.[27][31][32] The district's point of contact shall immediately contact the school last attended by the student to obtain relevant academic or other records.[27] The district may require a parent/guardian to submit contact information. Grade Level Assignment - If the district is unable to determine the student's grade level due to missing or incomplete records, the district may administer tests or utilize appropriate means to determine the student's assignment within the school.[36] Dispute Resolution If a dispute involving a student experiencing educational instability arises, the concern shall be addressed and/or resolved at the lowest appropriate level in accordance with Board policy, unless otherwise stated below.[37] Dispute Resolution for Homeless Students - If the district determines that it is not in the student\u2019s best interest to attend the school of origin or the school requested by the unaccompanied youth or parent/guardian, the district shall provide the unaccompanied youth or parent/guardian with a written explanation of the reasons for its determination. The explanation shall be in a manner and form understandable to the unaccompanied youth or parent/guardian and shall include information regarding the right to appeal.[27] If a dispute arises over eligibility, enrollment or school selection:[27] The parent/guardian or unaccompanied youth shall be referred to the district's point of contact, who shall assist in the dispute resolution process. The student shall be immediately enrolled in the school in which enrollment is sought, pending final resolution of the dispute, including all available appeals. The district's point of contact shall issue a written decision of the dispute within twenty (20) business days of being notified of the dispute. A parent/guardian or unaccompanied youth may file a complaint with the Coordinator of Pennsylvania's Education for Children and Youth Experiencing Homelessness Program. Dispute Resolution for Students in Foster Care - If a dispute arises over the appropriate school placement for a child in foster care, to the extent feasible and appropriate, the child shall remain in their school of origin, pending resolution of the dispute.[2][38] Education Records Information about a student's educational instability shall be treated as a student education record subject to the protections of the Family Educational Rights and Privacy Act (FERPA), and shall not be deemed to be directory information.[29][30][39] The district may disclose personally identifiable information from the education records of a student without written consent of the parent/guardian or the eligible student if the disclosure is:[29][30][39] To comply with a court order authorizing the disclosure of education records in a case where a parent is a party to a proceeding involving child abuse or neglect or a dependency matter. To an agency caseworker or other representative of a state or local child welfare agency, or tribal organization, who has the right to access a student\u2019s case plan, as defined and determined by the state or tribal organization, when such agency or organization is legally responsible, in accordance with state or tribal law, for the care and protection of the student, provided that the education records, or the personally identifiable information contained in such records, of the student will not be disclosed by such agency or organization, except to an individual or entity engaged in addressing the student\u2019s education needs and authorized by such agency or organization to receive such disclosure and such disclosure is consistent with the state or tribal laws applicable to protecting the confidentiality of a student\u2019s education records. Comparable Services Students experiencing educational instability shall be provided services comparable to those offered to other district students including, but not limited to:[3][27][40] Transportation services.[10] School nutrition programs.[21] Career and technical education.[12] Educational programs for which the student meets the eligibility criteria, such as: Services provided under Title I or similar state or local programs.[41] Programs for English Learners.[42] Programs for students with disabilities.[11] Programs for gifted and talented students.[16] Preschool programs. Transportation for Homeless Students - The district shall provide transportation for homeless students to their school of origin or the school they choose to attend within the district.[3][10][27] If the school of origin is outside district boundaries or homeless students live in another district but will attend their school of origin in this district, the school districts shall agree upon a method to apportion the responsibility and costs of the transportation.[27] Transportation for Students in Foster Care \u2013 The district shall ensure that children in foster care needing transportation to their school of origin promptly receive transportation in a cost-effective manner.[6][10] To ensure that transportation for children in foster care to their school of origin is provided, arranged, and funded, the district shall collaborate with the local children and youth agency to develop a local transportation plan.[6] The transportation plan shall address the following:[6] The procedure the district and local children and youth agency will follow to provide transportation for children in foster care in a cost-effective manner and in accordance with applicable law.[8] How transportation costs will be covered if additional costs are incurred. Options include: The local children and youth agency agrees to reimburse the district; The district agrees to pay for the cost;[6] The district and the local children and youth agency agree to share the costs; or The district of origin, the district of foster residence, and the placing children and youth agency agree to share the costs. Dispute resolution procedures to ensure that any disagreements regarding the cost of transportation are resolved promptly and fairly, and do not impact a student\u2019s ability to remain in the school of origin during the dispute resolution process. The district shall submit the local transportation plan, including any updates or revisions, to the Pennsylvania Department of Education. Transportation shall be provided to children in foster care in accordance with the local transportation plan regardless of whether transportation is provided to district students. Course Credit and Graduation The district shall ensure that each student experiencing educational instability in grades nine (9) through twelve (12) is provided with a graduation plan to facilitate the student\u2019s timely graduation. The graduation plan shall specify the courses and other requirements necessary for the student to graduate. The district\u2019s efforts to ensure that the student experiencing educational instability graduates in a timely manner may include:[4][5][6] Waiving a specific course required for graduation if similar coursework has been satisfactorily completed in another school entity or the student has demonstrated competency in that content area. Evidence as to whether coursework has been satisfactorily completed and the amount of full or partial credit assigned, may be determined through any of the following:[4][19] Competency demonstration, which could include, but is not limited to: Submission of an essay, presentation or project. Recognition that the student has already successfully completed a higher-level course, an experiential learning opportunity or internship that demonstrates competence in the content area. Performance on an examination. Successful completion of a career and technical education course. Other evidence or method determined appropriate by the district. If a specific course requirement cannot be waived, the district shall provide an alternative or modified course of study that is currently offered to students and that will assist the student with acquiring the required work or competency requirements by the anticipated graduation date. If, after considering full and partial course credits, waiving courses or providing alternative courses of study, the district determines that the student meets the established graduation requirements, the student shall be allowed to participate in the graduation ceremony and graduate with their peers. If the student is determined not eligible for graduation, the district may request a high school diploma from the prior school entity. The prior school entity may issue a diploma if the student meets the prior school entity\u2019s graduation requirements. Keystone Diploma \u2013 In any school year for which demonstration of proficiency on a Keystone exam is required for graduation, a student who has successfully satisfied the graduation requirements may obtain a secondary school diploma known as the Keystone Diploma from the PA Department of Education, if both of the following provisions apply:[4][43] All other graduation options have been exhausted. The student is unable to obtain a diploma from the student\u2019s prior or receiving school entity. The district\u2019s point of contact shall assist the student in determining the student\u2019s eligibility for a Keystone Diploma and, if eligible, obtaining the Keystone Diploma from the PA Department of Education.[4][43] Students with Disabilities \u2013 Students experiencing educational instability who have an IEP shall maintain the right to special education and the right to graduate either through attainment of credits or through the completion of the goals established in their IEP.[11][19] Students with an IEP may elect to remain in school until age twenty-one (21) even if the district determines there is an earlier pathway to graduation. Such students may participate in the graduation ceremony with their current graduating class, even if the student elected to remain in school.[19] Legal1. 22 PA Code 11.182. 24 P.S. 13053. 24 P.S. 13064. 24 P.S. 1331.15. 20 U.S.C. 63116. 20 U.S.C. 63127. 42 U.S.C. 11431 et seq8. 42 U.S.C. 6759. Pol. 22110. Pol. 81011. Pol. 11312. Pol. 11513. Pol. 12114. Pol. 12215. Pol. 12316. Pol. 11417. Pol. 23118. Pol. 12419. Pol. 21720. Pol. 22321. Pol. 80822. Pol. 11023. 23 Pa. C.S.A. 6301 et seq24. 42 Pa. C.S.A. 6301 et seq25. 45 CFR 1355.2026. 42 U.S.C. 11434a27. 42 U.S.C. 1143228. Pol. 103.129. Pol. 113.430. Pol. 21631. Pol. 20032. Pol. 20133. Pol. 20334. Pol. 20435. Pol. 20936. Pol. 20637. Pol. 90638. Pol. 20239. 20 U.S.C. 1232g40. Pol. 14641. Pol. 91842. Pol. 13843. 24 P.S. 12122 PA Code 403.120 U.S.C. 6301 et seq34 CFR Part 9967 Fed. Reg. 10698PA Education for Homeless Children and Youth State Plan Basic Education Circular, August 1, 2022: Act 1 of 2022 - Assisting Students Experiencing Education Instability Ensuring Educational Stability for Foster Care Youth - Transportation Plan Guide \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "252",
  "title": "Dating Violence",
  "revised": "October 21, 2024",
  "text": "Last RevisedOctober 21, 2024 Purpose The purpose of this policy is to maintain a safe, positive learning environment for all students that is free from dating violence. Dating violence is inconsistent with the educational goals of the district and is prohibited at all times. Definitions Dating partner shall mean a person, regardless of gender, involved in an intimate relationship with another person, primarily characterized by the expectation of affectionate involvement, whether casual, serious or long-term.[1] Dating violence shall mean behavior where one person uses threats of, or actually uses, physical, sexual, verbal or emotional abuse to control the person\u2019s dating partner.[1] Authority The Board encourages students who have been subjected to dating violence to promptly report such incidents. The district shall investigate promptly all complaints of dating violence and shall administer appropriate discipline to any student who violates this policy.[2] When a student's behavior indicates a threat to the safety of the student, other students, school employees, school facilities, the community or others, district staff shall report the student to the threat assessment team, in accordance with applicable law and Board policy.[3][4] Discrimination/Harassment Every report of alleged dating violence that can be interpreted at the outset to fall within the provisions of policies addressing potential violations of laws against discrimination or harassment shall be handled as a joint, concurrent investigation into all allegations and coordinated with the full participation of the Compliance Officer and Title IX Coordinator. If, in the course of a dating violence investigation, potential issues of discrimination or harassment are identified, the Title IX Coordinator shall be promptly notified, and the investigation shall be conducted jointly and concurrently to address the issues of alleged discrimination or harassment as well as the incidents of alleged dating violence.[5][6] Discipline of Student Convicted or Adjudicated of Sexual Assault Upon notification of a conviction or adjudication of a student in this district for sexual assault against another student enrolled in this district, the district shall comply with the disciplinary requirements established by state law and Board policy.[7][8] Guidelines Complaint Procedure When a student believes that they have been subject to dating violence, the student is encouraged to promptly report the incident, orally or in writing, to the building principal. The building principal shall conduct a timely, impartial, and comprehensive investigation of the alleged dating violence. The building principal shall prepare a written report summarizing the investigation and recommending disposition of the complaint. The complainant and the accused shall be informed of the outcome of the investigation.[1] If the investigation results in a substantiated finding of dating violence, the building principal shall recommend appropriate disciplinary action, as circumstances warrant, in accordance with the Code of Student Conduct.[1][2] The district shall document the corrective action taken and, where not prohibited by law, inform the complainant. This policy on dating violence shall be:[1] Published in the Code of Student Conduct. Published in the Student Handbook. Made available on the district\u2019s website, if available. Provided to parents/guardians. Dating Violence Training The district may provide dating violence training to guidance counselors, nurses, and mental health staff at the high school as deemed necessary. At the discretion of the Superintendent, parents/guardians and other staff may also receive training on dating violence.[1] Dating Violence Education The district may incorporate age-appropriate dating violence education into the annual health curriculum framework for students in grades nine through twelve. The district shall consult with at least one (1) local domestic violence program or rape crisis program when developing the educational program.[1][9] A parent/guardian of a student under the age of eighteen (18) shall be permitted to examine the instructional materials for the dating violence education program.[1][10] At the request of the parent/guardian, the student may be excused from all or part of the dating violence education program.[1][11] Legal1. 24 P.S. 15532. Pol. 2183. 24 P.S. 1302-E4. Pol. 236.15. Pol. 1036. Pol. 103.17. Pol. 218.38. 24 P.S. 1318.19. 71 P.S. 611.1310. Pol. 105.111. Pol. 105.222 PA Code 12.1220 U.S.C. 1232g Title IX Discrimination Report Form - 2024.pdf (181 KB) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "254",
  "title": "Educational Opportunity for Military Children",
  "revised": "November 25, 2024",
  "text": "Last RevisedNovember 25, 2024 Purpose The Board recognizes the challenges encountered by children of military families due to the frequent moves and deployment of their parents/guardians. The Board is committed to eliminating barriers to student attendance, education and graduation; and to providing additional supports to children of military families in compliance with federal and state laws, regulations and Board policy. Definitions Active duty \u2013 means full-time duty status in the active uniformed services of the United States, including members of the National Guard and reserve on active duty orders.[1][2] Children of military families - means a school-aged child, enrolled in kindergarten through twelfth grade, normally residing in the household of an active duty member or in accordance with applicable law. Specifically, this includes children of:[3][4] Active duty members of the uniformed services. Members or veterans of the uniformed services who are severely injured and medically discharged or retired for a period of one (1) year after medical discharge or retirement. Members of the uniformed services who die on active duty or as a result of injuries sustained on active duty for a period of one (1) year after death. Members of the National Guard or reserve who are required to move to perform responsibilities in their service, which results in the child having to transfer from a public school in another state to a public school in this state.[4] This does not include the children of:[3] Inactive members of the National Guard and military reserves. Members of the uniformed services now retired, except as otherwise stated in this policy. Veterans of the uniformed services, except as otherwise stated in this policy. Other United States Department of Defense personnel and other federal agency civilian and contract employees not defined as active duty members of the uniformed services. State Council \u2013 an entity to coordinate the state\u2019s participation and compliance among its government agencies, school entities and military installations. Uniformed services \u2013 means the U.S. armed forces, Commissioned Corps of the National Oceanic and Atmospheric Administration, and the Commissioned Corps of the Public Health Service.[5] U.S. armed forces \u2013 means the Army, Navy, Air Force, Marine Corps, Coast Guard and Space Force.[5] Authority The Board directs the district to comply with the provisions of the Interstate Compact on Educational Opportunity for Military Children (Compact) and this Board policy by:[3][6] Facilitating the timely enrollment of children of military families and ensuring that they are not placed at a disadvantage due to difficulty in the transfer of education records from previous school districts or variations in entrance/age requirements.[7][8][9][10] Facilitating the student placement process through which children of military families are disadvantaged by variations in attendance requirements, scheduling, sequencing, grading, course content or assessment.[11][12][13][14][15] Facilitating the qualification and eligibility for enrollment, educational programs and participation in extracurricular, academic, athletic and social activities.[16][17][18] Facilitating the on-time graduation of children of military families.[19] Providing for the promulgation and enforcement of administrative rules implementing the provisions of the Compact. Providing for the uniform collection and sharing of information between and among states, schools and military families under the Compact. Promoting coordination between the Compact and other compacts affecting military children. Promoting flexibility and cooperation between the educational system, parents/guardians and the student in order to achieve educational success for the student. Advance Enrollment In addition to the provisions of the Compact, the district shall enroll children of a parent/guardian who is an active duty member of the U.S. armed forces, including a reserve component, that has received official military orders to transfer into or within Pennsylvania, prior to establishing residency in this district.[7][9][20] The parent/guardian shall provide the following:[7][20][21] A copy of the official military order. Proof of intent to move into this district, which may include:[20] A signed contract to buy a home. A signed lease agreement. A statement from the parent/guardian stating their intent to move into the district. Within forty-five (45) days after the arrival date specified in the military orders, the parent/guardian shall provide the district with proof of residence in this district.[20] The Board shall ensure that children of military families have equal access to the same educational programs, activities and services provided to other district students. Delegation of Responsibility The Superintendent shall be authorized to waive specific requirements in Board policies, procedures and administrative regulations to the extent that they create barriers for the enrollment, placement and attendance of children of military families.[7][8][9][12][16][17][19][22] The Superintendent or designee shall collaborate with the military family education liaison designated by the State Council, school staff, sending schools, local agencies and other entities in supporting the needs of children of military families. Guidelines Children of military families enrolled in this district shall be provided support and services, as appropriate to each individual student\u2019s needs, in accordance with the Compact and Board policy.[23][24][25][26][27] Legal1. 10 U.S.C. 12301 et seq2. 10 U.S.C. 12401 et seq3. 24 P.S. 73024. 24 P.S. 11845. 10 U.S.C. 1016. 24 P.S. 73017. Pol. 2008. Pol. 2019. Pol. 20210. Pol. 21611. Pol. 12712. Pol. 20413. Pol. 20614. Pol. 21215. Pol. 21516. Pol. 12217. Pol. 12318. Pol. 23119. Pol. 21720. 24 P.S. 1302.121. 24 P.S. 130222. Pol. 20323. Pol. 103.124. Pol. 11325. Pol. 11426. Pol. 13827. Pol. 918Pol. 113.4Pol. 115Pol. 146Pol. 209Interstate Compact on Educational Opportunity for Military Children (MIC3) 254-Attach Educational Opportunity for Military Children Compact Rules.docx (14 KB) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "301",
  "title": "Creating a Position",
  "revised": "August 24, 2015",
  "text": "Last RevisedAugust 24, 2015 Authority Positions for administrative, professional and support employees shall be established by the Board in order to provide the effective leadership and management necessary to operate district schools and to provide quality educational programs and services, consistent with the needs of the schools and the resources of the community. The need for creating positions shall be determined by the Board, based on the recommendation of the Superintendent. The Board reserves for itself the final determination of the number and type of staff positions deemed necessary for effective management of the district and operation of the schools.[1][2][3][4] The initial salary or salary range for a new position shall be determined by the Board when creating the position, based upon the recommendation of the Superintendent and supporting documentation.[5] In the exercise of its authority to create a new position, the Board shall give primary consideration to the following: Effective management of district programs. Number of students enrolled. Special needs of students. Operational needs of the district. Financial resources of the school community. The Superintendent shall be responsible for recommending a new or additional administrative, professional or support position. Delegation of Responsibility Recommendations for a new or additional position shall include: Job description clearly stating the duties for which the position was created. Title that conforms with the appropriate certificate if certification is required. Supporting data and other rationale relevant to the recommendation. The Board may, through the Superintendent, seek the advice of administrative staff and others when creating a new position or increasing the number of employees in existing positions. The Superintendent or designee shall be responsible to maintain a comprehensive and up-to-date job description for all positions in the district. Job descriptions shall be prepared in accordance with relevant federal and state laws and regulations.[6] Legal1. 24 P.S. 10012. 24 P.S. 11063. 24 P.S. 11074. 22 PA Code 4.45. Pol. 3286. Pol. 10424 P.S. 1075 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "302",
  "title": "Employment of Superintendent/Assistant Superintendent",
  "revised": "August 20, 2018",
  "text": "Last RevisedAugust 20, 2018 Purpose The Board places the primary responsibility and authority for the administration of the district in the Superintendent and Assistant Superintendent. Therefore, selection of a Superintendent or Assistant Superintendent is critical to the effective leadership and management of the district.[1] Authority During the last year of the Superintendent\u2019s term or any other time the position of Superintendent becomes vacant, the Board shall meet to appoint, by a majority vote of all members of the Board, a properly qualified district Superintendent. The appointed Superintendent shall enter into a written contract with the Board for a term of three (3) to five (5) years.[2][3][4] An Assistant Superintendent shall be appointed by a majority vote of all members of the Board upon nomination of the Superintendent. An Assistant Superintendent may serve through the term of the Superintendent or enter into a contract for a term of three (3) to five (5) years.[2][3][5][6] At a public Board meeting occurring at least ninety (90) days prior to the expiration date of the Superintendent\u2019s or an Assistant Superintendent\u2019s term of office, the Board meeting agenda shall include an item requiring affirmative action by five (5) or more Board members to notify the Superintendent or Assistant Superintendent that the Board intends to retain him/her or that other candidates will be considered for the office. If the Board fails to take such action, the term of office which the Superintendent or Assistant Superintendent is serving shall be extended one (1) time for a one-year period. Prior to the end of the one-year extension, the Board shall take action necessary to retain the Superintendent or Assistant Superintendent. If no action is taken prior to the conclusion of the one-year extension, the term of office for the current Superintendent or Assistant Superintendent shall terminate.[4][6] Anytime the Board votes to retain a Superintendent or Assistant Superintendent, the Superintendent may be retained for a term of three (3) to five (5) years, and the Assistant Superintendent may be retained for a term of three (3) to five (5) years or for a term extending through the term of the Superintendent.[4][6] Whenever the Board finds it impossible or impractical to immediately fill a vacancy in the office of Superintendent or Assistant Superintendent, the Board may appoint an acting Superintendent or Assistant Superintendent to serve not longer than one (1) year from the time of appointment.[7] In the event the Board appoints an acting Superintendent or Assistant Superintendent, the Board shall approve and document the procedures to be used to permanently fill such vacancy in accordance with Board policy. Guidelines Recruitment and Assessment of Candidates The Board shall actively seek candidates who meet the qualifications and requirements for the position of Superintendent and/or Assistant Superintendent. It may be aided in this task by a committee of Board members the services of professional consultants, and/or the counsel of the retiring Superintendent. When undertaking a search to fill the position of Superintendent or Assistant Superintendent, recruitment procedures shall be prepared and may include the following: Preparation of a job description for the position, written in accordance with the requirements of federal and state laws and regulations.[8] Preparation of written qualifications, in addition to applicable state requirements, for all applicants.[9][10][11][12][13] Preparation of informative materials describing the school district, the Superintendent/Assistant Superintendent position, and the district\u2019s educational goals. Opportunity for selected applicants to visit the district schools, meet with internal staff and external stakeholders at the Board\u2019s invitation. Recruitment, screening and evaluation of candidates shall be conducted in accordance with Board policy, Board established leadership criteria and state and federal law.[8] The Board shall determine prior to interviewing finalists which expenses associated with such interviews will be reimbursed by the school district. A candidate's misstatement of fact material to qualifications for employment or determination of salary shall constitute grounds for dismissal by the Board. Pre-Employment Requirements The district shall conduct an employment history review in compliance with state law prior to issuing an offer of employment to a candidate. Failure to accurately report required information shall subject the candidate to discipline up to, and including, denial of employment or termination if already hired, and may subject the candidate to civil and criminal penalties. The district may use the information for the purpose of evaluating an applicant\u2019s fitness to be hired or for continued employment and may report the information as permitted by law.[14] A candidate shall not be employed until the individual has complied with the mandatory background check requirements for criminal history and child abuse and the district has evaluated the results of that screening process.[15][16] Each candidate shall report, on the designated form, all arrests and convictions as specified on the form. Candidates shall likewise report arrests and/or convictions that occur subsequent to initially submitting the form. Failure to accurately report such arrests and convictions may subject the individual to denial of employment, termination if already hired, and/or criminal prosecution.[16] Before entering the duties of the office, the Superintendent or Assistant Superintendent shall take and subscribe to the oath of office prescribed by law.[17] After receiving a conditional offer of employment but prior to beginning employment, the candidate may undergo medical examinations, as required by law and as the Board may require at Board expense.[18] Employment Contracts An individual shall not be employed as Superintendent or Assistant Superintendent unless s/he has signed an employment contract expressly stating the terms and conditions of employment. The written contract shall:[4] Contain the mutual and complete agreement between the Superintendent or Assistant Superintendent and the Board with respect to the terms and conditions of employment. Consistent with state certification requirements, specify the duties, responsibilities, job description and performance expectations, including performance standards and assessments as required by law.[19][20][21][22][23] Incorporate all provisions relating to compensation and benefits to be paid to or on behalf of the Superintendent or Assistant Superintendent.[6][24] Specify the term of employment and state that the contract shall terminate immediately, except as otherwise provided by law, upon the expiration of the term unless the contract is allowed to extend automatically as required by law.[4] Specify the termination, buyout and severance provisions, including all postemployment compensation and the period of time in which the compensation shall be provided. Termination, buyout and severance provisions may not be modified during the course of the contract or in the event a contract is terminated prematurely. Contain provisions relating to outside work that may be performed, if any.[25][26] State that any modification to the contract must be in writing. State that the contract shall be governed by the laws of the Commonwealth. Limit compensation for unused sick leave in employment contracts for Superintendents and/or Assistant Superintendents who have no prior experience as a district Superintendent or Assistant Superintendent to the maximum compensation for unused sick leave under the school district\u2019s administrative compensation plan in effect at the time of the contract. Limit transferred sick leave from previous employment to not more than thirty (30) days for Superintendents and/or Assistant Superintendents who have no prior experience as a district Superintendent or Assistant Superintendent. Specify postretirement benefits and the period of time in which the benefits shall be provided. Removal/Severance A Superintendent or Assistant Superintendent may be removed from office and have their contracts terminated, after a hearing, by a majority vote of all members of the Board and in accordance with law. The Board shall publicly disclose at the next regularly scheduled meeting the removal from office of a Superintendent or Assistant Superintendent.[27][28] Any negotiated severance of employment prior to the end of the term of the Superintendent\u2019s or Assistant Superintendent\u2019s specified contract term shall be limited to either:[4] The equivalent of one (1) year\u2019s compensation and benefits due under the contract, if the severance agreement takes effect two (2) or more years prior to the end of the contract term; or The equivalent of one-half (1/2) of the total compensation and benefits due under the contract for the remainder of the term, if the severance agreement takes effect less than two (2) years prior to the end of the contract term. Legal1. 24 P.S. 10012. 24 P.S. 5083. 24 P.S. 10714. 24 P.S. 10735. 24 P.S. 10766. 24 P.S. 10777. 24 P.S. 10798. Pol. 1049. 22 PA Code 49.4110. 22 PA Code 49.4211. 24 P.S. 100212. 24 P.S. 100313. 24 P.S. 107814. 24 P.S. 111.115. 23 Pa. C.S.A. 634416. 24 P.S. 11117. 24 P.S. 100418. Pol. 31419. 24 P.S. 1073.120. 24 P.S. 108121. 24 P.S. 108222. Pol. 00323. Pol. 31224. 24 P.S. 107525. 24 P.S. 100726. 24 P.S. 100827. 2 Pa. C.S.A. 551 et seq28. 24 P.S. 108018 Pa. C.S.A. 912522 PA Code 49.17122 PA Code 49.17222 PA Code 8.1 et seq23 Pa. C.S.A. 6301 et seq24 P.S. 10824 P.S. 141828 PA Code 23.4328 PA Code 23.4428 PA Code 23.4542 U.S.C. 12101 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "304",
  "title": "Employment of District Staff",
  "revised": "August 24, 2015",
  "text": "Last RevisedAugust 24, 2015 Authority The Board places substantial responsibility for the effective management and operation of district schools and the quality of the educational program with its administrative, professional and support employees. The Board shall, by a majority vote of all members, approve the employment; set the compensation; and establish the term of employment for each administrative, professional and support employee employed by the district.[1][2][3][4][5][6][7][8] Approval shall normally be given to the candidates for employment recommended by the Superintendent. When any recommended candidate has been rejected by the Board, the Superintendent shall make a substitute recommendation. No teacher shall be employed who is related to any member of the Board, as defined in law, unless such teacher receives the affirmative vote of a majority of all members of the Board other than the member related to the applicant, who shall not vote.[9] The Board authorizes the use of professional and support employees prior to Board approval when necessary to maintain continuity of the educational program and services. Retroactive employment shall be recommended to the Board at the next regular Board meeting. The district shall use the Standard Application for Teaching Positions but may also establish and implement additional application requirements for professional employees.[16] An employee's misstatement of fact material to qualifications for employment or determination of salary shall constitute grounds for dismissal by the Board. Pre-Employment Requirements The district shall conduct an employment history review in compliance with state law prior to issuing an offer of employment to a candidate. Failure to accurately report required information shall subject the candidate to discipline up to, and including, denial of employment or termination if already hired, and may subject the candidate to civil and criminal penalties. The district may use the information for the purpose of evaluating an applicant\u2019s fitness to be hired or for continued employment and may report the information as permitted by law.[17] A candidate shall not be employed until s/he has complied with the mandatory background check requirements for criminal history and child abuse and the district has evaluated the results of that screening process.[13][14] Each candidate shall report, on the designated form, arrests and convictions as specified on the form. Candidates shall likewise report arrests and convictions that occur subsequent to initially submitting the form. Failure to accurately report such arrests and convictions may subject the individual to denial of employment, termination if already hired, and/or criminal prosecution.[13] A candidate for employment in the district shall not receive a recommendation for employment without evidence of his/her certification when such certification is required.[10][11][12][15] Delegation of Responsibility Staff vacancies that represent opportunities for professional advancement or diversification shall be made known to district employees so they may apply for such positions. The Superintendent or designee may apply necessary screening procedures to determine a candidate's ability to perform the job functions of the position for which a candidate is being considered.[19] The Superintendent or designee shall seek recommendations from former employers and others in assessing the candidate's qualifications. Such recommendations and references shall be retained confidentially and for official use only. Each certificated administrative and professional employee employed by the district shall be responsible for maintaining a valid certificate when such certificate is required by law.[10][11][12] Title I Requirements All elementary, middle and secondary teachers employed by the district who teach core academic subjects shall be highly qualified, as defined by federal law and state regulations.[20][21][22][23] The principal of a school providing Title I programs to students shall annually attest that professional staff teaching in such programs are highly qualified and paraprofessionals providing instructional support in such programs meet required qualification, in accordance with federal law and state regulations. The written certifications shall be maintained in the district office and the school office and shall be available to the public, upon request.[20][21][23][24] All paraprofessionals providing instructional support in a program supported by Title I funds shall have a secondary school diploma or a recognized equivalent and one (1) of the following:[20][22][24] At least two (2) years of study at an institution of higher learning. Associate\u2019s or higher degree. Evidence of meeting a rigorous standard of quality through a state or local assessment. Title I paraprofessionals who solely coordinate parental involvement activities or act as translators are exempt from the above qualifications. Special Education Paraprofessionals All instructional paraprofessionals, hired on or after July 1, 2010, who work under the direction of a certificated staff member to support and assist in providing instructional programs and services to students with disabilities or eligible students, shall have a secondary school diploma and one (1) of the following:[25][26] At least two (2) years of postsecondary study. Associate\u2019s or higher degree. Evidence of meeting a rigorous standard of quality through a state or local assessment. Instructional paraprofessionals shall provide evidence of twenty (20) hours of staff development activities related to their assignment each school year.[25] Personal Care Assistants A personal care assistant provides one-to-one support and assistance to a student, including support and assistance in the use of medical equipment.[25] Personal care assistants shall provide evidence of twenty (20) hours of staff development activities related to their assignment each school year. The twenty (20) hours of training may include training required by the School-Based Access Program. Educational Interpreters An educational interpreter is an individual who provides students who are deaf or hard of hearing with interpreting or transliterating services in an educational setting. To serve as an educational interpreter, an individual shall meet the qualifications set forth in law and regulations.[25] Legal1. 24 P.S. 4062. 24 P.S. 5083. 24 P.S. 10894. 24 P.S. 11065. 24 P.S. 11076. 24 P.S. 1142-11527. 22 PA Code 4.48. Pol. 3289. 24 P.S. 111110. 24 P.S. 110911. 24 P.S. 120112. 22 PA Code 49.1 et seq13. 24 P.S. 11114. 23 Pa. C.S.A. 634415. 24 P.S. 2070.216. 24 P.S. 1204.117. 24 P.S. 111.119. 42 U.S.C. 1211220. 20 U.S.C. 631921. 20 U.S.C. 780122. 22 PA Code 403.223. 22 PA Code 403.424. 22 PA Code 403.525. 22 PA Code 14.10526. Pol. 11322 PA Code 8.1 et seq24 P.S. 10824 P.S. 1109.218 Pa. C.S.A. 912523 Pa. C.S.A. 6301 et seq42 U.S.C. 12101 et seqPol. 000Pol. 104 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "304.1",
  "title": "Anti-Nepotism",
  "revised": "May 28, 2024",
  "text": "Last RevisedMay 28, 2024 Purpose Assuring that it employs only the most qualified people is one of the primary objectives of the Board. The hiring of an employee closely related to a School Board member, a commissioned officer, management level employee, or payroll clerk of the district must be handled fairly and the selection of all employees based upon merit. Definitions Nepotism - means showing favoritism to relatives of School Board members, commissioned officers, or other management level employees in the district's employment practices. School Board Member - means any person who is elected or appointed as a member of the Millcreek Township School District School Board. Commissioned Officer - means any district Superintendent or district Assistant Superintendent. Management Level Employee - means any district employee who has managerial or supervisory responsibilities, other than commissioned officers. This includes, but is not limited to, central office administrators, principals, assistant principals, and supervisors, including Food Service, Transportation, and Maintenance. Payroll Clerk - means any district employee who is responsible for processing district payroll. Relative - means one's father, mother, brother, sister, husband, wife, son, daughter, step-father, step-mother, step-child, grandparent, grandchild, nephew, niece, first cousin, son-in-law, daughter-in-law, sister-in-law, brother-in-law, parent-in-law, foster child, uncle, or aunt. Guidelines Applicants shall be required to disclose their relationships to Board members, commissioned officers, or management level employees during the application process. Nothing in this policy shall affect the employment status of any person presently employed by the district. Further, the employment status of any person who marries while in the service of the district shall not be affected in any way by this policy, except that every reasonable effort will be made to avoid situations in which relatives report to one another directly. If an administrative employee or School Board member who has a familial relationship with an individual applying for employment resigns or retires before the prospective employee's start date, the steps outlined in the nepotism policy may be waived. The district's administration shall assure that all positions are well-advertised and that all reasonable attempts are made to find qualified candidates. Alternative Interview Process Whenever an applicant for any assignment or position has a family relationship to a School Board member, a commissioned officer, a management level employee or payroll clerk, an alternative interview process will be utilized. First round interviews conducted internally by the district administration. Ensure a scripted questionnaire with interview questions is utilized and adhered to for all applicants. Questionnaire should contain a rubric with model answers by which applicants should be evaluated. Rubric scores should be utilized to determine top three (3) candidates. If a family member applicant is in the top three (3), follow these steps: Engage with Northwest Tri-County Intermediate Unit No. 5 (\"IU5\") to conduct the second round interviews. IU5 will be provided a copy of resumes of all second round applicants, copy of job description for the position, and copy of first round interview questions. IU5 will create a questionnaire for the second round interviews, which shall include a rubric with model answers and rubric score subject to review by district Superintendent or designee. IU5 will conduct second round interviews. IU5 will make a recommendation for hire based on the rubric scores for second round interviews to the Superintendent or designee. Superintendent or designee will conduct final interviews, if necessary or meet the recommended candidate and make the final decision on recommendation for hire. After completion of the interview process, the Superintendent and/or his/her designee shall recommend to the Board the most qualified applicant. If the Superintendent and/or his/her designee recommends an applicant who is related, the relationship will be disclosed to the Board at the time of the recommendation for hire. No employee shall be assigned or reassigned to a position which requires that employee to supervise and/or evaluate their relative. Disclosing a relationship should not disqualify the most qualified applicant from employment. Such applicants are recommended to the Board based on their merit, experience and qualifications. Legal24 P.S. 51024 P.S. 1111 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "305",
  "title": "Employment of Substitutes",
  "revised": "August 24, 2015",
  "text": "Last RevisedAugust 24, 2015 Authority Qualified and competent substitutes for professional and support employees shall be employed by the district in order to provide continuity in the educational programs, operations and services of the schools. The Board shall approve annually the names of potential substitute employees and the positions in which they may substitute.[1][2][3][4] Additional names may be added to the list of substitutes by the Board during the school year. Approval shall normally be given to the candidates for employment recommended by the Superintendent. Utilization of substitutes prior to approval by the Board is authorized when their use is required to maintain continuity in the educational program and services of the district and the candidate has satisfied legal pre-employment requirements. Retroactive approval shall be recommended to the Board at the next regular Board meeting. A candidate\u2019s misstatement of fact material to qualifications for employment or determination of salary shall constitute grounds for dismissal by the Board. Pre-Employment Requirements The district shall conduct an employment history review in compliance with state law prior to issuing an offer of substitute employment to a candidate. The employment history review shall remain valid as long as the substitute continues to be employed by the district or remains on the approved substitute list. Failure to accurately report required information shall subject the candidate to discipline up to, and including, denial of employment or termination if already hired, and may subject the candidate to civil and criminal penalties. The district may use the information for the purpose of evaluating an applicant\u2019s fitness to be hired or for continued employment and may report the information as permitted by law.[5] A candidate shall not be employed until the individual has complied with the mandatory background check requirements for criminal history and child abuse and the district has evaluated the results of that screening process.[7][6] Each candidate shall report, on the designated form, arrests and convictions as specified on the form. Candidates shall likewise report arrests and/or convictions that occur subsequent to initially submitting the form. Failure to accurately report such arrests and convictions may subject the individual to denial of employment, termination if already hired, and/or criminal prosecution.[7] A candidate for employment in the district shall not receive a recommendation for employment without evidence of his/her certification when such certification is required.[8][9][10][11] Compensation Substitutes shall be paid on a per diem basis at a rate set annually by the Board for the various classes of employees.[4] Delegation of Responsibility The Superintendent or designee shall recommend retention on the Board's approved substitute list only for those substitutes who have satisfactorily performed their duties. The Superintendent or designee shall prepare a written statement for all approved substitutes informing them of their pay rate, employee status, work schedule, and other matters that enable them to perform their duties to the best of their ability. A copy of this statement shall be placed in the employee's personnel file. Legal1. 24 P.S. 4062. 24 P.S. 11013. 24 P.S. 11064. 24 P.S. 11485. 24 P.S. 111.16. 23 Pa. C.S.A. 63447. 24 P.S. 1118. 22 PA Code 49.1 et seq9. 24 P.S. 110910. 24 P.S. 120111. 24 P.S. 2070.223 Pa. C.S.A. 6301 et seq22 PA Code 8.1 et seq24 P.S. 108Pol. 104Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "306",
  "title": "Employment of Summer School Staff",
  "revised": "August 24, 2015",
  "text": "Last RevisedAugust 24, 2015 Authority The Board directs that qualified and competent professional and support employees be employed to provide the district\u2019s summer school program. When a summer school program is authorized by the Board, the Board, by majority vote of all members, shall approve the employment; set the compensation; and establish the period of employment for each individual employed in the district summer school program.[1][2][3][4][5][6] Approval shall normally be given to the candidates recommended by the responsible administrator and approved by the Superintendent. An employee's misstatement of fact material to qualifications for employment or determination of salary shall constitute grounds for dismissal by the Board. Pre-Employment Requirements The district shall conduct an employment history review in compliance with state law prior to issuing an offer of employment to a candidate. Failure to accurately report required information shall subject the candidate to discipline up to, and including, denial of employment or termination if already hired, and may subject the candidate to civil and criminal penalties. The district may use the information for the purpose of evaluating an applicant\u2019s fitness to be hired or for continued employment and may report the information as permitted by law.[7] A candidate shall not be employed until the individual has complied with the mandatory background check requirements for criminal history and child abuse and the district has evaluated the results of that screening process.[9][8] Each candidate shall report, on the designated form, arrests and convictions as specified on the form. Candidates shall likewise report arrests and/or convictions that occur subsequent to initially submitting the form. Failure to accurately report such arrests and convictions may subject the individual to denial of employment, termination if already hired, and/or criminal prosecution.[9] A candidate for employment in the district shall not receive a recommendation for employment without evidence of his/her certification when such certification is required.[3][10][11][12] Delegation of Responsibility Vacancies for summer school employment shall be made known to district personnel so that they may apply for such positions. Recommendations from former employers and others may be sought to assess the candidate's qualifications. Recommendations and references shall be retained confidentially and for official use only. Legal1. 24 P.S. 4062. 24 P.S. 5083. 24 P.S. 11094. 24 P.S. 11465. 24 P.S. 19016. Pol. 1247. 24 P.S. 111.18. 23 Pa. C.S.A. 63449. 24 P.S. 11110. 22 PA Code 49.1 et seq11. 24 P.S. 120112. 24 P.S. 2070.223 Pa. C.S.A. 6301 et seq24 P.S. 10822 PA Code 8.1 et seqPol. 104Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "307",
  "title": "Student Teachers/Interns",
  "revised": "August 24, 2015",
  "text": "Last RevisedAugust 24, 2015 Authority The Board encourages cooperation with colleges and universities within the state to assist in the training of student teachers and interns. The Board establishes that district schools shall accept student teachers and interns from accredited institutions with which the district has a cooperative agreement approved by the Board.[1] The Board directs that student teachers and interns shall not be accepted into district schools unless they have complied with the mandatory background check requirements for criminal history and child abuse and the district has evaluated the results of those screening processes.[2][3] Delegation of Responsibility The Superintendent or designee shall be responsible to assign student teachers and interns to the schools. Recommendations for selection of cooperating teachers shall be made by the building principal, with the agreement of the college or university supervisor. The Superintendent or designee shall ensure distribution of student teachers throughout the district so that no single group of students or teachers will be subject to excessive student teacher classroom hours. Student teachers and interns shall comply with the health examination requirements of the state and Board policy applicable to district staff.[4][5][6][7][8] While serving in district schools, student teachers and interns shall be responsible for their conduct to the supervising teacher/administrator and building principal. Arrest or Conviction Reporting Requirements Prior to being accepted into district schools, student teachers and interns shall report, on the designated form, arrests and convictions as specified on the form. Student teachers and interns shall likewise report arrests and/or convictions that occur subsequent to initially submitting the form.[2] While serving in district schools, student teachers and interns shall use the designated form to report to the Superintendent or designee, within seventy-two (72) hours of the occurrence, an arrest or conviction required to be reported by law.[2] While serving in district schools, a student teacher or intern shall be required to report to the Superintendent or designee, in writing, within seventy-two (72) hours of notification, that s/he has been listed as a perpetrator in the Statewide database, in accordance with the Child Protective Services Law.[9] A student teacher or intern shall be required to submit a current criminal history background check report if the Superintendent or designee has a reasonable belief that the student teacher or intern was arrested or has been convicted of an offense required to be reported by law, and the student teacher or intern has not notified the Superintendent or designee.[2] Failure to accurately report such arrests and convictions may subject the student teacher or intern to disciplinary action up to and including dismissal from the program and criminal prosecution.[2][9] Observers Student teachers, interns and faculty of other educational institutions shall be offered the opportunity to visit district schools and observe classes. Such observers must be treated as any other visitor and shall be under the direct supervision of the principal or designee.[10] Legal1. 24 P.S. 5102. 24 P.S. 1113. 23 Pa. C.S.A. 63444. 24 P.S. 14185. 28 PA Code 23.436. 28 PA Code 23.447. 28 PA Code 23.458. Pol. 3149. 23 Pa. C.S.A. 6344.310. Pol. 90722 PA Code 8.1 et seq23 Pa. C.S.A. 6301 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "308",
  "title": "Employment Contract/Board Resolution",
  "revised": "March 24, 2025",
  "text": "Last RevisedMarch 24, 2025 Authority The Board has the authority under law to prescribe employment conditions for district personnel.[1][2][3][4][5] For the mutual benefit and protection of the district and its employees, the Board directs that, as the policy of this school district: Professional employees, as defined in the School Code, shall sign an employment contract upon employment, which shall continue in force unless terminated by the employee by written resignation presented sixty (60) days in advance or terminated by the Board in accordance with law. The contract shall specify those issues required by law.[5][6] Temporary professional employees, upon attaining tenure status, shall sign a contract for professional employees.[7][8] Noncertificated administrative and support employees shall be employed through a contract or Board resolution.[1][2][3] The employment contract or Board resolution for noncertificated administrative and support employees may include: [2][3] Salary at which the individual shall be employed. Intervals at which salary shall be paid. Provision for termination of contract, on notice duly given. Other information necessary for a full and complete understanding of the contractor resolution. The Board shall be notified promptly of any misunderstanding arising from the application of a given contract or Board resolution, or any error in salary paid to the employee. Willful misrepresentation of facts material to employment and determination of salary shall be considered cause for dismissal of the employee. Definition Resignation - a voluntary termination of employment with the district initiated by the employee, and includes resignations in lieu of termination, negotiated resignations, resignations for purposes of retirement and all other forms of voluntary termination of employment, in accordance with applicable law, regulations and Board policy. Guidelines Resignations All district employees shall submit a written, dated and signed resignation, with required prior notice, to the Superintendent of designee in order to terminate an employment contract or Board resolution with the district. The resignation must specify the date upon which the resignation will be effective. All resignations submitted by district employees shall comply with the terms specified in the applicable employment contract. Professional employees shall submit a resignation notice at least sixty (60) days prior to the resignation's effective date, in accordance with law and Board policy.[5][6] It is requested that noncertificated administrative and support employees submit a resignation notice at least two (2) weeks prior to the resignation's effective date. Delegation of Responsibility The Board authorizes the Superintendent or designee to accept all district employee resignations on behalf of the Board. The Superintendent or designee shall report all employee resignations and their acceptance at the next regular Board meeting. A resignation accepted by the Superintendent or designee is irrevocable, absent Board action to the contrary. The Superintendent, Assistant Superintendent, CFO and Director of HR may submit their resignation to the Board President. The Board shall take official action on acceptance of the resignation, in accordance with the terms specified in the written contracts of the Superintendent, Assistant Superintendent, CFO and Director of HR. The resignations of the Superintendent, Assistant Superintendent, CFO and Director of HR shall be irrevocable once accepted by action of the Board.[9][10][11] Legal1. 24 P.S. 4062. 24 P.S. 5103. 24 P.S. 10894. 24 P.S. 1109.25. 24 P.S. 11216. 24 P.S. 11017. 24 P.S. 11088. Pol. 3139. 24 P.S. 107310. Pol. 30211. 24 P.S. 1077Pol. 317 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "309",
  "title": "Assignment and Transfer",
  "revised": "August 24, 2015",
  "text": "Last RevisedAugust 24, 2015 Authority The assignment and transfer of administrative, professional and support employees within the district shall be determined by the management, supervisory, instructional and operational needs of the schools and the school district. The Board shall approve the initial assignment of all employees at the time of employment and when such assignments involve a transfer from one building or supervisor to another and/or involve a move to a position requiring a certificate or credentials other than those required for the employee's present position.[1][2] Each applicant for transfer or reassignment shall be required to submit an official child abuse clearance statement unless the applicant is applying for a transfer from one position as a district employee to another position as a district employee and the applicant's official child abuse clearance statement shall be current.[6][7] Each applicant for transfer or reassignment from a position without direct contact with students to a position with direct contact shall be required to submit criminal background checks as required by law. Such applicants shall report, on the designated form, arrests and convictions as specified on the form. Failure to accurately report such arrests and convictions may subject the individual to disciplinary action up to and including termination and criminal prosecution.[3][4] Delegation of Responsibility The Superintendent or designee shall provide a system of assignment or reassignment for district employees that includes consideration of requests for voluntary transfers. The Superintendent, in considering any assignment or transfer, shall ensure that low-income students and minority students are not taught at higher rates than other students by unqualified, out-of-field or inexperienced teachers.[5] The Superintendent, in considering any assignment or transfer in accordance with an applicable collective bargaining agreement, administrative compensation plan, individual contract or Board resolution, may base the decision on: Need to balance various skills among the schools. Changing student population within the district schools. Impact of proposed assignment on the educational program. Employee's background, experience and preparation for the position. Employee's success in former positions. Employee's desire for professional growth. Employee's length of service in the district and in the position presently held. Recommendations of the employee's administrative supervisors. Administrative and operation efficiency advanced by the proposed assignment. Vacancies shall be publicized to all appropriate employees. Before new employees are sought, requests for transfer to a vacant position will be considered. This policy shall not prevent reassignment of an employee during the school year for good cause, as determined by the Board. Legal1. 24 P.S. 5082. 24 P.S. 5103. 24 P.S. 1114. Pol. 3175. 20 U.S.C. 63126. 23 Pa. C.S.A. 6344.37. 23 Pa. C.S.A. 6344.422 PA Code 8.1 et seq23 Pa. C.S.A. 6301 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "309.1",
  "title": "Telework",
  "revised": "January 28, 2021",
  "text": "Purpose The Board recognizes that in certain limited circumstances it may be necessary to allow or require district employees to work remotely in order to maintain continuity of district educational programs and operations.[1] The Board adopts the following policy to establish district rules for employees who telework from a remote work location. Definitions Remote work location \u2013 a worksite other than an employee\u2019s regularly assigned place of work, typically the employee\u2019s residence. Telework/Teleworking \u2013 the performance of the assigned essential functions of an employee\u2019s job at a remote work location via electronic means in accordance with the employee\u2019s usual expected standards of performance and other approved or agreed-upon terms. Teleworking agreement \u2013 a written agreement that details the terms and conditions to permit an employee to engage in teleworking. Teleworking employee \u2013 a district employee who can perform all of their assigned essential job duties at a remote work location. The employee must have a suitable designated workspace at the remote work location and access to any computer and telecommunications equipment necessary for the completion of tasks. Delegation of Responsibility The Board directs the Superintendent or designee to develop procedures that outline circumstances under which employees may telework and the expectations for such employees while teleworking. Guidelines Employees may be required to sign an acknowledgment of teleworking conditions, or acknowledge teleworking provisions in an applicable collective bargaining agreement, prior to working in a remote work location, which may be waived under emergency conditions at the Superintendent's discretion. Such acknowledgment may include, but is not limited to, the following considerations: Acknowledgement that the employee\u2019s compensation, benefits, work hours, and performance expectations shall not change while teleworking. The employee shall be subject to and shall comply with the same Board policies, administrative regulations, and standards of conduct as are expected at their regularly assigned place of work. A teleworking employee\u2019s performance shall be monitored and assessed in the same manner as employees working from their regularly assigned place of work. The employee shall work from a dedicated workspace that is free from health or safety hazards, undue distractions, or undue risk that confidential or private information will be discovered, or that district equipment permitted to be brought to the remote work location will be stolen or damaged.[2][3][4] The employee shall obtain permission from their supervisor before bringing district property to a remote work location and will provide the supervisor with a written list of all such equipment. The employee shall be personally responsible for any district equipment brought to the remote work location, shall be fully liable for any damage or loss occurring to the equipment during the period of use, and shall be responsible for its safe return.[5] The employee does not have a right to telework and the teleworking arrangement may be terminated by the district administration at any time. The employee shall notify their supervisor if the employee is not able to perform all assigned job duties, essential or nonessential, at the remote work location. General Conditions Employees whose physical presence at their regularly assigned place of work is essential to the performance of their duties may not be permitted to telework. An employee may not telework as a replacement for leave.[6][7][8][9] Attendance at the employee\u2019s regularly assigned place of work for onsite meetings, conferences, training sessions, and other school business activities may be required on scheduled telework days. Nonexempt employees shall not be permitted to work overtime or during non-working hours while teleworking without authorization from the employee\u2019s immediate supervisor, in accordance with law and Board policy.[10][11] All teleworking employees shall be subject to and shall comply with the same Board policies, administrative regulations, and standards of conduct as are expected under normal working conditions. Emergency Conditions In the event that local, state or federal officials, or any similar authority with appropriate jurisdiction, declare an emergency condition that prevents or discourages public gatherings due to a public health or safety concern, or closes school buildings, the Board authorizes the Superintendent or his/her designee to approve individual employees or designated classifications of employees to be permitted to telework in accordance with established procedures or as otherwise directed.[1] For district employees unable to perform their assigned essential job duties while teleworking, such employees may be required to take any available accrued leave, whether paid or unpaid, in accordance with applicable Board policies or provisions of an administrative compensation plan, individual contract, collective bargaining agreement or Board resolution.[6][7][8][9] Legal1. Pol. 8052. Pol. 113.43. Pol. 2164. Pol. 3245. Pol. 7086. Pol. 3347. Pol. 3358. Pol. 3369. Pol. 33910. Pol. 33011. Pol. 332Pol. 815Pol. 824 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "311",
  "title": "Reduction of Staff",
  "revised": "October 22, 2018",
  "text": "Last RevisedOctober 22, 2018 Authority The Board is responsible for maintaining appropriate numbers of administrative, professional and support employees to effectively manage and operate the district and its schools. This policy establishes the manner in which necessary reductions of staff shall be accomplished.[1][2][3] In the exercise of its authority to reduce staff through suspensions (furloughs) and elimination of positions, the Board shall give primary consideration to the staffing needs of the district, the effect upon the educational program and the financial stability of the district, and shall ensure compliance with law, regulations, collective bargaining agreements, individual contracts and Board resolutions.[4][5][6] The Board shall not prevent any professional employee from engaging in another occupation during the period of suspension.[5] Nothing in this policy shall be construed to limit the cause for which a temporary professional employee, or any employee other than a professional employee, may be suspended.[5] Delegation of Responsibility The Superintendent shall be responsible for the continuous review of the efficiency and effectiveness of district organization and staffing, and shall present recommendations for reduction in staff for Board consideration when such actions are deemed to be in the best interests of the district. The Superintendent shall consult with the district solicitor as necessary to ensure that reduction of staff is implemented in accordance with applicable laws.[4][5] Guidelines Employees Other Than Professional Employees and Temporary Professional Employees The employment status of employees other than professional employees and temporary professional employees may be terminated or temporarily suspended whenever deemed necessary in the best interests of the school district, subject to limitations and procedures provided for in collective bargaining agreements, if any. Temporary Professional Employees The employment status of a temporary professional employee may be nonrenewed when the employee\u2019s position has been eliminated or when the conditions for which professional employees may be suspended otherwise exist, subject to limitations and procedures provided for in collective bargaining agreements, if any. Professional Employees The necessary number of p rofessional employees may be suspended for the following reasons:[4] Substantial decrease in student enrollment in the district. Curtailment or alteration of the educational program as a result of substantial decline in class or course enrollments or to conform with standards of organization or educational activities required by law or recommended by the Pennsylvania Department of Education. Such curtailment or alteration must be recommended by the Superintendent, agreed to by the Board, and approved by the Pennsylvania Department of Education. If not prevented by an existing or future provision of a collective bargaining agreement or employment contract, such a suspension may be effectuated without approval of the Pennsylvania Department of Education provided that, where an educational program is altered or curtailed, the district shall notify the Pennsylvania Department of Education of such action. Consolidation of schools, whether within the district, through a merger of districts, or as a result of Joint Board agreements, when such consolidation makes it unnecessary to retain the full staff of professional employees. When new school districts are established as the result of reorganization of school districts and such reorganization makes it unnecessary to retain the full staff of professional employees. Economic reasons that require a reduction in professional employees; however, the district is prohibited from using an employee\u2019s compensation in the suspension determination. A Superintendent knowingly in violation of this prohibition shall have a letter from the Secretary of Education placed in his/her permanent employee record. Economic Suspension Requirements - The Board may suspend professional employees for economic reasons if all of the following apply:[4] The Board approves the proposed suspensions by a majority vote of all school directors at a public meeting. No later than sixty (60) days prior to the adoption of the final budget, the Board adopts a resolution of intent to suspend professional employees in the following fiscal year, setting forth: The economic conditions necessitating the proposed suspensions and how the economic conditions will be alleviated by the proposed suspensions, including: The total cost savings expected from the proposed suspensions. A description of other cost-saving actions taken by the Board, if any. The projected district expenditures for the following fiscal year with and without the proposed suspensions. The projected total district revenues for the following fiscal year. The number and percentage of employees to be suspended who are: Professional employees assigned to provide instruction directly to students. Administrative staff. Professional employees who are not assigned to provide instruction directly to students and who are not administrative staff. The impact of the proposed suspensions on academic programs to be offered to students following the proposed suspensions, as well as the impact on academic programs to be offered to students if the proposed suspensions are not undertaken, compared to the current school year, and the actions if any, that will be taken to minimize the impact on student achievement. Professional Employees Assigned to Provide Instruction Directly to Students - Suspensions, due to economic reasons, of professional employees assigned to provide instruction directly to students may be approved by the Board only if the Board also suspends at least an equal percentage proportion of administrative staff, except when all of the following apply:[4] The Secretary of Education determines that the district\u2019s operations are already sufficiently streamlined or that the suspension of administrative staff would cause harm to the school stability and student programs. The Secretary of Education submits the determination to the State Board of Education. The State Board of Education approves the determination by a majority of its members. The Board may choose to exempt from this requirement any five (5) administrative positions, one of which shall be the Business Manager or another staff member with the primary responsibility of managing the district's business operation.[4] Order of Suspensions Data necessary for computation of each professional employee\u2019s performance rating and seniority status shall be recorded and maintained to ensure compliance with the required order for suspensions.[7][8] Performance Evaluation Rating - Professional employees shall be suspended, within the area of certification required by law for the professional employee\u2019s current position, in the following order based on the two (2) most recent annual performance evaluations:[5][7][8] Consecutive unsatisfactory ratings. One (1) unsatisfactory rating and one (1) satisfactory rating. Consecutive satisfactory ratings which are either consecutive ratings of proficient, or a combination of one (1) proficient or distinguished rating and one (1) needs improvement rating. Consecutive satisfactory ratings which are consecutive distinguished, or a combination of one (1) rating of proficient and one (1) rating of distinguished. Seniority - When the number of professional employees within each certification area receiving the same performance rating is greater than the number of suspensions, professional employees with the least seniority within each certification area shall be suspended before employees with greater seniority having the same performance rating.[5] In addition, professional employees shall be realigned to ensure that employees with more seniority have the opportunity to fill other positions within the district for which they are certificated and which are currently filled by less senior employees with the same or lower overall performance rating. Seniority shall continue to accrue during a suspension and all approved leaves of absence.[5] When there is or has been a consolidation of schools, departments or programs, all professional employees shall retain the seniority rights they had prior to the reorganization or consolidation.[5] Reinstatement Suspended professional employees, or professional employees demoted for reasons of this policy, shall be reinstated within the area of certification required by law for the vacancy being filled in the district, in the inverse order by which they were suspended and on the basis of their seniority within the district.[5] No new appointment shall be made while there is a suspended or demoted professional employee available who is properly certificated to fill such vacancy.[5] Positions from which professional employees are on approved leaves of absence shall be considered temporary vacancies.[5] To be considered available, suspended professional employees shall annually report in writing to the Board their current address and intent to accept the same or similar position when offered.[5] A suspended professional employee enrolled in a college program during a period of suspension and who is recalled shall be given the option of delaying a return to service until the end of the current semester.[5] Local Agency Law Hearings The decision to suspend a professional employee shall be considered an adjudication for the purposes of the Local Agency Law, and a professional employee subject to such a decision shall have the right to a Local Agency Law hearing before the Board, if a hearing is requested within ten (10) days after being notified of suspension.[5][9] A decision to nonrenew the employment of a temporary professional employee whose position has been eliminated or who is being nonrenewed for reasons for which professional employees may be suspended, shall be considered an adjudication for purposes of the Local Agency Law, and the employee shall be entitled to a Local Agency Law hearing, if a hearing is requested within ten (10) days after being notified of the decision to nonrenew.[9] Legal1. 22 PA Code 4.42. 24 P.S. 11063. 24 P.S. 4064. 24 P.S. 11245. 24 P.S. 1125.16. 24 P.S. 5247. 24 P.S. 11238. Pol. 3139. 2 Pa. C.S.A. 551 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "312",
  "title": "Performance Assessment of Superintendent",
  "revised": "August 24, 2015",
  "text": "Last RevisedAugust 24, 2015 Authority The Board shall conduct a formal written performance assessment of the Superintendent annually as required by law. A timeframe for the assessment shall be included in the employment contract.[1] The employment contract shall include objective performance standards mutually agreed to in writing by the Board and the Superintendent. The objective performance standards may be based upon any or all of the following:[1] Achievement of annual measurable objectives established by the district. Achievement on Pennsylvania System of School Assessment (PSSA) tests. Achievement on Keystone Exams. Student growth as measured by the Pennsylvania Value-Added Assessment System. Attrition rates or graduation rates. Financial management standards. Standards of operational excellence. Any additional criteria deemed relevant and mutually agreed to by the Board and Superintendent. The mutually agreed upon performance standards shall be posted on the district website.[1] Upon completion of the annual performance assessment, the date of the assessment and whether or not the Superintendent has met the agreed upon objective performance standards shall be posted on the district website.[1] Guidelines As an outcome of the Superintendent's evaluation, the Board should: Recognize strengths and assist the Superintendent in capitalizing on them. Identify weaknesses and establish a course of action that will assist the Superintendent in improving performance in these areas. Establish specific objectives to advance the district toward its goals. Determine the necessity of any action regarding the employment of the Superintendent, in accordance with law.[2][3][4] NOTE: The provisions of this policy regarding mutually agreed upon performance standards and website postings apply only to contracts of Superintendents entered into or renewed on or after November 1, 2012. Legal1. 24 P.S. 1073.12. 24 P.S. 10733. 24 P.S. 10804. Pol. 302 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "313",
  "title": "Evaluation of Employees",
  "revised": "August 24, 2015",
  "text": "Last RevisedAugust 24, 2015 Purpose Evaluation is a continuing process in which the administrative, professional and support employees and the respective supervisors cooperatively identify strengths and weaknesses in an individual's job performance. Employee evaluations shall be used to assess and improve performance, encourage professional growth, promote positive behavior, and facilitate attainment of district goals and objectives. The objectives of the district evaluation plans for employees are: To identify, improve and reinforce the skills, attitudes and abilities that enable an employee to be effective in achieving district goals. To identify and suggest ways to improve on weaknesses that prevent an employee from achieving district goals. Authority The Board shall approve plans for regular, periodic evaluations of administrative, professional and support employees consistent with applicable administrative compensation plans, individual contracts, collective bargaining agreements, Board resolutions and state law and regulations.[1][2][3][4] The Board shall be informed periodically about the results of evaluations.[1] Delegation of Responsibility The Superintendent or designee shall develop administrative regulations or procedures, including plans for evaluating district staff, which shall have the following characteristics: Clear and unambiguous in intent and language. Establish reasonable standards. Apply in a consistent and uniform manner to all employees in the same class. Available to employees for review before they are applied. Reviewed and updated periodically. Referred to the Board for information purposes. Consistent with the applicable administrative compensation plan, individual contract, collective bargaining agreement or Board resolution. Evaluation plans shall be submitted for Board approval. The Board authorizes the Superintendent to develop a Differentiated Supervision model for professional employees in accordance with the Pennsylvania Department of Education's guidelines and in consultation with assistant administrators, supervisors, and/or principals. The Superintendent shall ensure that evaluation plans are reviewed periodically and updated as necessary. Evaluations shall be performed by the Superintendent or by an assistant administrator, supervisor, or principal who has supervision over the work of the employee being evaluated and is designated by the Superintendent to perform the evaluation. Guidelines The evaluation plan for professional employees and temporary professional employees shall utilize the appropriate state-approved rating form or an alternative rating tool approved by the Board and the Pennsylvania Department of Education.[2][3][4] Professional employees are required to be evaluated at least once each year.[3] Professional employees and temporary professional employees shall receive an overall performance rating of one (1) of the following: Distinguished \u2013 shall be considered satisfactory. Proficient \u2013 shall be considered satisfactory. Needs improvement \u2013 shall be considered satisfactory, except that any subsequent overall rating of \"needs improvement\" issued by the district within ten (10) years of the first overall rating of \"needs improvement\" where the employee is in the same certification shall be considered unsatisfactory. Failing \u2013 shall be considered unsatisfactory. No professional employee or temporary professional employee shall be rated \"needs improvement\" or \"failing\" solely based upon student test scores. No unsatisfactory rating shall be valid unless approved by the Superintendent. Each observation shall be followed by a conference between the evaluator and the employee. Both parties to the conference shall sign the state-approved rating form or alternative rating tool and retain a copy for their records. Following the conference, the employee shall have the right to submit a written disclaimer of the evaluation. The disclaimer shall be attached to the report. Professional employees and temporary professional employees who receive an overall performance rating of \"needs improvement\" or \"failing\" shall participate in a Performance Improvement Plan. Temporary Professional Employees Each temporary professional employees shall be evaluated by an appropriate supervisor and notified of individual progress and status at least twice each year during the first three (3) years of employment.[2] Administrators responsible for supervising temporary professional employees shall make every effort to assist such staff members in improving deficiencies disclosed by observation and evaluation, and may conduct additional observations and evaluations of employees who are marginally competent. The Superintendent shall certify the evaluations of all temporary professional employees during the last four (4) months of the initial three (3) years of employment, as required by law.[2] NOTE: If a collective bargaining agreement in effect prior to July 1, 2012, provides for a rating system for professional and temporary professional employees that is different than the state-approved rating system, the rating system provided in the collective bargaining agreement remains effective until the collective bargaining agreement expires. No collective bargaining agreement entered into after July 1, 2012, shall contain a rating system for professional and temporary professional employees that is inconsistent with state law and regulations. Legal1. 24 P.S. 5102. 24 P.S. 11083. 24 P.S. 11234. 22 PA Code 19.124 P.S. 112222 PA Code 19.1 et seqPol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "314",
  "title": "Physical Examination",
  "revised": "January 28, 2021",
  "text": "Last RevisedJanuary 28, 2021 Purpose In order to certify the fitness of administrative, professional and support employees to discharge efficiently the duties they will be performing and to protect the health of students and staff, the Board shall require physical examinations of all district employees prior to beginning employment. Additionally, during a pandemic or when otherwise necessary to address a direct threat to public safety, the Board may require health monitoring to prevent the transmission of communicable diseases in the school setting to the maximum extent permissible under applicable law. Definitions A physical examination, for purposes of this policy, shall mean a general examination by a licensed physician, certified registered nurse practitioner or a licensed physician assistant. Health monitoring, for purposes of this policy, shall mean screening or monitoring an employee for specific symptoms that may indicate the presence of a communicable disease, in accordance with guidance from state and local health officials. Authority After receiving an offer of employment but prior to beginning employment, all candidates shall undergo physical examinations, as required by law and as the Board may require, the expense for which shall be paid by the applicant.[1][2][3] The Board requires that all employees undergo a tuberculosis examination provided by the district upon initial employment, in accordance with regulations of the PA Department of Health.[1][4] The Board may require an employee to undergo a physical examination at the Board\u2019s request.[1] An employee who presents a signed statement that a physical examination is contrary to the employee's religious beliefs shall be examined only when the Secretary of Health determines that facts exist indicating that certain conditions would present a substantial menace to the health of others in contact with the employee if the employee is not examined for those conditions.[5][6] Guidelines Health Monitoring and Communicable Diseases During a pandemic, or when otherwise necessary to address a direct threat to public safety, the district may require employees to participate in health monitoring by designated staff to check for signs and symptoms of communicable diseases in accordance with guidance issued by state and local health officials and the Board-approved health and safety plan. An employee may request an alternative method of monitoring as a religious accommodation, and designated district staff shall assess and respond to such request in accordance with applicable law, regulations and Board policy. A request for an accommodation that would unreasonably impair workplace safety or cause undue hardship will not be granted.[7] An employee with a health condition that may render a monitoring method ineffective should notify designated staff so that alternative or supplemental methods may be considered.[7] Employees exhibiting symptoms that indicate health concerns shall be referred to the school nurse or designated staff for further assessment, and may be excluded from school facilities in accordance with regulations of the PA Department of Health or guidance from state or local health officials for specified diseases and infectious conditions. Employees may return to school facilities when the criteria for readmission following a communicable disease have been met, in accordance with law, regulations or guidance from state or local health officials.[8][9][10][11] Delegation of Responsibility The results of all required physical examinations shall be made known to the Superintendent on a confidential basis and discussed with the employee. Medical records and other health information of an employee shall be maintained confidentially and kept in a file separate from the employee's personnel file.[3][12] Legal1. 24 P.S. 14182. 28 PA Code 23.433. 42 U.S.C. 121124. 28 PA Code 23.445. 24 P.S. 14196. 28 PA Code 23.457. Pol. 1048. 28 PA Code 27.719. 28 PA Code 27.7210. Pol. 33411. Pol. 33512. 42 U.S.C. 2000ff et seq24 P.S. 141642 U.S.C. 12101 et seqU.S. Equal Employment Opportunity Commission \u2013 Guidance on COVID-19, ADA, Rehabilitation Act and Other Equal Employment Opportunity Laws U.S. Equal Employment Opportunity Commission \u2013 Questions and Answers on Religious Discrimination in the Workplace \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "314.1",
  "title": "HIV Infection",
  "revised": "August 24, 2015",
  "text": "Last RevisedAugust 24, 2015 Purpose The Board is committed to providing a safe, healthy environment for its students and employees and adopts this policy to safeguard the health and well-being of students and employees while protecting the rights of the individual. This policy shall apply to all administrative, professional and support staff employed by the district. Definitions AIDS - Acquired Immune Deficiency Syndrome.[1] HIV Infection - refers to the disease caused by the HIV or human immunodeficiency virus. Infected employee - refers to district employees diagnosed as having the HIV virus, including those who are asymptomatic. Authority The Board directs that the established Board policies relative to illnesses among district employees shall also apply to infected employees.[2][3][4][5] The Board shall not require routine screening tests for HIV Infection in the school setting, nor will such tests be a condition for employment. Delegation of Responsibility The Superintendent or designee shall be responsible for developing and releasing information concerning infected employees. All district employees shall maintain a respectful working climate and shall not participate in physical or verbal harassment of any individual or group, including infected employees.[6] Building principals shall notify district employees, students and parents/guardians about current Board policies concerning HIV Infection and shall provide reasonable opportunities to discuss the policy and related concerns. Infected employees whose employment is interrupted or terminated shall be entitled to available medical leave and medical disability benefits. Such employees shall be informed by the appropriate administrator of benefits, leave, and alternatives available to them through state and federal laws, Board policies, collective bargaining agreements, individual contracts and the retirement system.[3][4][5][6] Guidelines Confidentiality District employees with knowledge of an infected employee's condition shall not disclose that information without prior written consent of the employee, consistent with the requirements of the Pennsylvania Confidentiality of HIV-Related Information Act.[7] Infection Control Universal precautions shall be followed for exposure to bodily fluids. Employees shall treat all body fluids as hazardous and follow universal precautions. The school district shall maintain reasonably accessible equipment and supplies necessary for infection control. Employees shall notify the building principal or school nurse of all incidents of exposure to bodily fluids. Staff Development The district shall make opportunities available for employees to participate in inservice education on HIV Infection. Designated district employees may receive additional, specialized training appropriate to their positions and responsibilities. Legal1. 35 P.S. 76032. 24 P.S. 5103. Pol. 3344. Pol. 3355. Pol. 3396. Pol. 1047. 35 P.S. 760735 P.S. 7601 et seqPol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "317",
  "title": "Conduct/Disciplinary Procedures",
  "revised": "August 18, 2025",
  "text": "Last RevisedAugust 18, 2025 Prior Revised Dates8/24/2020 Authority All administrative, professional and support employees are expected to conduct themselves in a manner consistent with appropriate and orderly behavior. Effective operation of district schools requires the cooperation of all employees working together and complying with a system of Board policies, administrative regulations, rules and procedures, applied fairly and consistently. The Board requires employees to maintain professional, moral and ethical relationships with students at all times.[1][2] The Board directs that all district employees shall be informed of conduct that is required and is prohibited during work hours and the disciplinary actions that may be applied for violation of Board policies, administrative regulations, rules and procedures.[3][4] Delegation of Responsibility All district employees shall comply with state and federal laws and regulations, Board policies, administrative regulations, rules and procedures. District employees shall endeavor to maintain order, perform assigned job functions and carry out directives issued by supervisors.[3] Certificated employees shall comply with the Code of Professional Practice and Conduct for Educators, in accordance with applicable law and regulations.[1] When engaged in assigned duties, district employees shall not participate in activities that include but are not limited to the following: Physical or verbal abuse, or threat of harm, to anyone. Nonprofessional relationships with students.[2] Causing intentional damage to district property, facilities or equipment. Forceful or unauthorized entry to or occupation of district facilities, buildings or grounds. Use, possession, distribution, or sale of alcohol, drugs or other illegal substances.[5] Use of profane language. Breach of confidential student, staff or district information. Failure to comply with directives of district officials, security officers or law enforcement officers.[6] Carrying or possessing a weapon on school grounds without authorization from the appropriate school administrator. Violation of Board policies, administrative regulations, rules or procedures.[6] Violation of federal, state, or applicable municipal laws or regulations.[6] The district may take disciplinary action for employee conduct that occurs during or outside of assigned duties when such conduct has a direct nexus to or obstructs, disrupts, or interferes with the teaching, research, service, operations, administrative or disciplinary functions of the district, or any district-sponsored activity. The Superintendent or designee shall develop and disseminate disciplinary rules for violations of Board policies, administrative regulations, rules and procedures that provide progressive penalties, including but not limited to: Verbal warning; Written warning; Reprimand; Suspension; Demotion;[7] Dismissal;[6] Pursuit of civil and legal remedies. Prior to considering demotion or dismissal of an employee, and at other times when employee conduct has been reported, the Superintendent or designee shall investigate allegations that an employee has violated Board policies, administrative regulations, rules or procedures and shall recommend appropriate action to the Board, in accordance with applicable law and regulations.[4][6][8][9] When demotion or dismissal charges are filed against a certificated administrative or professional employee, a Board hearing shall be provided as required by applicable law. Noncertificated administrative and support employees may be entitled to a Local Agency Law hearing, at the employee's request.[4][6][8][9][10][11][12][13][14][15][16][17] Arrest or Conviction Reporting Requirements Employees shall use the designated form to report to the Superintendent or designee, within seventy-two (72) hours of the occurrence, an arrest or conviction required to be reported by law.[18][19] Employees shall also report to the Superintendent or designee, in writing, within seventy-two (72) hours of notification, that the employee has been named as a perpetrator in a founded or indicated report pursuant to the Child Protective Services Law.[20] The Superintendent may also receive notice from the PA Department of Education when a certificated educator has a pending record of arrest, indictment or charge entered upon their state record in the Teacher Information Management System (TIMS). An employee shall be required to submit new criminal history background checks if the Superintendent or designee has a reasonable belief that the employee was arrested or has been convicted of an offense required to be reported by law, and the employee has not notified the Superintendent or designee.[18][21] An employee shall be required immediately to submit a new child abuse history certification if the Superintendent or designee has a reasonable belief that the employee was named as a perpetrator in a founded or indicated report or has provided written notice of such occurrence.[20][21] Failure to accurately report such occurrences may subject the employee to disciplinary action up to and including termination and criminal prosecution.[18][20] Legal1. 22 PA Code 235.1 et seq2. Pol. 8243. 24 P.S. 5104. 24 P.S. 5145. Pol. 3516. 24 P.S. 11227. 24 P.S. 11518. 24 P.S. 11219. 24 P.S. 112710. 24 P.S. 112611. 24 P.S. 112812. 24 P.S. 112913. 24 P.S. 113014. 24 P.S. 113115. 24 P.S. 113216. 24 P.S. 113317. 2 Pa. C.S.A. 551 et seq18. 24 P.S. 11119. 24 P.S. 2070.9a20. 23 Pa. C.S.A. 6344.321. Pol. 80623 Pa. C.S.A. 6301 et seq24 P.S. 2070.1a et seqNeal Follman v. School District of Philadelphia (Department of Education), 320 A.3d 882 (Commw. Ct. 2024)Pol. 317.1 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "317.1",
  "title": "Educator Misconduct",
  "revised": "August 18, 2025",
  "text": "Last RevisedAugust 18, 2025 Prior Revised Dates10/21/2024 Purpose The Board adopts this policy to promote the integrity of the education profession and to create a climate within district schools that fosters ethical conduct and practice. Authority The Board requires certificated district employees to comply with the Code of Professional Practice and Conduct and the requirements of the Educator Discipline Act.[1][2] Definitions Educator - shall mean a person who holds a certificate.[3] Certificate - shall mean any Commonwealth of Pennsylvania certificate, commission, letter of eligibility or permit issued under the School Code.[3] Sexual Abuse or Exploitation - shall mean any of the following:[4] The employment, use, persuasion, inducement, enticement or coercion of a child to engage in or assist another individual to engage in sexually explicit conduct, which includes, but is not limited to, the following: Looking at the sexual or other intimate parts of a child or another individual for the purpose of arousing or gratifying sexual desire in any individual. Participating in sexually explicit conversation either in person, by telephone, by computer or by a computer-aided device for the purpose of sexual stimulation or gratification of any individual. Actual or simulated sexual activity or nudity for the purpose of sexual stimulation or gratification of any individual. Actual or simulated sexual activity for the purpose of producing visual depiction, including photographing, videotaping, computer depicting or filming. Any of the following offenses committed against a child: rape; statutory sexual assault; involuntary deviate sexual intercourse; sexual assault; institutional sexual assault; aggravated indecent assault; indecent assault; indecent exposure; incest; prostitution; sexual abuse; unlawful contact with a minor; or sexual exploitation. Sexual Misconduct - any act, including, but not limited to, any verbal, nonverbal, written or electronic communication or physical activity, directed toward or with a child or student that is designed to establish a romantic or sexual relationship with the child or student, such acts include but are not limited to:[3] Sexual or romantic invitation. Dating or soliciting dates. Engaging in sexualized or romantic dialog. Making sexually suggestive comments. Self-disclosure or physical disclosure of a sexual or erotic nature. Any sexual, indecent, romantic or erotic contact with a child or student. Delegation of Responsibility Duty to Report The Superintendent or designee shall report to the Pennsylvania Department of Education on the required form, within fifteen (15) days of receipt of notice from an educator or discovery of the incident, any educator:[5] Who has been provided with notice of intent to dismiss or remove for cause, notice of nonrenewal for cause, notice of removal from eligibility lists for cause, or notice of intent not to reemploy for cause. Who has been arrested or indicted for, or convicted of any crime that is graded a misdemeanor or felony. Against whom there are any allegations of sexual misconduct or sexual abuse or exploitation involving a child or student. Where there is reasonable cause to suspect that the educator has caused physical injury to a child or student as the result of negligence or malice. Who has resigned or retired or otherwise separated from employment after a school entity has received information of alleged misconduct under the Educator Discipline Act. Who is the subject of a report filed by the school entity under 23 Pa. C.S. Ch. 63 (relating to child protective services).[6] Who the school entity knows to have been named as a perpetrator of an indicated or founded report under 23 Pa. C.S. Ch. 63. An educator who knows of any action, inaction or conduct which constitutes sexual abuse or exploitation or sexual misconduct under the Educator Discipline Act shall report such misconduct to the Pennsylvania Department of Education on the required form, and shall report such misconduct to the Superintendent and immediate supervisor, within fifteen (15) days of discovery of such misconduct.[5] All reports submitted to the Pennsylvania Department of Education shall include an inventory of all information, including: documentary and physical evidence in possession or control of the school relating to the misconduct resulting in the report.[5] An educator who is arrested or convicted of a crime shall report the arrest or conviction to the Superintendent or designee, within seventy-two (72) hours of the occurrence, in the manner prescribed in Board policy.[5][7][8] Failure to comply with the reporting requirements may result in professional disciplinary action.[9] Guidelines Investigation School officials shall cooperate with the Pennsylvania Department of Education during its review, investigation, or prosecution, and shall promptly provide the Pennsylvania Department of Education with any relevant information and documentary and physical evidence upon request.[10] Upon receipt of notification in writing from the Pennsylvania Department of Education, the Superintendent or designee shall investigate the allegations of misconduct as directed by the Department and may pursue its own disciplinary procedure as established by law or by collective bargaining agreement.[10] Within ninety (90) days of receipt of notification from the Pennsylvania Department of Education directing the school district to conduct an investigation (extensions may be requested), the Superintendent or designee shall report to the Department the outcome of its investigation and whether it will pursue local employment action. The Superintendent or designee may make a recommendation to the Department concerning discipline. If the district makes a recommendation concerning discipline, it shall notify the educator of such recommendation.[10] Discrimination/Harassment Whenever the allegations underlying a report of educator misconduct include conduct that appears to constitute harassment or other discrimination, including Title IX sexual harassment, subject to policies and procedures specific to such conduct, the Title IX Coordinator shall be promptly notified and shall respond to such allegations as provided in the applicable Board policies. Whenever an investigation by the district of educator misconduct reveals indications of conduct by any person that appears to constitute harassment or other discrimination, including Title IX sexual harassment, the Title IX Coordinator shall be promptly notified and shall respond to such allegations as provided in policies specific to such conduct. To the extent feasible, investigations shall be conducted jointly with investigations by the district of educator misconduct.[11][12] Confidentiality Agreements The district shall not enter into confidentiality or other agreements that interfere with the mandatory reporting requirement.[10] Confidentiality Except as otherwise provided in the Educator Discipline Act, all information related to any complaint, any complainant, or any proceeding related to discipline under the Educator Discipline Act shall remain confidential unless or until public discipline is imposed.[13] Immunity Any person who, in good faith, files a complaint or report, or who provides information or cooperates with the Pennsylvania Department of Education or Professional Standards and Practices Commission in an investigation or proceeding shall be immune from civil liability. The district also is immune from civil liability for the disclosure of information about the professional conduct of a former or current employee to a prospective employer of that employee.[14] Legal1. 22 PA Code 235.1 et seq2. 24 P.S. 2070.1a3. 24 P.S. 2070.1b4. 23 Pa. C.S.A. 63035. 24 P.S. 2070.9a6. Pol. 8067. 24 P.S. 1118. Pol. 3179. 24 P.S. 2070.9c10. 24 P.S. 2070.1111. Pol. 10312. Pol. 10413. 24 P.S. 2070.17b14. 24 P.S. 2070.17a23 Pa. C.S.A. 6301 et seq24 P.S. 2070.1a et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "317.2",
  "title": "Terroristic Threats",
  "revised": "August 24, 2015",
  "text": "Purpose The Board recognizes the danger that terroristic threats by administrative, professional and support employees presents to the safety and welfare of district students, staff and community. The Board acknowledges the need for an immediate and effective response to situations involving terroristic threats. Definitions Communicate - shall mean to convey in person or by written or electronic means, including telephone, electronic mail, Internet, facsimile, telex and similar transmissions.[1] Terroristic threat - shall mean a threat communicated either directly or indirectly to commit any crime of violence with the intent to terrorize another; to cause evacuation of a building, place of assembly or facility of public transportation; or to other cause serious public inconvenience, or cause terror or serious public inconvenience with reckless disregard of the risk of causing such terror or inconvenience.[1] Authority The Board prohibits any district employee from communicating terroristic threats directed at any student, employee, Board member, community member or property owned, leased or being used by the district. Delegation of Responsibility The Superintendent or designee shall react promptly to information and knowledge concerning a possible or actual terroristic threat. Such action shall be in compliance with state law and regulations and with the procedures set forth in the memorandum of understanding with local law enforcement officials and the district\u2019s emergency preparedness plan.[2][3][4] Staff members and students shall be made aware of their responsibility for informing the building principal regarding any information or knowledge relevant to a possible or actual terroristic threat.[5] The building principal shall immediately inform the Superintendent after receiving a report of such a threat. The Superintendent or designee shall notify the parent/guardian of any student directly involved in an incident involving a terroristic threat as a victim or suspect immediately, as soon as practicable. The Superintendent or designee shall inform the parent/guardian whether or not the local police department that has jurisdiction over the school property has been or may be notified of the incident. The Superintendent or designee shall document attempts made to reach the parent/guardian.[6][7][8][9][4] In accordance with state law, the Superintendent shall annually, by July 31, report all incidents of terroristic threats to the Office for Safe Schools on the required form.[9][4] Legal1. 18 Pa. C.S.A. 27062. 24 P.S. 1302-A3. Pol. 8054. Pol. 805.15. 22 PA Code 12.26. 22 PA Code 10.27. 22 PA Code 10.228. 24 P.S. 1302.1-A9. 24 P.S. 1303-A \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "318",
  "title": "Attendance and Tardiness",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority Punctual and reliable attendance by administrative, professional and support employees is essential for the operation of district schools. Therefore, a prerequisite for efficient performance of job functions by employees is the punctual commencement and proper completion of all assigned duties.[1][2] The district shall establish processes for staff to report unexpected absences, which shall be addressed in accordance with Board policy and an applicable individual contract, collective bargaining agreement or Board resolution.[3][4][5][6] Delegation of Responsibility It shall be the responsibility of the Business Manager and Personnel Director to assess penalties when a district employee fails to meet attendance requirements. Whether tardiness is excusable shall be determined by the immediate supervisor. The Superintendent, and or his or her designee, is authorized to direct district employees who are repeatedly tardy not to report at all on those days when they do not report on time, and to suffer appropriate wage penalties. Legal1. 24 P.S. 5102. Pol. 3323. Pol. 3344. Pol. 3355. Pol. 3366. Pol. 339 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "319",
  "title": "Outside Activities",
  "revised": "August 24, 2015",
  "text": "Authority The Board recognizes that administrative, professional and support employees do have the right to private lives and associations with others outside of school. However, the Board has a responsibility to evaluate employees' effectiveness in discharging assigned duties and responsibilities. Therefore, when nonschool activities directly impact upon an employee's effectiveness within the school district, the Board reserves the right to evaluate the effect of such activities on the individual's completion of responsibilities and assignments.[1] The Board does not endorse, support, nor assume liability for any district staff member who conducts nonschool, outside activities in which district students or employees may participate. Delegation of Responsibility The Superintendent or designee shall disseminate this policy so that employees may avoid situations in which personal interests, activities, and associations may conflict with the interests of the district. Guidelines The following guidelines shall be provided for the direction of all district employees: Do not utilize school material for personal gain. Copyrights to materials or equipment developed, processed, or tested by district employees when performing assigned activities in fulfillment of the terms of employment reside with and may be claimed by the district.[2] Do not use school property or school time to solicit or accept customers for private enterprises. Do not use school time for outside activities inconsistent with administrative regulations, rules and Board policy. Legal1. 24 P.S. 5102. Pol. 814 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "319.1",
  "title": "Intellectual Property",
  "revised": "August 24, 2015",
  "text": "Authority The Board authorizes that any intellectual property written, created or developed by administrative, professional or classified employees shall be and remains the sole property of the district.[1] Definition For the purpose of this policy, intellectual property shall be information deemed to be written, created or developed by a district employee through the utilization of district resources, time or facilities, supported directly or indirectly by district funds and contribute to the district's educational program.[4][5][3] Guidelines The creation and development of intellectual property shall require the prior written permission of the Superintendent or designee. District employees shall be prohibited from disseminating any intellectual property owned by the district. Violations may result in disciplinary action, in accordance with Board policy.[2] Legal1. 24 P.S. 5102. Pol. 3173. Pol. 3324. Pol. 1055. Pol. 106 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "320",
  "title": "Freedom of Speech by Employees",
  "revised": "August 18, 2025",
  "text": "Last RevisedAugust 18, 2025 Authority The Board respects citizens' freedom of speech. Public school employees do not surrender their rights to free speech merely because of their status as an employee of the school district. However, not all employee speech is protected by the tenets of free speech. More specifically, the Board acknowledges the right of administrative, professional and support employees as private citizens in a democratic society to speak on issues of public concern so long as the employee's interest in such speech is not outweighed by the district's legitimate interest in promoting the efficient, effective functioning and educational purpose of the district. The Board adopts this policy to clarify situations in which an employee's expression could conflict with the district's interests, when the employee is not engaged in assigned duties. In such instances, the district, in coordination with the school solicitor, must balance the employee's interests regarding freedom of expression on issues of public concern as a private citizen against the interests of this district in promoting the efficient, effective functioning and educational purpose of the district. In situations in which a district employee is speaking as a private citizen on matters of public concern, the employee's freedom of speech may be addressed when the employee's speech impacts efficiency or constitutes a reasonable likelihood of disruption, as indicated by any one of the following: Impairing discipline by superiors or harmony among co-workers; Having a detrimental impact on close working relationships requiring loyalty and confidence; Impeding the performance of the duties of the employee that conducted the speech; or Interfering with the operations of the school district. Any decisions based on the above listing shall take into consideration all of the facts of each individual situation and shall include consultation with the school solicitor. Legal22 PA Code 235.1 et seqPA Const. Art. I Sec. 7U.S. Const. Amend. IConnick v. Myers, 461 U.S. 138 (1983) Dougherty v. Sch. Dist. of Philadelphia, 772 F.3d 979, 991 (3d Cir. 2014) Garcetti v. Ceballos, 547 U.S. 410 (2006) Natalie Munroe v. Central Bucks School District, 805 F.3d 454 (3d Cir. 2019) Pickering v. Board of Education, 391 U.S. 563 (1968) Pol. 816 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "321",
  "title": "Political Activities",
  "revised": "August 24, 2015",
  "text": "Authority The Board recognizes and encourages the right of administrative, professional and support employees, as citizens, to engage in political activity. However, district time, resources, property or equipment, paid for by taxpayers, may not be used for political purposes by district employees when performing assigned duties. Employees shall not engage in political activities during assigned work hours on property under the jurisdiction of the Board.[1] The following situations are exempt from the provisions of this policy: Discussion and study of politics and political issues when applicable to the curriculum and appropriate to classroom studies. Conduct of student elections and connected campaigning. Conduct of employee representative elections. Legal1. 24 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "322",
  "title": "Gifts",
  "revised": "August 24, 2015",
  "text": "Authority The Board considers the acceptance of gifts by administrative, professional and support employees an undesirable practice. Employees shall be sensitive to appearances that any gift, entertainment or other gratuity offered may undermine the objectivity and integrity of the district's goals, mission and values. The consideration to accept a gift necessitates the application of sound judgment aligned with the best interest of the students and the community. It is the policy of the Board that administrative, professional and support employees shall not accept any gift, entertainment or other gratuity of more than nominal value, as determined by the immediate supervisor.[1][2] Delegation of Responsibility The Superintendent or designee may approve acts of generosity to individual district employees in unusual situations and may report such instances to the Board on a timely basis. Guidelines Violations may result in disciplinary action, in accordance with Board policy.[3] Legal1. 24 P.S. 5102. 24 P.S. 8103. Pol. 317 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "323",
  "title": "Tobacco and Vaping Products",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Purpose The Board recognizes that tobacco and vaping products, including electronic cigarettes, present a health and safety hazard that can have serious consequences for users, nonusers and the school environment. The purpose of this policy is to regulate use of tobacco and vaping products by district employees and contracted personnel. Definition For purposes of this policy, tobacco product encompasses not only tobacco but also vaping products including electronic cigarettes (e-cigarettes). Tobacco products, for purposes of this policy and in accordance with state law, shall be defined to include the following:[1][2] Any product containing, made or derived from tobacco or nicotine that is intended for human consumption, whether smoked, heated, chewed, absorbed, dissolved, inhaled, snorted, sniffed or ingested by any other means, including, but not limited to, a cigarette, cigar, little cigar, chewing tobacco, pipe tobacco, snuff and snus. Any electronic device that delivers nicotine or another substance to a person inhaling from the device, including, but not limited to, electronic nicotine delivery systems, an electronic cigarette, a cigar, a pipe and a hookah. Any product containing, made or derived from either: Tobacco, whether in its natural or synthetic form; or Nicotine, whether in its natural or synthetic form, which is regulated by the United States Food and Drug Administration as a deemed tobacco product. Any component, part or accessory of the product or electronic device listed in this definition, whether or not sold separately. The term tobacco product does not include the following:[1][2] A product that has been approved by the United States Food and Drug Administration for sale as a tobacco cessation product or for other therapeutic purposes where the product is marketed and sold solely for such approved purpose, as long as the product is not inhaled. A device, included under the definition of tobacco product above, if sold by a dispensary licensed in compliance with the Medical Marijuana Act. Federal law requires the district to maintain a drug-free workplace, at which marijuana of any kind is prohibited.[3][4] Authority The Board prohibits use of tobacco products by district employees and contracted personnel at any time in a school building; on school buses or other vehicles that are owned, leased or controlled by the school district; or on property owned, leased or controlled by the school district.[2][5][6][7] The Board also prohibits use of tobacco products by district employees at any time while responsible for the supervision of students during school-sponsored activities that are held off school property.[2] This policy does not prohibit possession of tobacco products by district employees and contracted personnel of legal age. The Board deems it to be a violation of this policy for any district employee or contracted personnel to furnish a tobacco product to a student.[1] Delegation of Responsibility The Superintendent or designee shall notify employees and contracted personnel about the Board\u2019s tobacco and vaping products policy by publishing information in handbooks, newsletters, posters and other efficient methods such as posted notices, signs and on the district website.[2] Reporting Annual School Safety and Security Incidents Report \u2013 The Superintendent shall annually, by July 31, report incidents of prohibited possession, use or sale of tobacco products on school property to the PA Department of Education on the required form.[8][9][10] Law Enforcement Incident Report \u2013 The Superintendent or designee may report incidents involving the sale of tobacco products to minors by employees on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity to the School Security Officer (SSO), or to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[1][2][3][8][9][10][11][12] Legal1. 18 Pa. C.S.A. 63052. 18 Pa. C.S.A. 6306.13. Pol. 3174. Pol. 3515. 20 U.S.C. 79736. Pol. 8187. 35 P.S. 637.1 et seq8. 24 P.S. 1306.2-B9. 24 P.S. 1319-B10. Pol. 805.111. 22 PA Code 10.212. 22 PA Code 10.2220 U.S.C. 7971 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "324",
  "title": "Personnel Files",
  "revised": "August 24, 2015",
  "text": "Authority Orderly operation of the school district requires maintaining a file for the retention of all records relative to an individual's duties and responsibilities as an administrative, professional or support employee of the district. The Board requires that sufficient records be maintained to ensure an employee's qualifications for the job held; compliance with federal and state requirements and local benefit programs; conformance with administrative compensation plans, individual contracts, applicable collective bargaining agreements, Board policies, rules and procedures; and evidence of completed evaluations.[1] Delegation of Responsibility The Board delegates the establishment and maintenance of official personnel records to the Superintendent or designee. Guidelines A central file shall be maintained; supplemental records may be maintained only for ease in data gathering. Medical records shall be kept in a file separate from the employee's personnel file.[2][3] Only information that pertains to the professional role of the employee and is submitted by duly authorized administrative personnel and the Board may be entered in the official personnel file. A copy of each entry shall be made available to the employee, except for matters pertaining to pending litigation or criminal investigation. Personnel records shall be available to the Board but only as required in the performance of its designated functions as a School Board and as approved by a majority vote of the Board. Personnel files shall be reviewed at intervals established by the district, and material no longer required shall be destroyed.[4] Administrative, professional and support employees shall have access to their own file. Information relative to confidential employment references/recommendations are not part of the personnel file and shall not be available for review by the employee.[5][6] Title I Schools In accordance with law, the district shall release to parents/guardians, upon request, information regarding the professional qualifications and academic degrees of any teacher providing instruction to their child at a school receiving Title I funds. The district shall annually notify parents/guardians at the beginning of the school year about their right to request such information.[7][8][9][10] The district shall notify parents/guardians of students attending Title I schools when their child has been assigned to or taught for four (4) or more consecutive weeks by a teacher who is not highly qualified, as defined by federal law.[7][8][9] In accordance with law, the district shall release to parents/guardians, upon request, the qualifications of any paraprofessionals who provide instructional support to their child at a school receiving Title I funds. The district shall annually notify parents/guardians at the beginning of the school year about their right to request such information.[11][8][10] Legal1. 24 P.S. 5102. 42 U.S.C. 2000ff et seq3. 42 U.S.C. 121124. Pol. 8005. 43 P.S. 13216. 43 P.S. 13227. 22 PA Code 403.48. 20 U.S.C. 63119. 20 U.S.C. 780110. Pol. 30411. 22 PA Code 403.524 P.S. 11122 PA Code 8.1 et seq43 P.S. 1321 et seq23 Pa. C.S.A. 6301 et seq42 U.S.C. 12101 et seq8 CFR 274a.2Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "325",
  "title": "Dress and Grooming",
  "revised": "August 24, 2015",
  "text": "Authority Administrative, professional and support employees set an example in dress and grooming for students and the school community. Employees' dress should reflect their professional status and encourage respect for authority in order to have a positive influence on the district\u2019s programs and operations. The Board has the authority to specify reasonable dress and grooming requirements, within law, for all district employees to prevent an adverse impact on the educational programs and district operations.[1] When assigned to district duties, employees shall be physically clean, neat, well-groomed and dressed in a manner consistent with assigned job responsibilities. Employees shall be groomed so that their hair style does not cause a safety or health hazard. Delegation of Responsibility If an employee feels that an exception to this policy would enable him/her to carry out assigned duties more effectively, a request should be made to the building principal or immediate supervisor. Legal1. 24 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "326",
  "title": "Complaint Process",
  "revised": "August 24, 2015",
  "text": "Authority It is the Board's intent to establish reasonable and effective means of resolving conflicts among employees to reduce potential areas of complaints, and to establish and maintain clear two-way channels of communication between supervisory personnel and district employees for situations not covered by the terms of a collective bargaining agreement. There shall be no reprisals of any kind taken against any employees or their representatives because of support of or participation in a complaint. Delegation of Responsibility The Board directs the Superintendent to establish a process that will facilitate proper and equitable solutions to complaints by district employees at the lowest appropriate level. Guidelines Complaints should be discussed in a private, informal conference between the parties involved. At least one (1) private meeting should take place between the parties before the complaint process is invoked. A complainant may be represented or accompanied by anyone s/he chooses at any higher level of the complaint process. All documents, communications, and records relevant to a complaint shall be filed in a separate file and not kept in the personnel file of any of the participants. Legal24 P.S. 510Pol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "328",
  "title": "Compensation Plans/Salary Schedules",
  "revised": "August 24, 2015",
  "text": "Authority The Board shall approve compensation plans, individual contracts and salary schedules for administrative, professional and support employees. The administrative compensation plan shall be determined through a good faith, meet and discuss procedure with designated administrators upon written request of a majority of district administrators.[1] Salary schedules approved by the Board shall be in accordance with those specified in applicable collective bargaining agreements and/or Board resolutions. Salary schedules shall be used to set compensation for new and inexperienced employees and for experienced employees new to the district, and salary adjustments that result from earning advanced degrees while employed by the district or required by law.[2][3][4][5][6][7][8] Delegation of Responsibility Implementation of the administrative compensation plan, individual contracts, collective bargaining agreements and Board resolutions regarding employee salaries shall be the responsibility of the Superintendent. The Superintendent is authorized to credit past experience of a candidate when determining salary.[9] Legal1. 24 P.S. 11642. 24 P.S. 406 3. 24 P.S. 1075 4. 24 P.S. 1077 5. 24 P.S. 1089 6. 24 P.S. 1141-1152 7. 24 P.S. 1162 8. 24 P.S. 1164 9. 24 P.S. 1149 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "329",
  "title": "Use of Personal Electronic Devices",
  "revised": "August 24, 2015",
  "text": "Last RevisedAugust 24, 2015 Purpose The Board recognizes that the presence of personal electronic devices by administrative, professional and support employees has become common place and that such use during work hours for the purpose of personal communications may sometimes be necessary. Authority The Board restricts use of personal electronic devices by administrative, professional and support employees during the workday.[4][3] Definitions Personal electronic device shall mean any device capable of capturing, recording, storing, transmitting, recording and/or receiving information, including messages, images, photographs, text, audio and/or video; or provide a wireless, unfiltered connection to the Internet. These devices include, but shall not be limited to, radios, walkmans, cellular telephones, personal digital assistants (PDAs), DVD players, handheld game consoles, MP3 players, CD players, iPods, BlackBerries and laptop computers, as well as any new technology developed with similar capabilities. Workday/hours shall mean the time when an employee shall be expected to be performing assigned responsibilities to the district, as defined by the administrative compensation plan, individual contracts and applicable collective bargaining agreements.[3] Guidelines Personal cellular telephones may be used to text or make brief calls necessary for personal communications. Such calls or texts shall be in accordance with the following: Be made or received during periods of nonassignment, i.e. before or after the arrival of students, during lunch or scheduled breaks.[3] Be limited in length. Not be made or received in the presence of students, except in the case of extreme emergency. Be used at any time to respond to or report an emergency situation. Personal electronic devices shall be turned off or set in silent mode and shall be stored when not in use. The use of pagers or beepers shall be prohibited, unless prior written approval has been obtained from the Superintendent or designee. The use of any device with video/camera capabilities shall be strictly prohibited in any restroom, locker room or other area where individuals shall have an expectation of privacy.[4] Employees shall be prohibited from using any personal electronic device when operating a district vehicle or machine. Personal electronic devices shall not be used to conduct any activities which violate state and/or federal law, rules and/or Board policy.[2] Violations shall result in disciplinary action, in accordance with Board policy.[1] Individuals not directly employed by the district, yet performing a service for the district through contract, agreement or appointment shall be subject to all guidelines, definitions and responsibilities defined in Board policy.[5][6][7][8] Legal1. Pol. 3172. Pol. 8153. Pol. 3324. 24 P.S. 5105. Pol. 8186. Pol. 004.17. Pol. 0058. Pol. 610 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "330",
  "title": "Overtime",
  "revised": "August 24, 2015",
  "text": "Authority In order to ensure consistent treatment of all affected employees and compliance with applicable federal law regarding payment of overtime, the Board adopts this policy. In accordance with federal and state law and this policy, applicable collective bargaining agreement or individual contract, overtime shall be paid for work in excess of the established workday or workweek for each classification of support employees.[1][2] No overtime shall be scheduled or worked without prior approval of the immediate supervisor. Overtime will be paid at the rate of time and one-half the regular rate of pay when approved in advance for time worked in excess of forty (40) hours per week (including the difference between the normal workweek and forty (40) hours).[1][2] For purposes of computing overtime, credit shall be given only for hours worked, as recorded in district records and provided by law. Any conflict between this policy and applicable collective bargaining agreement or individual contract shall be reported promptly to the Board. Legal1. 43 P.S. 333.104 2. 29 U.S.C. 207 34 PA Code 231.4134 PA Code 231.4234 PA Code 231.4343 P.S. 333.101 et seq29 U.S.C. 201 et seq29 CFR Part 778 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "331",
  "title": "Job Related Expenses",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority The Board shall reimburse administrative, professional and support employees for the actual and necessary expenses, including travel expenses, they incur in the course of performing services for the district, in accordance with Board policy.[1] Delegation of Responsibility The validity of payments for job related expenses for all district employees shall be determined by the Business Manager. The Superintendent or designee shall report all reimbursed expenses for travel outside the district by employees to the Board. The Superintendent or designee shall develop administrative regulations for approval and reimbursement of job related expenses, including travel expenses, which shall require employees to provide adequate documentation of expenses. Guidelines Staff who are assigned to work remotely for designated assignments shall be reimbursed for reasonable and necessary expenses incurred in direct consequence or discharge of their assigned duties, provided the expense has been approved in advance, and in accordance with an individual contract, collective bargaining agreement or Board resolution.[2][3] The use of a personal vehicle shall be considered a legitimate job expense if travel is among the employee's assigned schools, but not between home and school, and is authorized in advance by the employee's immediate supervisor. Use of a personal vehicle for approved purposes is reimbursable at the rate per mile approved by the Board. Use of a personal vehicle requires that liability insurance be provided by the employee. Actual and necessary expenses incurred when attending functions outside the district shall be reimbursed to an employee if approval has been obtained in advance from the [1] employee's immediate supervisor. Attendance at approved events outside the district shall be without loss of regular pay, unless otherwise stipulated prior to attendance. Legal1. 24 P.S. 5172. Pol. 309.13. Pol. 624Pol. 626.1 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "332",
  "title": "Working Periods",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority Work schedules required for administrative, professional and support employees shall be specified to ensure regular attendance by employees and consistent operation of the district. The Board has the authority and responsibility to determine the hours and days during which district programs and services shall be available to students and the community, consistent with the administrative compensation plan, individual contracts, applicable collective bargaining agreements, and Board resolutions.[1][2][3][4] The Board has the authority to make modifications to the school calendar and the school schedule as necessary to meet the instructional and health and safety needs of students and staff. Modifications to staff working periods shall be addressed in accordance with the administrative compensation plan, individual contracts, applicable collective bargaining agreements, Board resolutions and/or Board-approved health and safety or other emergency preparedness and response plans.[4][5][6] Delegation of Responsibility The Superintendent and/or his or her designee, shall ensure district employees are informed of and adhere to their assigned work schedules. Professional personnel shall have a duty-free lunch period of not less than thirty (30) minutes.[2] Staff may be assigned extra or alternative duties, distributed equitably when possible, at the discretion of the building principal or immediate supervisor. All professional staff members are expected to attend each faculty meeting unless specifically excused by the responsible administrator. Legal1. 24 P.S. 5102. 24 P.S. 15043. Pol. 8044. Pol. 8035. 24 P.S. 520.16. Pol. 805Pol. 318 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "333",
  "title": "Professional Development",
  "revised": "November 25, 2019",
  "text": "Last RevisedNovember 25, 2019 Authority Continuing professional study and inservice training for administrative, professional and support employees are prerequisites for professional development, enhanced ability to complete responsibilities and maintaining certification. The Board directs district employees to further their professional and personal advancement through graduate study, inservice training, conference attendance and professional development activities.[1][2][3] Guidelines Graduate/Special Courses Only courses of study that are preapproved shall be eligible for reimbursement by the district or a change in compensation for the employee. Documentary evidence of satisfactory completion of all study programs shall be required. Reimbursement for credits for approved graduate study or special courses shall be made in accordance with terms of the administrative compensation plan, individual contract, meet and discuss agreement or collective bargaining agreement and when preapproved by the Superintendent. All eligible employees shall submit annually by the last business day of the fiscal year, a record and description of the attainment of approved credits to the Supervisor of Human Resources. Induction Plan The district shall comply with Department of Education requirements when developing and maintaining an induction plan for first-year teachers, long-term substitutes hired for a position for forty-five (45) days or more, educational specialists and teachers new to the district. The district shall develop and submit the induction plan to the Department of Education for approval every six (6) years, as required by law and regulations. Prior to approval by the Board and submission to the Department of Education, the induction plan shall be made available for public inspection and comment in the district's administrative offices and the nearest public library for a minimum of twenty-eight (28) days.[4][5][6] Induction Program for School System Leaders School system leaders shall complete an induction program which is consistent with the Pennsylvania School Leadership Standards within five (5) years of serving as a school system leader in Pennsylvania for the first time.[7][8] School system leaders include principals, vice-principals, assistant principals, Assistant Superintendent, Superintendent and individuals who are converting an administrative certificate from a Level I certificate to a Level II certificate.[7] Professional Education Plan The Board shall appoint to the professional education committee parents/guardians and representatives of the community and local businesses. Representatives of administrators, teachers and educational specialists on the professional education committee shall be selected by their respective members.[2][9] The district shall develop and submit a professional education plan to the Secretary of Education for approval every three (3) years, as required by law and regulations. The professional education plan shall be designed to meet the educational needs of the district and its certificated administrative and professional employees; specify approved courses, programs, activities and learning experiences, including training on subjects required by law, regulations and Board policy; and identify approved providers. Prior to approval by the Board and submission to the Secretary of Education, the professional education plan shall be made available for public inspection and comment in the district's administrative offices and the nearest public library for a minimum of twenty-eight (28) days.[2][4][6][9] The Board shall ensure an annual review of the district's professional education plan is conducted by the professional education committee to determine if the plan continues to meet the needs of the district, employees, students and community. The professional education committee may recommend amendments to the plan, subject to approval by the Board and the Department of Education.[2] The Board may approve, on a case-by-case basis, specific professional education activities not stated within the district's professional education plan.[3] Trauma-Informed Approach Education - The professional education plan shall include a minimum of one (1) hour of required training in trauma-informed approaches, in accordance with law.[2][10][11] The district shall provide certificated administrative and professional employees with training on trauma-informed approaches, in accordance with law and the professional education plan. Training shall address, but shall not be limited to:[10][11] Recognition of the signs of trauma in students. Best practices for schools and classrooms regarding trauma-informed approaches, including utilizing multi-tiered systems of support. Recognition of the signs of impact of secondary trauma on school employees and appropriate resources for employees experiencing secondary trauma. The district\u2019s policies regarding trauma-informed approaches.[12] The district's policies regarding connecting students with appropriate services.[13][14][15] Training shall be based on evidence-based or evidence-informed programs that meet the needs of the district\u2019s local community and reflect current best practices related to trauma-informed approaches.[11][16] Legal1. 24 P.S. 5172. 24 P.S. 1205.13. 24 P.S. 1205.24. 22 PA Code 4.135. 22 PA Code 49.166. Pol. 1007. 24 P.S. 1205.58. 24 P.S. 12179. 22 PA Code 49.1710. 24 P.S. 10211. 24 P.S. 1205.712. Pol. 146.113. Pol. 14614. Pol. 20915. Pol. 23616. 20 U.S.C. 780124 P.S. 114424 P.S. 115124 P.S. 1205.624 P.S. 1311-BPol. 806 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "334",
  "title": "Sick Leave",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority Board policy for certificated administrative and professional employees shall ensure that eligible employees receive paid sick leave days annually, in accordance with law, administrative compensation plan, individual contract, collective bargaining agreement, or Board resolution. Unused leave shall be cumulative.[1] Board policy for noncertificated administrative and support employees shall ensure that eligible employees receive paid sick leave days annually, in accordance with the administrative compensation plan, individual contract, collective bargaining agreement or Board resolution. Unused leave shall be cumulative. The Board reserves the right to require any employee claiming paid or unpaid sick leave pay to submit sufficient proof, including documentation from a licensed physician, certified registered nurse practitioner or a licensed physician assistant, of the employee's illness, disability or need to quarantine to the maximum extent permissible pursuant to law or collective bargaining agreement provisions, were applicable.[1][2] Misuse of sick leave shall be considered a serious infraction subject to disciplinary action.[3] The Board shall consider the written request of any eligible employee for an extension of sick leave, with or without pay, when the employee's own accumulated sick leave or other paid or unpaid leave has been exhausted, pursuant to law or collective bargaining agreement provisions where applicable.[1][2] Delegation of Responsibility The Superintendent shall report the names of employees absent for noncompensable cause or whose claim for sick leave pay cannot be justified. Guidelines Whatever the claims of disability, no day of absence shall be considered a sick leave day if the employee has engaged in or prepared for other gainful employment, or has engaged in any activity that would raise doubts regarding the validity of the sick leave request. Records The district's personnel records shall show the attendance of each employee; and the days absent shall be recorded, with the reason for such absence noted.[1][2] A record shall be made of the unused sick leave days accumulated by each district employee, which shall be reported to the employee.[1][2] The Board shall pay a specified amount for each unused sick leave day, up to a designated number of days, upon the retirement or death of an employee, as provided in the administrative compensation plan, individual contract, collective bargaining agreement, meet and discuss agreement or Board resolution. Legal1. 24 P.S. 11542. 24 P.S. 5103. Pol. 317 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "335",
  "title": "Family and Medical Leaves",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority The Board shall provide eligible administrative, professional and support employees with unpaid leaves of absence in accordance with the Family And Medical Leave Act, hereinafter referred to as FMLA.[1][2] Employee requests for FMLA leave shall be processed in accordance with law, Board policy and administrative regulations. Delegation of Responsibility The Superintendent shall develop and disseminate administrative regulations to implement FMLA leave for eligible employees. The district shall post, in conspicuous places in the district customarily used for notices to employees and applicants, a notice regarding the provisions of the FMLA and the procedure for filing a complaint.[3] Employee requests for leave, both FMLA and non-FMLA, shall be submitted in writing on a district form to the Supervisor of Human Resources. Guidelines Employees' eligibility for FMLA leave shall be based on the criteria established by law.[4][5] Eligible employees shall be provided up to twelve (12) workweeks of unpaid leave in a twelve-month period for the employee's own serious health condition; for the birth, adoption, foster placement or first-year care of the employee's child; to care for the employee's seriously ill spouse, child or parent; or to address specific qualifying exigencies pertaining to a covered member of the Armed Forces alerted for foreign deployment or during foreign deployment.[5] Eligible employees shall be provided up to twenty-six (26) workweeks of unpaid leave in a single twelve-month period to care for an ill or injured covered servicemember.[5] The district shall utilize a rolling twelve-month period measured backwards from the date leave is used to determine if an employee has exhausted his/her FMLA leave in any twelve-month period.[6] When an employee requests an FMLA leave and qualifies for and is entitled to any accrued paid sick, vacation, personal or family leave, the employee is required to utilize such paid leave concurrent with the FMLA leave.[5] Legal1. 29 U.S.C. 2601 et seq2. 29 CFR Part 8253. 29 U.S.C. 26194. 29 U.S.C. 26115. 29 U.S.C. 26126. 29 CFR 825.200Pol. 813 335. Attach - FAMILIES FIRST CORONAVIRUS RESPONSE ACT.docx (29 KB)335-Attach1-FFCRA_Poster_English.pdf (180 KB)335-Attach2-FFCRA_Poster_Spanish.pdf (185 KB) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "336",
  "title": "Personal Necessity Leave",
  "revised": "October 21, 2024",
  "text": "Last RevisedOctober 21, 2024 Authority This policy shall provide for absences for defined personal necessity leave by administrative, professional and support employees. The Board has the authority to specify reasonable conditions under which personal necessity leave may be granted, the type of situations in which such leave will be permitted and the total number of days that may be used by an employee in any school year for such leave.[1][2][3] Guidelines Personal Leave Personal leave days with pay shall be granted to district employees in accordance with applicable provisions of the administrative compensation plan, individual contract, collective bargaining agreement or Board resolution. Bereavement Leave Bereavement leave with pay shall be granted to district employees in accordance with law, applicable provisions of the administrative compensation plan, individual contract, collective bargaining agreement or Board resolution.[2] Legal1. 24 P.S. 5102. 24 P.S. 11543. Pol. 10420 U.S.C. 1681 et seq42 U.S.C. 12101 et seq34 CFR Part 10629 CFR Part 1636 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "337",
  "title": "Vacation",
  "revised": "August 24, 2015",
  "text": "Authority Administrative and support staff employed to work twelve (12) months or other schedules considered full-time shall be provided paid vacation. The Board shall provide vacation days for eligible employees, consistent with the employee's request and convenience while considering the district's management and operational needs.[1] Vacation time shall be granted in accordance with applicable provisions of the administrative compensation plan, individual contract, collective bargaining agreement or Board resolution. Vacations normally will be scheduled at times when they will not interfere with the normal operation of the school. All vacation schedules are subject to final approval by the immediate supervisor and the Superintendent. Vacations must be taken within the twelve (12) month period following the time when the vacation was earned, unless approved by the Superintendent. Legal1. 24 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "338",
  "title": "Sabbatical Leave",
  "revised": "August 24, 2015",
  "text": "Authority This policy shall establish the district's parameters for granting sabbatical leaves for restoration of health to certificated administrative and professional employees. The Board shall grant sabbatical leaves to eligible administrative and professional employees for the purpose of restoration of health and for other purposes at the discretion of the Board.[1] The Board reserves the right to specify the conditions under which sabbatical leaves for restoration of health or other purposes may be taken, consistent with law. Guidelines Eligibility To qualify for sabbatical leave, an eligible employee shall have completed ten (10) years of satisfactory service in the public schools of the Commonwealth; at least five (5) consecutive years of such service shall be in this school district.[1] A sabbatical leave may be taken for a half or full school term or for two (2) half school terms during a period of two (2) years, at the employee's option.[1] The total number of administrative employees on sabbatical leave at any one time shall not exceed ten percent (10%) of the number of eligible employees. The total number of professional employees on sabbatical leave at any one time shall not exceed ten percent (10%) of the number of eligible employees.[2] Application Requests for sabbatical leave shall be submitted on the approved district form and forwarded with medical documentation to the Superintendent or designee as soon as possible. The Board shall review each application for sabbatical leave and shall approve those meeting the requirements of Board policy and applicable law. Documentation Applicants for sabbatical leave shall submit with the application form a supporting medical statement and recommendation from his/her physician. At both the approximate midpoint of the leave and at least thirty (30) days prior to the conclusion of the leave, a physician's statement shall be submitted to the Superintendent or designee, indicating the extent to which the purpose of the leave has been achieved and evaluating the health status of the employee relative to his/her ability to return to employment.[3] The Board reserves the right to require at its own expense additional examinations and reports by physicians of its choice to determine whether the leave is being used for the purpose for which it was granted.[3] Commitment of Employee Acceptance of a sabbatical leave incurs a commitment by the employee to return to active duty in this district immediately following the sabbatical leave for one (1) full school term, unless prevented by illness or physical disability.[4] The Board reserves the right to require at its own expense additional examinations and reports by physicians of its choice to determine the employee's ability to return to work. Commitment of Employer At the expiration of the sabbatical leave, the employee shall be reinstated in the same position held at the time of the granting of the leave.[4] Time on sabbatical leave shall be counted as time on the job for purposes of seniority and for retirement fund purposes, but for no other purpose.[5] Compensation During the period of sabbatical leave, an employee shall be compensated at least one-half the salary to which s/he would have been entitled had the employee not taken leave.[6] A sabbatical leave granted for restoration of health shall also serve as a leave of absence without pay from all other school activities.[1] Legal1. 24 P.S. 11662. 24 P.S. 11673. 24 P.S. 11714. 24 P.S. 11685. 24 P.S. 11706. 24 P.S. 1169 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "338.1",
  "title": "Compensated Professional Leaves",
  "revised": "August 24, 2015",
  "text": "Purpose This policy shall establish the district's parameters for granting professional development and classroom occupational exchange leaves for certificated administrative and professional employees. Definitions Professional Development Leave - shall be defined as a leave of absence granted for the purpose of improving professional competency or obtaining a professional certificate or commission. Such leave shall be directly related to an employee's professional responsibilities, as determined by the Board, and be restricted to activities required by state regulation or law.[1] Classroom Occupational Exchange Leave - shall be defined as a leave of absence granted for the purpose of acquiring practical work experience in business, industry or government.[2] Authority The Board shall have sole authority to adopt and enforce policy establishing the conditions for approval of a professional development leave for eligible employees. All requests for such leave shall be subject to review by the Board. The Board may approve or reject a proposed plan for professional development leave.[1] The Board may grant a leave to eligible employees for classroom occupational exchange leave for the specified purpose.[2] Guidelines PROFESSIONAL DEVELOPMENT LEAVE Eligibility To qualify for professional development leave, an eligible employee shall have completed ten (10) years of satisfactory service in the public schools of the Commonwealth; at least five (5) consecutive years of such service shall be in this school district.[3] A leave for professional development may be taken for a half or full school term or for two (2) half school terms during a period of two (2) years, at the employee's option.[3] The total number of administrative employees on such leaves of absence shall not exceed ten percent (10%) of the number of eligible employees. The total number of professional employees on such leaves of absence shall not exceed ten percent (10%) of the number of eligible employees.[4] Application Professional development leaves shall be granted only to employees participating in an academic program for the purpose of retaining a professional certificate or commission, further preparation and improvement in an area(s) of certification, additional certification, attaining other appropriate and identifiable educational positions within the school district, or as the Board may require, and upon the recommendation of the Superintendent.[1] Requests for professional development leave shall be submitted on the district form and forwarded with a detailed plan to the Superintendent. Documentation Applicants for professional development leave shall submit with the application form a detailed plan describing the professional development activities to be undertaken and a statement specifying the benefits of the leave to the employee and the school district. The plan shall provide sufficient information to permit the Board to adequately evaluate the request.[1] The Board may at any time require additional information from the employee in order to assist the Board in determining whether the leave is being used for the purpose for which it was granted.[5] The minimum requirements for leave for a half school term shall consist of any one or a combination of the following:[1] Nine (9) graduate credits. Twelve (12) undergraduate credits. One hundred eighty (180) hours of professional development activities. The minimum requirements for leave for a full school term shall consist of any one or a combination of the following:[1] Eighteen (18) graduate credits. Twenty-four (24) undergraduate credits. Three hundred sixty (360) hours of professional development activities. Applicants who propose to take graduate or undergraduate credits shall submit notification of acceptance and enrollment from an accredited institution of higher learning for study in courses approved by the Superintendent. The employee shall successfully complete the approved courses and receive passing grades. Upon return from professional development leave, the employee shall submit to the Superintendent within the first month an official transcript of all courses completed. Failure to receive passing grades or to submit required transcripts on time shall result in forfeiture of monies paid by the district.[1][5] Applicants who propose to undertake professional development activities shall submit to the Board a detailed plan listing the specific activities. Upon return from professional development leave, the employee shall submit to the Superintendent within the first month a formal report describing the educational activities pursued and their benefits and relevancy. Failure to submit required reports on time shall result in forfeiture of monies paid by the district.[1][5] Commitment of Employee Acceptance of professional development leave incurs a commitment by the employee to return to active duty in this district immediately following the leave for one (1) full school term, unless prevented by illness or physical disability.[1][6] Employees shall submit required reports on time or forfeit all compensation and benefits. Commitment of Employer At the expiration of the professional development leave, the employee shall be reinstated in the same position held at the time of the granting of the leave.[6] Time on professional development leave shall be counted as time on the job for purposes of seniority and for retirement fund purposes, but for no other purpose.[7][8] Compensation During the period of professional development leave, an employee shall be compensated at least one-half the salary to which s/he would have been entitled had the employee not taken leave.[9] A leave of absence granted for professional development shall also serve as a leave of absence without pay from all other school activities.[3] CLASSROOM OCCUPATIONAL EXCHANGE LEAVE Application Requests for classroom occupational exchange leave shall be submitted on the approved district form and forwarded with appropriate documentation to the Superintendent. Documentation Applicants for classroom occupational exchange leave shall submit with the application form a statement from the employer agreeing to the terms and conditions of the leave, as specified in Board policy. Upon return from such leave, the employee shall submit to the Board a final report detailing the work experience and its benefits.[2][1][5] Commitment of Employee Acceptance of classroom occupational exchange leave incurs a commitment by the employee to return to active duty in this district immediately following the leave for one (1) full school term, unless prevented by illness or physical disability.[6] Commitment of Employer At the expiration of the classroom occupational exchange leave, the employee shall be reinstated in the same position held at the time of the granting of the leave.[6] Time on classroom occupational exchange leave shall be counted as time on the job for purposes of seniority and for retirement fund purposes, but for no other purpose.[2] Compensation The business, industry or government to whom the employee is assigned during the leave shall fully compensate the school district for all salary, wages, pension and retirement contributions, and other benefits as if the employee were in full-time active service.[2] Legal1. 24 P.S. 1166.12. 24 P.S. 522.23. 24 P.S. 11664. 24 P.S. 11675. 24 P.S. 11716. 24 P.S. 11687. 24 P.S. 522.18. 24 P.S. 11709. 24 P.S. 1169 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "339",
  "title": "Uncompensated Leave",
  "revised": "October 21, 2024",
  "text": "Last RevisedOctober 21, 2024 Authority The Board recognizes that in certain situations an administrative, professional or support employee may request extended leave for personal reasons, and the district could benefit from the return of the employee. This policy establishes parameters for granting uncompensated leaves of absence. The Board reserves the right to specify the conditions under which uncompensated leave may be taken. Applications for uncompensated leave require approval by the Board, upon recommendation of the Superintendent.[1] The Superintendent or designee shall notify the Board of all uncompensated leave provided as a reasonable accommodation in accordance with applicable law and regulations.[2] Uncompensated leave shall be granted in accordance with provisions of the administrative compensation plan, individual contract, collective bargaining agreement or Board resolution. Guidelines Uncompensated leave may be taken in accordance with applicable law and regulations, and for the following purposes:[2] Childrearing/Parental. Restoration of health. Application Requests for uncompensated leave shall be made on the district form or in writing to the Superintendent in advance of the requested beginning date. Special consideration will be given to emergencies. Period of Leave An uncompensated leave may be granted for a period of one (1) semester and one (1) school year. Extensions shall be considered upon proper application. Uncompensated leave provided as a reasonable accommodation, based on the needs of a qualified employee, shall be granted in accordance with applicable law, regulations and Board policy.[2][3] Uncompensated leave requested by a school employee who has been elected to public office as a county official in any Pennsylvania county shall be granted for the first four (4) years of the elected period of service, in accordance with applicable law. Upon conclusion of the leave, the employee shall be entitled to a position similar to the position held prior to the leave of absence. To qualify for uncompensated leave, such employee shall have been employed by the district for at least five (5) years prior to being elected as a county official.[4] Commitment of Employee The employee granted an uncompensated leave of absence shall inform the Board of the employee\u2019s intentions within 30 (thirty) days of the scheduled return date. Commitment of Employer At the expiration of uncompensated leave, the employee shall be offered the same position previously held. Time on uncompensated leave shall not count as time on the job, and fringe benefits shall not be provided unless the employee provides payment for benefits. Legal1. 24 P.S. 11542. Pol. 1043. 29 CFR 1636.44. 24 P.S. 118220 U.S.C. 1681 et seq42 U.S.C. 12101 et seq34 CFR Part 10629 CFR Part 1636 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "340",
  "title": "Responsibility for Student Welfare",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority The Board adopts this policy to ensure appropriate oversight of and responsibility for student welfare by administrative, professional and support employees.[1] District employees are responsible for the safety of students in their charge within school buildings and on district property. Each employee is responsible for supervision, control and protection of students, commensurate with assigned duties and directives. Each employee is responsible to ensure that students are supervised by a teacher or other staff member at all times while engaged in district activities. An employee should not voluntarily assume responsibility for duties the employee cannot reasonably perform. Voluntary assumption carries the same responsibilities as assigned duties. Teachers and designated staff shall provide proper instruction in and enforcement of safety rules and procedures included in the Board-approved health and safety plan and assigned curriculum.[2][3] Each employee has the responsibility to report immediately to the building principal or designated staff an accident, safety hazard, unsafe or dangerous condition, or to immediately address observed violations of district safety rules.[2] Employees may not send students on any personal errands. Employees may not transport students in a personal vehicle, except when specifically authorized by the building principal or designee. Employees shall not require a student to perform services that may be detrimental to the student's health. Delegation of Responsibility Building principals shall monitor employees\u2019 adherence to this policy to ensure the maintenance of standards that protect student welfare. Building principals shall annually develop and implement a plan of supervision for the following: Student arrivals and departures, including buses. Halls, restrooms and playgrounds. Cafeteria. Before and after school. Field trips. School activities. Legal1. 24 P.S. 5102. Pol. 7053. Pol. 805 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "341",
  "title": "Benefits for Part-Time Employees",
  "revised": "August 24, 2015",
  "text": "Authority Benefits for regularly employed part-time administrative, professional and support employees shall be determined in accordance with the terms of an administrative compensation plan, individual contract, applicable collective bargaining agreement, or Board resolution. Whenever regularly employed, part-time employees are entitled to fringe benefits normally provided for full-time employees of the same classification, such benefits will be established at the time of employment, and the manner of proration determined at that time. Part-time employees shall be included in the School Employees' Retirement System upon reaching either 500 hours or eighty (80) days of employment, in accordance with law.[1] Leaves of absence for regularly employed part-time employees shall be dealt with on a case-by-case basis, as the need arises, and shall be determined on the facts of a given case. Vacation and sick leave benefits, if any, shall be pro-rated in accordance with hours or days worked compared to hours or days worked by similar employees considered full-time. Legal1. 24 Pa. C.S.A. 8301 24 Pa. C.S.A. 8301 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "342",
  "title": "Jury Duty",
  "revised": "August 24, 2015",
  "text": "Authority Regularly employed administrative, professional and support employees shall be protected against loss of employment for time served on jury duty.[1] Guidelines When an employee is notified of jury duty, s/he shall inform the immediate supervisor. Employees called for jury duty shall normally be permitted to serve and will not be penalized in any way. They shall receive normal pay for the period of jury duty, but any compensation received from jury duty in excess of actual expenses shall be credited against such pay. Legal1. 42 Pa. C.S.A. 4563 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "343",
  "title": "Paid Holidays",
  "revised": "August 24, 2015",
  "text": "Authority Paid holidays for regularly employed administrative and support employees shall be determined in accordance with Board policy. Holidays are established for eligible employees in accordance with the calendar adopted annually by the Board and/or an applicable administrative compensation plan, individual contract, collective bargaining agreement, or Board resolution.[1][2][3] Legal1. 24 P.S. 15022. 24 P.S. 15033. Pol. 803 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "347",
  "title": "Workers' Compensation Transitional Return-to-Work Program",
  "revised": "August 24, 2015",
  "text": "Purpose The purpose of a workers' compensation transitional return-to-work program is the safe, timely return of injured district employees to transitional or regular employment. Authority In an effort to control workers' compensation costs, the Board adopts this policy to ensure that employees who have been injured at work and are covered by workers\u2019 compensation return to work as soon as possible, in accordance with Board policy and administrative regulations. This policy shall apply only to an employee who meets all of the following conditions: Has been injured at work. Is disabled as defined under the state Workers' Compensation Act. Is capable of productive work. Cannot return to his/her pre-injury job for the district with or without reasonable accommodations as a result of his/her work injury. Is expected to be able to return to his/her pre-injury job within a definite period of time. Is being paid workers' compensation disability benefits. An employee shall not be eligible for continuation in the transitional return-to-work program if one (1) of the following determinations is made: Employee cannot perform the assigned lighter duty work. Employee will be unable to return to his/her pre-injury occupation with or without reasonable accommodations within a reasonable period of time. The work that shall be offered to an eligible employee shall be productive work that will advance the interests of the district. Delegation of Responsibility The Superintendent or designee shall establish a transitional return-to-work program. The Superintendent or designee shall ensure that all district staff responsible for the transitional return-to-work program shall receive periodic training from legal counsel with expertise in the Family And Medical Leave Act, Americans With Disabilities Act, workers' compensation and labor relations. The training shall include information on the interaction of the transitional return-to-work program and applicable laws, contracts and collective bargaining agreements. The Superintendent or designee shall determine if a lighter duty job will be offered to an eligible employee. When the interactive process is going to be engaged in, the Superintendent or designee shall engage the solicitor or special labor counsel. Guidelines The transitional return-to-work program and Board policy shall be implemented in a manner that does not conflict with applicable laws, contracts or collective bargaining agreements. Nothing in this policy shall be construed as requiring that a lighter duty job be provided to an eligible employee or that the essential functions of any job be eliminated. Lighter duty jobs are intended as a transitional opportunity to assist an injured employee to return to his/her pre-injury occupation with or without reasonable accommodations. Legal77 P.S. 1 et seq29 U.S.C. 2601 et seq42 U.S.C. 12101 et seq29 CFR Part 82545 CFR Part 16045 CFR Part 164 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "351",
  "title": "Controlled Substance Abuse",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Purpose The Board recognizes that the misuse of controlled substances by administrative, professional and support employees is a serious problem with legal, physical and social implications for the whole school community and is concerned about the problems that may be caused by controlled substance abuse by district employees, especially as it relates to an employee's safety, efficiency and productivity. The primary purpose and justification for any district action will be for the protection of the health, safety and welfare of students, staff and school property. Definitions Controlled Substances \u2013 shall be defined as those outlined in the Controlled Substance, Drug, Device and Cosmetic Act.[1] Conviction \u2013 for purposes of this policy, is defined as a finding of guilt, including a plea of nolo contendere, an imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of federal or state criminal drug statutes.[2] Criminal Drug Statute - a federal or state criminal statute involving the manufacture, distribution, dispensation, use or possession of a controlled substance.[2] Drug-free Workplace - the site for the performance of work at which employees are prohibited from engaging in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance.[2] Authority The Board requires that each administrative, professional and support employee be given notification that, as a condition of employment, the employee will abide by the terms of this policy and notify the district of any criminal drug statute arrest or conviction for a violation occurring in the workplace immediately, but no later than seventy-two (72) hours, after such arrest or conviction.[3][4] Any employee convicted of delivery of a controlled substance or convicted of possession of a controlled substance with the intent to deliver or convicted of an offense defined as a felony under the Controlled Substance, Drug, Device and Cosmetic Act, shall be terminated from his/her employment with the district, in accordance with applicable law, regulations and Board policy.[1][3][5][6] Delegation of Responsibility A statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the employee's workplace shall be provided by the Human Resources Director, through GCN trainings and shall specify the actions that will be taken against the employee for violation of this policy, up to and including termination and referral for prosecution.[4][7] Within ten (10) days after receiving notice of the conviction of a district employee, the district shall notify any federal agency or department that is the grantor of funds to the district.[4] The district shall take appropriate personnel action within thirty (30) days of receiving notice against any convicted employee, up to and including termination, or require the employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency.[4][6][7] In establishing a drug-free workplace awareness program, the Human Resources Director and through GCN trainings shall inform employees about:[4] Dangers of drug abuse in the workplace. Board's policy of maintaining a drug-free workplace. Availability of drug counseling, drug rehabilitation and employee assistance programs. Penalties that may be imposed for drug abuse violations occurring in the workplace. The district shall make a good faith effort to continue to maintain a drug-free workplace through implementation of this policy.[4] Guidelines The Superintendent or designee shall immediately report incidents involving the prohibited possession, use or sale of a controlled substance or drug paraphernalia as defined in the Pennsylvania Controlled Substance, Drug, Device and Cosmetic Act by any employee while on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[8][9][10][11][12][13] In accordance with state law, the Superintendent shall annually, by July 31, report all incidents of prohibited possession, use or sale of controlled substances or drug paraphernalia to the PA Department of Education on the required form.[8][9][13] Legal1. 35 P.S. 780-101 et seq2. 41 U.S.C. 81013. 24 P.S. 1114. 41 U.S.C. 81035. 24 P.S. 5276. Pol. 3177. 41 U.S.C. 81048. 24 P.S. 1306.2-B9. 24 P.S. 1319-B10. 22 PA Code 10.211. 22 PA Code 10.2112. 35 P.S. 780-10213. Pol. 805.141 U.S.C. 8101 et seqPol. 810.1Pol. 810.3 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "352",
  "title": "Pre-Employment Drug/Alcohol Testing for Safety Sensitive Positions",
  "revised": "August 24, 2015",
  "text": "Purpose The Board recognizes that certain district employment positions shall be inherently safety sensitive. As such, the district has a special interest in ensuring the individuals offered employment as administrative, professional and support employees in safety sensitive positions shall be free from the effects of drugs/alcohol. Authority The Board approves pre-employment drug/alcohol testing for administrative, professional and support employees in safety sensitive positions in the district. Guidelines Application Statement All applications and postings for safety sensitive positions shall include the following statement: All offers of employment with the district, other than those for short-term substitute work or offers made to district students, shall be conditional on an applicant's successful completion of drug/alcohol test(s), which shall be conducted in accordance with Board policy. By submitting an application for district employment in a safety sensitive position, the applicant expressly consents to submit to all drug/alcohol test(s) required by the district in connection with a related offer of employment. Employment Recommendations Applicants recommended for employment in a safety sensitive position by the Superintendent or designee, or the Personnel Committee of the Board, shall be required to successfully complete drug/alcohol testing as a condition of employment. In order to satisfy this requirement, a candidate's drug/alcohol test(s) shall be required to conclusively establish that a candidate shall be free from the effects of drugs and/or alcohol.[1] In circumstances where it shall not be feasible to conduct drug/alcohol testing before the commencement of a candidate's employment in a safety sensitive position, the administration may, in an emergency, permit the candidate to begin employment in a safety sensitive position on a probationary basis. Under such circumstances, the candidate shall remain on probationary status until the drug/alcohol test(s) conclusively establishes that the candidate shall be free from the effects of drugs and/or alcohol. Test Results In the event that the results of the candidate's drug/alcohol test(s) shall not establish conclusively that the candidate shall be free from the effects of drugs and/or alcohol, the district reserves the right to rescind the candidate's offer of employment in a safety sensitive position. If the district rescinds its offer of employment based on a candidate\u2019s drug/alcohol test results, the candidate shall not be reconsidered for employment with the district unless and until the candidate: Acknowledges former drug and/or alcohol use and/or abuse. Provides documentation indicating complete rehabilitation. Undergoes drug/alcohol testing, in accordance with Board policy. Fulfills any other requirements as established by the Board, in accordance with applicable law and Board policy. The district shall not retain offers for employment in safety sensitive positions while candidates participate in rehabilitation programs and/or drug/alcohol testing.[2] Legal24 P.S. 5101. Pol. 0052. Pol. 304 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "353",
  "title": "Employee Fraternization",
  "revised": "November 28, 2023",
  "text": "Authority All administrative, professional and support employees are expected to conduct themselves in a manner consistent with appropriate and orderly behavior. Effective operation of district schools requires the cooperation of all employees working together and complying with a system of Board policies, administrative regulations, rules and procedures, applied fairly and consistently. The Board requires employees to maintain professional, moral and ethical relationships with co-workers at all times. The Board directs that all district employees shall be informed of conduct that is required and is prohibited during work hours and the disciplinary actions that may be applied for violation of Board policies, administrative regulations, rules and procedures. The Board strongly believes that a work environment where employees maintain clear boundaries between employee personal and business interaction is necessary for effective business operations. Although this policy does not prohibit the development of friendships or romantic relationships between co-workers, it does establish standards of conduct to be followed by employees who have a personal relationship during working hours and within the working environment. Employees in supervisory or managerial roles, and those with authority over others\u2019 terms and conditions of employment, are subject to more stringent requirements under this policy due to their status as role models, their access to sensitive information, and their ability to affect the employment of individuals in subordinate positions. The policy does not preclude or interfere with the rights of employees protected by law concerning the employment relationship. Procedures During working time and in working areas, employees are expected to conduct themselves in an appropriate workplace manner that does not interfere with others or with overall productivity. During the nonworking time, such as lunches, breaks, and before and after work periods, employees engaging in personal exchanges in nonwork areas should observe an appropriate workplace manner to avoid offending other workers or putting others in an uncomfortable position. Employees are strictly prohibited from engaging in physical contact that would in any way be deemed inappropriate in the workplace by a reasonable person while anywhere on district premises, whether during working hours or not. Employees who allow personal relationships with co-workers to adversely affect the work environment will be subject to district\u2019s disciplinary policy, including counseling for minor problems. Failure to change behavior and maintain expected work responsibilities is viewed as a serious disciplinary matter. Employee off-duty conduct is generally regarded as private, as long as such conduct does not create problems within the workplace. An exception to this principle, however, is romantic or sexual relationships between supervisors and subordinates. Any supervisor, manager, executive or other employee in a sensitive or influential position with district must disclose the existence of a romantic or sexual relationship with another co-worker. Disclosure may be made to the Director of Human Resources or Superintendent or her/his designee. The district will review the circumstances to determine whether any conflict of interest exists. When a conflict-of-interest or potential risk is identified due to a school district official\u2019s relationship with a co-worker, the district will work with the parties involved to consider options for resolving the problem. The initial solution may be to make sure the parties no longer work together on matters where one is able to influence the other to take action for the other. Matters such as hiring, firing, promotions, performance management, compensation decisions, and financial transactions are examples of situations that may require reallocation of duties to avoid any actual or perceived reward or disadvantage. In some cases, other measures may be necessary, such as transfer of one or both parties to other positions or departments. If one or both parties refuse to accept a reasonable solution, such refusal will be deemed a voluntary resignation. Failure to cooperate with the district to resolve a conflict or problem caused by a romantic or sexual relationship between employees or among managers, supervisors or others in positions of authority in a mutually agreeable fashion may be deemed insubordination and result in disciplinary action up to or including termination. The provisions of this policy apply regardless of the sexual orientation of the parties involved. Where doubts exist as to the specific meaning of the terms used above, employees should make judgments based on the overall spirit and intent of this policy. Any concerns about the administration of this policy should be addressed to the Director of Human Resources or Superintendent. # 2430008.v1 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "601",
  "title": "Fiscal Objectives",
  "revised": "August 28, 2023",
  "text": "Last RevisedAugust 28, 2023 Purpose The Board recognizes its responsibility to district taxpayers to ensure that public monies expended by the school district are utilized for delivery of the educational program in a manner that mandates full value to the taxpayers, and that adequate procedures and records are established to ensure that end. Authority The Board has the authority and responsibility to prepare and adopt the budget, approve bids, levy taxes, approve each expenditure of the district, and incur debt in accordance with law.[1][2][3][4][5][6][7][8][9][10][11][12][13][14] The district shall submit an annual financial report to the Secretary of Education by October 31 of each year, in accordance with law and the reporting standards established by the Pennsylvania Department of Education.[15] Delegation of Responsibility To meet the goals of this policy, the Board directs the Chief Financial Officer to establish sound accounting procedures based upon recommendations of the district auditor and state and federal government, institute effective business practices, and recommend appropriate equipment and technology when necessary. The Chief Financial Officer shall review monthly the financial operations, report to the Board on effectiveness and recommended improvements, and prepare procedures for sound district and school fiscal operations. Legal1. 24 P.S. 4392. 24 P.S. 6013. 24 P.S. 6024. 24 P.S. 6095. 24 P.S. 6106. 24 P.S. 6317. 24 P.S. 6348. 24 P.S. 6729. 24 P.S. 68710. 24 P.S. 69011. 24 P.S. 75112. 24 P.S. 807.113. 24 P.S. 115514. 53 P.S. 6926.31115. 24 P.S. 21853 P.S. 6926.301 et seqPol. 602Pol. 603Pol. 604Pol. 605Pol. 610Pol. 611Pol. 612Pol. 614Pol. 616Pol. 619 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "602",
  "title": "Budget Planning",
  "revised": "August 28, 2023",
  "text": "Last RevisedAugust 28, 2023 Authority The budget shall be designed to reflect the Board's goals and objectives concerning the education of district students. Therefore, the budget shall be organized and planned to ensure adequate understanding of the financial needs associated with program support and development. The financial requirements of district programs shall be reviewed on a continual basis.[1][2] Delegation of Responsibility To meet the objectives of this policy, the Board directs the Chief Financial Officer to: Prepare an estimated annual cost for implementation of the district's educational program. Establish a projected budget of expenditures and income for the current year and ensuing year. Prepare an annual estimate of anticipated school enrollments. Maintain a plan of anticipated revenues based on changes in local, state and federal funding sources. Prepare a long-range plan for annual maintenance and replacement of facilities. Prepare a plan for current and future technology needs. Maintain an inventory and replacement schedule of all district equipment. Report to the Board any serious financial implications arising from the budget plan. Legal1. 24 P.S. 6012. 24 P.S. 687 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "603",
  "title": "Budget Preparation",
  "revised": "August 28, 2023",
  "text": "Last RevisedAugust 28, 2023 Purpose The Board considers preparation of an annual budget to be one of its most important responsibilities because the budget is the financial reflection of the district's educational plan. The budget shall be designed to support the educational plan in a comprehensive and efficient manner, to maintain district facilities, and to honor district obligations. Authority The Board recognizes its obligation to the taxpayers to approve only those expenses reasonably required to provide an educational program suitable to the needs and goals of this district and its students.[1] Delegation of Responsibility In order to ensure adequate time for preparation and review of the preliminary budget proposal, the Board directs the Superintendent and Chief Financial Officer to present to the Board all available information associated with the budget prior to the primary election.[1][2][3][4] In preparing the budget, the responsible administrator shall set general priorities for expenditures for: Staff necessary to maintain current programs. Technology, equipment and supplies necessary to maintain current programs. Additional staff necessary to improve or expand current programs. New technology, equipment and supplies necessary to improve or expand current programs. As a component of budget preparation, the Superintendent and Chief Financial Officer shall notify the Board of the appropriate Index to be used in limiting tax increases for the budget year.[5] When presented for Board review, the proposed/preliminary budget shall contain: Estimated revenue and expenditures in each financial category for the previous fiscal year. Estimated revenue and expenditures in each financial category for the upcoming fiscal year. Student enrollment for the upcoming school year. Amount of surplus anticipated at the end of the current fiscal year. Explanation of each item of expense proposed, upon request. Listing of all exceptions for which the district may be eligible.[6] Relation of the estimated tax increase to the Index limitation for the district. Programs, services or expenditures to be eliminated if referendum is rejected. Increase, if any, of tax rate in relation to the Index. Anticipated Basic Education and Special Education subsidies will be budgeted at prior year state subsidy allocation amounts. State subsidy allocations in the current fiscal year that are above budgeted amounts will be utilized to balance future budgets. Legal1. 24 P.S. 6872. 24 P.S. 6013. 53 P.S. 6926.3114. Pol. 6045. 53 P.S. 6926.3026. 53 P.S. 6926.33353 P.S. 6926.301 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "604",
  "title": "Budget Hearing",
  "revised": "August 28, 2023",
  "text": "Last RevisedAugust 28, 2023 Purpose It is the policy of the Board that the annual budget, once formulated, represents the position of the Board, and all reasonable means shall be employed by the Board to present and explain the proposed and final budgets to all district residents and taxpayers. Definition Index - the tax rate limit that restricts the school district from increasing the rate of any tax for the support of district schools without seeking voter approval through referendum or an exception granted by the Pennsylvania Department of Education (PDE) or the Court of Common Pleas with jurisdiction. Delegation of Responsibility The proposed budget as formulated by this Board shall be set forth in necessary detail using the forms of the State Education Department and shall be made available to the public at the places required by law. The proposed and final budgets, as formulated by the Board, shall both be set forth by the Superintendent and Chief Financial Officer in necessary detail using, but not limited to, the required form(s) of the State Education Department, in compliance with advertising requirements, and with supporting information made available to the public for inspection in printed form at the district administrative offices, in accordance with the timelines required by law and Board policy.[1][2][3] Authority The Board shall annually, but not later than the first business meeting of January, decide the budget option to be used for the following fiscal year. The Board shall approve either the Accelerated Budget Process Option or the Board Resolution Option. Each member of the Board and each district administrator shall be knowledgeable with, and understand the need for, proposed expenditures. Accelerated Budget Process Option The preliminary budget proposal shall be made available in printed form for public inspection at least 110 days prior to the primary election. Public inspection shall be available for at least twenty (20) days prior to planned adoption. The Board shall give public notice of its intent to adopt at least ten (10) days prior to adoption of the preliminary budget proposal.[2] An advertised public hearing may be held by the Board at least two (2) weeks prior to adoption of the preliminary budget proposal.[2] The Board shall annually adopt the preliminary budget proposal at least ninety (90) days prior to the primary election.[2] If the preliminary budget proposal exceeds the increase authorized by the Index, an application for an exception may be filed with either a Court of Common Pleas with jurisdiction or PDE and made available for public inspection, consistent with the requirements of law. The application for an exception shall be submitted by the Superintendent.[4] However, the Board may substitute the filing of an application for an exception to the Index limit by submitting a referendum question seeking voter approval for a tax increase, in accordance with law.[4] In the event that a court or PDE denies an application for an exception to the Index limit adopted as part of the preliminary budget, the Board may approve immediate filing of a referendum question, as authorized by law, seeking voter approval for a tax rate that exceeds the Index. This filing shall be performed by the Superintendent.[4] Any referendum question shall include an accompanying nonlegal, interpretative statement referencing the expenditure items for which a tax increase is being sought and the consequences that will result if the referendum question fails. Such information shall be made available to the public through the district website and media resources.[4] Prior to adoption, the final budget shall be presented to the Board on the required, but not limited to, form(s) from the State Education Department and supplemented with information deemed necessary by the Board. The final budget shall be made available in print for public inspection at least twenty (20) days prior to final adoption. The Board shall give notice of its intent to adopt at least ten (10) days prior to adoption of the final budget.[3] The Board shall annually adopt the final budget by a majority vote of all members of the Board prior to June 30.[1][5] Board Resolution Option The Board shall adopt a resolution that it will not raise the rate of any tax for the following fiscal year by more than the Index. Such resolution shall be adopted no later than 110 days prior to the primary election and must contain the following unconditional certifications that:[2] The Board will not increase any tax at a rate that exceeds the school district Index. The Board will comply with Section 687 of the School Code for budget adoption. The increase of any tax at a rate less than or equal to the Index will be sufficient to balance its final budget. At least thirty (30) days prior to adoption of the final budget, the Board shall prepare and present a proposed budget on the required, but not limited to, form(s) of the State Education Department. The proposed budget shall be made available in print for public inspection and duplication at the district administrative offices at least twenty (20) days prior to adoption of the budget. The Board shall give public notice of its intent to adopt at least ten (10) days prior to adoption of the proposed budget.[1] Final Budget The Board shall annually adopt the final budget by a majority vote of all members of the Board by June 30.[1][5] Legal1. 24 P.S. 6872. 53 P.S. 6926.3113. 53 P.S. 6926.3124. 53 P.S. 6926.3335. 24 P.S. 50853 P.S. 6926.301 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "605",
  "title": "Tax Levy",
  "revised": "March 29, 2016",
  "text": "Last RevisedMarch 29, 2016 Authority The Board shall annually determine and establish school district taxes that are authorized by law, within the limitations imposed by applicable laws. The Board shall provide the means to levy and collect such taxes.[1][2][3][4][5][6][7][8][9][10] Legal1. 24 P.S. 6022. 24 P.S. 6033. 24 P.S. 6724. 24 P.S. 6735. 24 P.S. 6746. 24 P.S. 6767. 24 P.S. 6798. 24 P.S. 6809. 53 P.S. 6924.101 et seq10. 53 P.S. 6926.301 et seq24 P.S. 672.124 P.S. 672.2 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "606",
  "title": "Tax Collection",
  "revised": "March 29, 2016",
  "text": "Last RevisedMarch 29, 2016 Authority Real estate and per capita taxes provided for in the School Code shall be collected by the elected tax collector, who shall be properly bonded during the term of office.[1][2] All other taxes shall be collected by the elected and properly bonded tax collector, school district tax office or cooperative agency with other units of local government.[3][4] Delegation of Responsibility All taxes shall be collected and remitted to the district's Business Office within thirty (30) days of collection, with a report detailing the sources of tax revenues sent to the district's Treasurer within thirty (30) days.[5] The Director of Finance and Accounting shall be responsible to ascertain that a tax collector is properly bonded and shall submit information on estimated collection required to set proper bond.[2][6] All monies received from the tax collectors shall be deposited on the day of receipt or as soon as possible, and all receipts shall be supported by documentary evidence. Preparation of tax bills shall be conducted by a firm selected by the Board, the tax collector or the county assessor's office. Legal1. 24 P.S. 6832. 24 P.S. 6843. 53 P.S. 6924.3134. 53 P.S. 6926.3225. 24 P.S. 4396. 24 P.S. 43353 P.S. 6924.101 et seq53 P.S. 6926.301 et seqPol. 605 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "608",
  "title": "Bank Accounts",
  "revised": "March 29, 2016",
  "text": "Last RevisedMarch 29, 2016 Authority The Board, by a majority vote of the entire Board, shall designate one or more banks or bank and trust companies as depository or depositories for the safeguarding of school funds.[1][2] Each designated depository shall furnish proper security for such deposits in accordance with law.[2][5][6] Each depository shall be required to report to the Director of Finance and Accounting or Board monthly on the status of such funds, in the manner required by law.[3][4] Guidelines Each designated depository shall be advised not to cash checks payable to the school district but to deposit said checks to the district accounts. The Board shall seek quotations every four (4) years for general fund commercial banking services and depositories shall be chosen in accordance with the designated list of banking services required for efficient operation of the bank accounts. Legal1. 24 P.S. 5082. 24 P.S. 6213. 24 P.S. 4404. 24 P.S. 6245. 24 P.S. 6226. 24 P.S. 62324 P.S. 625 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "609",
  "title": "Investment of District Funds",
  "revised": "October 24, 2016",
  "text": "Last RevisedOctober 24, 2016 Purpose It shall be the policy of the Board to optimize its return on funds available for investment through investment of cash balances in such a way as to minimize non-invested balances and to maximize return on investments consistent with the following principles: Legality - All investments shall be made in accordance with applicable laws of Pennsylvania. Safety \u2013 Preservation of principal shall be of highest priority. Preservation of principal in the portfolio of investments shall be ensured by diversification and other means of minimizing credit risk, including avoidance of concentration of credit risk, market risk and interest rate risk, and by thoroughly investigating and reviewing the performance of all investment providers and professionals. Liquidity - Investments shall remain sufficiently liquid to meet all operating requirements that are reasonably anticipated. A fiscal year operations anticipated cash flow shall be developed so that investments can be made as early as possible, with maturities consistent with anticipated cash demands. Yield - Investments shall be made with the objective of attaining a market-average rate of return throughout the budgetary and economic cycles, taking into account investment risk constraints and liquidity needs. Authority The Director of Finance and Accounting shall implement the school district\u2019s investment program in accordance with this policy, applicable laws and the annual investment plan approved by the Board.[12][13][14][15][16][1][2] Definitions Act 10 Permissible Investments \u2013 Any type of investment permitted under Act 10 of March 25, 2016, (53 P.S. Sec. 5406, 5410.1) that is not among the types of investments permitted under Section 4-440.1 of the Public School Code of 1949, Act of March 10, 1949, (P.L. 30, No. 14) as last amended by the Act of June 30, 1995, (P.L. 220, No. 26).[12][1][2] School Code Permissible Investments \u2013 Any investment permitted under Section 4-440.1 of the Public School Code of 1949, Act of March 10, 1949, (P.L. 30, No. 14) as last amended by the Act of June 30, 1995, (P.L. 220, No. 26).[12] Short-term \u2013 Any period thirteen (13) months or less. Long-term \u2013 Any period exceeding forty-eight (48) months. Mid-range \u2013 Any period between short-term and long-term. Bankers\u2019 acceptances \u2013 Bankers\u2019 acceptances generally are created based on a letter of credit issued in a foreign trade transaction. Bankers\u2019 acceptances are short-term, non-interest-bearing notes sold at a discount and redeemed by the accepting banks at maturity for face value. Collateral \u2013 Security pledged by a financial institution to a governmental entity for its deposit.[3] Commercial paper \u2013 An unsecured promissory note issued primarily by corporations for a specific amount and maturing on a specific day. The maximum maturity for commercial paper is 270 days, but most is sold with maturities of up to thirty (30) days. Almost all commercial paper is rated as to credit risk by rating services. Concentration of credit risk \u2013 The risk of loss attributed to the magnitude of a government\u2019s investment in a single issuer, pool, institution, or instrument. Counterparty \u2013 Another party to a transaction. In the case of deposits and investments made by governmental entities, a counterparty could be the issuer of a security, a financial institution holding a deposit, a broker-dealer selling securities, or a third party holding securities or collateral. Credit risk \u2013 The risk that a counterparty to an investment transaction will not fulfill its obligations. Overall credit risk can be associated with the issuer of a security, with a financial institution holding deposits, or with a party holding securities or collateral. Credit risk exposure can be affected by a concentration of deposits or investments in any one (1) investment type or with any one (1) counterparty. Custodial credit risk \u2013 The custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to a transaction, a government will not be able to recover the value of investment or collateral securities that are in the possession of an outside party. Foreign currency risk \u2013 The risk that changes in exchange rates will adversely affect the fair value of an investment or a deposit. Investments depending on substantial overseas activities or markets may present related foreign currency risk. Interest rate risk \u2013 The risk that changes in interest rates will adversely affect the fair value of an investment. Issuer \u2013 The entity that has the authority to distribute a security or other investment. A bond issuer is the entity that is legally obligated to make principal and interest payments to bond holders. In the case of mutual funds, external investment pools, and other pooled investments, issuer refers to the entity invested in, not the investment company-manager or pool sponsor. Investment plan \u2013 The school district\u2019s specifically enumerated investment strategy approved annually by the Board. Local Government Investment Pool (LGIP) \u2013 An investment trust or pool organized by groups of political subdivisions or municipal authorities pursuant to Section 5-521 of the Public School Code of 1949, or pursuant to the Intergovernmental Cooperation Law, 53 Pa. C.S.A. Sec. 2301 et seq., for the purpose of investing funds of such political subdivisions or municipal authorities for their exclusive benefit and in accordance with the laws governing their permissible investments. LGIPs include, but are not limited to, the Pennsylvania School District Liquid Asset Fund (PSDLAF), the Pennsylvania Local Government Investment Trust (PLGIT), and for purposes of this policy, the PA INVEST program operated by the Pennsylvania Treasury Department.[17][4] Market risk \u2013 The risk that the market value of an investment, collateral protecting a deposit, or securities underlying a repurchase agreement will decline. Market risk is affected by the length to maturity of a security, the need to liquidate a security before maturity, the extent that collateral exceeds the amount invested, and the frequency at which the amount of collateral is adjusted for changing market values. Repurchase agreement \u2013 An agreement in which a governmental entity (buyer-lender) transfers cash to a broker-dealer or financial institution (seller-borrower); the broker-dealer or financial institution transfers securities to the entity and promises to repay the cash plus interest in exchange for the same securities. A generic term for an agreement in which a governmental entity (buyer-lender) transfers cash to a broker-dealer or financial institution (seller-borrower); the broker-dealer or financial institution transfers securities to the entity and promises to repay the cash plus interest in exchange for the same securities (as in definition (a) above) or for different securities. Weighted average maturity \u2013 A weighted average maturity measure expresses investment time horizons\u2014the time when investments become due and payable\u2014in years or months, weighted to reflect the dollar size of individual investments within an investment type. Delegation of Responsibility The Director of Finance and Accounting shall implement the school district\u2019s investment program in accordance with this policy, related procedures, applicable laws and the annual investment plan approved by the Board.[12] The Director of Finance and Accounting shall prepare, for approval of the Board, an annual investment plan for all general and segregated/designated funds of the district (i.e., general, capital reserve, bond, etc.), including bond proceeds, taking into account the anticipated liquidity needs of each fund. The plan may provide for moneys from more than one (1) fund under school district control for the purchase of any single investment, provided that each of the funds combined for the purpose shall be accounted for separately in all respects and that the earnings from the investment are separately and individually computed and recorded, and credited to the accounts from which the investment was purchased. The plan shall not encompass the investment of any student activity or class-related funds separately managed pursuant to School Code Section 5-511.[18][5] The annual investment plan shall be submitted to the Board for review and approval no later than sixty (60) days after adoption of the annual budget. The Director of Finance and Accounting shall report monthly to the Board the following:[12][6] Amount of funds invested. Interest earned and received to date. Types and amounts of each investment and the interest rate on each. Names of the institutions where investments are placed. The means by which any deposits exceeding insurance limits are collateralized. Other information required by the Board. This report may, but is not required to, include the information regarding depository balances, earnings and transactions required by the School Code to be reported to the Board monthly as set forth in Policy 608.[16][7] The Board directs the Director of Finance and Accounting and/or his or her designee to develop measures for: Evaluating and mitigating the risks associated with each investment; Investigating, selecting and evaluating the performance of investment advisors and investment professionals; Specifying standards for audits of investment transactions; and Determining the qualifications, training, standards and disclosures required for district employees performing functions relating to the district\u2019s investment program. Guidelines Investments permitted by this policy are those defined in law and enumerated in this policy that are appropriately collateralized in accordance with this policy and applicable laws.[12][3] School Code Permissible Investments United States Treasury bills. Short-term obligations of the United States Government or its agencies or instrumentalities. Deposits in savings accounts or time deposits or share accounts of institutions insured by the Federal Deposit Insurance Corporation (FDIC) or the Federal Savings and Loan Insurance Corporation (FSLIC) or the National Credit Union Share Insurance Fund (NCUSIF) to the extent that such accounts are so insured, and, for any amounts above the insured maximum, provided that approved collateral as provided by law therefore shall be pledged by the depository. Obligations of the United States of America or any of its agencies or instrumentalities backed by the full faith and credit of the United States of America, the Commonwealth of Pennsylvania or any of its agencies or instrumentalities backed by the full faith and credit of the Commonwealth, or of any political subdivision of the Commonwealth of Pennsylvania or any of its agencies or instrumentalities backed by the full faith and credit of the political subdivision. Shares of an investment company registered under the Investment Company Act of 1940 (54 Stat. 789, 15 U.S.C. Sec. 80a-1 et seq.), whose shares are registered under the Securities Act of 1933 (48 Stat. 74, 15 U.S.C. Sec. 77a et seq.). Provided, that the following are met:[8] The only investments of that company are in the authorized investments for school district funds listed in items 1 through 4 above and repurchase agreements fully collateralized by such investments. The investment company is managed so as to maintain its shares at a constant net asset value in accordance with 17 CFR Sec. 270 2a-7 (relating to money market funds). The investment company is rated in the highest category by a nationally recognized statistical rating organization. Local Government Investment Pools (LGIPs) as defined in this policy. Repurchase agreements with respect to U.S. Treasury bills or obligations, participations or other instruments of or guaranteed by the U.S. or any federal agency, instrumentality or U.S. government-sponsored enterprise. Act 10 Permissible Investments Obligations, participations or other instruments of any federal agency, instrumentality or U.S. government-sponsored enterprise if the debt obligations are rated at least \u201cA\u201d or its equivalent by at least two (2) nationally recognized statistical ratings organizations. Commercial paper issued by corporations or other business entities organized in accordance with federal or state law, with a maturity not to exceed 270 days, if the issuing corporation or business entity is rated in the top short-term category by at least two (2) nationally recognized statistical ratings organizations. Bills of exchange or time drafts drawn on and accepted by a commercial bank, otherwise known as bankers\u2019 acceptances, if the bankers\u2019 acceptances do not exceed 180 days maturity and the accepting bank is rated in the top short-term category by at least two (2) nationally recognized statistical ratings organizations. Shares of an investment company registered under the Investment Company Act of 1940 (54 Stat. 789, 15 U.S.C. Sec. 80a-1et seq.) whose shares are registered under the Securities Act of 1933 (48 Stat. 74, 15 U.S.C. Sec. 77a et seq.), if all of the following conditions are met: The investments of the company are the authorized investments under 53 P.S. \u00a75410.1, subsection (a) (Act 10, Section 1.1(a)). The investment company is managed in accordance with 17 CFR Sec. 270.2a-7 (relating to money market funds). The investment company is rated in the highest category by a nationally recognized rating agency. [Legal Note: Investment options listed in Act 10 also include certain negotiable certificates of deposit satisfying specified conditions. This investment is omitted here, where it would otherwise appear in this policy, due to the collateralization requirements of School Code sections 4-440.1, 6-622 and 6-623, which Act 10 did not displace or supersede. Because negotiable certificates of deposit do not exist in the current investment market in a collateralized form that would satisfy School Code requirements, they are not an investment lawfully available to school districts at this time, notwithstanding Act 10. If in the future there has been corrective legislation, or a final judicial or other ruling having the force of law concluding that school districts may invest in uncollateralized negotiable certificates of deposit despite School Code collateral requirements, this policy will be updated to include such investments among Act 10 permissible investments.] Management of Investments and Collateral All securities or other investments in which the school district invests or that collateralize school district investments shall be managed as provided in this policy and in the school district\u2019s investment plan annually approved by the Board.[12] The plan shall require that securities purchased as investments be purchased in the name of the school district and held in custody for the benefit of the school district as provided in the investment plan and authorized custodian agreements. The plan may make exceptions to such requirements for investments in LGIPs as defined in this policy, or for the purchase of shares of an investment company. If, after purchase, the rating of any instrument is reduced and no longer in compliance with Board policy, the individual responsible for district investments shall replace the investment immediately upon receipt of notice of the rating change and notify the Board of the rating change, action taken and replacement investment. The foregoing rating change related requirement(s) do(es) not apply to investments in LGIPs as defined in this policy. For purposes of interest rate disclosure in the annual financial report, the method of determining interest rate risk shall be based on weighted average maturity. Foreign Currency and Related Risk District funds shall not be invested in foreign currency. To the extent other permissible investments are exposed to related foreign currency risk, they shall be disclosed as required by GASB Statement 40. Bond Proceeds Investment of bond proceeds shall be managed and reported to the Board in accordance with the Local Government Unit Debt Act, this policy, and applicable federal and state laws.[9] Protection of Savings Accounts, Time Deposits, Share Accounts or Other Depository Balances in Excess of FDIC Insurance Limits When district cash is deposited in any savings account, time deposit, share account or other authorized depository account other than a Local Government Investment Pool (LGIP), if the cash balance exceeds FDIC insurance limits, district funds shall be collateralized in one or more of the following ways:[12][6] An Irrevocable Letter of Credit (LOC) issued by a Federal Home Loan Bank (FHLB). Tri-Party Collateral in the name of the school district consisting of the following underlying securities only: U.S. Treasury Securities. Obligations, participations or other instruments of any federal agency, instrumentality or U.S. government-sponsored enterprise if the debt obligations are rated at least \u201cA\u201d or its equivalent by at least two (2) nationally recognized statistical ratings organizations. Assets pledged as collateral in accordance with the act of August 6, 1971, (P.L. 281, No.72), 72 P.S. Sec. 3836-1 et seq. (relating to pledges of assets to secure deposits of public funds, whether or not pooled).[6] It shall be the responsibility of the Director of Finance and Accounting to verify with the depository the value of the collateral instrument(s) based on the instrument being \u201cmarked to market.\u201d This valuation shall occur at least monthly. Following a review of valuation, the Director of Finance and Accounting may request an additional review by the district\u2019s investment advisors or financial consultant, and shall require additional collateral if the existing collateral has declined in value and exposes the district to potential loss of principal. The status of the valuation review and any additional collateral shall be included in the periodic reports to the Board regarding the investment program. Reporting Requirement for Local Government Investment Pools (LGIPs) Local Government Investment Pools (LGIPs) pool the resources of participating government entities and invest in various securities as permitted under state law, so that participating governments can benefit from economies of scale, professional fund management and other advantages. Recognizing that LGIPs invest directly in permissible securities on behalf of the participating government entities, which in turn have proportional ownership rights in those securities, district investments in a LGIP shall not be subject to the collateral requirements of this policy, provided that the LGIP: Makes available to participants daily and monthly statements, and other information from which the status of the investments can be verified; and Provides an audited annual financial report to each participating government entity. Further Risk Mitigation for Act 10 Permissible Investments Recognizing that Act 10 of 2016 expanded the range of permissible investments to include investments with the potential to expose the school district to elevated levels of credit risk and other investment risks, the Board directs that any investment plan or investment recommendations proposed by the Director of Finance and Accounting take into account, implement and highlight the following factors and precautions with respect to Act 10 Permissible Investments: A significantly more thorough level of due diligence is required. In addition to verification of rating by a nationally recognized statistical rating organization and other due diligence requirements, the investigation of Act 10 Permissible Investments shall include ensuring that there is an independent credit review (a qualified financial services organization with an active and recognized credit analysis team is also monitoring the issuer, in addition to the nationally recognized statistical rating organization(s)). Act 10 Permissible Investments shall be limited to no more than ten percent (10%) of district funds available for investment, excluding bond proceeds and refunding escrow balances. Audit The Board directs that all investment records be subject to annual audit by the district's independent auditors.[10] The audit shall include but not be limited to independent verification of amounts and records of all transactions, as deemed necessary by the independent auditors. Conflict of Interest Avoidance and Disclosure The Director of Finance and Accounting and any other district employee performing functions related to the investment program shall disclose in writing to the Board any material conflict of interest or material potential conflict of interest which exists because of personal relationships or personal business activity between the Director of Finance and Accounting or other employees and any depository institution, broker, dealer, investment advisor, or other investment provider or professional serving the district. The Director of Finance and Accounting r or other employees shall refrain from any personal business activity that could impair ability to make impartial decisions in managing the annual investment plan.[11] All depository institutions, repurchase agreement providers, brokers, and investment advisors and managers shall disclose in writing to the district: (1) any fees or other compensation paid to or received from a third party with respect to any district investment; and (2) any ownership of or by a parent corporation which owns any other depository institution, broker, dealer, investment advisor, or other investment provider or professional which does business with the district. All investment advisors shall verify in writing that they have received and reviewed a copy of this Board policy and agree to comply with this policy and all applicable laws related to school district investments. Legal1. 53 P.S. 54062. 53 P.S. 5410.13. 72 P.S. 3836-14. 53 Pa. C.S.A. 2301 et seq5. Pol. 6186. 72 P.S. 3836-1 et seq7. Pol. 6088. 17 CFR Part 2709. 53 Pa. C.S.A. 8001 et seq10. Pol. 61911. 65 Pa. C.S.A. 1101 et seq12. 24 P.S. 440.113. 24 P.S. 62114. 24 P.S. 62215. 24 P.S. 62316. 24 P.S. 62417. 24 P.S. 52118. 24 P.S. 51115 U.S.C. 77a et seq15 U.S.C. 80a-1 et seq24 P.S. 218Governmental Accounting Standards Board, Statement No. 3 (amended by Statement 40) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "610",
  "title": "Purchases Subject to Bid/Quotation",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Authority It is the policy of the Board to obtain competitive bids and price quotations for products and services where such bids or quotations are required by law or may result in monetary savings to the school district.[1][2] Guidelines The amounts contained in this policy regarding competitive bid and price quotation requirements are subject to adjustments based on the Consumer Price Index.[1][2][3] Competitive Bids When seeking competitive bids, the Board shall advertise once a week for three (3) weeks in not less than two (2) newspapers of general circulation.[1][2] After due public notice advertising for competitive bids, the Board shall be authorized to: Purchase furniture, equipment, school supplies and appliances costing a base amount indicated by law. [2] Contract for construction, reconstruction, repairs, maintenance or work on any school building or property having a total cost or value indicated by law. [1] The Board prohibits the practice of splitting purchases to avoid advertising and bidding requirements.[1][2] With kind, quality and material being equal, the bid of the lowest responsible bidder meeting bid specifications shall be accepted upon resolution of the Board, unless the Board chooses to reject all bids.[1][2] The Board recognizes that emergencies may occur when imminent danger exists to persons or property or continuance of existing school classes is threatened, and time for bidding cannot be provided because of the need for immediate action. Bidding decisions in the event of such emergencies shall be made in accordance with existing legal requirements.[1] Electronic Bidding The Board shall receive bids electronically for competitive contracts, except for construction and design services, in compliance with applicable laws and Board policy.[4][5] The district shall electronically maintain the confidentiality of the bid until the bid opening.[5] Competitive Electronic Auction Bidding The Board shall adopt a resolution approving the use of competitive electronic auction bidding for contracts for supplies or services, but not for construction or design services.[4][6] An invitation for bids shall be issued and shall include:[6] Procurement description. All contractual terms, when practical. Conditions applicable to procurement, including a notice that bids will be received in an electronic auction manner. Public notice and advertisement of the invitation for bids shall be given in the manner required for non-electronic bidding. Bids shall be accepted electronically at the time and in the manner designated in the invitation for bids. During the auction, bidders shall be able to review their bid rank or the low bid price, and may reduce their bid prices during the auction. At the conclusion of the auction, the record of the bid prices received and the name of each bidder shall be open to public inspection. After the auction period has expired, the district shall grant in writing withdrawal of a bid when the bidder requests relief and presents credible evidence of a clerical mistake due to reasons permitted by law, within the time period established by the district. The contract shall be awarded within sixty (60) days of the auction by written notice to the lowest responsible bidder, or all bids may be rejected. Extensions of the award date may be made by written, mutual consent of both parties. Price Quotations Unless exempt by law, at least three (3) written or telephonic price quotations shall be requested by the Board for:[1][2] Furniture, equipment, school supplies and appliances costing a base amount indicated by law. .[2] All contracts for construction, reconstruction, repairs, maintenance or work on any school building or property, having a total cost or value indicated by law. [1] If it is not possible to obtain three (3) quotations, a memorandum must be kept on file showing that fewer than three (3) qualified vendors exist in the market area. The written price quotations, written records of telephonic price quotations and memoranda shall be kept on file for three (3) years. Work Performed by District Maintenance Personnel The Board may authorize district maintenance personnel to perform construction, reconstruction, repairs or work having a total cost or value of less than price quotation threshold as indicated by law.[1] Delegation of Responsibility The Board may grant the Board Secretary or Purchasing Agent the authority to purchase supplies and award contracts in the amount and manner designated by applicable law.[1][2] Legal1. 24 P.S. 7512. 24 P.S. 807.13. 24 P.S. 1204. 62 Pa. C.S.A. 46025. 62 Pa. C.S.A. 46036. 62 Pa. C.S.A. 460462 Pa. C.S.A. 4601 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "611",
  "title": "Purchases Budgeted",
  "revised": "November 29, 2022",
  "text": "Last RevisedNovember 29, 2022 Authority It is the policy of the Board that when funds are available all purchases contemplated within the current budget and not subject to bid shall be made in a manner that ensures the best interests of the district.[1][2] Delegation of Responsibility All purchases that are within budgetary limits may be made upon authorization of the Purchasing Agent, Business Manager, Board Secretary, and/or Superintendent, unless the contemplated purchase is for more than the state legislated amounts, in which case prior approval by the Board is required.[1][2][3] All purchase order requests must be referred to the Purchasing Agent, who shall check whether the proposed purchase is subject to three (3) qualified and responsible quotes or to bid; whether sufficient funds exist in the budget; and whether the material might be available elsewhere in the district.[1][2][3] Legal1. 24 P.S. 7512. 24 P.S. 807.13. 24 P.S. 60924 P.S. 508 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "612",
  "title": "Purchases Not Budgeted",
  "revised": "February 27, 2017",
  "text": "Last RevisedFebruary 27, 2017 Purpose The laws of the state and the interests of the community require fiscal responsibility by the Board in the operation of the school district. Appropriate fiscal controls shall be adopted to ensure that public funds are not disbursed in amounts in excess of the appropriations provided to the district. Authority When funds are not available for a proposed appropriation, a legal transfer from one class of expenditure to another may be made by the Board in the last nine (9) months of the fiscal year if it is apparent that the necessary surplus funds do exist in another appropriation, the procedures specified in the School Code are followed.[1][2][3][4] The Superintendent and/or his/her designee may perform budget transfers within the major object level, according to the current approved budget, at any time in the last nine (9) months of the fiscal year. All budget transfers must be submitted to the Board for acceptance at the next scheduled board meeting. Guidelines The Board may during any fiscal year make additional appropriations or increase existing appropriations to meet emergencies as necessary from unexpended balances in existing appropriations, from unappropriated revenue, or from temporary loans. Such temporary loans must be approved by a two-thirds vote of the Board. The Board may also forgo traditional bidding procedures in such an instance, in accordance with existing law and Board policy. In the event of emergency, which exists whenever the time required for the Board to act in accordance with regular procedures would endanger life or property or threaten continuance of existing school classes, a purchase order may be authorized by the Superintendent. Such an action must be subsequently ratified by the Board. When budgeted funds are allocated on a building basis, the total amount budgeted may not be exceeded without prior approval. Any expenditures in excess of appropriation made in conformance with this policy shall be reported to the Board at the next meeting, with a recommendation of funds to be transferred to cover said purchase. Legal1. 24 P.S. 6072. 24 P.S. 6093. 24 P.S. 6314. 24 P.S. 687 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "613",
  "title": "Cooperative Purchasing",
  "revised": "March 29, 2016",
  "text": "Authority The Board recognizes the advantages of centralized purchasing. Therefore, the Board encourages the administration to seek the benefits and savings that may accrue through joint agreements with other political subdivisions for the purchase of supplies, equipment or services.[1][2][3][4] Delegation of Responsibility The Board authorizes the Director of Finance and Accounting to negotiate appropriate cooperative purchase agreements with other political subdivisions, in accordance with law and Board policy. Guidelines Cooperative purchases require an agreement approved by the Board and the participating contracting body(s). All such agreements must conform to relevant provisions of the School Code.[5] Legal1. 24 P.S. 5212. 24 P.S. 7513. 24 P.S. 807.14. 53 Pa. C.S.A. 23035. 53 Pa. C.S.A. 2301 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "614",
  "title": "Payroll Authorization and Deductions",
  "revised": "November 24, 2025",
  "text": "Last RevisedNovember 24, 2025 Authority Employment of all permanent, temporary and part-time district personnel must be approved by the Board. The Board shall authorize payment of salaries to employees. Actions by the Board to employ staff on a contractual basis may include the name of the individual, position title, salary, period of employment, position classification, method of payment and budget category to which the wages are to be charged.[1][2][3][4][5][6] Actions by the Board to employ temporary or part-time personnel may include the name of the individual, position title, rate of pay, position classification, period of time such authorization is valid, the maximum number of hours or days an employee may work, school or vocation assignment and budget category to which wages are to be charged. The minutes of Board meetings shall record all actions with regard to resignation, retirement, death or discharge of all employees, or nonretention of a temporary professional employee. Each action shall include the name of the employee, date upon which salary or wages will terminate, and position formerly held. The Board may, at its discretion, act on behalf of individual employees to deduct a certain amount from the employee\u2019s paycheck and to remit an equal amount to an agent designated by the employee. It is the intent of this policy to designate those purposes not otherwise mandated by law for which the Board is willing to act on behalf of the employee. Guidelines Payroll Authorization Daily sign-in and sign-out procedures adequate to meet wage and hour requirements and Board policy may be required of all employees. Salary or wages may be withheld for unapproved time off, in accordance with established procedures, by the Superintendent. Overtime can be scheduled and paid only when authorized in advance by the immediate supervisor.[7] The payroll shall be certified by the Chief Financial Officer or the Controller. Payroll Deductions No deduction may be made from the wages of an employee except for federal or state income tax, PA unemployment, county tax, municipal or school taxes, social security and School Employees\u2019 Retirement Fund without proper authorization by the employee. The Board may permit deductions from an employee\u2019s paycheck up on proper authorization on the appropriate district form for the following purposes: Credit union. Tax sheltered annuities. Teacher mutual benefits. United Fund contributions. Association dues deductions. Dental contribution. Medical contribution. Support payments. Life insurance. Savings bonds. Computer buy. Flexible spending accounts. Legal1. Pol. 3022. Pol. 3043. Pol. 3054. Pol. 3065. Pol. 3086. Pol. 3287. Pol. 33024 P.S. 40624 P.S. 100124 P.S. 110624 P.S. 1107 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "616",
  "title": "Payment of Bills",
  "revised": "August 28, 2023",
  "text": "Last RevisedAugust 28, 2023 Purpose It is the Board's intent to direct prompt payment of bills but at the same time to ensure that due care has been taken in the review of district bills. Authority Each bill or obligation of this district must be fully itemized, verified and approved by the Board before a check can be drawn for its payment, except that the Chief Financial Officer or Finance and Accounting Manager is permitted to draw payment orders for:[1][2][3] The prompt payment of items that will accrue to the district's advantage.[1][4] Progress payments to contractors specified in a contract approved by the Board. Orders to cover approved payrolls and agency account deposits. Utility bills in months the Board does not meet. Delegation of Responsibility It shall be the responsibility of the Chief Financial Officer or designee upon receipt of an invoice to verify that the purchase invoice is in order, goods were received in acceptable condition or services were satisfactorily rendered, funds are available to cover the payment, the Board had budgeted for the item, and invoice is for the amount contracted. Should the invoice vary from the acknowledged purchase order, the Chief Financial Officer or designee shall document on the invoice the reason for such variance. Should funds not be available in the account to which a proposed purchase will be charged, the Chief Financial Officer or designee shall determine the overage and request the Board make a legal transfer to cover it.[2][5][6][7] All claims for payment shall be submitted to the Board in the form of a list approved by the Treasurer and recorded in the minutes of the Board meeting. The list of bills shall include for each: Check number. Check date. Vendor. Amount of remittance. Upon approval of an order, the Accounts Payable designee shall prepare a check for payment and cancel the commitment placed against the appropriate account.[1] All checks approved by the Board shall be signed by the President, Board Secretary and Treasurer.[1][4][8] The Vice-President may sign for the President.[9] Guidelines Signatures of the President, Vice-President, Treasurer and Board Secretary may be engraved on a signature plate or stamp.[10] The signature plate shall be under the control of the Chief Financial Officer. No check shall be made out to cash. Sales Tax The district is exempt from sales tax on the purchase of tangible, personal property or services that are sold or used by the district. The district shall control use of its sales tax exemption number issued by the Department of Revenue, in compliance with established regulations. The exemption number shall be used only when buying property or services for district use.[11][12] The district shall obtain a sales tax license number for school organizations who purchase items to be resold.[11][13][14] In order to monitor these activities, the Chief Financial Officer shall develop procedures to assure coordination and accumulation of information and proper reporting and remittance to the Department of Revenue. Legal1. 24 P.S. 4392. 24 P.S. 6073. 24 P.S. 11554. 24 P.S. 4275. 24 P.S. 6096. 24 P.S. 6877. Pol. 6128. 24 P.S. 4339. 24 P.S. 42810. 65 P.S. 30211. 61 PA Code 32.2312. 72 P.S. 720413. 72 P.S. 720814. Pol. 61824 P.S. 60824 P.S. 610 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "617",
  "title": "Petty Cash",
  "revised": "March 29, 2016",
  "text": "Last RevisedMarch 29, 2016 Purpose Petty cash funds may be used for designated purposes, so long as such funds shall be subject to adequate controls and safeguards. Authority The Board authorizes the establishment of petty cash funds in the care of designated employees in district buildings. Delegation of Responsibility Each responsible employee shall be bonded ensure that petty cash funds are spent only for designated purposes, in accordance with Board policy.[1] The person responsible for each petty cash fund shall prepare a monthly total of the disbursement of petty cash funds. Legal1. Pol. 81124 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "618",
  "title": "Student Activity Funds",
  "revised": "August 28, 2023",
  "text": "Last RevisedAugust 28, 2023 Purpose The Board is responsible for adopting and enforcing reasonable policy and rules regarding the management, supervision, control and prohibition of student activities, including raising and disbursing funds. Definition For purposes of this policy, student activity funds shall include the funds of Board-approved student groups. Student activity funds shall be raised by students and expended for purposes related to the activity, with student participation in the decision-making process regarding these areas. Authority Student activity funds are not part of district funds but must be approved by the Board. The Board adopts this policy to ensure proper supervision of student activity funds under the district's responsibility.[1] Delegation of Responsibility The building principal is responsible for working with students and advisors, implementing policies and procedures, and providing all fiscal records to the Business Office. The Director of Finance and Operations and/or his/her designee shall serve as custodian of the funds and shall countersign all checks drawn upon them. The responsible party shall be bonded.[2] Activity advisors are responsible for working with students in assigned activities and ensuring compliance with policy and administrative regulations by the student organization. The organization's student treasurer and faculty advisor are responsible for maintaining records of all funds collected and disbursed and submitting required reports to the Board. Guidelines Each student activity covered by this policy must be recognized and budgeted by the student organization before funds can be collected or disbursed in the name of the group. All student activities shall be on a self-sustaining basis, except for situations approved by the Board. Funds of any student body organization may be deposited or invested in banks whose accounts are insured by FDIC or investment certificates or withdrawable shares in state-chartered savings and loan associations doing business in-state and insured by FDIC or FSLIC.[3][4] All funds collected by student organizations shall be deposited in a student activities fund in a bank designated by the Board. No school-sponsored student organization is permitted to establish an account separate from the student activities fund.[1][5] Funds collected shall be turned in to the custodian of the fund before the end of each school day, and they shall be safeguarded until deposited as soon as possible. Records shall be maintained of the receipt and disbursement of all funds in designated accounts, according to the bylaws of the activity approved by the Board.[1] Disbursements from such funds shall be made only by check upon the request of the authorized advisor and the approval of the fund custodian. Disbursements shall be supported by invoices or verified documentation. All checks shall be signed by two (2) individuals authorized to approve such disbursements. All purchases of materials or supplies by any organization, club, society or group, or by any school or class shall be made by the purchaser in accordance with the requirements of law. Upon the approval of a contract by the organization, club, society, group or school class, the principal of the school may execute the contract, upon confirmation that the appropriate activity fund contains sufficient funds to complete the contract.[1][6] All funds shall be of an exchange nature, and large balances should not be permitted to accumulate. Money should not be raised or collected unless there is a definite purpose for doing so. Payments to coaches or advisors are not permitted. All funds accumulated in the name of a specific organization must be closed out annually, and any residual funds shall revert to the same group for the following school year.[1] A financial report of the condition of each student activity fund shall be submitted to the Board monthly.[1] The student activity fund shall be audited annually during the district's established audit.[7] Graduating Classes All graduating classes, after payment of all financial obligations and prior to graduation, shall make a commitment for distribution of the funds remaining in the class account to school activities of the class's choosing, such as a senior gift or scholarship fund. Funds may not be disbursed or set aside for future obligations, such as class reunions. Legal1. 24 P.S. 5112. Pol. 8113. 24 P.S. 440.14. 24 P.S. 6235. Pol. 6086. 24 P.S. 807.17. Pol. 619 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "619",
  "title": "District Audit",
  "revised": "April 27, 2026",
  "text": "Last RevisedApril 27, 2026 Prior Revised Dates03/29/2016 Purpose To ensure accurate, transparent and legally compliant financial reporting for the school district, the district's financial accounts must be fully documented within the annual district audit and applicable state audits. Authority The Board shall employ an independent, certified public accountant to conduct an annual district audit in conformance with prescribed and legal standards. The completed audit shall be presented to the Board for its examination and approval.[1][2][3][4] The Board recognizes the importance of the public's right to access the public records of the district, including public financial records. The public has the right under law to inspect and procure copies of the annual financial audit conducted by the district's accountants and any state-level financial audit.[2][5][6][7] The Board recognizes that certain areas of information shall not be made available to the public, including the following: Personnel records. Student records. Labor relations negotiations records. Other records not considered public records. The Board believes that the two (2) available audits provide adequate safeguards for the public interest. Therefore, special audits by special interest groups shall not be permitted. Delegation of Responsibility The district must submit an annual financial report to the Pennsylvania Department of Education by October 31 each year.[8][9] The Superintendent and Board Secretary shall annually, by December 31, submit a signed statement to the Pennsylvania Department of Education certifying that the financial statements of the school district have been properly audited pursuant to law and that in the independent auditor\u2019s opinion, the financial information submitted in the annual financial report is materially consistent with the audited financial statements.[8] If the financial information submitted in the annual financial report was not deemed materially consistent with the audited financial statements, the district shall submit a revised annual financial report no later than December 31.[8][9] Legal1. 24 P.S. 4372. 24 P.S. 24013. 24 P.S. 24084. 24 P.S. 24415. 24 P.S. 4086. 65 P.S. 67.7017. Pol. 8018. 24 P.S. 2189. Pol. 60124 P.S. 50424 P.S. 51124 P.S. 133724 P.S. 243265 P.S. 67.101 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "620",
  "title": "Fund Balance",
  "revised": "March 29, 2016",
  "text": "Last RevisedMarch 29, 2016 Purpose The Board recognizes that the maintenance of a fund balance is essential to the preservation of the financial integrity of the school district, to the ability of the district to contain or reduce costs, to protect the bond rating of the district and is fiscally advantageous for both the district and the taxpayers. This policy establishes goals and provides guidance concerning the desired level of year-end fund balance to be maintained by the district. Definitions Fund balance is a measurement of available financial resources. Fund balance is the difference between total assets and total liabilities in each fund. The district's unassigned fund balance shall be maintained to provide the district with sufficient working capital and a margin of safety to address local emergencies without borrowing. GASB Statement 54 distinguishes fund balance between amounts that are considered nonspendable and other amounts that are classified based on the relative strength of the constraints that control the purposes for which specific amounts can be spent. Beginning with the most binding constraints, fund balance amounts shall be reported in the following classifications: Nonspendable - amounts that shall not be spent because they are in a nonspendable form (e.g., inventory) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Restricted - amounts limited by external parties, or legislation (e.g., debt covenants, grants or donations). Committed - amounts limited by Board policy or Board action (e.g., future anticipated costs). Action must be taken by the Board to commit fund balance for the designated purpose prior to the end of the fiscal year. Assigned - amounts that are intended for a particular purpose (e.g., a rate stabilization fund or segregation of an amount intended to be used at some time in the future). Generally, balances in special revenue funds or capital project funds will be designated as assigned. Unassigned - amounts available for consumption or not restricted in any manner. Authority An official Board resolution shall be required to establish, modify or rescind a commitment of fund balance. Guidelines The school district will strive to maintain an unassigned general fund balance of not less than the maximum amount of budgeted expenditures permitted by the Commonwealth of Pennsylvania for the applicable fiscal year. The total fund balance, consisting of several portions including restricted, committed, assigned and unassigned, may exceed the maximum amount permitted by the Commonwealth of Pennsylvania for unassigned general fund balance. If the unassigned portion of the fund balance falls below the established threshold of budgeted expenditures, the Board will pursue options for increasing revenues and decreasing expenditures, or a combination of both until the established percentage is attained. If the unassigned portion of the fund balance exceeds eight percent (8%) of budgeted expenditures, the Board may utilize a portion of the fund balance by appropriating excess funds for nonrecurring expenditures only. Nonrecurring expenditures include capital outlays, prefunding existing district debt or other one time expenditures. The unassigned portion of the fund balance shall not be utilized to support recurring operating expenditures, unless it shall be used for temporary funding or unforeseen needs. The district shall restore the unassigned portion of the fund balance to the minimum level within two (2) fiscal years following the fiscal year in which the unassigned portion of the fund balance shall be utilized to provide for the funding of unforeseen needs. Use of Fund Balance The restricted fund balance shall be reduced to the extent that the underlying reason for the restriction has been eliminated. If the district experiences an excess of expenditures over revenues for a given fiscal year, the fund balance shall be consumed in the following order: Restricted fund balance to the extent that expenditures related to the restriction contributed to the excess of expenditures over revenues. Committed fund balance to the extent that expenditures related to the commitment contributed to the excess of expenditures over revenues. If a plan for periodic use of committed fund balance is reviewed and approved by the Board, the committed fund balance will not be reduced by more than the amount designated in the plan. Assigned fund balance to the extent that expenditures related to the assignment contributed to the excess of expenditures over revenues. Unassigned fund balance for any remaining excess of expenditures over revenues. Delegation of Responsibility The responsibility for designating funds to specific classifications shall be in accordance with the following: Nonspendable - may be assigned by the Director of Finance and Accounting or designee. Restricted - may be assigned by the Director of Finance and Accounting or designee. Commmitted - shall be recommended by the Director of Finance and Accounting or designee and approved by the Board. Assigned - may be assigned, as identified by the Finance Committee or the Director of Finance and Accounting or designee. The Director of Finance and Accounting may assign fund balance for items deemed appropriate at any time prior to the issuance of the audited financial statements for a given year. The Superintendent or designee shall be responsible for the enforcement of this policy. Legal24 P.S. 21824 P.S. 688 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "621",
  "title": "Local Taxpayer Bill of Rights",
  "revised": "March 29, 2016",
  "text": "Last RevisedMarch 29, 2016 Purpose As a local taxing authority, the Board recognizes the school district's responsibility to comply with the requirements of applicable law.[1] Definition Eligible taxes shall be defined as all non-real estate taxes, including per capita; occupation, occupation assessment and occupation privilege; income and net profits; business gross receipts; privilege; amusements or admissions; and any other tax authorized by the Local Tax Enabling Law.[2][3] Authority The Board shall adopt a Local Taxpayer Bill of Rights that includes the following components in simple and nontechnical terms:[4] Taxpayer rights and the district's obligation during an audit or administrative review of the taxpayer's books or records. Administrative and judicial procedures for a taxpayer to appeal or seek review of any adverse tax decision. Procedures for filing and processing refund claims and taxpayer complaints. Enforcement procedures. The Board shall ensure that taxpayers are notified about the district's Local Taxpayer Bill of Rights any time they are contacted regarding assessment, audit, determination, review and collection of any tax other than property taxes.[4] Delegation of Responsibility It shall be the responsibility of the Superintendent, Director of Finance and Accounting, and/or other designated school district employee to develop administrative regulations to implement this policy which shall include: Preparation and dissemination of the required notice of availability of the Local Taxpayer Bill of Rights. Preparation of a Local Taxpayer Bill of Rights. Preparation of a procedure for the district to request information from a taxpayer. Establishment of an administrative appeals process. Development of the form, content, process and deadlines for taxpayers to file a tax appeal petition. Formulation of rules of practice and procedure for hearings. The district shall respond to taxpayer requests for the Local Taxpayer Bill of Rights by making copies available at the district offices or mailing at district expense.[4] Guidelines Information obtained by the school district as a result of an audit, return, report, investigation, hearing or verification shall be confidential. If a violation of confidentiality is committed by an officer or employee of the Board, s/he shall be subject to fines and dismissal from office or discharge from employment.[5] Appeals Process The district establishes the following as the choices for an administrative process to receive and make determinations on petitions from taxpayers relating to assessment, determination or refund of an eligible tax:[6] Review or hearing and decision by a local tax appeals board appointed by the Board, consisting of three (3) to seven (7) members, including joint local tax appeal boards with other political subdivisions. Review and decision by the Board in executive session. Hearing and decision by a hearing officer appointed by the Board, which shall determine the qualifications and compensation of the appointee. Administrative review or appeal process currently in effect in the district that meets the requirements of applicable law. Legal1. 53 Pa. C.S.A. 8401 et seq2. 53 P.S. 6924.101 et seq3. 53 Pa. C.S.A. 84224. 53 Pa. C.S.A. 84235. 53 Pa. C.S.A. 84376. 53 Pa. C.S.A. 8430 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "622",
  "title": "GASB Statement 34 and Capitalization of Assets",
  "revised": "November 24, 2025",
  "text": "Last RevisedNovember 24, 2025 Prior Revised Dates03/29/2016 Purpose The Board recognizes the need to implement the required accounting and financial reporting standards stipulated by the Pennsylvania Department of Education. The primary objectives of implementing the Governmental Accounting Standards Board (GASB) Statement 34 are to assure compliance with state requirements, and properly account for both the financial and economic resources of the district. The district establishes this policy for the determination of items to be capitalized and recorded in the General Fixed Asset Account Group (GFAAG) of the appropriate proprietary fund. This policy has been developed to comply with all regulations and guidelines established in the Manual of Accounting and Related Financial Procedures for Pennsylvania School Systems (revised), which shall be in accordance with Generally Accepted Accounting Principles (GAAP) guidelines and Governmental Accounting Standards Board (GASB) pronouncements. Authority Participation of the school district in any such activity shall be in accordance with Board policy.[1][2] Delegation of Responsibility The responsibility to coordinate the compilation and preparation of all information necessary to implement this policy is delegated to the Superintendent or designee. The designated individual shall be responsible for implementing the necessary procedures to establish and maintain a fixed asset inventory, including depreciation schedules. Depreciation shall be computed on a straight-line basis over the useful lives of the assets, using an averaging convention. Normal maintenance and repairs shall be charged to expense as incurred; major renewals and betterments that materially extend the life or increase the value of the asset shall be capitalized. A schedule of accumulated depreciation shall be consistent from year to year. The basis for depreciation, including groups of assets and useful lives, shall be in writing and submitted for review to the Board. The Chief Financial Officer shall prepare the required Management Discussion and Analysis (MD&A). The MD&A shall be in the form required by GASB Statement 34 and shall be submitted to the Board for approval, prior to publication. Prior to submission of the MD&A for Board approval, the district's independent auditors shall review the MD&A, in accordance with SAS No. 52, \"Required Supplementary Information\". Guidelines for Capitalization of Assets The guidelines used in the determination of an item to be capitalized include: The purchase shall be reasonably expected to last more than one (1) year. It shall be more feasible to repair, rather than replace, the item when a failure occurs. The purchase shall be an independent unit, not a part of another unit item. The cost of tagging and inventory shall be a small percent of the purchase price. Cost Criteria This policy authorizes the establishment of a cost criterion of $1500 for the capitalization of all equipment purchased using state and local funds. All contracted construction costs for new buildings shall be capitalized in the GFAAG. All contracted construction costs for the replacement of or remodeling to existing building equipment or sites which have a cost in excess of $20,000 and increase the life expectancy of the item shall also be capitalized in the GFAAG, with the estimated original historical cost of that item being removed from the GFAAG at that time. Fixed assets acquired via lease agreements shall be capitalized at the inception of the lease agreement. Legal1. 24 P.S. 2182. 24 P.S. 613Governmental Accounting Standards Board,Statement No. 34 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "624",
  "title": "Taxable Fringe Benefits",
  "revised": "March 29, 2016",
  "text": "Authority It shall be the policy of the Board to comply with regulations of the Internal Revenue Service (IRS) regarding taxability of employee fringe benefits. Definitions Taxable fringe benefit - a form of pay, in addition to salary, for the performance of duties; taxable wages unless excluded by the Internal Revenue Code. Convenience of the district - where the personal use was in the best interest of the district. De minimis - an amount where either the cost of determining specific value exceeds the value of the use, or the actual cost of the use was negligible at the organizational level. Delegation of Responsibility The Superintendent or designee shall be responsible to ensure that employees verify the use of district equipment for business purposes and report any use or fringe benefits that may be taxable as compensation. The employee verification process shall occur monthly prior to payment of bills. The Director of Finance and Accounting shall report the value of taxable fringe benefits with the regular payroll for the payroll immediately following the determination of taxable fringe benefits. The Director of Finance and Accounting shall annually review the determinations of convenience of the district and de minimis amount to ensure compliance with federal regulations. The review may include discussions with the district auditor. Legal26 U.S.C. 1 et seqPol. 331Pol. 717Pol. 813Pol. 815 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "625",
  "title": "Procurement Cards",
  "revised": "August 28, 2023",
  "text": "Last RevisedAugust 28, 2023 Authority The Board approves the use of procurement cards for permissible purchases by designated employees to improve the efficiency of purchasing activities, reduce processing expenses, improve controls for small-dollar purchases, and streamline vendor payment. The Board directs the administration to establish safeguards to prevent misuse of such cards.[1] The Board shall approve the list of employees authorized to use district procurement cards. The Board shall purchase adequate insurance coverage for procurement card misuse. Definition Procurement card - a corporate charge card designed to reduce the cost and bureaucracy of small-dollar purchases. Delegation of Responsibility The Chief Financial Officer or designee shall maintain a list of employees in designated positions eligible to receive a procurement card. All use of procurement cards shall be supervised and monitored monthly by the Chief Financial Officer or designee, who shall ensure the use of designated cards is in accordance with the funds budgeted for such purpose. Proper accounting measures for the use of procurement cards shall be developed, distributed, implemented and monitored by the Chief Financial Officer or designee. An employee authorized to use a procurement card shall maintain adequate security of the card while it is in his/her possession. Under no circumstances may the card be used by another individual. Guidelines Each employee approved to use a district procurement card shall sign a card usage agreement and receive training on applicable policies and procedures. In the event a procurement card shall be lost, the authorized employee shall report the incident to the Business Office as soon as possible. Procurement cards shall be used only for authorized district purchases only. The district retains the authority to revoke any procurement card. All travel expenses shall be required to be preapproved by the Superintendent. The established procedure for processing purchases by employees eligible to use procurement cards shall be as follows: Employee deals directly with the vendor. To receive the best overall value(s), cardholders shall utilize a list of preferred suppliers established by the Business Office whenever possible. Business Office receives the consolidated invoice for payment. Cardholder verifies receipt of purchased items, reconciles the billing statement with purchases, and attaches receipt(s) and/or packing slip(s). Supervisor reviews applicable statement(s) and signs approval. Procurement cards shall not be used for the following purposes: Personal purchases. Capital asset purchases. Circumventing the required bidding process.[3][4][5][6] Purchases on his/her assigned procurement card by an individual employee shall not exceed the amount established by the district. Violations of this policy by an employee shall result in disciplinary action, in accordance with Board policy.[2] Misappropriation of funds shall require full restitution to the district, including interest. Legal1. 24 P.S. 5102. Pol. 3173. 24 P.S. 7514. 24 P.S. 807.15. Pol. 6106. Pol. 611 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "626",
  "title": "Federal Fiscal Compliance",
  "revised": "January 27, 2025",
  "text": "Last RevisedJanuary 27, 2025 Authority The Board shall ensure federal funds received by the district are administered in accordance with federal requirements, including but not limited to the federal Uniform Guidance.[1] Delegation of Responsibility The Board designates the Chief Financial Officer as the district contact for all federal programs and funding. The Superintendent or designee, in collaboration with the Federal Programs Manager and Chief Financial Officer, shall establish and maintain a sound financial management system to include internal controls and federal grant management standards covering the receipt of both direct and state-administered federal grants, and to track costs and expenditures of funds associated with grant awards.[1] The Superintendent, to assist in the proper administration of federal funds and implementation of this policy, may approve additional procedures as attachments to this policy. Guidelines The district\u2019s financial management system shall be designed with strong internal controls, a high level of transparency and accountability, and documented procedures to ensure that all financial management system requirements are met. Financial management standards and procedures shall assure that the following responsibilities are fulfilled: Identification \u2013 The district must identify, in its accounts, all federal awards received and expended, and the federal programs under which they were received. Financial Reporting \u2013 Accurate, current, and complete disclosure of the financial results of each federal award or program must be made in accordance with the financial reporting requirements of the Education Department General Administrative Regulations (EDGAR). Accounting Records \u2013 The district must maintain records which adequately identify the source and application of funds provided for federally-assisted activities. Internal Controls \u2013 Effective control and accountability, including segregation of duties, must be maintained for all funds, real and personal property and other assets. The district must adequately safeguard all such property and must assure that it is used solely for authorized purposes. Budget Control \u2013 Actual expenditures or outlays must be compared with budgeted amounts for each federal award. Procedures shall be developed to establish determination for allowability of costs for federal funds. Cash Management \u2013 The district shall maintain written procedures to implement the cash management requirements found in EDGAR. Allowability of Costs \u2013 The district shall ensure that allowability of all costs charged to each federal award is accurately determined and documented. Standards of Conduct The district shall maintain standards of conduct covering conflicts of interest and the actions of employees and school officials engaged in the selection, award and administration of contracts.[2][3] All employees shall be informed of conduct that is required for federal fiscal compliance and the disciplinary actions that may be applied for violation of Board policies, administrative regulations, rules and procedures.[4] Employees - Time and Effort Reporting All district employees paid with federal funds shall document the time they expend in work performed in support of each federal program, in accordance with law. Time and effort reporting requirements do not apply to contracted individuals.[5] District employees shall be reimbursed for travel costs incurred in the course of performing services related to official business as a federal grant recipient.[6] The district shall establish and maintain employee policies and procedures on hiring, benefits and leave and outside activities, as approved by the Board. District procedures on payment of staff shall apply to employees paid with federal funds and shall include payment in extenuating or emergency conditions, in accordance with applicable law, regulations or emergency declarations by state or federal authorities.[7][8][9][10][11][12][13][14] Record Keeping The district shall develop and maintain a Records Management Plan and related Board policy and administrative regulations for the retention, retrieval and disposition of manual and electronic records, including emails.[15][16] The district shall ensure the proper maintenance of federal fiscal records documenting:[16][17][18] Amount of federal funds. How funds are used. Total cost of each project. Share of total cost of each project provided from other sources. Other records to facilitate an effective audit. Other records to show compliance with federal program requirements. Significant project experiences and results. All records must be retrievable and available for programmatic or financial audit. The district shall provide the federal awarding agency, Inspectors General, the Comptroller General of the United States, and the pass-through entity, or any of their authorized representatives, the right of access to any documents, papers, or other district records which are pertinent to the federal award. The district shall also permit timely and reasonable access to the district\u2019s personnel for the purpose of interview and discussion related to such documents.[19] Records shall be retained for a minimum of five (5) years from the date on which the final Financial Status Report is submitted, or as otherwise specified in the requirements of the federal award, unless a written extension is provided by the awarding agency, cognizant agency for audit, oversight agency for audit or cognizant agency for indirect costs.[20] If any litigation, claim or audit is started before the expiration of the standard record retention period, the records shall be retained until all litigation, claims or audits have been resolved and final action taken.[20] As part of the Records Management Plan, the district shall develop and maintain a records retention schedule, which shall delineate the record retention format, retention period and method of disposal.[16] The Records Management Plan shall include identification of staff authorized to access records, appropriate training, and preservation measures to protect the integrity of records and data.[16] The district shall ensure that all personally identifiable data protected by law or regulations is handled in accordance with the requirements of applicable law, regulations, Board policy and administrative regulations.[21][22][23] Subrecipient Monitoring In the event that the district awards subgrants, the district shall establish procedures to:[24] Assess the risk of noncompliance. Monitor grant subrecipients to ensure compliance with federal, state, and local laws and Board policy and procedures. Ensure the district\u2019s record retention schedule addresses document retention on assessment and monitoring.[16] Compliance Violations Employees and contractors involved in federally funded programs and subrecipients shall be made aware that failure to comply with federal law, regulations or terms and conditions of a federal award may result in the federal awarding agency or pass-through entity imposing additional conditions or terminating the award in whole or in part.[25][26] Legal1. 2 CFR Part 2002. Pol. 8273. Pol. 8284. Pol. 3175. 2 CFR 200.4306. Pol. 626.17. 24 P.S. 11538. Pol. 3049. Pol. 31910. Pol. 33611. Pol. 33712. Pol. 62413. Pol. 80514. Pol. 81315. 2 CFR 200.333-200.33716. Pol. 80017. 34 CFR 75.730-75.73218. 34 CFR 76.730-76.73119. 2 CFR 200.33620. 2 CFR 200.33321. Pol. 113.422. Pol. 21623. Pol. 32424. 2 CFR 200.330-200.33125. 2 CFR 200.33826. 2 CFR 200.339Pol. 331Pol. 610Pol. 611Pol. 612Pol. 613Pol. 625 626-Attach-AllowabilityofCosts.doc (91 KB)626-Attach-Costs_Obligations_Property.doc (57 KB)626-Attach-SubrecipientMonitoring.doc (56 KB)626-Attach-CashManagement.docx (18 KB)626-Attach-Procurement 1-7-25.doc (103 KB) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "626.1",
  "title": "Travel Reimbursement - Federal Programs",
  "revised": "October 24, 2016",
  "text": "Authority The Board shall reimburse administrative, professional and support employees, and school officials, for travel costs incurred in the course of performing services related to official business as a federal grant recipient.[4][5][1] Definition For purposes of this policy, travel costs shall mean the expenses for transportation, lodging, subsistence, and related items incurred by employees and school officials who are in travel status on official business as a federal grant recipient.[1] Delegation of Responsibility School officials and district employees shall comply with applicable Board policies and administrative regulations established for reimbursement of travel and other expenses.[2][3] The validity of payments for travel costs for all district employees and school officials shall be determined by the Director of Finance and Accounting. Guidelines Travel costs shall be reimbursed on a mileage basis for travel using an employee\u2019s personal vehicle and on an actual cost basis for meals, lodging and other allowable expenses, consistent with those normally allowed in like circumstances in the district\u2019s nonfederally funded activities, and in accordance with the district\u2019s travel reimbursement policies and administrative regulations.[1][2][3] Mileage reimbursements shall be at the rate approved by the Board for other district travel reimbursements. Actual costs for meals, lodging and other allowable expenses shall be reimbursed only to the extent they are reasonable and do not exceed the per diem limits established by the Board. All travel costs must be presented with an itemized, verified statement prior to reimbursement.[4][5] In addition, if these costs are charged directly to the federal award, documentation must be maintained that justifies that:[1][2][3] Participation of the individual is necessary to the federal award. The costs are reasonable and consistent with the district\u2019s established policy. Legal1. 2 CFR 200.4742. Pol. 0043. Pol. 3314. 24 P.S. 516.15. 24 P.S. 517 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "627",
  "title": "Non-Sufficient Funds/Collections",
  "revised": "August 28, 2023",
  "text": "Last RevisedAugust 28, 2023 Purpose The district regularly engages in financial transactions with students and their parents/guardians, retired employees, and other individuals and organizations. These financial transactions may include the payment to the district of financial obligations through personal checks. The Board recognizes that there may be occasions when a personal check may be returned from the bank because of insufficient funds or any other reason. In these instances, the district should have a means to recover such funds and costs associated with dishonored checks. Delegation of Responsibility The Chief Financial Officer shall have the authority and responsibility to seek collection of funds resulting from all checks that are dishonored by the bank and returned to the district regardless of the purpose of the check or the reason that the check was dishonored. The Director of Finance and Accounting shall also have the authority to collect any funds owed to the district. Guidelines In order to carry out the purpose of this policy, the Board authorizes the Business Office to: The Chief Financial Officer shall set a service charge that is commensurate with fees charged to the district by banks for dishonored checks. The Chief Financial Officer is further authorized to include in the service charge the cost to the district associated with collecting funds from such checks. Notice of the amount of the service charge shall be provided, in writing, to parents/guardians at beginning of each school year. Prior to the beginning of each school year, the Chief Financial Officer may increase the amount of the service charge depending on fees currently charged to the district by banks for dishonored checks. The Business Office shall display and publish written notice of the service charge to be charged by the district for any checks dishonored and returned to the district. Notices will be displayed at each location where checks or monies are accepted, including, but not limited to, the district\u2019s Administration Building and each school\u2019s respective office. In cases of a returned check to the school district, where the payer cannot be reached by phone by the respective school office or department, the Business Office shall send a letter by first class mail to the name and address of the signature person on the check if the cost of doing so is reasonable in comparison to the amount of the returned check. A copy of the returned check and this policy shall be included. The district shall allow ten (10) days for the check, along with service charge, to be made good. If the ten (10) day period elapses without restitution for the check and the service charge, or arrangements for the restitution are not made, a private criminal complaint for bad check writing may be filed with the Erie County District Attorney\u2019s Office, as determined by the Director of Finance and Accounting, in his/her discretion based upon the amount of the returned check and service charges. If checks are returned more than two (2) times by the same payer, the district reserves the right to require future payment in cash, money order, or certified/bank check. In the event that a check is made payable to the cafeteria and the student for whom the check was written has funds in an active cafeteria account, the amount of the dishonored check and the service charge will be deducted from the cafeteria account. If such funds are not available, you will have ten (10) days from the receipt of this notice to tender payment and the service charge as outlined above. If a student owes any funds to the district but maintains a positive cafeteria account balance, the district reserves the right to withdraw the cafeteria account balance and apply those funds against what is owed to the district. The Chief Financial Officer may waive the service charge for those individuals who can demonstrate a legitimate hardship in paying such a charge. Evidence of such a hardship may include a student\u2019s eligibility for free or reduced lunches. Any outstanding balance owed to the district may result in students being barred from school activities or referred to the local magistrate. \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "630",
  "title": "Debt Management and Capital Funding",
  "revised": "November 29, 2022",
  "text": "The Board recognizes its responsibility to establish written guidelines for the debt issuance practices of the Millcreek Township School District, including the debt issuance process, management of the debt portfolio, adherence to various laws and regulations, and the use of derivatives. This debt management policy is intended to improve the quality of decisions, articulate policy goals, provide guidelines for the structure of debt issuance, and demonstrate a commitment to long\u2010term capital and financial planning. Adherence to a debt management policy signals to rating agencies and the capital markets that a government is well managed and able to meet its debt obligations. This policy ensures the Board of School Directors (the \u201cBoard\u201d) credibility and transparency to ensure that there is a common understanding among the Board and staff regarding the District\u2019s approach to debt financing. Purpose This policy is intended to ensure that financing undertaken by the District are prudent and allow the District to efficiently utilize its financial resources and maintain fiscal stability, while meeting its long term capital needs. The Board has the following objectives for its debt policy: Preserve financial flexibility and maintain appropriate resources and funding capacity for future capital needs; Enhance the quality of decisions by imposing consistency and discipline; Identify objectives for staff; Maintain strong credit ratings and good investor relations; Achieve the lowest cost of capital; and Maintain a prudent level of financial risk. Highlights The District\u2019s goal will be to limit debt service costs to no more than twenty (20%) of operating revenues and to limit debt outstanding to no more than 225% of the District's borrowing base as calculated according to the Local Government Unit Debt Act. Projects selected for debt financing must be supported by an achievable financial plan that includes servicing the debt and meeting any new or increased operating costs. The maximum targeted amount of unhedged floating rate debt as a percentage of total debt should not exceed fifteen percent (15%). To proceed with a refunding, the net present value savings should be at least two percent (2.00%) of the amount of the refunded debt, including all issuance costs. It is the District\u2019s goal that, at any given time, at least fifty percent (50%) of its total outstanding debt shall mature within twenty-five (25) years. The District\u2019s goal will be to limit its total exposure to derivatives to no more than ten percent (10%) of its total outstanding debt. Issuance of DEBT All powers and duties of the District with respect to indebtedness and borrowing are authorized exclusively under the Local Unit Government Debt Act (\u201cDebt Act\u201d), 53 PA CSA \u00a7\u00a78001 et seq. and by resolutions of the Board adopted pursuant to the Debt Act. Debt Limits In addition to statutory limitations imposed by the Debt Act, the District should have guidelines in place to maintain a balance between debt service costs and all other educational expenditures. These guidelines, including specifically the debt burden limitation, are to be reviewed annually during the budget process to determine applicability and appropriateness. The District\u2019s statutory limitation for net non\u2010electoral and lease rental debt is equal to 225% of the District\u2019s Borrowing Base. This limit can be exceeded by placing debt offerings on the ballot in the general elections. The District will monitor its debt levels by: Determining the ratio of debt service costs to operating revenues. The District\u2019s goal will be to limit debt service costs to no more than twenty percent (20%) of operating revenues. Determining the ratio of debt outstanding to full assessed valuation. The District\u2019s goal will be to limit the principal amount of debt outstanding to no more than ten percent (10%) of the full assessed valuation of the District. Use of Proceeds State law, primarily the Debt Act, authorizes the specific purposes for which debt may be issued. The proceeds from issuing debt are primarily used to fund capital projects. In certain unique circumstances, the District may issue debt to eliminate an unforeseen deficit and to fund pension contributions, swap termination payments and aged workers\u2019 compensation claims. Under \u00a78002, the Debt Act defines the use of the term \u201cProjects\u201d and lists specific components including: Items of construction, acquisition, extraordinary maintenance or repair which have been undertaken by a local government unit; Preliminary studies, surveying, planning, testing or design work for any undertaking described above; Lands or rights in land to be acquired; Furnishings, machinery, apparatus or equipment normally classified as capital items, but these items must have a useful life of five (5) years or more if financed separately and not as a part of a construction or acquisition project. Debt issued by the District for capital purposes must meet the following criteria: Projects selected for debt financing must be supported by an achievable financial plan that includes servicing the debt and meeting any new or increased operating costs. Refundings All outstanding debt issues shall be monitored on an ongoing basis to evaluate refunding opportunities. A present value analysis should be prepared to analyze the potential savings taking into account all costs associated with the refunding. The present value analysis should be calculated on the transaction as a whole and on a maturity\u2010by\u2010maturity basis. To proceed with a refunding, the net present value savings should be at least two percent (2.00%) of the principal amount of the refunded debt, including all costs of issuance. In addition, there must be positive net present value savings resulting from each maturity being refunded. Debt Structuring Term/Amortization. The term of the debt must not exceed the expected useful life of the projects or purpose of the program being financed. In general, the Debt Act will not allow a term in excess of forty (40) years. The maximum term for any of the District\u2019s debt issues should not exceed twenty-five (25) years. Further, it is the District\u2019s goal that, at any given time, at least fifty percent (50%) of its total outstanding debt shall mature within twenty-five (25) years.\" Coupon Structure. The District should utilize the coupon structure that produces the lowest True Interest Cost (TIC) taking into consideration the call option value of any callable maturities. Long\u2010term fixed rate debt obligations should be callable in ten years or less. When comparing yields associated with callable premium bonds and callable discount bonds of the same maturity, the yield\u2010to\u2010maturity should be evaluated in addition to the yield\u2010to\u2010call date. Maturities. Bonds or notes may be serial bonds or notes or term bonds or notes or any combination thereof. The use of capital appreciation bonds or zero\u2010coupon bonds should be avoided unless they are necessary for practical bond structuring reasons or they produce lowest TIC compared to other structures. Level Debt. The Debt Act establishes requirements for local governmental units to structure the debt amortization for each debt issue in such a way to achieve, as nearly as practicable, level debt service within an issue or overall level debt service. Fixed Rate vs. Floating Rate. Fixed rate debt provides known principal and interest payments for the life of the issue with no ongoing interest rate risk exposure. Floating rate debt involves known principal payments and floating interest payments. While floating rate debt can potentially achieve a lower cost of borrowing, it involves interest rate and other ongoing risks which must be evaluated. When deciding whether to issue floating rate debt, the District should evaluate all associated risks, including: i.) interest rate risk, ii.) credit risk (cost, availability, renewal), iii.) remarketing risk, and iv.) event risk; as well as its historical cash balances to confirm that the financial flexibility is available if debt services increases due to rising interest rates or credit costs. The maximum targeted amount of unhedged floating rate debt as a percentage of total debt for the District should not exceed ten percent (10%). Bond Insurance. The District may purchase bond insurance for an entire issue, or for specific maturities, if it is determined that the present value of the estimated debt service savings from insurance is greater than the insurance premium. Capitalized Interest. Capitalized interest increases the amount of debt to be issued and therefore should be avoided unless essential from a credit standpoint. Selection of Professionals Bond Counsel and Financial Advisor. The District will evaluate options for bond counsel and financial advisor upon the anticipation of issuing any debt. The selection criteria included should include a firm\u2019s ability, knowledge and experience serving similar clients, experience and level of performance with the District, as well as other criteria determined by the District at the time. Fees All fees incurred in undertaking a bond financing shall be payable from bond proceeds. The fees will vary depending upon the complexity of the issuance. District management will disclose to the Board the fees being paid by the District to all professional service providers participating in District financing transactions. Method of Sale For each bond financing, the District will determine, based upon the recommendation of the financial advisor, the method of sale to be utilized. The determination of whether to use a competitive or negotiated sale will be dependent upon the complexity of the transaction, timing considerations, the need for extensive pre\u2010marketing, and market conditions at the time. The Debt Act requires that the Board make a finding that such a method of sale is in the best financial interest of the District. Use of Interest Rate Management Agreements Legal Authority The District is authorized, under amendments to the Debt Act, to enter into \u201cqualified interest rate management agreements,\u201d which term is defined as agreements determined in the judgment of the District to be designed to manage interest rate risk or interest costs of the District on any debt which the District is authorized to incur under the Debt Act. Such qualified interest rate management agreements may include swaps, interest rate caps, collars, corridors, ceiling and floor agreements, forward agreements, float agreements and other similar financing arrangements. The District is required by the Debt Act to adopt an interest rate management plan (the \u201cPlan\u201d) prior to entering into such agreements. Use of Derivatives The District will only utilize derivatives if it is determined that the proposed transaction has been designed to manage interest rate risk or interest cost to the District on debt that the District is authorized to incur, and will achieve one or more of the following objectives: Optimize the capital structure, including the schedule of debt service payments and/or fixed verses variable rate allocations; Achieve appropriate asset/liability match; Reduce risk, including interest rate risk, tax risk, or liquidity renewal risk; Provide the District with greater financial flexibility; Generate interest rate savings; Enhance investment yields; Manage exposure to changing markets in advance of anticipated bond issuances (through the use of anticipatory hedging instruments). The use of a particular derivative product is not permitted if: The rationale for using the derivative is based on speculation regarding the future direction or level of interest rates; The fair market value of the transaction cannot be readily and reliably determined at all times by the District or its agents; The transaction structure and terms will result in a lack of liquidity and the inability to timely terminate the transaction at market; The transaction is inconsistent with the overall intent of the Plan or the requirements of the Debt Act. The District\u2019s goal will be to limit its total exposure to derivatives to no more than twenty percent (20%) of its total outstanding debt. Evaluation and Management of Risk The Debt Act requires that, prior to entering a qualified interest rate management agreement, the District must adopt the Plan, which must be prepared or reviewed by an independent financial advisor, and includes: Schedules of all outstanding debt of the District and all outstanding qualified interest rate management agreements, including outstanding debt service and estimated and maximum periodic scheduled payments of all outstanding qualified interest rate management agreements; A schedule of all consulting, advisory, brokerage or similar fees paid or payable by the District in connection with the qualified interest rate management agreement and of all such fees and finder\u2019s fees, if any, paid or payable by any other party in connection with qualified interest rate management agreements; Analyses of the interest rate risk, basis risk, termination risk, credit risk, market access risk, and other risks of entering into such agreements and of the net payments due for all debt outstanding and for all qualified interest rate management agreements; and The District\u2019s plan to monitor interest rate risk, basis risk, termination risk, credit risk, market\u2010access risk, and other risks. Monitoring requires valuation of the market or termination value of all outstanding qualified interest rate management agreements. The Plan further provides that the District will seek to maximize the benefits and minimize the risks of derivative instruments by actively managing its derivative program. This will entail frequent monitoring of market conditions, by both the District and its Independent Financial Advisor, for emergent opportunities and risks related to existing qualified interest rate management agreements. Active management shall include: Early termination; Shortening or lengthening the term; Sale or purchase of options; or Utilization of basis swaps. Monitoring The Plan requires monitoring reports that include, among other things, a valuation of all outstanding qualified interest rate management agreements, to be delivered to the Board at least on an annual basis. These reports must include the following: A description of all outstanding interest rate management agreements, including related bond series, type of swap, rates paid and received by the District, and outstanding notional amount. Highlights of all material changes to swap agreements or new swap agreements entered into by the District since the last report. Mark\u2010to\u2010market valuations for each of the District\u2019s interest rate swap agreements. The credit rating of each swap counterparty. Debt Management Practices Continuing Disclosure In order to enable the underwriters of its bonds to comply with SEC Rule 15c2\u2010 12, the District has entered into Continuing Disclosure Agreements to provide for the timely filing of annual financial information and material event notifications. A Continuing Disclosure Agreement will be executed for each bond issue. Under its existing Continuing Disclosure Agreements, the District has agreed to file, on an annual basis not later than 270 days following the end of each fiscal year, the following information: The audited financial statements for the most recent fiscal year; A summary of the budget for the current fiscal year; Tax Anticipation Borrowing; The assessed value and market value of all taxable real estate; The taxes and millage rates imposed for the current fiscal year; The real property tax collection results for the most recent fiscal year, including (i) the real estate levy imposed (expressed both as a millage rate and an aggregate dollar amount), (ii) the dollar amount of real estate taxes collected that represented current collections (expressed both as a percentage of such fiscal year\u2019s levy and as an aggregate dollar amount), (iii) the amount of real estate taxes collected that represented taxes levied in prior years (expressed as an aggregate dollar amount), and (iv) the total amount of real estate taxes collected (expressed both as a percentage of the current year\u2019s levy and as an aggregate dollar amount); A list of the ten (10) largest real estate taxpayers and, for each, the total assessed value of real estate; and Pupil enrollment figures, including enrollment at the end of the most recent fiscal year, current enrollment and projected enrollment for the beginning of the next fiscal year, including a breakdown between elementary and secondary enrollment (to the extent reasonably feasible). In addition to the annual filing, the District must file notice of certain material events in a timely manner, as well as notice of a failure to provide the required annual financial information specified above. It is the responsibility of CFO and/or Business Administrator to file the District\u2019s annual continuing disclosure requirements detailed above no later than the targeted date of December 31 of each year. Ratings The District will maintain good communications with the credit rating agencies to inform them about the District\u2019s financial position and will provide the rating agencies in a timely manner with the annual audited financial statements and operating budget. The District will make all reasonable efforts to maintain and improve its bond ratings. As of the date of this Policy, S&P has assigned a rating of \u201cA+\u201d to the District based upon the intercept provisions of Section 633 of the Public School Code. Post Issuance Tax Compliance The District shall maintain a system of record keeping and reporting in order to comply with the requirements of the Internal Revenue Code of 1986, as amended (the \u201cCode\u201d), and the regulations thereunder for the bonds which are subject to the Code. These requirements include monitoring of arbitrage rebate and yield restriction and reduction requirements. The District seeks to minimize the cost of arbitrage rebate and yield restriction, while complying with the Code requirements. The District will engage an independent rebate analyst to prepare the required arbitrage rebate reports. Swap Monitoring and Reporting In compliance with the Plan, the District will engage an independent financial advisor to provide annual reports on each of its swaps outstanding as outlined in Section I.D. above. Such report will be prepared annually as of June 30. In addition, the District will report the fair market value of its outstanding swaps and its exposure to risk in the audited financial statements each year. Annual Review This Policy will be subject to annual review and/or amendment by the District and its financial advisor to comply with applicable law and to ensure that the District\u2019s financial and operational flexibility is maintained. \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "701",
  "title": "Facilities Planning",
  "revised": "April 25, 2016",
  "text": "Last RevisedApril 25, 2016 Authority The Board shall engage in short-term and long-term facilities planning in order to meet the ongoing needs of the district\u2019s educational programs and operations. Involvement of the Board, staff, community, businesses and parents/guardians is an important part of this process. The Board shall continuously or annually conduct a census of all children from birth to eighteen (18) years living in the district. The Board shall employ as many enumerators or attendance officers as necessary.[1] Delegation of Responsibility In order to inform the Board of the district's future needs, the Superintendent or designee shall: Prepare a written description of existing physical facilities. Annually report to the Board on enrollment projections. Report to the Board on the enrollment by grades during the school year. Estimate each spring the number of students who will be enrolled in the district's schools in September of the year for which the estimate is made. Prepare student population projections and compare the actual population figures to the previously projected figures to detect early any changes in population trends. Guidelines Information gathered in the census shall include for each child the name and address of the parents/guardians; name and location of the school in which the child could be or is enrolled or belongs; name and address of any employer of a child under eighteen (18); child's name, date of birth, age, sex, nationality, and address; and other information the Board may legally request to assist in the efficient and equitable operation of the district.[1] When planning to enlarge or modify its facilities, the Board shall consider not only the number of students whose educational needs must be met, but also the physical requirements of the programs it deems best suited to meet those needs.[2] Each school building and site shall provide suitable accommodations to carry out the educational program, including provision for the handicapped/disabled, pursuant to law and regulations.[3][4][5] Legal1. 24 P.S. 13512. 24 P.S. 7013. Pol. 1034. Pol. 103.15. Pol. 10424 P.S. 50124 P.S. 50224 P.S. 50324 P.S. 50424 P.S. 701.124 P.S. 70224 P.S. 70324 P.S. 703.124 P.S. 70424 P.S. 70624 P.S. 73124 P.S. 731.124 P.S. 73324 P.S. 736-74124 P.S. 1601-C et seq22 PA Code 21.1 et seq22 PA Code 349.1 et seq25 PA Code 171.1 et seqPol. 100Pol. 122Pol. 123 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "702",
  "title": "Gifts, Grants, Donations, and Crowdfunding",
  "revised": "November 24, 2025",
  "text": "Last RevisedNovember 24, 2025 Prior Revised Dates04/25/2016 Purpose The Board recognizes that individuals, businesses and community organizations may wish to contribute supplies and/or equipment to enhance or extend the programs in the schools. The Board recognizes that crowdfunding has become an increasingly popular method by which school districts can procure funding for specific projects and/or programs. Authority The Board has the authority to accept such gifts and donations made to the school district or to any district school.[1] The Board reserves the right to refuse to accept any gift which does not contribute toward the achievement of district goals or when such ownership would adversely affect the district.[1] Any gift accepted by the Board or its designee shall become district property, may not be returned without Board approval, and is subject to the same controls and regulations as are other district properties.[1][2] The Board shall be responsible for the maintenance of any gift it accepts, unless otherwise stipulated. The Board shall make every effort to honor the intent of the donor in the use of the gift, but reserves the right to utilize any gift it accepts in the best interests of the district's educational program. In no case shall acceptance of a gift be considered an endorsement by the Board of a commercial product, business enterprise, or institution of learning. All gifts shall be recorded in the appropriate inventory listing and property records.[1][3] Any cash donations directed to extracurricular programs will be earmarked to maintaining extracurricular facilities. Such funds may be allocated on an annual basis at the discretion of the Chief Financial Officer. The Board permits district employees and eligible organizations to maximize opportunities to obtain resources for the benefit of students and the district; however, unregulated use of crowdfunding on behalf of the district can expose the district, the employee, and an organization to significant potential legal liability. The Board adopts this policy to effectively mitigate risks and establish parameters for the use of crowdfunding on behalf of the district. Organizations not granted formal recognition by the Board and the Chief Financial Officer as an eligible organization shall not engage in crowd funding on behalf of the district. Definitions Crowdfunding shall mean a mechanism by which an individual or organization solicits and accepts donations from the general public, via specially-designed websites, to fund a specific purpose or cause. Crowdfunding shall not include requests for donations the district makes using its own web site or social media platforms. Eligible organizations shall mean booster groups, parent organizations, school-sponsored student organizations, and educational foundations that have been formally recognized by the Board and may be granted permission to utilize crowdfunding up on proper application and subsequent approval. A crowdfunding campaign shall mean an approved crowdfunding request that has been set up and is actively soliciting and accepting donations. A crowdfunding request shall mean the form and related information submitted by an individual who, or eligible organization that, seeks permission to engage in a crowdfunding campaign. A crowdfunding site, for the purposes of this policy, shall mean one that has been approved by the Board or designated administrator. Individual, for purposes of this policy, shall mean a district employee. Resources include donated funds, items purchased with donated funds, and, when the crowdfunding site directly provides the items, the items themselves. Delegation of Responsibility The Superintendent or designee shall: Counsel potential donors on appropriateness of gifts. Encourage individuals and organizations considering a donation to the schools to consult with the Superintendent and/or his/her designee before appropriating funds. Report to the Board all gifts which s/he has accepted on behalf of the Board. Acknowledge the receipt and value of any gift accepted by the school district. The Chief Financial Officer shall approve crowdfunding sites for use by individuals and eligible organizations based on the criteria outlined in this policy. The Chief Financial Officer shall maintain a list of approved crowdfunding sites and update the list as needed. It shall be the responsibility of the Chief Financial Officer to approve all crowdfunding requests totaling $5,000.00 or less. When the crowdfunding request is more than $5,000.00, Board approval shall be required. If the crowdfunding request is approved, the requester shall be responsible for: Preparing all materials and information related to the crowdfunding campaign. Keeping district administrators apprised of the status of the campaign. Following all applicable laws, Board policies, and administrative regulations, including the requirements, policies and/or regulations established by the crowdfunding site. Crowdfunding Guidelines The district reserves the right to withhold approval of any crowdfunding request or terminate a pre-approval for a crowdfunding campaign for any reason. The district reserves the right to refuse to accept funds that have been raised through a crowdfunding campaign if it discovers that the campaign violated this policy or any of the crowdfunding site\u2019s requirements, policies and/or regulations. All resources obtained through crowdfunding campaigns are the property of the district. While preference shall be given for the resources to be used and maintained by the individual or eligible organization who originally obtained them through crowdfunding, the district reserves the right to transfer such resources to another classroom, program and/or individual, as necessary. Approval of Crowdfunding Sites When evaluating crowdfunding sites to be approved for use by individuals or eligible organizations, the Chief Financial Officer shall consider the following: The crowdfunding site shall be operated by a legitimate corporation or limited liability company with no history of fraud, unlawful activity, financial mismanagement, or other misconduct. Crowdfunding sites that provide requested items in lieu of direct funds shall be given preference. The crowdfunding site shall require that all resources secured by an individual or eligible organization on behalf of the district go directly to the school or district program listed in the crowdfunding request, not the individual who, or the eligible organization that, submitted the crowdfunding request. Sites designed for crowdfunding by schools and/or educators shall be given preference, as long as they otherwise meet the requirements of this section. All crowdfunding campaigns shall utilize one (1) of the approved crowdfunding sites. Approval of the Crowdfunding Request Individuals who, and eligible organizations that, wish to use crowdfunding to obtain resources for classroom or school purposes shall submit a written request to the Chief Financial Officer for approval at least forty-five (45) days before the desired start of the crowdfunding campaign. The crowdfunding request shall include: The name and job title of the individual requester or, if the applicant is an eligible organization, the names of two (2) members of the eligible organization, and their position with in the eligible organization, who shall be responsible for overseeing the crowdfunding campaign. The crowdfunding site to be used. The requested item(s) and/or the amount of funds targeted to be raised in order to purchase the item(s). The school, classroom, program, and/or activity to be benefitted. The exact language, as well as any graphics, that will be included in the post on the crowdfunding site. The projected start and end dates of the post on the crowdfunding site. A list and description of any social media platforms and/or accounts that will be used to promote the crowdfunding campaign, including the identification of the individuals/organizations to whom such accounts belong. A description of any other methods/channels that will be used to promote/market the crowdfunding campaign. The individual(s) reviewing the crowdfunding request shall ensure that: The crowdfunding request does not conflict with other district fundraising efforts. The district does not already have the requested resources. The district can adequately utilize, support, store, and maintain the resources, if received. The crowdfunding campaign is compliant with all applicable federal and state laws and regulations and Board policies and administrative regulations. The district, staff and/or students are not portrayed in a negative light. The crowdfunding request is compatible with the district\u2019s educational program, mission, vision, shared values, curriculum and district initiatives. Use of Crowdfunding To ensure the successful use of crowdfunding for district purposes, the district may provide the following: District expectations, Board policies and administrative regulations for the protection of private information. Recommended external messaging or logo/branding guidelines that align with district standards. A maximum dollar amount permitted to be raised by crowdfunding. A listing of items that may and may not be obtained through crowdfunding. Where crowdfunding resources are in the form of funds, such funds shall be sent to the district\u2019s Chief Financial Officer, who shall ensure the appropriate accounting and holding of such funds until they are used for their stated purpose. Where crowdfunding resources are in the form of the requested items, all items must be delivered directly to the principal of the building in which they will be used. For every crowdfunding campaign, individuals and eligible organizations shall be required to report the following to the individual approving crowdfunding requests: how the resources were used in the school, classroom, program, and/or activity to be benefitted and how the students and the district benefitted. All crowdfunding campaigns involving classroom materials, projects or resources must be consistent with district-approved curriculum. The Chief Financial Officer shall be promptly notified of any unused funds. The building principal shall maintain control and discretion over unused items or items that can be used after the conclusion of the project for which the items were sought. Prohibitions Crowdfunding campaigns may not: Include pictures or personally identifying information of district students in the crowdfunding post, or on the posting individual\u2019s home or biography page on the crowdfunding site, without proper consent. Be used for the personal gain of any individual. Request food items that do not meet the Smart Snacks standards of the USDA regulations for school nutrition. Contain language that suggests, infers or states that: The resources sought are required for, or otherwise integral to, a student\u2019s special education program, necessary for a student to achieve his/her Individualized Education Program (IEP) goals, or essential to ensure participation of a student or students with disabilities in school or any program offered by the district. The school does not have enough resources. Individuals may not keep resources for personal use. Individuals who are not employees of the district or authorized as part of an eligible organization may not engage in crowdfunding on behalf of the district. Legal1. 24 P.S. 2162. 24 P.S. 7033. Pol. 706 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "702.2",
  "title": "Memorials, Final Reading",
  "revised": "August 19, 2024",
  "text": "Purpose The Board is committed to protecting the health, safety and welfare of its students and the school community. This policy supports the provision of a comprehensive district process for honoring the memory of students and staff who have passed away. The Board desires to offer support to the grieving community while respectfully commemorating the lives of those who have left a lasting impact on our schools. Authority The Board directs the district to establish rules and regulations for the presentation of memorials to the Millcreek Township School District. The district is committed to providing access to age and developmentally appropriate youth awareness and resources to all district students, without bias or discrimination. The district shall notify employees, students and parents/guardians of this policy and shall post the policy on the district\u2019s website. Memorial Guidelines Existing memorials established prior to the implementation of this policy will remain intact. Existing memorials are generally the sole responsibility of the entity providing the memorial; district staff and/or finances may only be used to maintain current memorials as part of regular maintenance processes and/or to ensure safe conditions. Every five years, current markers or plaques installed within the district will be reviewed by an established Memorial Committee, which includes the following members: Superintendent or Assistant Superintendent. HR Director. Director of Student Services. Admin from the appropriate school/level (elementary, middle, high). School psychologist or guidance counselor. Director of Engineering. At such time, the Committee will decide if the memorial should be removed and offered to the family of the deceased. Memorial activities may include: Should a current student or member of the school staff pass away anytime during the current coverage period, the yearbook staff will treat the death in a respectful manner. The portrait of that individual will appear as it would under normal circumstances, with the appropriate section's portraits. Pages covering sports, academics, or activities that have already been published may also feature the individual. An In Memoriam page may be added if agreed upon by the family and school. An annual post-secondary scholarship funded by the family or other group outside the school through the Millcreek Education Foundation is the sole option as an ongoing school memorial. Items or funds for school use such as musical equipment, library books, sports equipment, playground equipment, etc., may be donated and will be recognized by the Millcreek Township School District. Items received become the property of the school district. All musical equipment, library books, sports equipment, playground equipment, etc., must be approved by the Memorial Committee before being placed within a school building or on school grounds. Appropriate uses of funds given in such circumstances include gifts to school district libraries, funding for SAP activities, donations to Student Council and other functions as approved by the Memorial Committee. All In Memoriam items, such as trees, benches, memorial stones and other items of remembrance must be requested to and approved by the Memorial Committee who will review location, wording and/or details specific to the request. The senior high school principal will acknowledge the loss of students, family members and faculty and friends with a moment of silence at the graduation ceremony. Deceased students who would have been part of the graduating class will be recognized by name. Memorial activities may not include: Memorial diplomas will not be authorized. Memorials that alter the conduct of a regular school instructional day or school activities will not be permitted. Memorials that require the discontinued use or retirement of school property or the retirement of athletic numbers will not be permitted. Memorials which violate the United States or Pennsylvania constitution, laws, regulations or ordinances will not be permitted. The United States flag will only be lowered to half-staff in accordance with the laws and policies of the state of Pennsylvania. Utilizing formal all-school or school-wide events, including Commencement, Homecoming festivities, Prom and other thematic events or weeks to memorialize deceased students or staff is prohibited. Formal, school-wide recognition of anniversary dates will not occur. \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "703",
  "title": "Sanitary Management",
  "revised": "April 25, 2016",
  "text": "Last RevisedApril 25, 2016 Purpose The Board recognizes that safeguarding the health and physical well-being of district students and staff depends upon the cleanliness and proper sanitary conditions of the school buildings and grounds. Authority The Board directs that a program of sanitary management shall be maintained in all district buildings and facilities and explained periodically to staff members.[1] The Board directs that standards be maintained to meet requirements set forth by the Pennsylvania Department of Health, Department of Labor & Industry, and any local agency that has jurisdiction. Delegation of Responsibility All district facilities shall be inspected regularly for cleanliness and proper sanitation by the Superintendent or designee. The Superintendent or designee shall develop and supervise a program for the cleanliness and sanitary management of school buildings and facilities, school grounds and school equipment pursuant to law, State Board regulations and requirements of the local and state Boards of Health and the Department of Labor & Industry. Cleanliness of each school building shall be the responsibility of the building principal. Teachers shall be responsible for the condition of their classrooms. Custodial or maintenance supervisors shall inspect facilities at least once per month, and report to the Superintendent or designee any conditions that may threaten the comfort, health or safety of occupants. Legal1. 24 P.S. 70125 PA Code 171.1 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "704",
  "title": "Maintenance",
  "revised": "October 22, 2018",
  "text": "Last RevisedOctober 22, 2018 Purpose Adequate maintenance of buildings, property and equipment is essential to fiscal responsibility and efficient management of district facilities. Authority The Board directs that a continuous program of inspection and maintenance of all district buildings, property and equipment be established and implemented. Wherever possible, maintenance shall be preventive.[1][2][3] Delegation of Responsibility The Superintendent or designee shall develop and supervise a maintenance program which shall include: Regular program of maintenance, repair and improvement of buildings and facilities. Critical spare parts inventory. Equipment replacement program. Long-range plans for building modernization and conditioning. The Superintendent or designee shall develop a maintenance check list applicable to all district buildings. Each building principal, in conjunction with the building maintenance employee, shall conduct a physical inspection of the building on a monthly basis and the maintenance employee will return a written report to the Superintendent or designee as to the findings of that inspection. The Superintendent, and/or his or her designee shall report annually to the Board regarding the current maintenance and improvement program and projected maintenance needs that include cost analysis. Legal1. 24 P.S. 7012. 24 P.S. 7423. 24 P.S. 77225 PA Code 171.1 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "705",
  "title": "Facilities and Workplace Safety",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Purpose The Board recognizes that district facilities must be maintained and operated in a condition that prioritizes the safety of students, staff and visitors. Authority The Board directs the district to provide facilities and equipment for the safe conduct of the educational programs and operations of the schools, in accordance with guidance issued by state and local officials, and the Board-approved health and safety plan. The Board requires that all students, staff and visitors adhere to state and local health and safety orders, Board policy, administrative regulations and Board-approved plans requiring face coverings or other protective devices where needed for safety purposes. Violation of this policy and school safety rules may result in disciplinary action, in accordance with law, regulations or Board policy, or denial of entry to district buildings and property, except where accommodations are deemed reasonable and necessary for individuals with disabilities or for medical conditions.[1][2][3][4][5][6] Delegation of Responsibility The Superintendent and/or his or her designee shall periodically review and evaluate district health and safety rules and health and safety plans, as necessary.[7] Administrators shall ensure that all staff and students are informed of health and safety rules at the beginning of the school year and whenever conditions and requirements change. Administrators shall provide ongoing education and post signage to assist staff and students in complying with health and safety rules.[7] Guidelines Certified Workplace Safety Committee A workplace safety committee shall be established to promote the district\u2019s goals concerning safe schools.[8][9][10][11] The workplace safety committee shall be composed of a minimum of four (4) members, including two (2) district administrators and two (2) employee representatives. If the number of members on the workplace safety committee exceeds four (4), the committee shall be composed of an equal number of administrators and employees unless otherwise agreed upon by both groups. The district administrators shall not constitute a majority of the workplace safety committee. It shall be the responsibility of the workplace safety committee to: Evaluate the current safety program. Establish procedures for conducting and documenting the findings of periodic inspections to locate and identify safety and health hazards. Make recommendations to correct hazards. Review, in a timely manner, incident and accident report and investigation forms. Conduct follow-up evaluations on the effectiveness of new health and safety equipment or safety procedures. A quorum of the workplace safety committee members shall meet at least once a month. The workplace safety committee shall develop and maintain operating procedures, membership lists, committee meeting agendas, attendance lists and minutes of each meeting. All decisions of the committee shall be made by majority vote of members present. The Superintendent or designee shall ensure that a qualified trainer provides all committee members with adequate, annual training in safety committee structure and operation, hazard detection and inspection, and accident and illness prevention and investigation. The Superintendent or designee shall maintain written records of workplace safety committee training. Legal1. Pol. 103.12. Pol. 1133. Pol. 113.14. Pol. 2185. Pol. 3176. Pol. 9077. Pol. 8058. 24 P.S. 2239. 34 PA Code 129.1001 et seq10. 72 P.S. 1722-J11. 77 P.S. 1038.224 P.S. 51024 P.S. 151724 P.S. 1518 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "705.1",
  "title": "Use of Force",
  "revised": "August 20, 2018",
  "text": "Purpose: The Millcreek Township school district (the \"district\") acknowledges that recent school violence incidents require a pro-active approach. It is the intention of the district to provide protection by utilizing armed School Resource Officers (SRO) and School Security Officers (SSO). The SROs are members of the Millcreek Township Police Department (MPD) and subsequently shall follow the Use of Force Policy as outlined in the MPD Standard Operating Procedures Manual, as amended from time to time. The SSOs may be former law enforcement officers. All SSOs must meet all of the educational and training requirements, including all continuing education and continuing training requirements necessary to hold the position. The purpose of this policy is to provide the school district with guidelines on the use of lethal and non-lethal force. The school district recognizes and respects the value and integrity of each human life. Investing SROs and SSOs with the authority to use force to protect the public welfare requires a careful balancing of all human interests. Therefore, it is the policy of the school district that SROs and SSOs shall use only that force that is reasonably necessary to effectively bring an incident under control while protecting the lives of the officers and others. Given that no Policy can reasonably predict every situation a SRO or SSO might encounter at the school district, it is recognized that each SRO and SSO must be entrusted with well-reasoned discretion in determining the appropriate use of force for each incident they encounter. SROs and SSOs are authorized to use reasonable force, when necessary, in the performance of their duties, after consideration of the totality of the circumstances. It is recognized that SROs and SSOs are expected to make split-second decisions and the amount of time available to evaluate and respond to changing circumstances may impact their decisions. It is additionally recognized that circumstances may arise in which a SRO or SSO reasonably believes that it would be impractical or ineffective to use any of the standard tools, weapons or methods provided to them by the MPD and/or the district. SROs and SSOs may find it more effective or practical to improvise their response to rapidly changing conditions as they unfold. In such circumstances, the use of any improvised device or method must be objectively reasonable and utilized only to the degree necessary to accomplish a legitimate enforcement goal on behalf of the school district. Definitions: Bodily Injury, Physical Injury or Bodily Harm: Physical pain or injury, illness or an impairment of a physical condition. Deadly Force: Force which, under the circumstances in which it is used, is readily capable of causing death or serious bodily harm. De-escalation: Taking action or communicating verbally or non-verbally during a potential force encounter in an attempt to stabilize the situation and reduce the immediacy of the threat so that more time, options, and resources can be called upon to resolve the situation without the use of force of with a reduction in the force necessary. De-escalation may include the use of such techniques as command presences, advisements, warnings, verbal persuasion and tactical repositioning. Great Bodily Harm: Bodily injury which causes significant serious permanent disfigurement or which causes a significant permanent loss or impairment of the function of any bodily part or organ. Less-lethal Force: Any force other than that which is considered deadly force, that involves physical effort to control, restrain, or overcome the resistance of another. This includes, but is not limited to the use of a less-lethal weapon, physical strike, kicks, and other physical force. Less-lethal Weapon: A weapon, device, or instrument which by design, purpose and intended or actual use is neither calculated nor likely or intended to produce death or serious bodily injury. Lethal Weapon: Any firearm or device designated as a weapon and capable of producing death or serious bodily injury, or any other device or instrument which, in the manner in which it is used or intended to be used, is calculated or likely to produce death or serious bodily injury. Mechanical Restraints: The use of a mechanical device including, but not limited to metal handcuffs or other types of restraints used to control or limit movement. Physical Intervention: Any use of bodily force or physical restriction that substantially immobilizes or reduces the free movement of a student through physical contact. Police Department: The Millcreek Township Police Department (MPD). Probable Cause: A reasonable ground for belief, based on the facts and circumstances, which is more than mere suspicion and less than the standard beyond a reasonable doubt. Reasonable Belief: An objective belief based on the totality of the known circumstances. Reasonable Force: The amount of force reasonably believed to be necessary under the totality of the circumstances to defend oneself or another from bodily harm; or to prevent escape, suicide, or the commission of a crime. School District: The Millcreek Township school district (MTSD). School Resource Officer (SRO): A commissioned law enforcement officer who provides law enforcement services and may perform other duties for the school district; and is assigned by the employing police department to work in collaboration with the school district; and is subject to the Police Department's policies and procedures. School Security Officer (SSO): A classified or contracted school district employee other than a School Resource Officer, who provides security services in the school district under the direction of a school administrator. Serious Bodily Injury: Bodily injury which creates a substantial risk of death or which causes serious, permanent disfigurement or protracted loss or impairment of the function of any bodily member or organ. Totality of the Circumstances: All of the facts and circumstances of a particular incident including, but not limited to, the severity of the incident at issue, whether the subject poses an immediate threat to the safety of the office or others, and whether the subject is actively resisting or attempting to evade the officer by flight. School Resource Officers (SROs): Police Department Use of Force Policy This Policy shall be enforced while the SRO is acting in their capacity at the school district. The Police Department's Use of Force Policy shall also concurrently apply to the SROs on-duty actions and behavior at the school district. The Policies are meant to apply in tandem and no conflict shall exist between this Policy and the Police Department's Use of Force Policy. If a conflict or perceived conflict shall exist between the Police Department's Use of Force Policy and this Policy, the Police Department's Use of Force Policy shall be followed by the SRO. Use of Force Continuum Officer Presence: No force is used and mere presence of a SRO works to deter behavior and diffuse a situation. Verbal Direction: Force is not physical, verbal commands are used. Physical Restraint and Control: Includes soft, empty-hand control, grabs, holds, joint locks, mechanical restraints and chemical agents. Less-lethal Force: Includes electronic control devices (TASER), strikes and/or kicks, impact weapons, specialty impact munitions, among others. Use of Physical Restraint Use of physical force or mechanical restraint should be discontinued when resistance ceases or when the incident is under control. Physical force shall not be used against individuals in mechanical restraints, except as objectively reasonable to prevent their escape or prevent imminent bodily injury to the individual, the SRO, or another person. In these situations, only the minimal amount of force necessary to control the situation shall be used. Once the scene is safe and as soon as practical, a SRO shall provide appropriate medical care, consistent with their level of training, to any individual who has visible injuries, complains of being injured, or requests medical attention. This may include providing first aid, requesting emergency medical services and/or arranging for transport to an emergency medical facility. A SRO has a duty to intervene to prevent or stop the use of excessive force by another SRO when it is safe and reasonable to do so. All uses of force shall be documented on appropriate school district and/or Police Department reports. Less-Lethal Force SROs shall consider the totality of the circumstances when making a determination as to the reasonableness of using less-lethal force. Factors such as severity of the incident at issue, whether the subject poses an immediate threat to the safety of others, whether the subject is armed, the number of persons with whom the SRO must contend, and whether the subject is actively resisting shall be considered by the SRO. SROs may only use less-lethal force in the performance of official duties and in accordance with this Policy. SROs may use less-lethal force which they reasonably believe to be necessary to apprehend offenders and defend themselves or others from bodily harm while involved in an incident. SROs may use less-lethal force which they reasonably believe to be necessary to prevent another person from committing suicide or inflicting serious bodily injury upon themselves. SROs may use less-lethal force which they reasonably believe to prevent another person from committing or consummating the commission of a crime involving, or threatening, bodily injury, damage to or loss or property or a breach of the peace. Less-Lethal Weapons: Pepper Spray SROs may use pepper spray when it is an appropriate use of force to prevent physical injury to the offender or SRO. After administering pepper spray, SROs shall secure the offender, assure the offender that the impact of the pepper spray is temporary, have the offender flush their face with water, have the offender stand in fresh airspace and offer medical aid to an offender who is still suffering from the pepper spray effects. SROs, after deploying pepper spray, shall complete all appropriate reports as required by the school district and/or the Police Department. SROs shall use pepper spray at distances of six (6) feet or less, use it in short one-second bursts, and spray to the face only. Only an amount necessary to control the offender shall be used with wind direction being considered. Expandable Baton The expandable baton may only be used when this use of force is appropriate to prevent injury to the officer or other citizens by an offender. After using the expandable baton, SRO shall secure the offender and render medical assistance when necessary. SROs, after using the expandable baton, shall complete all appropriate reports as required by the school district and/or the Police Department. Conducted Electrical Weapons/Tasers Tasers, also known as Conducted Electrical Weapons (\u201cCEW\u201d), are considered a less-lethal use of force which utilizes an electrical discharge that disrupts the ability of the body to communicate messages from the brain to the muscles. Upon deployment, an air charge uses compressed nitrogen to project two wired probes into the targeted subject which will cause motor skill dysfunction. CEWs can also be used in Drive Stun mode, when the CEW is activated by placing it against the body of an offender and depressing the arc switch. In this case, the CEW is used as a \u201cgain compliance\u201d technique for offenders. CEWs may be deployed when the use of force is appropriate to prevent physical injury to a SRO or another or to prevent an individual from harming themselves. CEWs shall be carried in semi-auto mode and may be used in Spark Display, Drive Stun, or Probe mode, dependent on the use of force appropriate in each situation. SROs shall not use the CEWs while off-duty, when the offender is in contact or near flammable substances, when a fall by the offender may cause serious injury or death, for purposes of coercion or other unjustified means, on an individual who has already been secured or on a visibly pregnant female, unless deadly force is permissible. SROs shall inspect the CEW for damage, cleanliness and battery life prior to each shift. If battery life is less than twenty percent (20%), the battery pack shall be changed. SROs shall conduct a five-second spark check at the start of official duty at the school district, to ensure proper CEW function. SROs shall carry the CEW when it is functioning properly, in a Police Department-issued holster, and on the opposite side of the SRO\u2019s firearm. SROs, prior to firing the CEW, shall give proper warning to the offender, if practical. SROs shall avoid intentionally targeting the CEW on sensitive areas of the body, such as the head, throat, breast, chest, or area of the heart, or genitals without legal justification. The back shall be the preferred target area, given the totality of the circumstances. SROs shall notify a Police Department supervisor and file a proper Police Department report when a CEW has been deployed. SROs shall follow all procedures outlined in the Police Department\u2019s Use of Force Policy regarding post-deployment of CEWs. SROs shall also file a report with the school district in the event of a CEW deployment. Deadly Force Nothing contained in this Policy shall preclude the use of deadly force by SROs in self-defense, when deadly force is legally justified. SROs may use deadly force to protect themselves or another from what they reasonably believe to be an imminent danger of death or serious bodily injury, pursuant to 18 Pa. C.S. \u00a7508. SROs must be cognizant of innocent third parties that may be present in or near the line of fire. SROs may deploy any authorized firearm in any situations the SRO deems it to be necessary for the SRO\u2019s own protection and/or the safety of others. School Security Officers (SSO) Use of Force Continuum Officer Presence: No force is used and mere presence of an SSO works to deter behavior and diffuse a situation. Verbal Direction: Force is not physical, verbal commands are used. Physical Restraint and Control: Includes soft, empty-hand control, grabs, holds, joint locks, mechanical restraints, and chemical agents. Less-Lethal Force: includes electronic control devices (TASER), strikes and/or kicks, impact weapons, specialty impact munitions, among others. Deadly Force: including firearms and baton strikes intentionally directed to the head or neck, used in a manner likely to cause death or serious bodily injury. Use of Physical Restraint Use of physical force or mechanical restraint should be discontinued when resistance ceases or when the incident is under control. Physical force shall not be used against individuals in mechanical restraints, except as objectively reasonable to prevent their escape or prevent imminent bodily injury to the individual, the SSO, or another person. In these situations, only the minimal amount of force necessary to control the situation shall be used. Once the scene is safe and as soon as practical, a SSO shall provide appropriate medical care, consistent with their level of training, to any individual who has visible injuries, complains of being injured, or requests medical attention. This may include providing first aid, requesting emergency medical services, and/or arranging for transport to an emergency medical facility. A SSO has a duty to intervene to prevent or stop the use of excessive force by another SSO when it is safe and reasonable to do so. All uses of force shall be documented on appropriate school district reports. Less-Lethal Force SSOs shall consider the totality of the circumstances when making a determination as to the reasonableness of using less-lethal force. Factors such as severity of the incident at issue, whether the subject poses an immediate threat to the safety of others, whether the subject is armed, the number of persons with whom the SSO must contend, and whether the subject is actively resisting shall be considered by the SSO. SSOs may only use less-lethal force in the performance of official duties and in accordance with this Policy. SSOs may use less-lethal force which they reasonably believe to be necessary to apprehend offenders and defend themselves or others from bodily harm while involved in an incident. SSOs may use less-lethal force which they reasonably believe to be necessary to prevent another person from committing suicide or inflicting serious bodily injury upon themselves. SSOs may use less-lethal force which they reasonably believe to prevent another person from committing or consummating the commission of a crime involving, or threatening, bodily injury, damage to or loss or property or a breach of the peace. Less-Lethal Weapons Pepper Spray SSOs may use pepper spray when it is an appropriate use of force to prevent physical injury to the offender or SSO. After administering pepper spray, SSOs shall secure the offender, assure the offender that the impact of the pepper spray is temporary, have the offender flush their face with water, have the offender stand in fresh air space and offer medical aid to an offender who is still suffering from the pepper spray effects. SSOs, after deploying pepper spray, shall complete all appropriate reports as required by the school district. SSOs shall use pepper spray at distances of six (6) feet or less, use it in short one-second bursts, and spray to the fact only. Only an amount necessary to control the offender shall be used with wind direction being considered. Expandable Baton The expandable baton may only be used when this use of force is appropriate to prevent injury to the officer or other citizens by an offender. After using the expandable baton, SSO shall secure the offender and render medical assistance when necessary. SSOs, after using the expandable baton, shall complete all appropriate reports as required by the school district. Conducted Electrical Weapons/Tasers Tasers, also known as Conducted Electrical Weapons (\u201cCEW\u201d), are considered a less-lethal use of force which utilizes an electrical discharge that disrupts the ability of the body to communicate messages from the brain to the muscles. Upon deployment, an air charge uses compressed nitrogen to project two wired probes into the targeted subject which will cause motor skill dysfunction. CEWs can also be used in Drive Stun mode, when the CEW is activated by placing it against the body of an offender and depressing the arc switch. In this case, the CEW is used as a \u201cgain compliance\u201d technique for offenders. CEWs may be deployed when the use of force is appropriate to prevent physical injury to a SSO or another or to prevent an individual from harming themselves. CEWs shall be carried in semi-auto mode and may be used in Spark Display, Drive Stun, or Probe mode, dependent on the use of force appropriate in each situation. SSOs shall not use the CEWs while off-duty, when the offender is in contact or near flammable substances, when a fall by the offender may cause serious injury or death, for purposes of coercion or other unjustified means, on an individual who has already been secured or on a visibly pregnant female, unless deadly force is permissible. SSOs shall inspect the CEW for damage, cleanliness and battery life prior to each shift. If battery life is less than twenty percent (20%), the battery pack shall be changed. SSOs shall conduct a five-second spark check at the start of official duty at the school district, to ensure proper CEW function. SSOs shall carry the CEW when it is functioning properly, in a holster, and on the opposite side of the SSOs firearm. SSOs, prior to firing the CEW, shall give proper warning to the offender, if practical. SSOs shall avoid intentionally targeting the CEW on sensitive areas of the body, such as the head, throat, breast, chest, or area of the heart, or genitals without legal justification. The back shall be the preferred target area, given the totality of the circumstances. SSOs shall file appropriate school district reports after the deployment of a CEW. Deadly Force An SSO is not a law enforcement officer and thus, is not provided with the same degree of deadly force latitude as an SRO, under 18 Pa. C.S. \u00a7508. An SSO is permitted to use deadly force in situations where the SSO believes that such force is immediately necessary for the purpose of protecting himself against the use of unlawful force by another during an incident, pursuant to 18 Pa. C.S. \u00a7505. This includes situations where the SSO believes it is necessary to protect themselves against death, serious bodily injury, kidnapping, or sexual intercourse by force or threat. An SSO is permitted to use deadly force in situations where the SSO believes that such force is necessary to protect a third person against the unlawful use of force during an incident, pursuant to 18 Pa. C.S. \u00a7506. This includes situations where the SSO believes that it is necessary to intervene to protect a third person against death, serious bodily injury, kidnapping, or sexual intercourse by force or threat. An SSO is a person entrusted with the care or supervision of minors, for a special purpose, under 18 Pa. C.S. \u00a7509. The \u201cspecial purpose\u201d in this instance is the safety and security of all students, faculty, and other persons within school district buildings. As such, an SSO is permitted to use deadly force in situations where the SSO believes that the forced used is necessary to ensure the safety and security of all individuals, but especially minor students, in school district facilities. SSOs must be cognizant of any innocent third parties that may be present in or near the line of fire. SSOs must detail any uses of deadly force in the appropriate school district reports and to ensure that any proper filings are made with the Police Department. Legal24 P.S. 51018 Pa. C.S.A. 50518 Pa. C.S.A. 50618 Pa. C.S.A. 50818 Pa. C.S.A. 509 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "706",
  "title": "Property Records and Disposal of Surplus Property, Equipment, Supplies, and Textbooks",
  "revised": "November 24, 2025",
  "text": "Last RevisedNovember 24, 2025 Prior Revised Dates04/25/2016 Purpose The Board recognizes that adequate property and inventory records must be maintained on all buildings, equipment, and physical property under district control. Unneeded surplus and obsolete property can consume valuable storage space. This policy is intended to quickly and efficiently dispose of such property, thus avoiding future unnecessary handling and storage. Authority The Board directs that a complete inventory, by physical count, of all district-owned equipment and property records of all district buildings and grounds shall be maintained and updated at intervals that coincide with property insurance renewal. When it has been determined that any real or personal property is obsolete or unneeded surplus and should be exchanged for other property, the Board authorizes that such property maybe sold or disposed of in accordance with the following provisions: The property is no longer required for its originally intended purpose. The property is considered out-of-date, obsolete, or in unusable condition. The property is in quantities exceeding any possibility of effective use by the district. Delegation of Responsibility It shall be the responsibility of the Chief Financial Officer to ensure that equipment inventories are systematically and accurately recorded, updated, and adjusted annually by reference to purchase orders and withdrawal reports. Property records of facilities shall be maintained on an ongoing basis. Recordkeeping The Chief Financial Officer shall maintain a system of property records which shall show, as appropriate to the item recorded: Description and identification. Manufacturer. Year of purchase. Initial cost. Location. Condition and depreciation. Current valuation, in conformity with insurance requirements. The Chief Financial Officer shall be responsible for maintaining records of all obsolete and surplus property disposed of during each fiscal year. This summary shall include quantity, description of property, method of disposition, and value received. Such records shall be maintained for a minimum of three (3) years. Disposal of obsolete or surplus property shall be made in accordance with the appropriate section of the Pennsylvania School Code and may be approved by the Superintendent. Delegation of Responsibility Determination as to whether any of the stated criteria apply to property possessed by the district shall be made by the Superintendent, who may delegate this responsibility, provided that all requirements of this policy are met. The Chief Financial Officer shall be responsible for arranging for disposition of all obsolete or surplus property. As necessary, s/he may call up on other staff to develop criteria to aid in this identification. The Chief Financial Officer shall submit a request and recommendation concerning the disposition of obsolete and surplus property to the Superintendent for his/her consideration for approval. Guidelines Major items of equipment shall be subject to annual physical spot check inventory to determine loss, location or depreciation; any major loss shall be reported to the Board. Records of consumable supplies shall be maintained on a continuous inventory basis. No equipment shall be removed for personal or nonschool use, except in accordance with Board policy.[1][2] Equipment shall be identified with a permanent tag that provides appropriate school district identification. Disposal Methods The Superintendent shall determine the means for disposing of obsolete or surplus property. If the surplus property, equipment, supplies and textbooks are no longer useful with in the district: Disposal of an item with an estimated value of $5,000 or more shall require approval of the Board prior to disposal. Some items have no sale value. Such items may be deposited in dumpsters or hauled to a local land fill. These items also may be donated to charitable organizations. Items of some value may be disposed of in the following ways: Sold (e.g., public sale, negotiated sale). Donation to charitable organizations or district students. Discard in recycling or dumpster. District employees may not receive or accept abandoned or disposed of property except that they may join with others in bidding for items to be sold. Real Estate The disposal of all real estate shall require approval of the Board and is regulated by applicable provisions of the Pennsylvania School Code, as well as all other laws or regulations governing the sale of land or buildings.[3][4][5] Computers and Related Equipment Regarding disposition of computers and related equipment, the Chief Financial Officer and Director of Technology shall recommend a means of disposal to the Superintendent. The Superintendent is authorized to give final approval of disposition. Disposal may include dismantling for parts. Legal1. Pol. 7082. Pol. 7103. 24 P.S. 7074. 24 P.S. 7085. 24 P.S. 70924 P.S. 510Pol. 706.1 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "707",
  "title": "Use of School Facilities",
  "revised": "November 24, 2025",
  "text": "Last RevisedNovember 24, 2025 Prior Revised Dates09/23/2024, 06/09/2025 Purpose The Board recognizes that although the primary purpose of the school buildings, facilities and property is to provide students with an appropriate learning environment, the Board may make school facilities available to individuals and community groups without discrimination and in accordance with this policy, provided the use does not interfere with the educational program of the schools. This policy establishes conditions, restrictions and procedures for the use of school facilities for nonschool-sponsored purposes. Authority The Board directs that use of school facilities may be granted to individuals and community groups for the following types of activities: Instruction in any branch of education, learning and the arts, consistent with the district's mission. Social, civic and recreational meetings and entertainment, and other uses pertaining to the welfare of the community; but such use shall be non-exclusive and open to the public without charge. Polling places for holding primaries, elections and special elections, as permitted or required by state law. Recreation, physical training and athletics, including competitive athletic contests for children and adults. The Board shall establish a schedule of fees for the use of school facilities by approved groups.[1] Delegation of Responsibility The Superintendent or designee shall ensure that this policy is posted on the district\u2019s publicly accessible website.[2] The Superintendent or designee shall implement administrative regulations or procedures for requesting and granting permission for use of school facilities and shall distribute the necessary information to individuals affected by them. An application for use of school facilities may be disapproved because of noncompliance with established policy and procedures by the Superintendent, Chief Financial Officer (CFO), Athletic Director and building principal. Guidelines Application Process Requesters - An individual or community group requesting permission to use school buildings, facilities or school property. Requesters must submit a written request on the prescribed Facilities Request form at least thirty (30) days in advance of the proposed date through the FMX Software as outlined on the district website. The Facilities Request form must specify the portion of the school facilities requested for use; proposed activities; number of individuals participating; and the date, time and duration of the proposed event. Along with the completed Facilities Request form, the requester must submit the following: Payment of the specified rental fee. Evidence of organizational liability to limit of $1,000,000.00 per each occurrence and $2,000,000.00 general aggregate as required by the district. The provision of a signature (which may be electronic) on the Facilities Request form and/or on the facilities request page on the district's website indicating requester's acceptance and acknowledgement that requester agrees to hold harmless the district of any liability that arises from the requester's use of school facilities, and that requester is responsible for any loss or damage of district property and/or personal property of requester and requester's guests, if any, while utilizing the facilities. Application Evaluation No application to use school facilities shall be approved if the proposed activity would result in any of the following: Conflict with any school-sponsored activity. Access to school facilities closed due to renovations, maintenance, cleaning, the school calendar or Board action. Access to school facilities containing equipment or furnishings which would be detrimental to the operation of a district program if damaged or operated by an unqualified operator. The proposed use would prevent or encumber district personnel from preparing school facilities for their primary purpose, because of the nature or duration of the activity. Limitations When individuals and community groups receive written permission to use school facilities under this policy, such use shall be conditioned upon strict compliance with the following: Individuals shall not use, access or enter upon any portions of the school facilities or their contents not specified in the approved written request form. Individuals shall refrain from any conduct or activities not specifically identified in the approved written request form. All activities must begin after the conclusion of the regular school/instructional hours for the requested facility. All activities must terminate and all individuals and community group members must exit the school premises by 10:00 p.m. When advertising or promoting activities held at school facilities, individuals and community groups shall clearly communicate that the activities are not being sponsored by the district. School equipment used in conjunction with requested facilities shall be identified when the application is submitted to and approved by the district. Users of school equipment must accept liability for any damage to or loss of equipment that occurs while in their use. Where rules so specify, no equipment may be used except by a qualified operator, provided by the school. Prohibited Activities The following activities are strictly prohibited in school facilities when individuals and community groups are granted written permission to use said school facilities:[3] Possession, use or distribution of controlled substances prohibited by state or federal law. Possession of weapons. Conduct that would alter, damage or be injurious to any district property, equipment or furnishings. Conduct that would constitute a violation of the Pennsylvania Crimes Code, and/or state and federal laws and regulations. Use of tobacco and vaping products, and other e-cigarettes, as defined in the law.[4][5][6][7]Products approved by the United States Food and Drug Administration for sale as a tobacco cessation product or for other therapeutic purposes where the product is marketed and sold solely for such approved purpose, are permitted, as long as the product is not inhaled. Medical marijuana products as prohibited by federal law. Possession, use or distribution of alcoholic beverages. Gambling, games of chance, lotteries, raffles or other activities requiring a license under the Local Option Small Games of Chance Act, unless such activity has been expressly authorized by the Board or administration.[8][9] Violations The district reserves the right to remove from district premises any individual or community group who fails to comply with the terms and conditions of this policy and established procedures.[3] In the event an individual or community group violates this policy or the terms under which permission was granted to use school facilities, that individual or community group forfeits the right to submit future written requests to use district property, unless otherwise decided by the Board. Fee Schedule The district assesses the following fees for use of facilities by defining the groups who may request use of the district facilities as defined below: Rates Per HourDescription (Policy 707)2024-25 Rates2025-26 Rates2026-27 Rates2027-28 Rates2028-29 RatesCategory IMTSD SponsoredOrganizations $ - $ - $ - $ - $ -Category IIExtracurricularSupportOrganizations $ 51 $ 53 $ 55 $ 57 $ 60Category IIICommunity and/orTownship RelatedOrganizations $ 101 $ 105 $ 109 $ 114 $ 118Category IVFor-Profit and Other Organizations/Individuals $ 150 $ 156 $ 162 $ 169 $ 175 If SSO is needed, additional Cost (no negotiation as actual cost) $ 60 $ 62 $ 65 $ 67 $ 70 Category I - MTSD Sponsored Organizations - Category I organizations include: Student groups, clubs, and organizations whose activities are under the direct supervision of the MTSD administration, faculty or persons contracted by the district. MTSD school PTAs/PTOs. (Note: District coaches may not utilize their staff credentials to submit a Facilities Request form for any activity that is sponsored by or for which the coach is paid by any entity other than the district, such as an athletic team camp sponsored by a booster organization.) Practice times of teams who are indirectly supervised by an MTSD coach through a Booster program. A custodian must be regularly scheduled to work during requested time. Civic Service Organizations: Civic service organizations include dedicating time, effort, or resources to community-based initiatives that support civic institutions and address public need. Participation in events organized by these organizations will be provided at no cost. Furthermore, these organizations will offer in-kind donations to utilize district facilities without charge. They will collaborate with building administrators to coordinate in-kind donations and are required to submit an annual report of all such donations to the business office by June 30th of each year. Any civic service organization that departs district facilities in a condition different from their initial arrival will receive a written warning. Upon subsequent infractions, the organization will be classified as a Category II organization. Category II - Extracurricular Support Organizations - Category II organizations include those organizations who are directly associated with MTSD programs, and/or whose sole mission is to serve only Millcreek Township students/residents or are aligned by state law. These organizations include, but are not necessarily limited to, organizations providing one on one outpatient services in Millcreek schools to Millcreek students during the school year so as to allow for continuity of services to students throughout the entire calendar year, MYAA, Booster Clubs, Legion Baseball, the Millcreek Community Band, and outside organizations who provide elementary school programs aligned with district PIAA extracurriculars or provide off-season programs aligned to a specific extracurricular activity. Category III - Community and/or Township Related Organizations - Category III organizations are those recognized for the service and/or activities they provide to the community at large. Such organizations shall have the majority of their membership comprised of district residents and have its headquarters located within the district's boundary area. Examples of Category III organizations include, but are not limited to: Trojan Youth Athletics (TYA). Millcreek Parks and Recreation. Erie Youth Soccer Association (EYSA). Local colleges and/or universities. Millcreek Township Police and Fire Departments. Christian Youth Athletics (CYA). Northwest Tri-County Intermediate Unit #5. Category IV - For Profit Organizations/Individuals or Other - Category IV applies to any for-profit organization or individual that charges any fees to the spectators and/or participants or benefits financially in any way from the rental of MTSD facilities and/or does not otherwise fall within Categories I, II, and III. Multiple-day Requests Requests by Category II, III, and IV requesters to use district facilities for two (2) or more days in any given week can be reviewed on a case-by-case basis and the fees as outlined in this policy and can be negotiated into a long-term/multiple-day facilities use contract, as recommended by the Superintendent or designee and approved by the Board. Legal1. 24 P.S. 7752. 24 P.S. 510.23. 24 P.S. 5114. 18 Pa. C.S.A. 6306.15. 20 U.S.C. 79726. 20 U.S.C. 79737. Pol. 9048. 10 P.S. 328.101 et seq9. 61 PA Code 901.70124 P.S. 77935 P.S. 637.1 et seq61 PA Code 901.120 U.S.C. 790520 U.S.C. 7971 et seq24 P.S. 777 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "707.1",
  "title": "Athletic Field Advertising, Sponsorship and Naming",
  "revised": "November 24, 2025",
  "text": "Last RevisedNovember 24, 2025 Prior Revised Dates04/25/2016 Purpose The Board recognizes that public school facilities and events provide a viable market for commercial advertising and sponsorship, and that the sale of advertising and sponsorships at athletic events, in its buildings and facilities, or for district publications can be an important source of revenue used to supplement and enhance current student extracurricular activities. Definitions For the purpose of this policy, the following terms will be defined as provided. Building/Facility - the interior or exterior of district gymnasiums, cafeterias, auditoriums, swimming pool, and other large gathering areas; or any high school outdoor athletic field including scoreboards, dugouts, bleachers, or fences located on the property. Advertisement - media representing a specific company, product or service promoting and in support of district-sponsored activities and events. Publication - any printed material or electronic media produced by a Board-approved group, club, or activity including, but not limited to: yearbooks; newspapers; athletic, musical, or other such programs; athletic media guides; or MTSD\u2019s website. Sponsorship - a form of advertising whereby a company, corporation, individual, or other entity purchases the right to sponsor a facility, a component of a facility (room, structure or fixture) or an event for a defined period of time and value in exchange for recognition. Monetary donations that do not receive something in exchange do not fall under the \"sponsorship\" definition and should be accounted for through a different process. Authority The Board establishes a program whereby commercial groups, companies, and businesses may enter into written advertising or sponsorship agreements to provide private revenue for the district in return for public recognition through naming or sponsored by advertisement. The content, placement, and fees for all advertisements are subject to the approval of the Superintendent or designee. In addition, the Board believes that the naming of facilities or areas of the district is a matter of great importance, one that requires careful and considerable thought. The intent of this policy is to set forth parameters and guidelines for use by the Board in meeting its responsibility in this area. In all cases, the Board retains control and ownership over the named facilities. Naming opportunities will not convey any input or control over the content of school programs offered in the named facilities, or the disposition of said named facilities. Guidelines For the purpose of this policy, all advertisements or sponsorships must meet the following guidelines, parameters, and procedures. Advertisements and sponsorships shall: Be consistent with the district\u2019s mission and vision. Not represent or express any political or religious ideology. Not promote any activity or product that is inappropriate or illegal for persons under the age of eighteen (18) (i.e. tobacco, alcohol, etc.). Not, either physically or through content, interfere with the educational process or disrupt the accepted operation of a building or facility. Conform to specifications established by the district, including, but not limited to physical composition, size, appearance, and content. Be authorized for a specific length of time and may be limited to certain periods of the year. Funds derived from naming opportunities shall be assigned to an earmarked account dedicated to maintaining extracurricular activities. Nominations for the naming of facilities/areas shall come to the Board by recommendation of the Superintendent and/or his/her designee. Facilities may be named for major contributors to the district. Funds derived from naming opportunities shall be assigned to an earmarked account dedicated to maintaining extracurricular activities. The Board reserves the right to refuse contributions, made with a view towards naming a facility, where that contribution is too restrictive in purpose, inconsistent with the district\u2019s stated mission and vision, or would adversely affect the school district. The Board cannot accept any contributions, made with a view towards naming a facility, where to do so would involve unlawful discrimination based upon race, religion, sex, age, national origin, color, handicap, or any other basis prohibited by federal, state and local laws and regulations. In general, naming will require a commitment of at least ten (10) years at a cost specified by the Board. Specialty areas, including but not limited to the auditorium, gymnasium, pool, cafeteria and outdoor facilities, may utilize a unique formula to determine the level of commitment and the duration of this commitment. In such cases a plaque may be located at an appropriate location, giving the name and a brief biography of the donor. Irrevocable trusts made through deferred giving instruments are suitable for naming existing buildings, facilities or programs. Special requests to name buildings, other facilities and/or programs in honor of people who have contributed to the betterment of the district, and to its educational program, will be considered by the Board. The Board reserves the authority to revoke the naming of a facility in the event that the individual, of whom the facility is named is determined to have committed any criminal act, or action that would reflect adversely on the district, deemed to warrant such removal. In the event of significant renovations to a previously named facility, or a portion thereof, the Board may, at its discretion, determine that a new naming opportunity should be considered for the renovated area. Following the approval of naming opportunity on any district property or portion of district property, a Memorandum of Understanding or comparable document will be written and signed by the donor, the Board President and the district Superintendent. Delegation of Responsibility It shall be the responsibility of the Superintendent or designee to: Establish specifications for facility and/or athletic advertisements and sponsorships, including, but not limited to material, size, composition, and content. Establish guidelines for the number and location of advertisements and sponsorships that may be posted at district facilities. Evaluate and approve or disapprove all requests for facility and/or athletic advertisements and sponsorships. Solicit and negotiate with local companies, businesses, and service providers regarding fees, size, location, and content of prospective advertisements. Establish guidelines for advertisements and sponsorships to be used in printed or electronic media as defined by this policy. Develop a list of prospective sites for naming within the district and the approximate cost for each. Design and procure consistent signage that clearly marks the named area in a tasteful manner. Establish appropriate recognition for both the donor and honoree (if applicable). The advertiser shall be responsible for all costs and expenses associated with the procurement of the advertisement. In the event the district becomes aware of a sign requiring repair or removal, the district shall notify the responsible advertiser. The sponsor of the advertisement may repair the damaged advertisement or replace it at no cost to the district. Advertising fees shall be subject to the approval of the Board. All proceeds from the sale of advertising at district facilities and fields, and revenue generated from advertisements in printed or electronic media shall benefit athletic and activity programs sponsored by the district. The District will allocate a designated area of eighteen (18) square feet to each team for the purpose of displaying advertising or sponsorship materials during the season, at no cost to the Booster Club. Additionally, teams may use announcements and/or programs during in-season games to recognize and promote their advertisements or sponsorships for the duration of the season. Legal24 P.S. 51024 P.S. 511Pol. 707Pol. 913 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "708",
  "title": "Lending of Equipment and Books",
  "revised": "April 25, 2016",
  "text": "Last RevisedApril 25, 2016 Purpose The Board directs that district-owned equipment normally shall not be loaned for nonschool use off school property. If equipment is required for use by those granted permission to use school facilities, it may be loaned in accordance with Board policy.[1][2] Delegation of Responsibility Use of specific items of equipment, when unobtainable elsewhere, may be granted on the written request of the intended user and approval by the building principal. Guidelines The user of district-owned equipment shall be fully liable for any damage or loss occurring to the equipment during the period of its use and shall be responsible for its safe return. When equipment authorized for lending requires the services of an operator, the user shall employ the person designated by the district and shall pay the stated cost of services. Removal of school equipment from school property for personal use by staff or students is prohibited. School books may be used by students during vacations when permission is granted by the building principal.[3] Legal1. 24 P.S. 8012. Pol. 7073. 24 P.S. 804 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "709",
  "title": "Building Security",
  "revised": "February 27, 2023",
  "text": "Last RevisedFebruary 27, 2023 Purpose The Board recognizes the need to maintain security of school facilities for reasons of safety, vandalism and theft. Delegation of Responsibility Building security shall be coordinated by the School Safety Supervisor, with the cooperation of district administrators, building principals and district staff.[1][2] The Superintendent or designee may develop administrative regulations designating who may be authorized to access district building(s), the designated level of access and who may have after-hours access to district facilities. Guidelines During school hours, including student arrival and dismissal times, all instructional space doors must remain locked. Doors should remain closed when instruction is in session unless limited exception is made by school administration. After the start of the school day, access to school buildings shall be limited to one (1) entrance that is monitored and capable of controlling visitor entry. All other entrances shall be locked, and designated school staff shall follow established Board policy and procedures for entry of school visitors and other authorized individuals into school buildings. The practice of propping open doors is strictly prohibited. At no time are doors to the building permitted to be left unsecured or accessible due to manipulation of the door that would provide entrance to the building.[3] Legal1. Pol. 8052. Pol. 805.23. Pol. 90724 P.S. 510Pol. 705 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "710",
  "title": "Use of Facilities by Staff",
  "revised": "April 25, 2016",
  "text": "Last RevisedApril 25, 2016 Authority The Board establishes that school equipment and facilities may not be used by district staff for personal reasons, either on or off school property, without explicit authorization or administrative permission. The Board specifically prohibits personal use of materials, tools, supplies, equipment and district vehicles. Guidelines District facilities and equipment shall be available for staff use only if such use is clearly within the authorization granted in Board policy.[1][2] Legal1. Pol. 7072. Pol. 70824 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "716",
  "title": "Integrated Pest Management",
  "revised": "April 25, 2016",
  "text": "Last RevisedApril 25, 2016 Purpose The school district shall utilize integrated pest management procedures to manage structural and landscape pests and the toxic chemicals used for their control in order to alleviate pest problems with the least possible hazard to people, property and the environment. Definitions Integrated Pest Management (IPM) is the coordinated use of pest and environmental information to design and implement pest control methods that are economically, environmentally and socially sound. IPM promotes prevention over remediation and advocates integration of at least two (2) or more strategies to achieve long-term solutions. Integrated Pest Management Plan is a plan that establishes a sustainable approach to managing pests by combining biological, cultural, physical and chemical tools in a way that minimizes economic, health and environmental risks.[1] Authority The Board establishes that the district shall use pesticides only after consideration of the full range of alternatives, based on analysis of environmental effects, safety, effectiveness and costs.[2][3] The Board shall adopt an Integrated Pest Management Plan for district buildings and grounds that complies with policies and regulations promulgated by the Department of Agriculture.[1][3] The Board shall designate an employee to serve as IPM Coordinator for the district. Delegation of Responsibility The IPM Coordinator shall be responsible to implement the Integrated Pest Management Plan and to coordinate communications between the district and the approved contractor. The IPM Coordinator shall be responsible to annually notify parents/guardians of the procedures for requesting notification of planned and emergency applications of pesticides in school buildings and on school grounds.[4] The IPM Coordinator shall maintain detailed records of all chemical pest control treatments for at least three (3) years. Information regarding pest management activities shall be available to the public at the district's administrative office.[4] Appropriate personnel involved in making decisions relative to pest management shall participate in update training. Guidelines Pest management strategies may include education, exclusion, sanitation, maintenance, biological and mechanical controls, and site appropriate pesticides. An Integrated Pest Management Plan shall include the education of staff, students and the public about IPM policies and procedures. When pesticide applications are scheduled in school buildings and on school grounds, the district shall provide notification in accordance with law, including:[4] Posting a pest control sign in an appropriate area. Providing the pest control information sheet to all individuals working in the school building. Providing required notice to all parents/guardians of students or to a list of parents/guardians who have requested notification of individual applications of pesticides. Where pests pose an immediate threat to the health and safety of students or employees, the district may authorize an emergency pesticide application and shall notify by telephone any parent/guardian who has requested such notification.[4] Legal1. 24 P.S. 772.12. 3 P.S. 111.21 et seq3. 7 PA Code 128.1 et seq4. 24 P.S. 772.27 U.S.C. 136 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "717",
  "title": "Cellular Telephones",
  "revised": "April 25, 2016",
  "text": "Purpose The Board recognizes that the use of cellular telephones by district employees may be appropriate and necessary to provide for the effective and efficient operation of the district. In addition, the use of cellular telephones can help to ensure the safety and security of district property, staff, students and others while on district property or engaged in district-sponsored activities. Authority The Board authorizes the purchase and employee use of cellular telephones. Guidelines Expenses incurred for personal use of district-provided cellular telephones shall be reimbursed to the district by the employee. Use of cellular telephones by employees that violates Board policy, and/or federal or state laws shall result in discipline, as appropriate.[1] Delegation of Responsibility The Superintendent or designee shall determine which employees receive district-provided cellular telephones for business purposes. The Superintendent or designee shall develop a uniform and controlled system for identifying employee cellular telephone needs, monitoring employee use, and reimbursement. Legal1. Pol. 31726 U.S.C. 1 et seqPol. 000 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "718",
  "title": "Service Animals in Schools",
  "revised": "August 18, 2025",
  "text": "Last RevisedAugust 18, 2025 Prior Revised Dates04/25/2016 Purpose The Board adopts this policy to ensure that individuals with disabilities are permitted to participate in and benefit from district programs, activities and services, and to ensure that the district does not discriminate on the basis of disability. Three (3) federal statutes impact the analysis of when or if a student with a disability has the right to bring a service animal to school: Title II of the Americans with Disabilities Act (ADA), the Individuals with Disabilities Education Act (IDEA) and Section 504 of the Rehabilitation Act of 1973 (Section 504). Definition Service animal - any dog individually trained to do work or perform tasks for the benefit of an individual with a disability.[1] Miniature horses may be utilized as service animals if:[2] The miniature horse is individually trained to do work or perform tasks for the benefit of an individual with a disability. The facility can accommodate the type, size and weight of the miniature horse. The presence of the miniature horse does not compromise the safe operation of the facility. The work or tasks performed by a service animal shall be directly related to the individual\u2019s disability. Examples of work or tasks include, but are not limited to, assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing nonviolent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting individuals to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors.[1] The provision of emotional support, well-being, comfort, or companionship does not constitute work or tasks for the purpose of this definition.[1] Authority Per Title II of the ADA, the Board shall permit individuals with disabilities, in accordance with this policy, to use service animals in district buildings; on district property; and on vehicles that are owned, leased or controlled by the school district when the service animal is required for the individual with a disability because of disability and when the animal is individually trained to do work or perform tasks for the individual with a disability.[3][4][5][6] Guidelines Admission of Service Animals to Schools A student or an employee with a disability may submit a request to bring a service animal to school for educational or employment purposes. A student or employee seeking to bring a service animal to school must comply with the requirements as set forth in this policy and any administrative regulations governing this issue. Parents/Guardians of students with disabilities may submit a request to the building principal for their student to bring a service animal to school. The building principal shall forward the request to the Director of Student Services (if the student has previously been identified as an eligible student under Section 504 or IDEA), and to the student's 504 team or IEP team.[7][8] If the student has not previously been identified as an eligible student under Section 504 or IDEA, the request shall be forwarded to the district's special education department for a determination of whether the student should be evaluated for eligibility under Section 504 or IDEA. Upon receipt of the request, the building principal shall provide a copy of this Service Animal Policy to the student and parents/guardians of the student. Before approving a request for a service animal by a student or an employee, the district is authorized to make the following inquiries to the owner or handler of the animal:[6] If the service animal is required due to a disability.[2] What work or tasks the service animal is trained to perform in relation to the individual's disability.[2] If a student provides the above requisite information to show s/he is entitled to bring a service animal to school under Title II of the Americans with Disabilities Act, the district shall take the following actions: If the student was previously identified under Section 504 or IDEA, the student's 504 team or IEP team shall convene to conduct the following analysis: If/When a parent/guardian requests the 504 or IEP team to consider whether a student needs a service animal in order to receive a free and appropriate public education (FAPE) or when a parent/guardian is requesting that the district supervise, care for, or control the service animal for the student, the relevant team shall consider the parent's/guardian's request and make a determination whether it believes the service animal is necessary to provide FAPE to the student. Even when the team determines that the service animal is not necessary to provide FAPE, the team should nonetheless consider how or if the presence of the service animal in school may necessitate changes to the student's IEP or 504 Plan. (E.g., presence of animal changes educational needs of student: if the service animal reduces the student's physical aggression but increases the student's distractibility, the team will need to address this shift in behaviors.) Even when the team determines the service animal is not necessary to provide FAPE, the team should determine whether reasonable accommodations (within the meaning of Title II of the ADA) which do not fundamentally alter the nature of the program are necessary to allow the student to bring the service animal to school. The team should consider that while the district is not required to provide staff support to care for or control a service animal, it should consider whether the district needs to provide reasonable accommodation in the nature of providing support to the student using a service animal as needed in a particular instance. If the student was not previously identified under Section 504 or IDEA (and is not currently eligible under either of those statutes), a designee from the district\u2019s special education department should meet with the building administrator and the student\u2019s parents/guardians to discuss issues related to the student\u2019s care and supervision of the service animal in school and whether it is necessary for the district to provide any reasonable accommodations or support to the student using a service animal as needed in a particular instance. If, as a result of the student requesting to bring a service animal under Title II of the ADA, the student was subsequently evaluated under IDEA and/or Section 504 and found to eligible under either of those statutes, the IEP or 504 team should be convened to consider the issues raised in Paragraphs 1a-1c above.In all cases, while the IEP or 504 team should document the student's use of a service animal if a student is eligible under either of those statutes, the use of the animal under Title II of the ADA is not contingent on the IEP/504 process and should not be delayed while waiting for the IEP or 504 process. The district may not, in relation to a request to bring a service animal to school by either a student or an employee: Request documentation of the need for a service animal. Request documentation regarding training of the service animal. Request a demonstration of the animal's abilities. Inquire about the nature of the individual's disability. Reasonable Modification Considerations for Miniature Horses If a miniature horse qualifies as a service animal by having been trained to do work or perform tasks for a student with a disability, the district must make reasonable modifications in policies, practices or procedures to permit the use of a miniature horse.[2] The district shall consider the following factors to determine whether modifications to policies, practices or procedures are reasonable:[2] The type, size and weight of the miniature horse and whether the facility can accommodate those features. Whether the handler has sufficient control of the miniature horse. Whether the miniature horse is housebroken. Whether the miniature horse\u2019s presence in a specific facility compromises legitimate safety requirements necessary for safe operations. Admission of Service Animals to Public Events Individuals with disabilities may be accompanied by their service animals while on district property for events that are open to the general public. This right of access does not extend to the schools generally or to other activities that are not open to the general public.[2][3][9] School administrators may inquire of the owner or handler of a service animal whether the animal is required because of a disability and the specific work or tasks that the animal has been trained to perform, but shall not ask questions about an individual\u2019s disability.[2] Surcharges The district shall not ask or require an individual with a disability to pay a surcharge, even if individuals accompanied by pets are required to pay fees, or to comply with other requirements generally not applicable to individuals without pets. If the district normally charges individuals for the damage they cause, an individual with a disability may be charged for damage caused by their service animal.[2] The district shall not require an owner or handler of a service animal to pay an extra charge for the animal to attend events for which a fee is charged, such as at a football game or school play.[2] Delegation of Responsibility The Superintendent or designee shall develop and disseminate administrative regulations to implement Board policy and accommodate individuals with disabilities requesting use of a service animal in district buildings and on district property and vehicles. The designated administrator shall ensure that all individuals involved in a situation where a service animal will regularly accompany an individual in district buildings or on district property or vehicles are informed of the Board policy and administrative regulations governing this issue. Involved individuals can include administrators, appropriate employees, the student and their parent/guardian. The owner or handler of a service animal shall be solely responsible for: Supervision and care of the animal, including any feeding, exercising, clean up and stain removal.[2] Control of the animal at all times through the use of a harness, leash, tether or by other effective means (e.g., voice control, signals, etc.). Damages to district buildings, property and vehicles caused by the animal. Injuries to students, employees, volunteers and visitors caused by the animal. Annual submission of documentation of vaccinations and immunizations. To avoid confusion or miscommunication, an individual accompanied by a service animal is encouraged (but is not required) to identify the animal by exhibiting one or more of the following: the animal's laminated identification card; the animal's service vest; or another form of identification showing the animal to be a service animal. District administrators may exclude a service animal from district buildings, property and vehicles under the following circumstances: The service animal is out of control and the owner or handler does not take effective action to control the service animal. Examples of being out of control: the service animal barks repeatedly resulting in disruption to a class or presentation; the service dog is aggressive to other students or staff. The service animal is not housebroken. The presence of the service animal would fundamentally alter the nature of the service, program, or activity within the meaning of the ADA. Any individual with a service animal who is aggrieved by a decision to exclude, limit or remove a service animal may appeal that decision in accordance with applicable Board policy. The appeal must be in writing, submitted to the Superintendent, and provide detailed information regarding the basis of the appeal.[7][10][11] Legal1. 28 CFR 35.1042. 28 CFR 35.1363. 43 P.S. 9534. 29 U.S.C. 7945. 42 U.S.C. 12101 et seq6. 28 CFR 35.1307. Pol. 103.18. Pol. 1139. Pol. 90410. Pol. 10411. Pol. 90628 CFR Part 3529 CFR Part 1630Pol. 103Pol. 707 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "800",
  "title": "Records Management",
  "revised": "November 28, 2023",
  "text": "Last RevisedNovember 28, 2023 Purpose The Board recognizes the importance of establishing and maintaining a Records Management Plan that defines district staff responsibilities and complies with federal and state laws and regulations. Authority The Board shall retain, as a permanent record of the district, Board minutes, annual auditor's reports and annual financial reports. All other financial records, including financial account books, orders, bills, contracts, invoices, receipts and purchase orders, shall be retained by the district for a period of not less than six (6) years.[1] All other district records shall be retained in accordance with state and federal laws and regulations and the district Records Management Plan approved by the Board. The district shall make a good faith effort to comply with all proper requests for record production. Selective destruction of records in anticipation of litigation is forbidden.[2][3] Definitions Electronic Mail (Email) System - a system that enables users to compose, transmit, receive and manage text and/or graphic electronic messages and images across local area networks and through gateways connecting other networks. This information consists primarily of messages but may include attachments such as calendars, directories, distribution lists, word processing documents, spreadsheets and other electronic documents. Litigation Hold - a communication ordering that all records and data relating to an issue being addressed by current or potential litigation or investigation be preserved for possible production during the litigation or investigation. Records - information, regardless of physical form or characteristics, that documents a transaction or activity of the district and that is created, received or retained pursuant to law or in connection with a transaction, business or activity of the district. The term includes a document, paper, letter, map, book, tape, photograph, film or sound recording, information stored or maintained electronically and a data-processed or image-processed document.[4] Records Management Plan - the system implemented by the district for the storage, retention, retrieval and disposition of all records generated by district operations. Records Retention Schedule - a comprehensive listing stating retention periods and proper disposition of records. Delegation of Responsibility Any individual responsible for the collection, maintenance and/or security of records on behalf of the district shall comply with state and federal laws and regulations, Board policies, district procedures and the Records Management Plan. Records Management Committee A committee responsible for the development and recommendation of the district\u2019s Records Management Plan shall be established by the Board. The Records Management Committee shall give primary consideration to the most efficient and economical means of implementing the recommended Plan. Members of the Committee shall include the: Open Records Officer.[5] Superintendent. Board Secretary.[6] District solicitor. Director of Information Technology or designee. Chief Financial Officer. The Records Management Committee shall meet periodically to evaluate the effectiveness and implementation of the Records Management Plan and recommend changes as needed. Guidelines Records Management Plan The district\u2019s Records Management Plan shall be the principal means for the storage, retention, retrieval and disposition of manual and electronic records, including emails. The Plan shall not rely primarily on backup systems to manage the retention and disposition of records. The Records Management Plan shall include: Comprehensive listing of records and data of the district. Criteria to distinguish records of the school district from the supplemental personal records of individual employees.[7][8] System(s) of records storage and retrieval to be used, including in what form the records will be stored, maintained, reproduced and disposed. Preservation measures to protect the integrity of records and reduce the risk of a data breach. Such measures shall include encryption or other appropriate security procedures.[9][10][11] Data map or flow chart detailing the sources, routes and destinations of electronic records. Procedures and employee(s) designated for determining whether an item is a record. Procedures for adding, revising or deleting records and data, and any other details necessary to implement the Records Management Plan. Records Retention Schedule. Provisions for the storage and retrieval of records in the event of an emergency or disaster.[11] Staff positions authorized to access district records. Procedures to be implemented in the event of a litigation hold that immediately suspends disposition of all records relevant to the current or potential claim. Such procedures shall specify: Who can initiate a litigation hold. How and to whom a litigation hold is communicated. Who will determine which records are subject to the litigation hold. Who will be responsible for collecting and preserving such records and data. Who will be responsible for monitoring and ensuring the district\u2019s compliance with the litigation hold. In what format the records will be collected. When possible, records and data shall be stored in their original form, including metadata, such as creation date, author, type of file, etc. For any record not covered by the Records Retention Schedule, the Records Management Committee shall determine how long the record shall be kept and recommend any necessary revisions to the retention schedule. The district shall store, maintain and dispose of records in a manner that protects any sensitive, proprietary or confidential information or individual privacy rights, and helps conserve natural resources. Manual Records Manual records, which include all records not stored electronically, shall be retained and disposed of in accordance with the Records Management Plan. Manual records shall be indexed in an organized and consistent manner, reflecting the way the records will be retained and referenced for later retrieval. The district shall develop and maintain adequate and up-to-date documentation about each manual record system. Documentation may: List system title and responsible employee(s) or office. Define the contents of the system, including record formats. Identify vital records and information. Determine restrictions on access and use. Electronic Records Electronic records shall be retained and disposed of in the same manner as records in other formats and in accordance with the Records Management Plan. Electronic records shall be indexed in an organized and consistent manner, reflecting the way the records will be retained and referenced for later retrieval. The district shall develop and maintain adequate and up-to-date documentation about each electronic record system. Documentation may: List system title and responsible employee(s) or office. Specify all technical characteristics necessary for reading or processing the records stored on the system. Identify all defined inputs and outputs of the system. Define the contents of the system, including records formats and database tables. Identify vital records and information. Determine restrictions on access and use. Describe update cycles or conditions. Email Records Email messages, in and of themselves, do not constitute records. Retention and disposition of email messages depend on the function and content of the individual message. Records on an email system, including messages and attachments, shall be retained and disposed of in accordance with the district\u2019s Records Management Plan. Email messages and attachments that do not meet the definition of records shall be deleted as required by the Records Management Plan. For each email considered to be a record, the following information shall be retained: Message content. Name of sender. Name of recipient. Date and time of transmission and/or receipt. Service Providers The Board requires service providers contracted by the district to create, maintain, retain and dispose of district records in accordance with the Records Management Plan.[12] Legal1. 24 P.S. 5182. 65 P.S. 67.9013. Pol. 8284. 65 P.S. 67.1025. Pol. 8016. 24 P.S. 4337. 65 P.S. 67.7088. 20 U.S.C. 1232g9. 73 P.S. 2301 et seq10. Pol. 83011. Pol. 830.112. 65 P.S. 67.50665 P.S. 67.101 et seqFederal Rules of Civil Procedure 16, 26, 34, 37, 45Pol. 004Pol. 006Pol. 105.2Pol. 113.4Pol. 114Pol. 138Pol. 203Pol. 203.1Pol. 209Pol. 212Pol. 216Pol. 216.1Pol. 233Pol. 314Pol. 324Pol. 326Pol. 334Pol. 601Pol. 609Pol. 610Pol. 618Pol. 619Pol. 702Pol. 706Pol. 716Pol. 800.1Pol. 810Pol. 810.1Pol. 912 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "800.1",
  "title": "Electronic Signatures/Records",
  "revised": "June 28, 2021",
  "text": "Purpose Under certain conditions, electronic records and signatures satisfy the requirements of a manual record and/or signature when transacting business. The Board recognizes that the effectiveness of electronic records and signatures depends upon the authenticity and reliability of the signatures and the context in which the electronic records are created, transferred and stored. Therefore, the Board adopts this policy to allow for the use of and acceptance of electronic records and signatures and to establish the guidelines under which electronic signatures may be utilized by the district.[1] Authority The Board authorizes the use of electronic signatures in place of manual signatures to conduct district business unless a manual signature is required by law or regulations. Electronic signatures shall have the full force and effect of a manual signature when used in accordance with this policy and applicable law and regulations.[1] Electronic records filed with or issued by the district shall have the full force and effect of paper records when the requirements of this policy and applicable law and regulations are satisfied.[2][3][4] This policy applies to the use of electronic records and signatures when permitted or required in connection with district programs and operations. Definitions Electronic record \u2013 any record created, generated, sent, communicated, received, or stored by electronic means.[4][5][6] Electronic signature \u2013 an electronic sound, symbol or process attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record. More simply, it is a paperless means of committing to a contract or other document in a manner that indicates the signer\u2019s intent to bind themselves and/or the district.[5][6] Delegation of Responsibility The Superintendent or designee shall develop administrative regulations to direct staff on the parameters for authorized use of electronic signatures related to district programs and operations. Guidelines Electronic Recordkeeping The maintenance of electronic records and signatures by the district shall comply with the electronic recordkeeping requirements of state and federal laws and regulations and the district\u2019s Records Management Plan.[4][7] Electronic records created or received by the district shall be appropriately attributed to the individual(s) responsible for their creation, authorization and/or approval. The district may specify the type of electronic signature required on an electronic record, the manner and format in which the electronic signature must be affixed to the electronic record, and the criteria that must be met when an individual uses a third party to file a document if electronic records must be signed by electronic means.[8] The district shall implement and maintain electronic recordkeeping systems to securely receive, store, and reproduce electronic records and signatures relating to transactions in their original form.[6][9][10] Such a system shall allow the district to implement: A security procedure for the purposes of verifying that an electronic signature is that of a specific person or for detecting changes or errors in the information in an electronic record. Appropriate control processes and procedures to ensure adequate preservation, disposition, integrity, security, confidentiality and auditability of electronic records.[8] A consistent manner and format in which the electronic records must be created, generated, sent, communicated, received and stored.[8] Electronic Signatures An electronic signature may be used if the law requires a signature unless there is a specific law, regulation, or order that requires records to be manually signed. The issuance and/or acceptance of an electronic signature by the district shall be permitted in accordance with the provisions of this policy and all applicable state and federal laws and regulations. Such electronic signature shall have the full force and effect of a manual signature only if the electronic signature satisfies all of the following requirements:[1][2][11][12] The signing employee is authorized to manually sign the document on behalf of the district. The electronic signature identifies the individual signing the document by their name and position. The individual signing with an electronic signature has signed a statement of exclusive use. The identity of the individual signing with an electronic signature is capable of being validated through the use of an audit trail. The electronic signature and the document to which it is affixed cannot be altered once the electronic signature has been applied. The electronic signature conforms to all other provisions of this policy. The district shall maintain a secure log of each employee authorized to utilize an electronic signature in connection with district business, along with a copy of their unique electronic signature.[4] This policy does not require a specific method for executing an electronic signature. The employee signing a particular document is responsible for verifying that the method chosen is appropriate for the nature of the transaction. Employees must consider confidentiality, authentication of signatures, and verification that the document signed is, in all respects, identical to the one to which the signer intends to bind the district. Any electronic signature that appears to be forged, altered, or otherwise not authentic, or that is not compliant with law or regulation, this policy or related administrative regulation, is not a valid signature. Should an electronic signature be deemed invalid, the Superintendent or designee may require a manual signature. All other policies that apply to the execution of contracts or other documents on behalf of the district remain in full force and effect. Legal1. 73 P.S. 2260.101 et seq2. 15 U.S.C. 7001 et seq3. 73 P.S. 2260.301 et seq4. Pol. 8005. 15 U.S.C. 70066. 73 P.S. 2260.1037. Pol. 8158. 73 P.S. 2260.5029. 73 P.S. 2260.30510. 73 P.S. 2260.30611. 21 P.S. 483.1 et seq12. Pol. 716 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "801",
  "title": "Public Records",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Purpose The Board recognizes the importance of public records as the record of the district's actions and the repository of information about this district. The public has the right to access and procure copies of public records, with certain exceptions, subject to law, Board policy and administrative regulations. Definitions Financial record - any account, voucher or contract dealing with the receipt or disbursement of funds; or acquisition, use or disposal of services, supplies, materials, equipment or property; or the salary or other payments or expenses paid to an officer or employee, including the individual\u2019s name and title; or a financial audit report, excluding the audit\u2019s underlying work papers.[1] Personal financial information - an individual\u2019s personal credit, charge or debit card information; bank account information; bank, credit or financial statements; account or PIN numbers and other information relating to an individual\u2019s personal finances. Privilege - the attorney-work product doctrine, the attorney-client privilege, the doctor-patient privilege or other privilege recognized by a court interpreting the laws of this Commonwealth. Public record - a record, including a financial record, that is not protected by a defined privilege or is not exempt from being disclosed under one of the exemptions in Pennsylvania\u2019s Right-to-Know Law or under other federal or state law or regulation, or judicial decree or order.[1] Record - information, regardless of physical form or characteristics, that documents a district transaction or activity and is created, received or retained pursuant to law or in connection with a district transaction, business or activity, including: a document; paper; letter; map; book; tape; photograph; film or sound recording; information stored or maintained electronically; and a data-processed or image-processed document.[1] Response - the district\u2019s notice informing a requester of a granting of access to a record or the district\u2019s written notice to a requester granting, denying or partially granting and partially denying access to a requested record.[1] Requester - a person that is a legal resident of the United States who requests access to a record. The term Requester includes an agency.[1] Authority The Board shall make the district's public records available for access and duplication to a requester, in accordance with law and Board policy.[2][3][4][5] The Board authorizes the district to not fulfill anonymous requests for records. A request may be considered anonymous if the requester has submitted insufficient information for the district to identify if the requester is a legal resident of the United States. The district shall send the requester a notice that it does not fulfill anonymous requests.[1][6] Delegation of Responsibility The Board shall designate an Open Records Officer, who shall be responsible to:[7] Receive written requests for access to records submitted to the district. Review and respond to written requests in accordance with law, Board policy and administrative regulations. Direct requests to other appropriate individuals in the district or in another agency. Track the district\u2019s progress in responding to requests. Issue interim and final responses to submitted requests. Maintain a log of all record requests and their disposition. Ensure district staff are trained to perform assigned job functions relative to requests for access to records. Ensure employees are knowledgeable in discerning between general information requests and/or specific document requests. Upon receiving a request for access to a record, the Open Records Officer shall:[7][8][9] Note the date of receipt on the written request. Compute and note on the written request the day on which the five-day period for response will expire. Maintain an electronic or paper copy of the written request, including all documents submitted with the request, until the request has been fulfilled. If the written request is denied, maintain the written request for thirty (30) days or, if an appeal is filed, until a final determination is issued or the appeal is deemed denied. Guidelines Requesters may access and procure copies of the public records of the district during the regular business hours of the administration offices.[5] A requester\u2019s right of access does not include the right to remove a record from the control or supervision of the Open Records Officer. The district shall not limit the number of records requested unless otherwise provided for in this policy.[2] When responding to a request for access, the district is not required to create a record that does not exist nor to compile, maintain, format or organize a record in a manner which the district does not currently use.[10] Information shall be made available to individuals with disabilities in an appropriate format, upon request and with sufficient advance notice.[11][12][13] The district shall post at the administration office and on the district\u2019s website, the following information:[4][14] Contact information for the Open Records Officer. Contact information for the state\u2019s Office of Open Records or other applicable appeals officer. The form to be used to file a request, with a notation that the state Office of Open Records form may also be used if the district decides to create its own form.The district shall post the acceptable form(s) on the district website with information notifying requesters that the district may choose to deny a request for failure to submit the proper form.[15] Board policy and procedures governing requests for access to the district\u2019s public records. Request for Access A written request for access to a public record shall be submitted on the required form(s) and addressed to the Open Records Officer.[4][14][15][16] Requests made in accordance with this policy may be submitted to the district in person, by mail or to a designated email address and must include the following information:[5][16] Identification or description of the requested record, in sufficient detail to allow the district to determine what records are being requested. Medium in which the record is requested. Name and address of the individual to receive the district's response. The district shall not require an explanation of the reason for the request or the intended use of the requested record, unless otherwise required by law.[16] Fees The board adopts the Fee Schedule as promulgated by the Office of Open Records. No fee may be imposed for review of a record to determine whether the record is subject to access under law; however, copying fees shall be imposed for each page containing a redaction.[17] Prior to granting access, the district may require prepayment of estimated fees when the fees required to fulfill the request are expected to exceed $100.[17] All fees must be paid prior to receiving access to requested records. Other fees may be imposed by the district if the district necessarily incurs costs for complying with the request, and such fees must be reasonable. The Superintendent may waive duplication fees when the requester duplicates the record, or the Superintendent deems it is in the public interest to do so.[17] Response to Request District employees shall be directed to immediately forward requests for access to public records to the Open Records Officer.[7][18] Upon receipt of a written request for access to a record, the Open Records Officer shall determine if the requested record is a public record and if the district has possession, custody or control of that record.[8] The Open Records Officer shall respond as promptly as possible under the existing circumstances, and the initial response time shall not exceed five (5) business days from the date the written request is received by the Open Records Officer.[8] The initial response shall grant access to the requested record; deny access to the requested record; partially grant and partially deny access to the requested record; notify the requester of the need for an extension of time to fully respond; or request more detail from the requester to clearly identify the requested material. If the district fails to respond to a request within five (5) business days of receipt, the request for access shall be deemed denied.[8] Extension of Time The Open Records Officer may claim that an extension of time is necessary to properly respond to the request for public records if one (1) or more of the following factors of law apply:[8][19] The request must be redacted. The record is stored in a remote location and must be retrieved. Bona fide and specified staffing limitations prevent a timely response. Legal review is necessary to determine if the record is subject to access. The requester has not complied with the agency's access policies or refuses to pay applicable fees. The extent or nature of the request precludes a response within the required time period. If an extension of time is required to respond to a request, in accordance with the factors stated in law, written notice shall be sent within five (5) business days of receipt of request. The notice shall indicate that the request for access is being reviewed, the reason that the review requires an extension, a reasonable date when the response is expected, and an estimate of applicable fees owed when the record becomes available if such estimate is capable of being ascertained at that time.[8][19] Up to a thirty-day extension for one (1) of the listed reasons does not require the consent of the requester. If the response is not given by the specified date, it shall be deemed denied on the day following that date. A requester may consent in writing to an extension that exceeds thirty (30) days, in which case the request shall be deemed denied on the day following the date specified in the notice if the Open Records Officer has not provided a response by that date. Granting of Request If the Open Records Officer determines that the request will be granted, the response shall inform the requester that access is granted and either include a copy of the requested records, information on the regular business hours of the administration office, provide electronic access or state where the requester may go to inspect the records or information electronically at a publicly accessible site. The response shall include a copy of the fee schedule in effect. Prior to granting a request for access, the district may require the requester to prepay an estimate of the authorized fees if the fees required to fulfill the request are expected to exceed $100.00. In the event that the district was unable to ascertain that the fees required to fulfill the request were expected to exceed $100.00 at the time the extension was issued, the district may request such a prepayment any time prior to the expiration of the extension period. In the event that the prepayment is not made prior to the expiration of the extension period, the district may deny the request for failure to make such a prepayment. A public record shall be provided to the requester in the medium requested if it exists in that form; otherwise, it shall be provided in its existing medium. However, the district is not required to permit use of its computers.[5] The district may convert electronic files in their native file format into a protected document format, such as PDF or TIFF. The Open Records Officer may respond to a records request by notifying the requester that the record is available through publicly accessible electronic means or that the district shall provide access to inspect the record electronically. If the requester, within thirty (30) days following receipt of the district\u2019s notice, submits a written request to have the record converted to paper, the district shall provide access in printed form within five (5) days of receipt of the request for conversion to paper.[5][20] A public record that the district does not possess but is possessed by a third party with whom the district has contracted to perform a governmental function and which directly relates to that governmental function, shall be considered a public record of the district, and shall be made accessible in accordance with law, Board policy and administrative regulations. When the district contracts with such a third party, the district shall require the contractor to agree in writing to comply with requests for such records and to provide the district with the requested record in a timely manner to allow the district to comply with law.[21] If the Open Records Officer determines that a public record contains information both subject to and not subject to access, the Open Records Officer shall grant access to the information subject to access and deny access to the information not subject to access. The Open Records Officer shall redact from the record the information that is not subject to access. The Open Records Officer shall not deny access to a record if information is able to be redacted.[22] If the Open Records Officer responds to a requester that a copy of the requested record is available for delivery at the administration office and the requester does not retrieve the record within sixty (60) days of the district\u2019s response, the district shall dispose of the copy and retain any fees paid to date.[23] Notification to Third Parties The Open Records Officer shall notify a third party of a record request if the requested record contains a trade secret or confidential proprietary information, in accordance with law and administrative regulations. In such a case, the third party shall have the opportunity to advise the District on the redaction of the record, and shall be given the opportunity to participate in any related proceedings or appeals.[24] When the district produces a record that is not a public record in response to a request, the Open Records Officer shall notify any third party that provided the record to the district, the person that is the subject of the record and the requester.[24] Denial of Request If the Open Records Officer denies a request for access to a record, whether in whole or in part, a written response shall be sent within five (5) business days of receipt of the request. The response denying the request shall include the following:[8][25] Description of the record requested. Specific reasons for denial, including a citation of supporting legal authority. Name, title, business address, business telephone number and signature of the Open Records Officer on whose authority the denial is issued. Date of the response. Procedure for the requester to appeal a denial of access. The Open Records Officer may deny a request for access to a record if the requester has made repeated, identical requests for that same record and the repeated requests have placed an unreasonable burden on the district.[21] The Open Records Officer may deny a request for access to a record when timely access is not possible due to a disaster, or when access may cause physical damage or irreparable harm to the record. To the extent possible, a record\u2019s contents shall be made accessible even when the record is physically unavailable.[21] Information that is not subject to access and is redacted from a public record shall be deemed a denial.[22][25] Appeals If a written request for access to a record is denied or deemed denied, the requester may file an appeal with the state\u2019s Office of Open Records within fifteen (15) business days of the mailing date of the Open Records Officer\u2019s response or deemed denial.[9] Appeals Involving Third Party Records \u2013 The Open Records Officer shall provide notice to a third party within seven (7) business days of any appeal relating to records requested, which affect the legal or security interest of an employee; contain or constitute proprietary, confidential or trademarked records of a third party; or are held by a third party contractor or vendor, the district shall notify such parties of the appeal and advise them of their ability to participate in accordance with law. The Open Records Officer shall also provide proof of such notice to the Office of Open Records within seven (7) business days of sending the third party notification.[9][26] Legal1. 65 P.S. 67.1022. 65 P.S. 67.3023. 65 P.S. 67.3054. 65 P.S. 67.5045. 65 P.S. 67.7016. Anonymous v. Downingtown Area School District, OOR Dkt. No.: AP 2023-23297. 65 P.S. 67.5028. 65 P.S. 67.9019. 65 P.S. 67.110110. 65 P.S. 67.70511. 42 U.S.C. 1213212. 28 CFR 35.16013. 28 CFR 35.16414. 65 P.S. 67.50515. K Pace v. City of Philadelphia Department of Licenses and Inspections, OOR Dkt. No.: AP 2024-029216. 65 P.S. 67.70317. 65 P.S. 67.130718. 65 P.S. 67.70219. 65 P.S. 67.90220. 65 P.S. 67.70421. 65 P.S. 67.50622. 65 P.S. 67.70623. 65 P.S. 67.90524. 65 P.S. 67.70725. 65 P.S. 67.90326. Office of Open Records Procedural Guidelines24 P.S. 40824 P.S. 51842 U.S.C. 12101 et seq65 P.S. 67.101 et seqPol. 800 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "802",
  "title": "School Organization",
  "revised": "May 23, 2016",
  "text": "Purpose The Board recognizes that the district's organizational structure can affect both the instructional program and the operation of the schools. Authority Upon approval of the Department of Education, the Board directs that district schools be organized as follows:[1][2][3] Elementary school: grades K through 5. Middle school: grades 6 through 8. Intermediate school: grades 9 through 10. Senior high school: grades 11 through 12. Delegation of Responsibility The Superintendent and/or his/her designee shall continually monitor the effectiveness of the district's organizational plan and recommend to the Board modifications that benefit the instructional program, effectively utilize district resources, and implement the Board's educational goals. Legal1. 24 P.S. 13102. 22 PA Code 4.33. 22 PA Code 4.41 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "803",
  "title": "School Calendar",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Purpose The Board recognizes that preparation of an annual school calendar is necessary for the efficient operation of the district and communication with students, staff, parents/guardians and the school community. Authority The Board shall determine annually the days and the hours when the schools will be in session for instructional purposes, in accordance with state law and regulations. This may include, as appropriate, activities qualifying as instructional days or hours under the direction of certified school employees for fulfilling the minimum required days or hours of instruction under law, regulations and state guidance.[1][2][3][4][5][6][7][8][9] The school calendar shall normally consist of a minimum of 180 student days, 900 hours of instruction at the elementary level and 990 hours of instruction at the secondary level.[1][2][8][10] The Board reserves the right to alter the school calendar when it is in the best interests of the district, including in cases of emergency, in accordance with applicable law and regulations. The Board shall take action to establish temporary provisions in cases of emergency, in accordance with law, and shall document such actions with the PA Department of Education when required.[2][5][6][7][9][11][12][13][14] Temporary provisions established in accordance with law may include but are not limited to:[1][2][5][6][7][8][9][12][13][15] Keeping schools in session such days and hours as the Board deems necessary, which shall include maintaining the requirement for a minimum of 180 student days or 900 hours of instruction at the elementary level and 990 hours of instruction at the secondary level. Reducing the length of time of daily instruction for courses and classes. Implementing remote and other alternative methods of delivering instruction under the direction of certified school employees. Delegation of Responsibility The Superintendent shall annually prepare a school calendar for Board consideration. The Superintendent or designee shall document alterations to the school calendar and any temporary provisions in accordance with law, regulations, guidance from the PA Department of Education and Board policy.[15] Legal1. 24 P.S. 1332. 24 P.S. 15013. 24 P.S. 15024. 24 P.S. 15035. 24 P.S. 15046. 24 P.S. 15057. 24 P.S. 15068. 22 PA Code 11.19. 22 PA Code 11.210. 22 PA Code 4.411. 24 P.S. 52012. 24 P.S. 520.113. 24 P.S. 1501.314. Pol. 00615. Pol. 805Pol. 204Pol. 804 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "804",
  "title": "School Day",
  "revised": "September 28, 2014",
  "text": "Last ReviewedMay 23, 2016 Purpose The normal school day for the instruction of district students shall be in accordance with law, regulations and Board policy. Authority The Board shall establish the times for the daily sessions of district schools.[1][2][3] Delegation of Responsibility The Superintendent may close, delay the opening, or dismiss schools early for emergency reasons and to protect the health and safety of students and staff. The Superintendent or designee shall prepare procedures for proper and timely notification of all concerned, in the event of an emergency closing. The Superintendent or designee shall develop rules that allow students to enter and leave schools under exceptional conditions so that variances with the normal school schedule may be accommodated. Such rules shall consider such things as inclement weather, illness, urgent reasons and other circumstances.[4][5] Legal1. 24 P.S. 15042. 22 PA Code 11.23. 22 PA Code 11.34. 22 PA Code 11.255. Pol. 204 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "805",
  "title": "Emergency Preparedness and Response",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Purpose The Board recognizes its responsibility for the safety of students, staff, visitors and facilities. Therefore, the Board shall provide facilities, equipment and training necessary to protect against hazards and emergencies, including but not limited to natural disasters, hazardous chemicals, fires, weapons, bomb threats, intruders, terrorism, communicable diseases and pandemics. Advance planning, training, practice and comprehensive implementation are key components in protecting the safety and security of the school community.[1] Authority The district, in cooperation with the county Emergency Management Agency and the Pennsylvania Emergency Management Agency (PEMA), shall develop and implement a comprehensive disaster response and emergency preparedness plan, consistent with the guidelines developed by PEMA and other applicable state requirements.[2][3] The Board shall also utilize the resources of and comply with the requirements of the Pennsylvania Department of Health, the Pennsylvania Department of Education and law enforcement agencies.[4] The Board requires that emergency preparedness, emergency evacuation and school security drills be conducted at intervals required by state law.[3][5][6] Definitions School security drill \u2013 a planned exercise, other than a fire drill or natural disaster drill, designed to practice procedures to respond to an emergency situation that may include, but is not limited to, an act of terrorism, armed intruder situation or other violent threat.[5] School Safety and Security Assessment \u2013 a strategic evaluation of a school entity\u2019s facilities and programs used to identify potential safety and security threats.[7] Delegation of Responsibility The Superintendent or designee shall collaborate with relevant stakeholders, including parents/guardians, students, staff, community agencies, law enforcement agencies and first responders, during the development and implementation of the emergency preparedness plan. The Superintendent or designee shall implement a communication system to notify parents/guardians of the evacuation or sheltering of students and to alert the entire school community when necessary. Annually, on or before April 10, the Superintendent shall certify that emergency evacuation drills and school security drills have been conducted in the manner prescribed by law.[5] In accordance with state law and regulations, the Superintendent shall execute a memorandum of understanding with each law enforcement agency that has jurisdiction over school property.[4][8][9][10] The Board directs the Superintendent or designee to periodically complete a School Safety and Security Assessment in accordance with the provisions of law and established criteria, based on the needs of the district and availability of funding and resources.[7][11] Guidelines Emergency Planning The emergency preparedness plan shall be accessible in each district building, be reviewed at least annually, and be modified as necessary. A copy of the plan shall be made accessible to the county Emergency Management Agency, each law enforcement agency and each local fire department that have jurisdiction over school property. The district shall obtain assurances from each appropriate agency that the emergency preparedness plan will be safeguarded and maintained confidentially.[2][3][9] Appropriate information regarding the emergency preparedness plan shall be communicated to students, parents/guardians, staff, the community and other relevant stakeholders. Annually, by September 30, the district shall assemble information required to assist law enforcement agencies and fire departments in responding to an emergency. The required information shall be deployed immediately to the Incident Command Post in the event of an emergency incident or disaster.[2][3][4] Schools and school buses or transportation vehicles owned or leased by the district shall be made available to local, county and state officials for emergency planning and exercises.[3] Continuity of Student Learning/Core Operations In the event of an emergency, local, county or state officials may require that schools be made available to serve as mass-care facilities. Local, county or state officials may also utilize district-owned buses and other transportation vehicles. The Superintendent or designee shall determine whether schools shall be closed, or the educational program suspended, to safeguard student and staff health and safety.[3][12] State officials may also direct schools to close in order to mitigate the spread of infection or illness in designated emergencies.[13] The district shall make provisions in the emergency preparedness plan and any applicable health and safety plan for the continuity of student learning during school closings or excessive absences, in accordance with law. This may include, as appropriate, activities qualifying as instructional days or hours for fulfilling the minimum required days or hours of instruction under the law. Instructional activities may include:[14][15][16][17][18][19][20] Web-based instruction. Mailed lessons and assignments. Instruction via local television or radio stations. Alternative Site/Location. The continuity of core operations such as payroll and ongoing communication with staff, students and parents/guardians shall be an essential part of the emergency preparedness plan. Education and Training Students and staff members shall be instructed and shall practice how to respond appropriately to emergency situations.[5][6][21] Effective infection control and prevention education and procedures, such as frequent hand washing and cough/sneeze etiquette, shall be encouraged continually to help limit the spread of germs at district schools.[22][23] The district shall provide mandatory training for school staff on school safety and security, in accordance with law and the standards specified by the state's School Safety and Security Committee:[21][24][25][26] Two (2) hours of required training addressing any combination of one (1) or more of the following areas shall be completed each year, in person or virtually: Situational awareness. Trauma-informed approaches.[25][27] Behavioral health awareness. Suicide and bullying awareness.[28][29] Substance use awareness.[30][31] One (1) hour of required training in the following areas shall be completed each year: Emergency training drills, including fire, natural disaster, active shooter, hostage situation and bomb threat. This training must be conducted in person.[32] Identification or recognition of student behavior that may indicate a threat to the safety of the student, other students, school employees, other individuals, school facilities, or the community. This training may be conducted in person or virtually.[33][34] The required school safety and security training shall be credited toward professional education requirements, in accordance with law and the district's Professional Education Plan.[21][25][35] Required Drills Emergency Preparedness Drill - The Board directs district schools to conduct a disaster response or emergency preparedness plan drill at least annually, in accordance with the provisions of law.[3] Fire Drills - The Board directs each district school to conduct fire drills at least once a month during the school year, in accordance with the provisions of law.[5][6] School Security Drills - The Board directs each district school to conduct a school security drill within ninety (90) days of the beginning of each school year. The school security drill shall be conducted while school is in session, with students present.[5] The school security drill may take the place of a fire drill for the month in which it is conducted. The Superintendent or designee may conduct additional school security drills in district schools after the first ninety (90) days of the school year. Up to two (2) additional school security drills per school year may be conducted in place of the required fire drills for the month in which they are conducted.[5] The Superintendent or designee shall:[5] Oversee instruction and training of students and school employees in procedures for conducting school security drills and responding to emergency situations. Notify and request assistance from local law enforcement and the emergency management agency prior to conducting a school security drill. Notify parents/guardians of the students attending the school building where the school security drill is scheduled in advance of conducting the drill. Bus Evacuation Drills - Bus evacuation and safety drills shall be conducted twice a year, in accordance with the provisions of law.[5][36] Safe2Say Something Program The Board directs the Superintendent or designee to develop procedures for assessing and responding to reports received from the Safe2Say Something anonymous reporting program, in accordance with law. The procedures shall establish a framework within which district administration and staff will respond to program reports, coordinate with the county emergency dispatch center(s) and law enforcement, and provide appropriate assessment and response for the safety and security of students, staff and school facilities, in accordance with applicable law and Board policy and administrative regulations.[4][26][32][34][37] Legal1. Pol. 7052. 22 PA Code 10.243. 35 Pa. C.S.A. 77014. Pol. 805.15. 24 P.S. 15176. 24 P.S. 15187. 24 P.S. 1301-B8. 22 PA Code 10.119. 24 P.S. 1306.2-B10. 24 P.S. 1319-B11. 24 P.S. 1303-B12. Pol. 80413. 35 Pa. C.S.A. 7301 et seq14. 24 P.S. 13315. 24 P.S. 520.116. 24 P.S. 150117. 24 P.S. 150518. 24 P.S. 150619. 22 PA Code 11.220. Pol. 80321. 24 P.S. 1310-B22. Pol. 20323. Pol. 203.124. 24 P.S. 10225. Pol. 33326. Pol. 805.227. Pol. 146.128. Pol. 24929. Pol. 81930. Pol. 22731. Pol. 35132. Pol. 80533. 24 P.S. 1302-E34. Pol. 236.135. 24 P.S. 1205.236. 75 Pa. C.S.A. 455237. 24 P.S. 1303-D24 P.S. 1205.720 U.S.C. 711220 U.S.C. 711820 U.S.C. 7801Pol. 146Pol. 236Pol. 709Pol. 810Pol. 909 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "805.1",
  "title": "Relations With Law Enforcement Agencies",
  "revised": "September 23, 2024",
  "text": "Last RevisedSeptember 23, 2024 Purpose The Board recognizes that cooperation with law enforcement agencies is considered essential for protecting students and staff, maintaining a safe environment in schools and safeguarding district property. Authority It shall be the policy of the Board to establish and maintain a cooperative relationship between the school district and law enforcement agencies with jurisdiction over school property of the school district in maintaining school safety and security; responding to school safety and security reports; and reporting and resolution of incidents that occur on school property, at any school-sponsored activity or on any conveyance providing transportation to or from a school or school-sponsored activity.[1][2][3][4][5] The Board directs the Superintendent to execute and update, on a biennial basis, a memorandum of understanding with each law enforcement agency that has jurisdiction over school property in accordance with state law and regulations.[1][2][6] Definition Incident - an instance involving an act of violence; the possession of a weapon by any person; the possession, use or sale of a controlled substance or drug paraphernalia as defined in the Pennsylvania Controlled Substance, Drug, Device and Cosmetic Act; the possession, use or sale of alcohol or tobacco products by any person on school property; or conduct that constitutes an offense listed in the school safety and security provisions of School Code.[2][7][8][9][10][11][12][13][14][15][16] GuidelinesMemorandum of Understanding In accordance with state law and regulations, the Superintendent shall form an advisory committee composed of relevant school staff to assist in the development of a memorandum of understanding with law enforcement. The Superintendent shall execute and update, every two (2) years, a memorandum of understanding with each law enforcement agency that has jurisdiction over school property. The memorandum of understanding shall be signed by the Superintendent, chief of police of the law enforcement agency with jurisdiction over the relevant school property and each building principal, and be filed with the PA Department of Education.[1][2][6] In developing and updating the memorandum of understanding, the district shall consult and consider the model memorandum of understanding, in accordance with applicable law and regulations.[1][2][6] The memorandum of understanding shall comply with state law and regulations and set forth:[1][2][6] A procedure for law enforcement agency review of the district\u2019s annual incident report required by law, prior to the Superintendent filing the report with the PA Department of Education. A procedure for the resolution of incident data discrepancies in the report prior to filing the report. Additional matters pertaining to crime prevention agreed to between the Superintendent and the law enforcement agency. Students With Disabilities The district shall provide a copy of its administrative regulations and procedures for behavior support, developed in accordance with the Special Education Plan, to each law enforcement agency that has jurisdiction over school property. Updated copies shall be provided each time the administrative regulations and procedures for behavior support are revised by the district.[17][18][19][20] The district shall invite representatives of each law enforcement agency that has jurisdiction over school property to participate in district training on the use of positive behavior supports, de-escalation techniques and appropriate responses to student behavior that may require intervention, as included in the district\u2019s Special Education Plan and positive behavior support program.[17][18][19][20][21] Training The district shall invite representatives of each law enforcement agency that has jurisdiction over school property to participate in district training related to subjects that enhance understanding of and build positive relationships with students, which may include but not be limited to training on trauma-informed approaches, restorative practices, suicide awareness and prevention, child abuse recognition and reporting, maintaining confidentiality of students\u2019 personally identifiable information and maintaining professional adult/student boundaries.[4][22][23][24][25][26][27] Referral to Law Enforcement The Superintendent or designee shall immediately report required incidents and may report discretionary incidents committed on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity, to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[1][2][7][9][10][11][12][13][14][15][16][20][28][29][30][31] School Safety and Security Incidents Report Annually, by July 31, the Superintendent shall report on the designated form, to the PA Department of Education, all new incidents as required by state law.[2] Prior to submitting the incidents report, the Superintendent and each law enforcement agency having jurisdiction over school property shall do all of the following:[2] No later than thirty (30) days prior to the deadline for submitting the report to the PA Department of Education, the Superintendent shall submit the report to the law enforcement agency that has jurisdiction over the relevant school property. The law enforcement agency shall review the report and compare the data regarding criminal offenses and notification of law enforcement to determine whether the report accurately reflects law enforcement incident data. No later than fifteen (15) days prior to the deadline for the Superintendent to submit the report to the PA Department of Education, the law enforcement agency shall notify the Superintendent, in writing, whether the report accurately reflects law enforcement incident data. Where the law enforcement agency determines that the report accurately reflects law enforcement incident data, the chief of police shall sign the report. Where the law enforcement agency determines that the report does not accurately reflect law enforcement incident data, the law enforcement agency shall indicate any discrepancies between the report and law enforcement incident data. Prior to submitting the report to the PA Department of Education, the Superintendent and the law enforcement agency shall attempt to resolve any discrepancy between the report and law enforcement incident data. If a discrepancy remains unresolved, the law enforcement agency shall notify the Superintendent and the PA Department of Education in writing. Where a law enforcement agency fails to take action as required above, the Superintendent shall submit the report to the PA Department of Education and indicate that the law enforcement agency failed to take the required action. Legal1. 24 P.S. 1306.2-B2. 24 P.S. 1319-B3. 22 PA Code 10.14. Pol. 8055. Pol. 805.26. 22 PA Code 10.117. 22 PA Code 10.28. 35 P.S. 780-1029. Pol. 21810. Pol. 218.111. Pol. 218.212. Pol. 22213. Pol. 22714. Pol. 32315. Pol. 35116. Pol. 90417. 22 PA Code 10.2318. 22 PA Code 14.10419. Pol. 11320. Pol. 113.221. 22 PA Code 14.13322. Pol. 113.423. Pol. 21624. Pol. 33325. Pol. 80626. Pol. 81927. Pol. 82428. 22 PA Code 10.2129. 22 PA Code 10.2230. Pol. 103.131. Pol. 113.122 PA Code 10.2475 Pa. C.S.A. 3345.1Pol. 909 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "805.2",
  "title": "School Security Personnel",
  "revised": "November 25, 2024",
  "text": "Last RevisedNovember 25, 2024 Authority The Board shall employ, contract for and/or assign staff to coordinate the safety and security of district students, staff, visitors and facilities. The district shall employ or contract for at least one (1) full-time school security personnel who has completed the training required by law and this Board policy to be on duty during the school day.[1] The district shall certify to the state School Safety and Security Committee annually that it has met the requirements for school security personnel or has received a waiver, in accordance with applicable law.[1] Definitions School security personnel - school police officers, school resource officers and school security guards.[2] Independent contractor - an individual, including a retired federal agent or retired state, municipal or military police officer or retired sheriff or deputy sheriff, whose responsibilities, including work hours, are established in a written contract with the district for the purpose of performing school security services.[2] School day - the hours between the morning opening of a school building and the afternoon dismissal of students on a day which classes are in session.[1] Third-party vendor - a company or entity approved by the PA Commission on Crime and Delinquency that provides school security services in accordance with law.[2] Delegation of Responsibility The Superintendent shall appoint a school administrator to serve as the School Safety and Security Coordinator, in accordance with law. When a vacancy occurs in the role of the School Safety and Security Coordinator, the Superintendent shall appoint another school administrator to serve as the School Safety and Security Coordinator within thirty (30) days of the vacancy and shall notify the Board regarding the appointment.[3] The Superintendent or designee shall submit the name and contact information for the appointed School Safety and Security Coordinator to the state's School Safety and Security Committee within thirty (30) days of the appointment.[3] The School Safety and Security Coordinator shall report directly to the Superintendent, and shall be responsible for the following:[3] Oversee all school security officers. Review and provide oversight of all Board policies, administrative regulations and procedures related to school safety and security, and ensure compliance with federal and state laws and regulations regarding school safety and security. Coordinate training and resources for students and staff related to situational awareness, trauma-informed approaches, behavioral health awareness, suicide and bullying awareness, substance use awareness, emergency procedures and training drills, and identification or recognition of student behavior that may indicate a threat to the safety of the student, other students, school employees, other individuals, school facilities or the community, in accordance with the standards established by the state's School Safety and Security Committee and the requirements of applicable law and regulations.[4][5][6][7][8][9][10][11][12][13] Coordinate a tour of the district\u2019s buildings and grounds biennially, or when a building is first occupied or reconfigured, with law enforcement and first responders responsible for protecting and securing the district to discuss and coordinate school safety and security matters. Serve as the liaison with law enforcement and other state committees and agencies on matters of school safety and security. Serve on the district's threat assessment team(s) and participate in required training and the threat assessment process.[7][14] Coordinate School Safety and Security Assessments, School Safety and Security grant requirements and respond to School Safety and Security surveys, as applicable.[11][15] The School Safety and Security Coordinator shall, within one (1) year of appointment, complete required training as specified by the state's School Safety and Security Committee for serving in the role of a School Safety and Security Coordinator. This training shall be in addition to other training requirements for school administrators, but shall count toward professional education credit, where applicable.[3][16][17][18] By June 30 of each year, the School Safety and Security Coordinator shall make a report to the Board at an executive session on the district\u2019s current safety and security practices, and identify strategies to improve school safety and security.[3][19] The Board directs the School Safety and Security Coordinator to include the following information in the annual report: Threat assessment team information, including verification of compliance with law and regulations, the number and composition of the district's threat assessment team(s), the total number of threats assessed in the past year and additional information on threat assessment required by the Superintendent or designee, in accordance with Board policy.[7][14] The number and type(s) of school security personnel contracted or employed by the district, including:[3] The number of school security personnel that are armed, listed by type(s) of personnel. The school building at which each school security personnel is assigned, listed by type(s) of personnel. The training, including the type of training and completion dates, of each school security personnel, listed by type(s) of personnel. A listing of other individuals utilized by the district for school safety-related duties. Reports of required emergency preparedness, fire, bus evacuation and school security drills.[11] Information on required school safety and security training and resources provided to students and staff.[11] Safe2Say Something aggregate data, including a breakdown of Life Safety and Non-Life Safety reports received. Behavioral health and school climate information, including aggregate data from surveys and assessments issued in the district, information on referrals and services accessed by students and families, and identification of additional resources needed in the district.[20] School safety and security incident reports for the previous year(s) and/or data collected to date for the current year.[21] Updates regarding the district\u2019s memorandum of understanding with law enforcement agencies.[21] Updates to laws, regulations and/or Board policies related to school safety and security. Information on tours, inspections and/or School Safety and Security Assessments of school facilities and programs. Information on grants or funding applied for and/or received in support of school safety and security efforts. A copy of the report, including the required information on threat assessment and school security personnel, shall be submitted to the state\u2019s School Safety and Security Committee.[3] The Superintendent or designee shall implement job descriptions and procedures to address the responsibilities and requirements specific to each category of school security personnel in carrying out their duties. School security personnel shall carry weapons, including firearms, in performance of their duties only if, and to the extent, authorized by the Board, including as provided in an agreement with a law enforcement agency for the stationing of a School Resource Officer or in a contract with an independent contractor or third-party vendor approved by the Board. Guidelines School Security Officers The district shall employ and/or contract for one (1) or more school security guards, in accordance with the provisions of law.[2][22][23][24] School security officer - an individual employed by the district or a third-party vendor or an independent contractor who is assigned to a school for routine safety and security duties, and has not been granted powers by the court to issue citations, detain individuals or exercise the same powers as exercised by police of the municipality in which the school property is located, in accordance with law. An independent contractor or individual employed by a third-party vendor contracted with the district shall meet the requirements of contracted services personnel, in accordance with Board policy and the provisions of applicable law.[2][23][24][25] Background Checks \u2013 Prior to receiving an offer of employment, all school security officers shall comply with the requirements for background checks/certifications and employment history reviews for all school employees, in accordance with applicable law, Board policy and administrative regulations. These requirements are addressed separately in Board policy 304 for school security officers employed by the district and Board policy 818 for school security officers employed by an independent contractor or third-party vendor.[22][23][26][27][28][29] The district shall conduct a law enforcement agency background investigation in compliance with applicable law and regulations for all school security officers employed by the district and shall review a background investigation conducted for all school security officers employed by an independent contractor or third-party vendor.[30][31] Following an offer of employment, the district shall request the separation record for a school security officer employed or contracted by the district, in accordance with applicable law and regulations for a law enforcement agency.[32][33] Requirements - School security officers shall provide the following services, as directed by the district:[24] School safety support services. Enhanced campus supervision. Assistance with disruptive students. Monitoring visitors on campus.[35] Coordination with law enforcement officials. Security functions which improve and maintain school safety. School security officers shall successfully complete required training, in accordance with law, and applicable staff training in accordance with Board policy.[24] School security officers authorized to carry a firearm shall maintain an appropriate license and successfully complete required firearm training in accordance with law.[24] The district shall make reports regarding hiring and separation, and shall maintain all records, as required for a law enforcement agency, in accordance with applicable law and regulations.[31][34] Legal1. 24 P.S. 1316-C2. 24 P.S. 1301-C3. 24 P.S. 1309-B4. Pol. 146.15. Pol. 2276. Pol. 2367. Pol. 236.18. Pol. 2499. Pol. 33310. Pol. 35111. Pol. 80512. Pol. 81913. 24 P.S. 1310-B14. 24 P.S. 1302-E15. 24 P.S. 1305-B16. 24 P.S. 1316-B17. 24 P.S. 1205.118. 24 P.S. 1205.519. Pol. 00620. Pol. 235.121. Pol. 805.122. Pol. 30423. Pol. 81824. 24 P.S. 1314-C25. 24 P.S. 1311-C26. 24 P.S. 11127. 24 P.S. 111.128. 23 Pa. C.S.A. 634429. 23 Pa. C.S.A. 6344.330. 37 PA Code 241.531. 44 Pa. C.S.A. 7301 et seq32. 37 PA Code 241.633. 44 Pa. C.S.A. 731034. 37 PA Code 241.1 et seq35. Pol. 90724 P.S. 1306.2-B24 P.S. 1319-B53 Pa. C.S.A. 2301 et seqPol. 113.2Pol. 705Pol. 709 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "806",
  "title": "Child Abuse",
  "revised": "August 19, 2024",
  "text": "Last RevisedAugust 19, 2024 Authority The Board requires district employees, independent contractors and volunteers to comply with identification and reporting requirements for suspected child abuse, as well as the training requirement for recognition and reporting of child abuse in order to comply with the Child Protective Services Law and the School Code.[1][2][3][4] Definitions The following words and phrases, when used in this policy, shall have the meaning given to them in this section: Adult - an individual eighteen (18) years of age or older.[5] Bodily injury - impairment of physical condition or substantial pain.[5] Certifications - refers to the child abuse history clearance statement and state and federal criminal history background checks required by the Child Protective Services Law and/or the School Code.[6][7] Child - an individual under eighteen (18) years of age.[5] Child abuse - intentionally, knowingly or recklessly doing any of the following:[5] Causing bodily injury to a child through any recent act or failure to act. Fabricating, feigning or intentionally exaggerating or inducing a medical symptom or disease which results in a potentially harmful medical evaluation or treatment to the child through any recent act. Causing or substantially contributing to serious mental injury to a child through any act or failure to act or a series of such acts or failures to act. Causing sexual abuse or exploitation of a child through any act or failure to act. Creating a reasonable likelihood of bodily injury to a child through any recent act or failure to act. Creating a likelihood of sexual abuse or exploitation of a child through any recent act or failure to act. Causing serious physical neglect of a child. Engaging in any of the following recent acts: Kicking, biting, throwing, burning, stabbing or cutting a child in a manner that endangers the child. Unreasonably restraining or confining a child, based on consideration of the method, location or the duration of the restraint or confinement. Forcefully shaking a child under one (1) year of age. Forcefully slapping or otherwise striking a child under one (1) year of age. Interfering with the breathing of a child. Causing a child to be present during the operation of methamphetamine laboratory, provided that the violation is being investigated by law enforcement.[8] Leaving a child unsupervised with an individual, other than the child's parent, who the actor knows or reasonably should have known was required to register as a Tier II or Tier III sexual offender, has to register for life or has been determined to be a sexually violent predator or sexually violent delinquent.[9][10][11][12] Causing the death of the child through any act or failure to act. Engaging a child in a severe form of trafficking in persons or sex trafficking, as those terms are defined in the law.[13] The term child abuse does not include physical contact with a child that is involved in normal participation in physical education, athletic, extracurricular or recreational activities. Also excluded from the meaning of the term child abuse is the use of reasonable force by a person responsible for the welfare of a child for purposes of supervision, control or safety, provided that the use of force:[14] Constitutes incidental, minor or reasonable physical contact in order to maintain order and control; Is necessary to quell a disturbance or remove a child from the scene of a disturbance that threatens property damage or injury to persons; Is necessary for self-defense or defense of another; Is necessary to prevent the child from self-inflicted physical harm; or Is necessary to gain possession of weapons, controlled substances or other dangerous objects that are on the person of the child or in the child\u2019s control. Direct contact with children - the possibility of care, supervision, guidance or control of children or routine interaction with children.[1] Independent contractor - an individual other than a school employee who provides a program, activity or service who is otherwise responsible for the care, supervision, guidance or control of children pursuant to a contract. The term does not apply to administrative or other support personnel unless the administrative or other support personnel have direct contact with children.[5][15] Perpetrator - a person who has committed child abuse and is a parent/guardian of the child; a spouse or former spouse of the child's parent/guardian; a paramour or former paramour of the child's parent/guardian; an individual fourteen (14) years of age or older who is responsible for the child\u2019s welfare or who has direct contact with children as an employee of child-care services, a school or through a program activity or service; an individual fourteen (14) years of age or older who resides in the same home as the child; or an adult who does not reside in the same home as the child but is related within the third degree of consanguinity or affinity by birth or adoption to the child; or an adult who engages a child in severe forms of trafficking in persons or sex trafficking, as those terms are defined in the law. Only the following may be considered a perpetrator solely based upon a failure to act: a parent/guardian of the child; a spouse or former spouse of the child's parent/guardian; a paramour or former paramour of the child's parent/guardian; an adult responsible for the child\u2019s welfare; or an adult who resides in the same home as the child.[5][13] Person responsible for the child's welfare - a person who provides permanent or temporary care, supervision, mental health diagnosis or treatment, training or control of a child in lieu of parental care, supervision and control.[5] Program, activity or service - any of the following in which children participate and which is sponsored by a school or a public or private organization:[5] A youth camp or program. A recreational camp or program. A sports or athletic program. A community or social outreach program. An enrichment or educational program. A troop, club or similar organization. Recent act or failure to act - any act or failure to act committed within two (2) years of the date of the report to the Department of Human Services of the Commonwealth or county agency.[5] Routine interaction - regular and repeated contact that is integral to a person\u2019s employment or volunteer responsibilities.[5] School employee - an individual who is employed by a school or who provides a program, activity or service sponsored by a school. The term does not apply to administrative or other support personnel unless the administrative or other support personnel have direct contact with children.[5] Serious mental injury - a psychological condition, as diagnosed by a physician or licensed psychologist, including the refusal of appropriate treatment, that:[5] Renders a child chronically and severely anxious, agitated, depressed, socially withdrawn, psychotic or in reasonable fear that the child's life or safety is threatened; or Seriously interferes with a child's ability to accomplish age-appropriate developmental and social tasks. Serious physical neglect - any of the following when committed by a perpetrator that endangers a child's life or health, threatens a child's well-being, causes bodily injury or impairs a child's health, development or functioning:[5] A repeated, prolonged or egregious failure to supervise a child in a manner that is appropriate considering the child's developmental age and abilities. The failure to provide a child with adequate essentials of life, including food, shelter or medical care. Sexual abuse or exploitation - any of the following:[5] The employment, use, persuasion, inducement, enticement or coercion of a child to engage in or assist another individual to engage in sexually explicit conduct, which includes, but is not limited to, the following: Looking at the sexual or other intimate parts of a child or another individual for the purpose of arousing or gratifying sexual desire in any individual. Participating in sexually explicit conversation either in person, by telephone, by computer or by a computer-aided device for the purpose of sexual stimulation or gratification of any individual. Actual or simulated sexual activity or nudity for the purpose of sexual stimulation or gratification of any individual. Actual or simulated sexual activity for the purpose of producing visual depiction, including photographing, videotaping, computer depicting or filming. The conduct described above does not include consensual activities between a child who is fourteen (14) years of age or older and another person who is fourteen (14) years of age or older and whose age is within four (4) years of the child's age. Any of the following offenses committed against a child: rape; statutory sexual assault; involuntary deviate sexual intercourse; sexual assault; institutional sexual assault; aggravated indecent assault; indecent assault; indecent exposure; incest; prostitution; sexual abuse; unlawful contact with a minor; or sexual exploitation. Student - an individual enrolled in a district school under eighteen (18) years of age.[5] Volunteer - an unpaid adult individual, who, on the basis of the individual\u2019s role as an integral part of a regularly scheduled program, activity or service is a person responsible for the child\u2019s welfare or has direct contact with children.[15] Delegation of Responsibility The Superintendent or designee shall: Require each candidate for employment to submit an official child abuse clearance statement and state and federal criminal history background checks (certifications) as required by law.[6][7][16][17][18][19] Require each applicant for transfer or reassignment to submit the required certifications unless the applicant is applying for a transfer from one position as a district employee to another position as a district employee of this district and the applicant\u2019s certifications are current.[20][21][22] School employees and independent contractors shall obtain and submit new certifications every sixty (60) months.[21] Certification requirements for volunteers are addressed separately in Board Policy 916.[23] The Superintendent or designee shall annually notify district staff, independent contractors and volunteers of their responsibility for reporting child abuse in accordance with Board policy and administrative regulations. The Superintendent or designee shall ensure that the poster, developed by the PA Department of Education, displaying the statewide toll-free telephone numbers for reporting suspected child abuse, neglect and school safety issues be posted in a high-traffic, public area of each school. The designated area shall be readily accessible and widely used by students.[24] The Superintendent or designee shall annually inform students, parents/guardians, independent contractors, volunteers and staff regarding the contents of this Board policy. Guidelines Aiding and Abetting Sexual Abuse School employees, acting in an official capacity for this district, are prohibited from assisting another school employee, contractor or agent in obtaining a new job if the school employee knows, or has probable cause to believe, that such school employee, contractor or agent engaged in sexual misconduct regarding a minor or student.[16][17][18][19][22][25][26][27][28] This prohibition applies only to assistance that extends beyond performance of normal processing of personnel matters including routine transmission of files or other information. This prohibition shall not apply if:[26] The relevant information has been properly reported to law enforcement officials and any other authority required by federal, state or local law and the matter has been officially closed or the prosecutor or law enforcement officials notified school officials that there is insufficient information to establish probable cause. The school employee, contractor or agent has been acquitted or otherwise exonerated of the alleged misconduct. The case or investigation remains open and no charges have been filed against, or indictment of, the school employee, contractor or agent within four (4) years of the date on which the information was reported to the law enforcement agency. Training The school district, and independent contractors of the school district, shall provide their employees who have direct contact with children with mandatory training on child abuse recognition and reporting. The training shall include, but not be limited to, the following topics:[1][3][4][27] Recognition of the signs of abuse and sexual misconduct and reporting requirements for suspected abuse and sexual misconduct. Provisions of the Educator Discipline Act, including mandatory reporting requirements.[27][29] District policy related to reporting of suspected abuse and sexual misconduct. Maintenance of professional and appropriate relationships with students.[28] Employees are required to complete a minimum of three (3) hours of training every five (5) years.[1] Duty to Report School employees, independent contractors and volunteers shall make a report of suspected child abuse if they have reasonable cause to suspect that a child is the victim of child abuse under any of the following circumstances:[15] The school employee, independent contractor or volunteer comes into contact with the child in the course of employment, occupation and the practice of a profession or through a regularly scheduled program, activity or service. The school employee, independent contractor or volunteer is directly responsible for the care, supervision, guidance or training of the child. A person makes a specific disclosure to a school employee, independent contractor or volunteer that an identifiable child is the victim of child abuse. An individual fourteen (14) years of age or older makes a specific disclosure to a school employee, independent contractor or volunteer that the individual has committed child abuse. A child is not required to come before the school employee, independent contractor or volunteer in order for that individual to make a report of suspected child abuse.[15] A report of suspected child abuse does not require the identification of the person responsible for the child abuse.[15] Any person who, in good faith, makes a report of suspected child abuse, regardless of whether the report is required, cooperates with an investigation, testifies in a proceeding or engages in other action authorized by law shall have immunity from civil and criminal liability related to those actions.[30] Any person required to report child abuse who willfully fails to do so may be subject to disciplinary action and criminal prosecution.[31] Any person who intentionally or knowingly makes a false report of child abuse or intentionally or knowingly induces a child to make a false claim of child abuse may be subject to disciplinary action and criminal prosecution.[32] Any person who engages in intimidation, retaliation or obstruction in the making of a child abuse report or the conducting of an investigation into suspected child abuse may be subject to disciplinary action and criminal prosecution.[33] The district shall not discriminate or retaliate against any person for making, in good faith, a report of suspected child abuse.[34] Reporting Procedures School employees, independent contractors or volunteers who suspect child abuse shall immediately make a written report of suspected child abuse using electronic technologies (www.compass.state.pa.us/cwis) or an oral report via the statewide toll-free telephone number (1-800-932-0313). A person making an initial oral report of suspected child abuse must also submit a written electronic report within forty-eight (48) hours after the oral report. Upon receipt of an electronic report, the electronic reporting system will automatically respond with a confirmation, providing the district with a written record of the report.[15][35][36] A school employee, independent contractor or volunteer who makes a report of suspected child abuse shall immediately, after making the initial report, notify the building principal or administrator and if the initial report was made electronically, also provide the building principal or administrator with a copy of the report confirmation. The building principal or administrator shall then immediately notify the Superintendent or designee that a child abuse report has been made and if the initial report was made electronically, also provide a copy of the report confirmation.[15][35][36] When a report of suspected child abuse is made by a school employee, independent contractor or volunteer as required by law, the school district is not required to make more than one (1) report. An individual otherwise required to make a report who is aware that an initial report has already been made by a school employee, independent contractor or volunteer is not required to make an additional report. The person making an initial oral report is responsible for making the follow-up written electronic report within forty-eight (48) hours, and shall provide the building principal or administrator with a copy of the report confirmation promptly after the written electronic report has been filed. The building principal or administrator shall in turn provide a copy of the report confirmation to the Superintendent or designee.[15][35][36] If the Superintendent or designee reasonably suspects that conduct being reported involves a school safety and security incident required to be reported under law, the Superintendent or designee shall inform the law enforcement agency that has jurisdiction over the school's property, in accordance with applicable law, regulations and Board policy.[38][39][40][41][42][43] Investigation The building principal or administrator shall facilitate the cooperation with the Department of Human Services of the Commonwealth and/or the county agency investigating a report of suspected child abuse, including permitting authorized personnel to interview the child while in attendance at school.[15][44] Upon notification that an investigation involves suspected child abuse by a school employee, the building principal or administrator shall immediately implement a plan of supervision or alternative arrangement that has been approved by the Superintendent for the school employee under investigation. The plan of supervision or alternative arrangement shall be submitted to the county agency for approval.[45] Legal1. 24 P.S. 1205.62. 23 Pa. C.S.A. 6301 et seq3. Pol. 3334. Pol. 8185. 23 Pa. C.S.A. 63036. 24 P.S. 1117. 23 Pa. C.S.A. 63448. 18 Pa. C.S.A. 7508.29. 42 Pa. C.S.A. 9799.1210. 42 Pa. C.S.A. 9799.2411. 42 Pa. C.S.A. 9799.5512. 42 Pa. C.S.A. 9799.5813. 22 U.S.C. 710214. 23 Pa. C.S.A. 630415. 23 Pa. C.S.A. 631116. Pol. 30217. Pol. 30418. Pol. 30519. Pol. 30620. 23 Pa. C.S.A. 6344.321. 23 Pa. C.S.A. 6344.422. Pol. 30923. Pol. 91624. 23 Pa. C.S.A. 633225. 24 P.S. 111.126. 20 U.S.C. 792627. Pol. 317.128. Pol. 82429. 24 P.S. 2070.1a30. 23 Pa. C.S.A. 631831. 23 Pa. C.S.A. 631932. 18 Pa. C.S.A. 4906.133. 18 Pa. C.S.A. 495834. 23 Pa. C.S.A. 632035. 23 Pa. C.S.A. 630536. 23 Pa. C.S.A. 631337. 23 Pa. C.S.A. 631438. 22 PA Code 10.239. 22 PA Code 10.2140. 22 PA Code 10.2241. 24 P.S. 1306.2-B42. 24 P.S. 1319-B43. Pol. 805.144. 23 Pa. C.S.A. 634645. 23 Pa. C.S.A. 636824 P.S. 152724 P.S. 2070.1a et seq22 PA Code 10.1 et seq18 Pa. C.S.A. 4304Pol. 317 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "807",
  "title": "Opening Exercises/Moment of Silence/Flag Displays",
  "revised": "October 21, 2024",
  "text": "Purpose The Board adopts this policy to ensure that all district schools comply with state and federal laws concerning flag displays, opening exercises and the moment of silence on the anniversary of September 11, while respecting the rights of individuals. Authority A United States flag shall be displayed in classrooms and on or near each school building during school hours, in clement weather and at other times determined by the Board.[1] District schools shall provide opening exercises that include a salute to the flag and/or recitation of the Pledge of Allegiance or the National Anthem.[1] Students may decline to recite the Pledge of Allegiance or National Anthem and to salute the flag on the basis of personal belief or religious conviction. Students who choose to refrain from such participation shall respect the rights and interests of classmates who do participate.[1][2] The Board directs the district to annually provide, during instructional hours, a moment of silence for students and staff to observe the anniversary of September 11, 2001.[3] Legal1. 24 P.S. 7712. 22 PA Code 12.103. 24 P.S. 1555 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "808",
  "title": "Food Services",
  "revised": "January 23, 2023",
  "text": "Last RevisedJanuary 23, 2023 Prior Revised Dates10/28/2019 Purpose The Board recognizes that students require adequate, nourishing food and beverages in order to grow, learn and maintain good health. The Board directs that students shall be provided with adequate space and time to eat meals during the school day. Authority The food service program shall be operated in compliance with all applicable state and federal laws and regulations, as well as federal guidelines established by the Child Nutrition Division of the United States Department of Agriculture (USDA).[1][2][3][4][5][6][7][8][9][10] The district shall ensure that, in the operation of the food service program, no student, staff member or other individual shall be discriminated against on the basis of race, color, national origin, age, sex or disability.[11][12] Food sold by the school may be purchased by students and district employees but only for consumption on school premises. The price charged to students shall be established annually by the district in compliance with state and federal laws.[4][13] Nonprogram food shall be priced to generate sufficient revenues to cover the cost of such items. A nonprogram food shall be defined as a food or beverage, other than a reimbursable meal or snack, that is sold at the school and is purchased using funds from the child nutrition account. Nonprogram foods include but are not limited to adult meals and a-la-carte items. All revenue from the sale of nonprogram food shall accrue to the child nutrition program account.[13][14] Delegation of Responsibility Operation and supervision of the food service program shall be the responsibility of the Chief Financial Officer, Food Services Director, and Federal Programs Manager. The individual responsible for the operation and supervision of the food service program shall present to the Board each month for its approval a statement of receipts and expenditures for cafeteria funds.[4] Cafeterias shall be operated on a nonprofit basis. A periodic review of the cafeteria accounts shall be made by the Chief Financial Officer.[3][4] The individual responsible for the operation and supervision of the food service program shall ensure that school meals meet the standards required by the School Breakfast Program, the National School Lunch Program and the Special Milk Program.[2][3][4][6][7][8][9][10] The Superintendent or designee shall comply with state and federal requirements for conducting cafeteria health and safety inspections and ensuring employee participation in appropriate inspection services and training programs.[15][16][17][18] The Superintendent or designee shall develop and disseminate administrative regulations to implement this policy. The Superintendent or designee shall annually notify students, parents/guardians and employees concerning the contents of this policy and applicable administrative regulations. Notification shall include information related to nondiscrimination.[12] Guidelines To reinforce the district's commitment to nutrition and student wellness, foods served in school cafeterias shall:[19] Be carefully selected to contribute to students' nutritional well-being and health. Meet the nutrition standards specified in law and regulations and approved by the Board. Be prepared by methods that will retain nutritive quality, appeal to students and foster lifelong healthy eating habits. Be served in age-appropriate quantities, at reasonable prices. The district shall use USDA Foods for school menus available under the Child Nutrition USDA Foods Programs. All funds derived from the operation, maintenance or sponsorship of the food service program shall be deposited in the separate cafeteria fund, in the same manner as other district funds. Such funds shall be expended in the manner approved and directed by the Board, but no amount shall be transferred from the cafeteria fund to any other account or fund; however, district advances to the food service program may be returned to the district's general fund from any surplus resulting from its operation.[4] Surplus accounts shall be used only for the improvement and maintenance of the cafeteria.[4] Free/Reduced-Price School Meals and Free Milk The district shall provide free and reduced-price school meals and/or free milk to students in accordance with the terms and conditions of the National School Lunch Program, the School Breakfast Program and the Special Milk Program.[20][21] The district shall conduct direct certification three (3) times per year using the Pennsylvania Student Eligibility System (PA-SES) to identify students who are eligible for free school meal benefits without the need for submission of a household application. Direct certification shall be conducted:[20][21] At or around the beginning of the school year. Three (3) months after the initial effort. Six (6) months after the initial effort. The district may also conduct direct certification on a weekly or monthly basis. Accommodating Students With Special Dietary Needs The district shall make appropriate food service and/or meal accommodations to students with special dietary needs in accordance with applicable law, regulations and Board policy.[23][24][25][26] School Meal Service and Accounts To ensure the effective operation of the district's food service program and delivery of school food program meals to students, the district shall: Assign individual school meal accounts to each student for the purchase of meals served in school cafeterias, which ensure that the identity of each student is protected. Notify parents/guardians when the student's school meal account reaches a low balance. Notify parents/guardians when the student's school meal account reaches a negative balance. The notice shall include information on payment options. Provide a school food program meal to each student who does not have the money to pay for the school food program meal or who has a negative balance in their school meal account, except when the student's parent/guardian has specifically provided written notice to the district to withhold a school food program meal.[3] When a student owes money for five (5) or more school food program meals, the district shall make at least two (2) attempts to contact the student's parent/guardian and shall provide the application for free/reduced-price school meal benefits to the parent/guardian to apply for benefits under federal school meal programs. The district shall offer assistance to parents/guardians with applying for free/reduced-price school meal benefits.[3][20][21] Communications regarding a low balance or money owed by a student for school meals shall be made to the student's parent/guardian.[3] School staff may communicate a low balance or money owed by a student for school meals to a student in grades 9-12; such communication shall be made to the individual student in a discreet manner.[3] The district shall be permitted to contact the student's parent/guardian by means of a letter addressed to the parent/guardian that is delivered by the student.[3] District schools shall be prohibited from:[3] Publicly identifying or stigmatizing a student who cannot pay for a school food program meal or who has a negative school meal account balance. It shall not constitute public identification or stigmatization of a student for a school to restrict privileges and activities of students who owe money for school meals if those same restrictions apply to students who owe money for other school-related purposes. Requiring a student who cannot pay for a school food program meal to perform chores or other work to pay for the meal, unless chores or other work are required of all students regardless of their ability or inability to pay for a school food program meal. Requiring a student or school staff to discard a school food program meal after it was served to the student due to the student's inability to pay for the meal or due to a negative school meal account balance. This policy and any applicable procedures or administrative regulations regarding school meal charges and school meal accounts shall be communicated annually to school administrators, school food service personnel, other appropriate school staff and contracted food service personnel. The district shall annually inform parents/guardians, students and staff about the contents of this policy via the district website. Collection of Unpaid Meal Charges Reasonable efforts shall be made by the district to collect unpaid meal charges from parents/guardians. Efforts taken in the collection shall not have a negative impact on the student involved, but shall focus primarily on the parents/guardians responsible for providing funds for meal purchases. Procurement Procurement of goods or services for the food service program shall meet the requirements of applicable law, regulations and Board policy and procedures.[27][28][29] Professional Standards for Food Service Personnel The district shall comply with the professional standards for school food service personnel who manage and operate the National School Lunch and School Breakfast Programs. For purposes of this policy, professional standards include hiring standards for new food service program directors and annual continuing education/training for all individuals involved in the operation and administration of school meal programs. Such professional standards shall apply to both district-operated food service programs and contracted food service programs.[6][7] [18][30] School Food Safety Inspections The district shall obtain two (2) safety inspections per year in accordance with local, state, and federal laws and regulations.[16][17][31] The district shall post the most recent inspection report and release a copy of the report to members of the public, upon request. School Food Safety Program The district shall comply with federal requirements in developing a food safety program that enables district schools to take systematic action to prevent or minimize the risk of foodborne illness among students.[8][10][16] The district shall maintain proper sanitation and health standards in food storage, preparation and service, in accordance with applicable state and local laws and regulations and federal food safety requirements.[17][31][32] Legal1. 2 CFR Part 2002. 24 P.S. 13353. 24 P.S. 13374. 24 P.S. 5045. 24 P.S. 807.16. 42 U.S.C. 1751 et seq7. 42 U.S.C. 17738. 7 CFR Part 2109. 7 CFR Part 21510. 7 CFR Part 22011. 7 CFR 210.2312. FNS Instruction 113-1 (USDA)13. 42 U.S.C. 176014. 7 CFR 210.1415. 3 Pa. C.S.A. 571316. 42 U.S.C. 1758(h)17. 7 CFR 210.1318. 7 CFR 210.3019. Pol. 24620. 42 U.S.C. 175821. 7 CFR Part 24522. 42 U.S.C. 1759a23. 7 CFR 15b.4024. Pol. 103.125. Pol. 11326. Pol. 209.127. Pol. 61028. Pol. 62629. Pol. 82730. 7 CFR 210.1531. 7 CFR 220.732. 7 CFR 210.9P.L. 111-2967 CFR Part 15Pol. 103 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "810",
  "title": "Transportation",
  "revised": "March 26, 2024",
  "text": "Last RevisedMarch 26, 2024 Purpose Transportation for students shall be provided in accordance with law and Board policy. Definitions School bus means a motor vehicle that is designed to carry eleven (11) passengers or more, including the driver, and is used for the transportation of preprimary, primary or secondary school students to or from public, private or parochial schools or events related to such schools or school-related activities.[1] School vehicle means a motor vehicle, except a motorcycle, designed for carrying no more than ten (10) passengers, including the driver, and used for the transportation of preprimary, primary or secondary school students while registered by or under contract to the school district. The term includes vehicles having chartered, group and party rights under the Pennsylvania Public Utility Commission and used for the transportation of school children.[1] Authority The Board shall provide transportation for resident students in grades kindergarten through 12 to the district\u2019s public schools and charter, regional charter and nonpublic schools located in the district or within the district\u2019s transportation boundary or other placements as required by law or agreements. The district\u2019s transportation boundary is a distance not exceeding ten (10) miles by the nearest public highway outside the school district\u2019s border.[2][3][4] The Board shall purchase, lease, equip and maintain school buses/vehicles and/or contract for school bus/vehicle services for transportation of students to and from school at regularly scheduled hours and for field trips and extracurricular activities.[2][3][5][6][7][8][9][10][11] The Board shall provide transportation for students living within the prescribed limits when walking conditions to the school are found to be hazardous by the Department of Transportation.[3][12] The Board shall provide transportation for students with disabilities, without regard to distance or hazardous walking conditions, when required by the student\u2019s individualized education program (IEP) or Section 504 Service Agreement.[13][14][15][16][17] The Board shall provide transportation for eligible resident students who are enrolled in nonpublic schools or charter schools as required by law.[2][4][18] The Board shall provide transportation for children in foster care in accordance with federal and state laws and regulations, and the local transportation plan.[19][20] The Board shall provide transportation for homeless children and youths in accordance with federal and state laws and regulations.[20][21] The Board prohibits any diesel-powered motor vehicle weighing 10,001 pounds or more to idle for more than five (5) minutes in any continuous sixty-minute period while parked, loading or unloading, except as allowed by law.[22] The Board shall ensure that permanent signs, notifying drivers of the idling restrictions, are maintained on district property at locations where diesel-powered motor vehicles weighing 10,001 pounds or more load or unload. Signs shall also be posted at locations that provide fifteen (15) or more parking spaces for such diesel-powered motor vehicles.[23][24] Delegation of Responsibility The school bus/vehicle driver shall be responsible to maintain order while students are being transported. The school bus/vehicle driver shall report all incidents, including, but not limited to, discipline problems, medical problems, bullying/harassment, safety issues, accidents or injuries, and violations of Pennsylvania\u2019s School Bus Stopping Law to the Superintendent or designee as soon as practicable. The building principal may suspend a student from bus transportation for disciplinary reasons, and the parents/guardians shall be responsible for the student's transportation.[7] The Superintendent or designee shall be responsible to: Maintain records and make required reports regarding school transportation.[5][7] Distribute rules governing student conduct during transport; such rules shall be binding on all students transported by the district.[7] Provide each school bus/school vehicle driver with: The Pennsylvania School Bus Driver\u2019s Manual; The written rules for student conduct on buses/vehicles; The procedures for evacuation drills; and Any additional laws and applicable Board policies and administrative regulations which apply to school bus/vehicle drivers. Establish administrative regulations that specify the number of chaperones to accompany students in connection with school-related activities and field trips.[7][25] Guidelines Student Health Information When necessary for student safety, or when required by a student\u2019s IEP or Section 504 Service Agreement, a school bus/vehicle driver shall be provided with relevant student health and medical information.[16][17][26][27][28][29] School bus/vehicle drivers shall maintain the confidentiality of student health/medical information in accordance with district policies and procedures and applicable law.[30][31] Bus Routes Bus routes are prepared following these considerations: length of time, safety of and distance between bus stops, efficiency/economy and bus loads. Route changes will be made only with the approval of the district\u2019s transportation department. Generally, route changes will only be made for new students, routing efficiencies, safety reasons, overloads or emergencies. Walking Boundaries Millcreek Township School District walking boundaries for each public and nonpublic school serviced by Millcreek Township School District's Transportation Department will be established using the following criteria: Secondary students may be required to walk up to two (2) miles from the edge of their home property to the edge of school district property. Elementary students may be required to walk up to one and a half (1 1/2) miles from the edge of their home property to the edge of school district property. Required distances may be shorter depending on hazardous walking routes identified by the Pennsylvania Department of Transportation. Walking time to stop length will be based on a ten-minute walk, equaling approximately a one-quarter (\u00bc) mile walk to stop for elementary students and a one-half (\u00bd) mile walk to stop for secondary students. Transportation Review Request Parents/Guardians with transportation concerns must forward their request to the district transportation department. All requests will be processed in the order received, emergencies excepted. Items Permitted on School Buses In an effort to eliminate potentially dangerous situations, the following policy will apply to what students are permitted to carry onto school buses. This policy has been established to reduce the possibility of accidents on school buses. Transportation of musical instruments on buses: Small instruments which can be held on the lap or between the knees may be carried onto the bus. This would include violins, violas, flutes, concert snare drums, trombones, alto saxophones, mellophones, French horns, clarinets, oboes, trumpets, or similar sized instruments. Larger instruments may be permitted at the discretion of the Transportation Director. Permission will depend on seating capacity and ability to transport safely. Requests for consideration should be made before students attempt to ride with an instrument. No instrument, small or otherwise shall restrict access to fire/safety equipment, occupy any space in the aisle, or on a student seat space. Instruments are not to be removed from their carrying case while on the way to or from school. The school district or its contractors are not responsible for damages to private instruments while on the bus. Potentially dangerous items: Weapons/Firearms real or simulated are not permitted on school buses at any time. This includes all types of knives and razor blades. No glass jars, aquariums or other glass items will be permitted on the bus. Live animals of any kind are not permitted on school buses. Any other item that could cause disruption or injury is not permitted on school buses, including but not limited to bicycles, hockey sticks, etc. Permission will be at the discretion of the Transportation Director. Permission will depend on seating capacity and ability to transport safely. Requests for consideration should be made before students attempt to ride with an item. No food or beverage is to be consumed while on the school bus except on field trips when the bus is parked. Bus Stop Regulations While the law permits the school district to furnish transportation, it does not relieve parents/guardians of students from exercising responsibility and supervision until such time as the child boards the bus in the morning and after the child leaves the bus at the end of the school day. Waiting: Students must be at the bus stop no less than five (5) minutes nor more than ten (10) minutes before the scheduled bus arrival time. If the school bus does not arrive at the bus stop on time because of mechanical failure, road or weather conditions, the student is expected to wait a reasonable length of time (at least one-half (1/2) hour in inclement weather) then return to his/her home and remain at home until contacted by the school. Whether the school bus is on time or late, the bus will stop at all bus stops. Students are to be visible to the driver and prepared to board the bus. Bus drivers may wait at any school five (5) minutes after dismissal when requested by school officials. If a student is late exiting the building and misses the bus, the parents/guardians shall be notified to arrange for the student's transportation home. Behavior at bus stop: Students should go directly from home to the bus stop using good safety practices when walking in areas where sidewalks are not provided. They should arrive at the bus stop no earlier than ten (10) minutes before their bus is scheduled to arrive (parents/guardians are encouraged to cooperate). Students should remain in the designated waiting areas, paying special attention to the rights of property owners in the vicinity. Students, as they arrive at the stop, should get in line, wait a reasonable and safe distance from the roadway, and use the concept of good school and community citizenship while waiting for the bus. Students should board the bus in a quiet, orderly manner, taking their seats immediately. Vocational Technical School and Community Instruction Student Transportation Transportation shall be provided for vocational technical school students. Evacuation Drills Bus evacuation drills shall be conducted twice a year and reported to the Pennsylvania Department of Education, in accordance with law and Board policy.[32][33][34] Legal1. 75 Pa. C.S.A. 1022. 24 P.S. 13613. 24 P.S. 13624. 24 P.S. 1726-A5. 22 PA Code 23.16. 22 PA Code 23.27. 22 PA Code 23.48. Pol. 6109. Pol. 61110. Pol. 81811. 75 Pa. C.S.A. 3345.112. 67 PA Code 447.1 et seq13. 22 PA Code 23.314. 24 P.S. 137415. Pol. 10316. Pol. 103.117. Pol. 11318. Pol. 14019. 20 U.S.C. 631220. Pol. 25121. 42 U.S.C. 1143222. 35 P.S. 4601 et seq23. 35 P.S. 460824. 67 PA Code 212.10125. Pol. 12126. Pol. 209.127. Pol. 209.328. Pol. 21029. Pol. 210.130. Pol. 113.431. Pol. 21632. 24 P.S. 151733. 75 Pa. C.S.A. 455234. Pol. 80524 P.S. 133124 P.S. 136524 P.S. 136624 P.S. 254124 P.S. 254222 PA Code 15.1 et seq22 PA Code 23.675 Pa. C.S.A. 4551-455320 U.S.C. 6301 et seq42 U.S.C. 11431 et seq49 CFR Part 3749 CFR Part 38Pol. 810.1 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "810.1",
  "title": "School Bus Drivers and School Commercial Motor Vehicle Drivers",
  "revised": "April 26, 2021",
  "text": "Last RevisedApril 26, 2021 Note: This policy refers to school bus and commercial motor vehicle drivers only. Policy 810.3 applies to drivers of school vehicles used to transport students which do not qualify as a school bus or commercial motor vehicle. Purpose The Board recognizes that an employee must be fit to operate a school bus and commercial motor vehicle to ensure the health and safety of students being transported. The Board also recognizes that an employee impaired by drugs or alcohol who operates district vehicles or transports students poses significant risks to the safety of students and others. Definitions The following words and phrases, when used in this policy, shall have the meaning given to them in this section: A covered driver shall include any district employee who drives, operates or is in the actual physical control or movement of a school bus or a commercial motor vehicle owned, leased or operated by the school district. The term includes drivers and mechanics who operate such vehicles, including full-time, regularly employed individuals; leased drivers; and independent owner-operator contractors who are directly employed by or under lease to the district or who operate a bus or commercial motor vehicle owned or leased by the district.[1] Commercial motor vehicle - a motor vehicle or combination of motor vehicles used in commerce to transport passengers or property if the vehicle:[1] Has a gross combination weight rating or gross combination weight of 26,001 or more pounds, whichever is greater, inclusive of towed unit(s) with a gross vehicle weight rating or gross vehicle weight of more than 10,000 pounds, whichever is greater; Has a gross vehicle weight rating or gross vehicle weight of 26,001 or more pounds, whichever is greater; Is designed to transport sixteen (16) or more passengers, including the driver; or Is transporting hazardous materials and is required to be placarded. Driving - operating a commercial motor vehicle or motor carrier vehicle on a highway, with the motor running, including while the commercial motor vehicle or motor carrier vehicle is temporarily stationary because of traffic, a traffic control device or other momentary delay. The term does not include operating a commercial motor vehicle or motor carrier vehicle with or without the motor running if the driver moved the vehicle to the side of or off of a highway and halted in a location where the vehicle can safely remain stationary.[2][3][4] Electronic device - an electronic device includes, but is not limited to, a cellular telephone, personal digital assistant, pager, computer or any other device used to input, write, send, receive or read text.[3] Mobile telephone - a mobile communication device which uses a commercial mobile radio service.[4] Safety-sensitive functions include all on-duty functions performed from the time a driver begins work or is required to be ready to work until the driver is relieved from work and all responsibility for performing work. It includes driving; waiting to be dispatched; inspecting and servicing equipment; supervising, performing or assisting in loading and unloading; repairing or obtaining and waiting for help with a disabled vehicle; and performing other requirements related to accidents.[1] School bus means a motor vehicle that is designed to carry eleven (11) passengers or more, including the driver, and is used for the transportation of preprimary, primary or secondary school students to or from public, private or parochial schools or events related to such schools or school-related activities.[5] Texting - manually entering alphanumeric text into or reading text from an electronic device. The following shall apply:[3] The term includes, but is not limited to, short message service, emailing, instant messaging, a command or request to access an Internet web page, pressing more than a single button to initiate or terminate a voice communication using a mobile telephone or engaging in any other form of electronic text retrieval or entry, for present or future communication. The term does not include: Inputting, selecting or reading information on a global positioning system or navigation system. Pressing a single button to initiate or terminate a voice communication using a mobile telephone. Using a device capable of performing multiple functions, including, but not limited to, fleet management systems, dispatching devices, citizens band radios and music players, for a purpose that is not prohibited by law. Use a handheld mobile telephone or other electronic device \u2013[4] Using at least one (1) hand to hold a mobile telephone to conduct a voice communication. Dialing or answering a mobile telephone by pressing more than a single button. Reaching for a mobile telephone in a manner that requires a driver to maneuver so that the driver is no longer in a seated driving position, restrained by a seat belt. Authority The Board shall implement a drug use and alcohol misuse prevention program for employees who are required to hold a commercial driver\u2019s license and who perform safety-sensitive functions in accordance with federal and state laws and regulations.[6][7][8][9] All contracted transportation providers shall implement a drug use and alcohol misuse prevention program in accordance with federal law and regulations.[10] Covered drivers shall observe all state and federal laws and Pennsylvania Department of Transportation regulations governing traffic safety and school bus and commercial motor vehicle operation. The Board prohibits covered drivers from texting and from using a handheld mobile telephone or other electronic device while driving a school bus or commercial motor vehicle except when it is necessary to communicate with law enforcement officials or other emergency services.[2][3][11][12] Delegation of Responsibility The Superintendent or designee shall develop administrative regulations to implement this policy and the requirements of law, which include the following components: Selecting and contracting with a qualified medical review officer, substance abuse professional, a certified laboratory and other service agents as necessary.[13] Establishment of procedures for required testing of covered drivers.[14] Maintenance of the confidentiality of all aspects of the testing process.[8] Delegation of responsibility for monitoring employee compliance with the provisions of Board policy and administrative regulations, including, but not limited to, an annual query of the Federal Motor Carrier Safety Administration\u2019s Commercial Driver\u2019s License Drug and Alcohol Clearinghouse.[15] Designation of an employee responsible for receiving and handling results of drug and alcohol tests.[16] Implementation of procedures for the query, preparation, maintenance, reporting, retention and disclosure of records, as required by law.[15][17] Distribution to affected employees of information and materials relevant to Board policies and administrative regulations regarding drug and alcohol testing.[18] Distribution to affected employees of information and materials relevant to individuals or organizations that can provide counseling and treatment for drug and/or alcohol problems. The Superintendent or designee shall provide each driver, upon hire or transfer, with: This policy and its accompanying administrative regulations; and[18] Educational materials that explain the state and federal requirements related to misuse of alcohol and use of controlled substances.[18] The Superintendent or designee shall also provide notice to representatives of employee organizations of the availability of this information.[18] The Board designates the Director of Personnel to be the contact person for questions about the drug use and alcohol misuse program.[18] Guidelines Employment Requirements All covered drivers shall comply with the requirements for background checks/certifications and employment history reviews in accordance with applicable law, Board policy and administrative regulations. These requirements are addressed separately in Board policy 304 for drivers employed by the district and Board policy 818 for drivers employed by an independent contractor.[10][19][20][21][22][23] Prior to employment by the district as a covered driver or transfer to a covered driver position, the district shall obtain the following information in accordance with federal and state laws and regulations: Alcohol and drug testing information from previous U.S. Department of Transportation-regulated employers during the past three (3) years with the covered driver\u2019s written consent.[15][24][25][26] Commercial motor vehicle employment information for the past ten (10) years.[27][28] Additional Documentation - Prior to employment by the district as a covered driver or transfer to a covered driver position, and at least once each school year, the Superintendent or designee shall: Obtain a copy of a valid commercial driver\u2019s license indicating the appropriate endorsements from the covered driver, or authorize the applicable legal exemption in cases of emergency;[29] Obtain a copy of a Commonwealth of Pennsylvania School Bus Driver\u2019s Physical Examination Form from the covered school bus driver;[30] Obtain a copy of a current Pennsylvania School Bus Endorsement card from the covered school bus driver;[30] Review each covered driver\u2019s driving record to determine whether the driver meets the minimum requirements for safe driving and is not disqualified to operate a commercial motor vehicle.[31][32] Prior to employment by the district as a covered driver or transfer to a covered driver position, and every two (2) years, the Superintendent or designee shall obtain a valid Medical Examiner\u2019s Certificate, if applicable.[33] Reporting Requirements - Covered drivers shall report misconduct in accordance with Board policy 317 for drivers employed by the district and Board policy 818 for drivers employed by an independent contractor.[10][20][21][34] Covered drivers using controlled substances prescribed for therapeutic purposes by a licensed medical practitioner shall submit the practitioner\u2019s written statement that the prescribed substance will not adversely affect the employee\u2019s ability to safely operate a school bus or commercial motor vehicle.[35] Covered drivers shall also inform their supervisors of any use of drug(s) or medication(s) for which the packaging includes warnings that, \u201cmarked drowsiness may occur and/or be careful when driving a motor vehicle or operating machinery.\u201d[35] A covered driver arrested, charged with or issued a citation for violating a federal or state law or local ordinance relating to motor vehicle traffic control in this or any other state or any federal, provincial, territorial or municipal law relating to motor vehicle traffic control in Canada, other than parking violations, shall notify the Superintendent or designee and the contract carrier in writing before the end of the next business day following the driver's arrest, charge or receipt of citation. Notice is required no matter what type of vehicle the driver was driving.[28] An employee who has provided timely notification of an arrest, citation or charge shall not be terminated or otherwise disciplined by the district based solely on the allegations underlying the arrest, citation or charge reported by the employee. Termination or other disciplinary action based on the underlying misconduct may be taken only where there has been a conviction of the violation, or where there is independent evidence of the underlying misconduct warranting termination or other discipline. This shall not preclude suspension, reassignment or other action pending resolution of the charges reported by the employee, nor disciplinary action up to and including termination for failure to provide timely notice of an arrest, citation or charge.[10][28][34] A covered driver who is convicted of violating a federal or state law or local ordinance relating to motor vehicle traffic control in this or any other state or any federal, provincial, territorial or municipal law relating to motor vehicle traffic control in Canada, other than parking violations, shall notify the Superintendent or designee and the contract carrier in writing of the conviction within fifteen (15) days of the date of conviction. Notice is required no matter what type of vehicle the driver was driving.[27][28] Any covered driver whose operating privilege is suspended, revoked or canceled by any state, who loses the privilege to drive a school bus or commercial motor vehicle in any state for any period, or who is disqualified from driving a school bus or commercial motor vehicle for any period, shall notify the Superintendent or designee and the contract carrier immediately upon reporting to work for the next scheduled shift following the notice of the suspension, revocation, cancellation, loss or disqualification.[27][28] Failure to comply with the reporting requirements may result in disciplinary action, up to and including termination, in accordance with applicable law, regulations and Board policy.[10][34] Controlled Substances and Alcohol Drug and Alcohol Testing - The district shall require covered drivers to submit to the following drug and alcohol tests in accordance with state and federal laws and regulations: pre-employment, random, post-accident, reasonable suspicion, return-to-work and follow-up.[6][7][8][14][36] Prohibited Conduct - Covered drivers shall not use medical marijuana products. Covered drivers shall not ingest hemp products or otherwise use hemp products in a way that may result in absorption of hemp or hemp residue into the body. A covered driver shall not report for duty, drive, operate or be in the actual physical control of the movement of a school bus or commercial motor vehicle under the following circumstances: While using or while having any amount of alcohol present in the body, including medications containing alcohol.[30][37][38] While under the influence of a controlled substance or combination of controlled substances, or the combined influence of alcohol and a controlled substance or substances.[35][39][40] After consuming alcohol or a controlled substance within the previous eight (8) hours for school bus drivers and within the previous four (4) hours for commercial motor vehicle drivers.[30][41] An exception shall be made for therapeutic use of prescribed controlled substances used by a covered driver when the driver has submitted in advance a licensed medical practitioner\u2019s written statement that the prescribed substance will not adversely affect the driver\u2019s ability to safely operate a school bus or commercial motor vehicle.[35] A covered driver required to take a post-accident test shall not use alcohol for eight (8) hours following the accident, or until the driver undergoes a post-accident test, whichever occurs first.[42] A covered driver shall not refuse to submit to a required test for drugs or alcohol.[1][36][43][44] Consequences/Discipline - The district shall remove a covered driver from performing safety-sensitive functions under the following circumstances: A verified positive drug test result;[45][46] A verified adulterated or substituted drug test result;[45][46] An alcohol test result of 0.04 or higher; or[46][47] A refusal to submit to a post-accident, random, reasonable suspicion, return-to-duty or follow-up test.[43] The district shall place a school bus driver who drives, operates or is in physical control of a school bus out of service for thirty (30) days if the school bus driver has any detectable amount of alcohol in their system.[36][38] The district shall remove a commercial motor vehicle driver who is tested and is found to have an alcohol concentration of 0.02 or greater but less than 0.04 until the start of the driver\u2019s next regularly scheduled duty period that is at least twenty-four (24) hours following administration of the test.[48] A covered driver employed by the district who violates Board policy or administrative regulations and tests positive for drugs or alcohol shall be subject to disciplinary action, up to and including termination, and shall be provided with a list of qualified substance abuse professionals. Consistent with contractual and legal requirements, a determination shall be made as to the appropriate disciplinary action for a covered driver who violates Board policy or administrative regulations. Nothing in this policy shall limit the Board\u2019s authority to impose discipline, including discharge. If the district permits a covered driver who has been removed from performing safety-sensitive functions to return to a safety-sensitive function, the district shall ensure that the covered driver has been evaluated by a qualified substance abuse professional and has successfully completed the return-to-duty process before returning to a safety-sensitive function.[46][49] Maintenance of Records The district shall maintain records of its drug use and alcohol misuse prevention program in compliance with federal regulations, and in accordance with the district\u2019s records retention schedule.[15][17][50][51][52] Drug and alcohol records shall be confidential and shall only be released in accordance with applicable law.[53][54][55] Statistical records and reports shall be maintained and made available to the Federal Highway Administration for inspection or audit in accordance with federal regulations.[53][56] Acknowledgment of Receipt Each covered driver shall sign a statement certifying that they have received a copy of this policy and its accompanying administrative regulations.[18] The district shall keep the original signed statement in the personnel file of the covered driver employed by the district and provide a copy to the driver.[18] Training Covered drivers shall attend orientation and training sessions, as appropriate to the nature of their service. When training is provided for other school employees relating to the legal obligations of employers and educational institutions, consideration shall be given to which covered drivers should also receive that training.[57] The district shall ensure that employees who supervise covered drivers receive at least sixty (60) minutes of training on alcohol misuse and at least sixty (60) minutes of training on controlled substances use. Such training shall include the physical, behavioral, speech, and performance indicators of probable alcohol misuse and drug use.[58] Legal1. 49 CFR 382.1072. 49 CFR 392.803. 75 Pa. C.S.A. 16214. 75 Pa. C.S.A. 16225. 75 Pa. C.S.A. 1026. 49 CFR Part 3827. 49 CFR Part 408. 49 U.S.C. 313069. 67 PA Code 229.1410. Pol. 81811. 49 CFR 392.8212. 75 Pa. C.S.A. 331613. 49 CFR 40.1514. 49 CFR 382.10515. 49 CFR 382.70116. 49 CFR 40.317. 49 CFR 382.40118. 49 CFR 382.60119. 23 Pa. C.S.A. 634420. 23 Pa. C.S.A. 6344.321. 24 P.S. 11122. 24 P.S. 111.123. Pol. 30424. 49 CFR 382.41325. 49 CFR 382.70326. 49 CFR 40.2527. 49 U.S.C. 3130328. 75 Pa. C.S.A. 160429. 75 Pa. C.S.A. 160630. 67 PA Code 71.331. 49 CFR 391.2532. 49 U.S.C. 3130433. 49 CFR 391.4134. Pol. 31735. 49 CFR 382.21336. 75 Pa. C.S.A. 161337. 49 CFR 382.20538. 75 Pa. C.S.A. 161239. 75 Pa. C.S.A. 160340. 75 Pa. C.S.A. 380241. 49 CFR 382.20742. 49 CFR 382.20943. 49 CFR 382.21144. 49 CFR 40.19145. 49 CFR 382.21546. 49 CFR 40.2347. 49 CFR 382.20148. 49 CFR 382.50549. 49 CFR 40.28950. 49 CFR 382.70551. 49 CFR 40.33352. Pol. 80053. 49 CFR 382.40554. 49 CFR 382.72355. 49 CFR 40.32156. 49 CFR 382.40357. 24 P.S. 151758. 49 CFR 382.60324 P.S. 51075 Pa. C.S.A. 1601 et seqPol. 351 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "810.2",
  "title": "Transportation - Video/Audio Recording",
  "revised": "January 23, 2017",
  "text": "Last RevisedJanuary 23, 2017 Last ReviewedMay 23, 2016 Purpose The use of video and audio recording equipment supports efforts to maintain discipline and to ensure the safety and security of all students, staff, contractors and others being transported on district-owned, operated, or contracted school buses or school vehicles. Definitions School bus means a motor vehicle that is designed to carry eleven (11) passengers or more, including the driver, and is used for the transportation of preprimary, primary or secondary school students to or from public, private or parochial schools or events related to such schools or school-related activities.[1] School vehicle means a motor vehicle, except a motorcycle, designed for carrying no more than ten (10) passengers, including the driver, and used for the transportation of preprimary, primary or secondary school students while registered by or under contract to the school district. The term includes vehicles having chartered, group and party rights under the Pennsylvania Public Utility Commission and used for the transportation of school children.[1] Authority The Board authorizes the use of video and audio recording on school buses and school vehicles for disciplinary and security purposes.[2] The Board prohibits the use of audio recording on any school bus or school vehicle that is not being used for a school-related purpose.[2] Delegation of Responsibility The Board directs the Superintendent or designee to ensure that: Each school bus and school vehicle that is equipped with video and audio recording equipment contains a clearly posted notice informing drivers and passengers of the potential for video and audio recording.[2] This policy is posted on the district's publicly accessible website.[2][3] Parents/Guardians and students are annually informed, by a district publication mailed to the students' home addresses, of the policy authorizing video and audio recording on school buses and school vehicles.[2] Guidelines The district shall comply with the provisions of federal and state laws and regulations regarding student record requirements as applicable to the district\u2019s use and disclosure of recordings. Recordings considered part of a student\u2019s educational record shall be maintained in accordance with established student record procedures governing access, review and disclosure of student records.[4][5] Legal1. 75 Pa. C.S.A. 1022. 18 Pa. C.S.A. 57043. 24 P.S. 510.24. Pol. 113.45. Pol. 21624 P.S. 510Pol. 218Pol. 805.1Pol. 810 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "810.3",
  "title": "School Vehicle Drivers",
  "revised": "April 26, 2021",
  "text": "Last RevisedApril 26, 2021 Note: This policy only refers to drivers of school vehicles which do not qualify as a school bus or commercial motor vehicle. Policy 810.1 applies to school bus and commercial motor vehicle drivers. Purpose The Board recognizes that an employee must be fit to operate a school vehicle to ensure the health and safety of students being transported. The Board also recognizes that an employee impaired by drugs or alcohol who operates district vehicles or transports students poses significant risks to the safety of students and others. Definition School vehicle means a motor vehicle, except a motorcycle, designed for carrying no more than ten (10) passengers, including the driver, and used for the transportation of preprimary, primary or secondary school students while registered by or under contract to the school district. The term includes vehicles having chartered, group and party rights under the Pennsylvania Public Utility Commission and used for the transportation of school children. The term does not include a \u201cschool bus\u201d or \u201ccommercial motor vehicle.\u201d[1] Authority The Board shall implement a drug use and alcohol misuse prevention program for non-CDL drivers who operate school vehicles. All contracted transportation providers shall implement a drug use and alcohol misuse prevention program for non-CDL drivers who operate school vehicles.[2] School vehicle drivers shall observe all state and federal laws and Pennsylvania Department of Transportation regulations governing traffic safety and school vehicle operation. The Board prohibits school vehicle drivers from texting and from using a handheld mobile telephone or other electronic device while driving a school vehicle except when it is necessary to communicate with law enforcement officials or other emergency services.[3] Delegation of Responsibility The Superintendent or designee may develop administrative regulations to implement this policy and the requirements of law, which may include the following components: Establishment of procedures for drug and alcohol testing of school vehicle drivers. Establishment of procedures for obtaining and reviewing each school vehicle driver\u2019s driving record to determine whether the driver meets the minimum requirements for safe driving and is not disqualified to operate a vehicle.[4] The Superintendent or designee shall provide each driver, upon hire or transfer, with: This policy; and Educational materials related to misuse of alcohol and use of controlled substances. The Superintendent or designee shall also provide notice to representatives of employee organizations of the availability of this information. Guidelines School vehicle drivers shall comply with the requirements for background checks/certifications and employment history reviews in accordance with applicable law, Board policy and administrative regulations. These requirements are addressed separately in Board policy 304 for drivers employed by the district and Board policy 818 for drivers employed by an independent contractor.[2][5][6][7][8][9] Prior to employment and at least once each school year, school vehicle drivers shall submit a copy of a valid driver\u2019s license to the Superintendent or designee.[4] Reporting Requirements School vehicle drivers shall report misconduct in accordance with Board policy for drivers employed by the district and Board policy 818 for drivers employed by an independent contractor.[2][10] Prior to employment and at least once every school year, school vehicle drivers must submit a copy of a valid driver's license to the Personnel Department. School vehicle drivers using controlled substances prescribed for therapeutic purposes by a licensed medical practitioner shall submit the practitioner\u2019s written statement that the prescribed substance will not adversely affect the employee\u2019s ability to safely operate a school vehicle. School vehicle drivers shall also inform their supervisors of any use of drug(s) or medication(s) for which the packaging includes warnings that, \u201cmarked drowsiness may occur and/or be careful when driving a motor vehicle or operating machinery.\u201d A school vehicle driver arrested, charged with or issued a citation for violating a federal or state law or local ordinance relating to motor vehicle traffic control in this or any other state or any federal, provincial, territorial or municipal law relating to motor vehicle traffic control in Canada, other than parking violations, shall notify the Superintendent or designee and the contract carrier in writing before the end of the next business day following the driver's arrest, charge or receipt of citation. Notice is required no matter what type of vehicle the driver was driving. An employee who has provided timely notification of an arrest, citation or charge shall not be terminated or otherwise disciplined by the district based solely on the allegations underlying the arrest, citation or charge reported by the employee. Termination or other disciplinary action based on the underlying misconduct may be taken only where there has been a conviction of the violation, or where there is independent evidence of the underlying misconduct warranting termination or other discipline. This shall not preclude suspension, reassignment or other action pending resolution of the charges reported by the employee, nor disciplinary action up to and including termination for failure to provide timely notice of an arrest, citation or charge.[2][10] A school vehicle driver who is convicted of violating a federal or state law or local ordinance relating to motor vehicle traffic control in this or any other state or any federal, provincial, territorial or municipal law relating to motor vehicle traffic control in Canada, other than parking violations, shall notify the Superintendent or designee and the contract carrier in writing of the conviction within fifteen (15) days of the date of conviction. Notice is required no matter what type of vehicle the driver was driving. Any school vehicle driver whose operating privilege is suspended, revoked, canceled or recalled by any state, shall notify the Superintendent or designee and the contract carrier immediately upon reporting to work for the next scheduled shift following the notice of the suspension, revocation, cancellation, loss or disqualification.[4] Controlled Substances and Alcohol Drug and Alcohol Testing - The district shall require school vehicle drivers to submit to the following drug and alcohol tests: pre-employment, random, post-accident, reasonable suspicion, return-to-work, and follow-up. The drug and alcohol testing program for school vehicle drivers shall be completely separate from the drug and alcohol testing program for covered drivers. The district shall not use the Federal Drug Testing Custody and Control Form or the Department of Transportation Alcohol Testing Form in its drug and alcohol testing program for school vehicle drivers.[11] Prohibited Conduct - School vehicle drivers shall not use medical marijuana products. School vehicle drivers shall not ingest hemp products or otherwise use hemp products in a way that may result in absorption of hemp or hemp residue into the body. A school vehicle driver shall not report for duty, drive, operate or be in the actual physical control of the movement of a school vehicle under the following circumstances: While using or while having any amount of alcohol present in the body, including medications containing alcohol.[12] While under the influence of a controlled substance or combination of controlled substances, or the combined influence of alcohol and a controlled substance or substances.[13] After consuming alcohol or a controlled substance within the previous eight (8) hours. An exception shall be made for therapeutic use of prescribed controlled substances used by a school vehicle driver when the driver has submitted in advance a licensed medical practitioner\u2019s written statement that the prescribed substance will not adversely affect the driver\u2019s ability to safely operate a school vehicle. Consequences/Discipline - The district shall place a school vehicle driver who drives, operates or is in physical control of a school vehicle out of service for thirty (30) days if the school vehicle driver:[4][12] Has any detectable amount of alcohol in their system; or Refuses to take a test to determine their alcohol content. A school vehicle driver who refuses to take a drug or alcohol test required pursuant to Board policy and administrative regulations has not refused to take a Department of Transportation (DOT)-test.[14][15] Consistent with contractual and legal requirements, a determination shall be made as to the appropriate disciplinary action, up to and including termination, for a school vehicle driver who violates applicable law and regulations, Board policy or administrative regulations.[2][10] Nothing in this policy shall limit the Board's authority to impose, discipline, including discharge. Maintenance of Records Drug and alcohol test information for school vehicle drivers shall be maintained separate from test information for covered drivers, such information shall be treated as confidential and shall only be released in accordance with law.[11] Drug and alcohol test information for school vehicle drivers shall not be included on the U.S. Department of Transportation Drug and Alcohol Testing MIS Data Collection Form. Acknowledgment of Receipt Each school vehicle driver shall sign a statement certifying that they have received a copy of this policy and any accompanying administrative regulations. The district shall keep the original signed statement in the school vehicle driver\u2019s personnel file and provide a copy to the driver. Training School vehicle drivers shall attend orientation and training sessions, as appropriate to the nature of their service. When training is provided for other school employees relating to the legal obligations of employers and educational institutions, consideration shall be given to which school vehicle drivers should also receive that training. Legal1. 75 Pa. C.S.A. 1022. Pol. 8183. 75 Pa. C.S.A. 33164. 75 Pa. C.S.A. 16065. 23 Pa. C.S.A. 63446. 23 Pa. C.S.A. 6344.37. 24 P.S. 1118. 24 P.S. 111.19. Pol. 30410. Pol. 31711. 49 CFR 40.1312. 75 Pa. C.S.A. 161213. 75 Pa. C.S.A. 380214. 49 CFR 40.19115. 49 CFR 40.26124 P.S. 51023 Pa. C.S.A. 6301 et seq67 PA Code 71.375 Pa. C.S.A. 1601 et seq49 CFR Part 40Pol. 351 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "811",
  "title": "Bonding",
  "revised": "May 23, 2016",
  "text": "Last RevisedMay 23, 2016 Purpose Prudent trusteeship of the resources of this district dictates that employees responsible for the safekeeping of district funds be bonded. Authority The Board directs that the district be indemnified against loss of money by bonding each employee required to be bonded by policy or by law. The Board shall bear the cost of bonds for designated employees.[1][2][3][4][5] Enumeration and valuation on such bonds shall be determined annually. Guidelines All other employees shall be covered under a blanket bond. The amount of each bond shall be commensurate with the financial responsibility of the position. Legal1. 24 P.S. 4092. 24 P.S. 4313. 24 P.S. 4364. 24 P.S. 5115. 24 P.S. 684 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "812",
  "title": "Property Insurance",
  "revised": "May 23, 2016",
  "text": "Purpose The Board recognizes its responsibility under law to insure the real and personal property of this school district. Authority The Board has the authority and responsibility to provide adequate insurance coverage to protect the district's interests in its buildings and properties. Such coverage shall insure for actual cost value and/or replacement cost.[1] In placing insurance, the Board shall be guided by the service of an insurance agent, scope of coverage provided, price of desired coverage, and assurance of coverage. The Finance Committee of the Board shall serve as an insurance committee or shall appoint an insurance subcommittee. This committee shall review the insurance program of the district, consider alternatives, and report recommendations to the Board. Legal1. 24 P.S. 774 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "813",
  "title": "Other Insurance",
  "revised": "May 23, 2016",
  "text": "Purpose Proper school district operation requires that adequate, basic insurance programs be provided for the protection of the district and its employees. Authority The Board has the authority and responsibility to provide adequate insurance coverage to protect the district's interests.[1][2] The Board shall offer insurance coverage to administrators and regularly employed staff members in accordance with state and federal laws, and provisions of any applicable administrative compensation plan, individual contract, collective bargaining agreement, employee handbook, or Board resolution.[1][2][3] In placing insurance, the Board shall be guided by the service of an insurance agent, scope of coverage provided, price of desired coverage, and assurance of coverage. Legal1. 24 P.S. 5132. 24 P.S. 7743. 29 U.S.C. 1161-1169 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "814",
  "title": "Copyright Material",
  "revised": "October 26, 2009",
  "text": "Last ReviewedMay 23, 2016 Authority The Board emphasizes that federal law makes it illegal for anyone to duplicate copyrighted materials without permission. The Board acknowledges that severe penalties are provided for unauthorized copying of audio, visual, software, online or printed materials unless the copying falls within the bounds of the fair use doctrine.[1] Definition Under the fair use doctrine, unauthorized reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship or research. In order for the duplication or alteration of a product to fall within the bounds of fair use, four (4) standards must be met: Purpose And Character Of The Use \u2013 The use must be for such purposes as teaching or scholarship and must be nonprofit. Nature Of The Copyrighted Work \u2013 Staff may make single copies of: book chapters for use in research, instruction or preparation for teaching; articles from periodicals or newspapers; short stories, essays or poems; and charts, graphs, diagrams, drawings, cartoons or pictures from books, periodicals or newspapers. Amount And Substantiality Of The Portion Used \u2013 Copying the whole of a work cannot be considered fair use; copying a small portion may be considered fair use if appropriate guidelines are followed. Effect Of The Use Upon The Potential Market For Or Value Of The Copyrighted Work \u2013 If resulting economic loss to the copyright holder can be shown, making even a single copy of certain materials may be an infringement; and making multiple copies presents the danger of greater penalties. Delegation of Responsibility Staff may make copies of copyrighted school district materials that fall within the established administrative regulations. Where there is reason to believe the material to be copied does not fall within the administrative regulations, prior permission shall be obtained from the principal. Staff members who fail to adhere to this policy may be held personally liable for copyright infringement. Staff members shall be responsible for instructing students in fair copyright practices and academic integrity, including guidance on citing resources appropriately. Legal1. 17 U.S.C. 101 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "815",
  "title": "Acceptable Use of Internet, Computers and Network Resources",
  "revised": "November 28, 2023",
  "text": "Last RevisedNovember 28, 2023 Purpose The Board supports use of the computers, Internet and other network resources in the district's instructional and operational programs in order to facilitate learning, teaching and daily operations through interpersonal communications and access to information, research and collaboration. The district provides students, staff and other authorized individuals with access to the district\u2019s computers, electronic communication systems and network, which includes Internet access, whether wired or wireless, or by any other means. For instructional purposes, the use of network facilities shall be consistent with the curriculum adopted by the district as well as the varied instructional needs, learning styles, abilities and developmental levels of students. Definitions The term child pornography is defined under both federal and state law. Child pornography - under federal law, is any visual depiction, including any photograph, film, video, picture or computer or computer-generated image or picture, whether made or produced by electronic, mechanical or other means, of sexually explicit conduct, where:[1] The production of such visual depiction involves the use of a minor engaging in sexually explicit conduct; Such visual depiction is a digital image, computer image or computer-generated image that is, or is indistinguishable from, that of a minor engaging in sexually explicit conduct; or Such visual depiction has been created, adapted or modified to appear that an identifiable minor is engaging in sexually explicit conduct. Child pornography - under state law, is any book, magazine, pamphlet, slide, photograph, film, videotape, computer depiction or other material depicting a child under the age of eighteen (18) years engaging in a prohibited sexual act or in the simulation of such act.[2] Computer - for purposes of this policy, district computers include any electronic device owned or leased by the district that has the capability to create, play or edit text, audio and video data; transmit or receive messages, text, data or images; operate software or online applications; or provide a wired or wireless connection to the Internet. The term harmful to minors is defined under both federal and state law. Harmful to minors - under federal law, is any picture, image, graphic image file or other visual depiction that:[3][4] Taken as a whole, with respect to minors, appeals to a prurient interest in nudity, sex or excretion; Depicts, describes or represents in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or lewd exhibition of the genitals; and Taken as a whole lacks serious literary, artistic, political or scientific value as to minors. Harmful to minors - under state law, is any depiction or representation in whatever form, of nudity, sexual conduct, sexual excitement or sadomasochistic abuse, when it:[5] Predominantly appeals to the prurient, shameful or morbid interest of minors; Is patently offensive to prevailing standards in the adult community as a whole with respect to what is suitable for minors; and Taken as a whole, lacks serious literary, artistic, political, educational or scientific value for minors. Obscene - any material or performance, if:[5] The average person applying contemporary community standards would find that the subject matter taken as a whole appeals to the prurient interest; The subject matter depicts or describes in a patently offensive way, sexual conduct described in the law to be obscene; and The subject matter, taken as a whole, lacks serious literary, artistic, political, educational or scientific value. Technology protection measure - a specific technology that blocks or filters Internet access to visual depictions that are obscene, child pornography or harmful to minors.[4] Authority The availability of access to electronic information does not imply endorsement by the district of the content, nor does the district guarantee the accuracy of information received. The district shall not be responsible for any information that may be lost, damaged or unavailable when using the network or for any information that is retrieved via the Internet. The district shall not be responsible for any unauthorized charges or fees resulting from access to the Internet or other network resources. The Board declares that district Internet, computer and network use is a privilege, not a right. The district\u2019s computer and network resources are the property of the district. Users shall have no expectation of privacy in anything they create, store, send, delete, access, receive or display on or over the district\u2019s Internet, computers or network resources, including personal files. The district reserves the right to monitor, track and log network access and use on district computers and network resources; monitor fileserver space and file storage utilization by district users; or deny access to prevent unauthorized, inappropriate or illegal activity and may revoke access privileges and/or administer appropriate disciplinary action. The district shall cooperate to the extent legally required with the Internet Service Provider (ISP), local, state and federal officials in any investigation concerning or related to the misuse of the district\u2019s Internet, computers and network resources.[6][7][8] The Board requires all users to fully comply with this policy and to immediately report any violations or suspicious activities to the building principal or designee. The Board establishes the following list of subject areas as inappropriate matter, in addition to those stated in law and defined in this policy, which shall not be accessed by minors:[4] Hate speech.[9][10] Lewd, vulgar or profane. Threatening.[11][12] Harassing or discriminatory.[9][10][13] Bullying.[14] (Consisting of/Relating to) Weapons.[15] Terroristic.[16] The district reserves the right to restrict access to any Internet sites or network functions it deems inappropriate through established Board policy, or the use of software and/or online server blocking/filtering. Specifically, the district operates and enforces a technology protection measure(s) that blocks or filters access to inappropriate matter by minors on its computers and network resources used and accessible to adults and students. The technology protection measure shall be enforced during use of computers and network resources with Internet access.[3][4][17] Upon request by students or staff, the Superintendent or designee shall expedite a review and may authorize the adjustment of technology protection measures to enable access to material that is blocked or filtered but is not prohibited by this policy.[17] Upon request by students or staff, building administrators may authorize the temporary adjustment of technology protection measures to enable access for bona fide research or for other lawful purposes. Written permission from the parent/guardian is required prior to adjusting Internet blocking/filtering for a student\u2019s use. If a request for temporary adjustment of technology protection measures is denied, the requesting student or staff member may appeal the denial to the Superintendent or designee for expedited review.[3][18] Delegation of Responsibility The district shall make every effort to ensure that this resource is used responsibly by students and staff. The district shall inform staff, students, parents/guardians and other users about this policy through employee and student handbooks, posting on the district website and by other appropriate methods. A copy of this policy shall be provided to parents/guardians, upon written request.[17] Users of district networks or district-owned equipment shall, prior to being given access or being issued equipment, sign user agreements acknowledging awareness of the provisions of this policy and awareness that the district uses monitoring systems to monitor and detect inappropriate use and tracking systems to track and recover lost or stolen equipment. Student user agreements shall also be signed by a parent/guardian. Administrators, teachers and staff have a professional responsibility to work together to help students develop the intellectual skills necessary to discern among information sources, to identify information appropriate to their age and developmental levels and to evaluate and use the information to meet their educational goals. Students, staff and other authorized individuals have the responsibility to respect and protect the rights of every other user in the district and on the Internet. Building principals shall make initial determinations of whether inappropriate use has occurred, and may consult with the Superintendent or designee and the school solicitor when necessary. The Superintendent or designee shall be responsible for recommending technology and developing procedures used to determine whether the district\u2019s computers and network resources are being used for purposes prohibited by law or for accessing sexually explicit materials. The procedures shall include but not be limited to:[3][4][19] Utilizing a technology protection measure that blocks or filters Internet access for minors and adults to certain visual depictions that are obscene, child pornography, harmful to minors with respect to use by minors or determined inappropriate for use by minors by the Board. Maintaining and securing a usage log. Monitoring online activities of minors on district computers and network resources. The Superintendent or designee shall develop and implement administrative regulations that ensure students are educated on network etiquette and other appropriate online behavior, including:[4] Interaction with other individuals on social networking websites and in chat rooms. Cyberbullying awareness and response.[14][20] Guidelines District computers and network accounts shall be used only by the authorized user of the computer or account for its approved purpose. Network users shall respect the privacy of other users on the system. Safety It is the district\u2019s goal to protect users of the network from harassment and unwanted or unsolicited electronic communications. Any network user who receives threatening or unwelcome electronic communications or inadvertently visits or accesses an inappropriate site shall report such immediately to a teacher, building administrator or other appropriate school staff. Network users shall not reveal personal information to other users on the network or Internet, including chat rooms, email, social networking websites, etc. Internet safety measures shall effectively address the following:[4][19] Control of access by minors to inappropriate matter on the Internet and World Wide Web. Safety and security of minors when using electronic mail, chat rooms, social networking websites and other forms of direct electronic communications. Prevention of unauthorized online access by minors, including hacking and other unlawful activities. Unauthorized disclosure, use and dissemination of personal information regarding minors.[21][22][23] Restriction of minors\u2019 access to materials harmful to them or which have been designated as inappropriate matter in Board policy. Prohibitions Users are expected to act in a responsible, ethical and legal manner in accordance with Board policy, accepted rules of network etiquette and federal and state law and regulations. Specifically, the following are prohibited uses of district computers and/or network resources: Facilitating illegal activity. Commercial or for-profit purposes. Nonwork or nonschool related work. Product advertisement. Bullying/Cyberbullying.[14][20] Hate mail, discriminatory remarks, harassment and offensive or inflammatory communication.[9][10][14][24] Unauthorized or illegal installation, distribution, reproduction or use of copyrighted materials.[25] Accessing, sending, receiving, transferring, viewing, sharing or downloading obscene, pornographic, lewd or otherwise illegal materials, images or photographs.[26] Access by students and minors to material that is harmful to minors or is determined inappropriate for minors in accordance with Board policy. Vulgar language or profanity. Transmission of material that a reasonable person would know to be offensive or objectionable to recipients. Intentional obtaining or modifying of files, passwords and data belonging to other users. Impersonation of another user, anonymity and pseudonyms. Fraudulent copying, communications or modification of materials in violation of copyright laws.[25] Loading or accessing unauthorized games, programs, files or other electronic media. Disruption of the work of other users. Destruction, modification, abuse or unauthorized access to network hardware, software, systems and files. Accessing the Internet, district computers or other network resources without authorization. Disabling, adjusting or bypassing the Internet blocking/filtering technology protection measure(s) without authorization. Accessing, sending, receiving, transferring, viewing, sharing, deleting or downloading confidential information without authorization. Security System security is protected through the use of passwords and/or encryption and district security procedures. Failure to adequately protect or update passwords could result in unauthorized access to personal or district files. To protect the integrity of the system, these guidelines shall be followed:[23][27][28] Employees, students and other authorized users shall not reveal their passwords to another individual. Users are not to use a computer that has been logged in under another user. Any user identified as a security risk or having a history of problems with other computers or network systems may be denied access to the district\u2019s computers and network resources. Copyright The illegal use of copyrighted materials is prohibited. Any data uploaded to or downloaded from the network or Internet shall be subject to fair use guidelines and applicable laws and regulations.[25][29] District Website The district may establish and maintain a website and shall develop and modify its web pages to present information about the district under the direction of the Superintendent or designee. All authorized users publishing content on the district website shall receive appropriate training and comply with this and other applicable district policies. Users shall not copy or download information from the district website and disseminate such information on unauthorized web pages without authorization from the building principal. Accessibility \u2013 District staff who maintain district websites and web pages shall post content which is accessible to individuals with disabilities, to the same extent that it is available to other users, based on the needs of the individuals and limitations of the platform. This shall include, but is not limited to:[9][10][13][30][31][32] Including alternate text descriptions or captions for images. Including captions for video content. Avoiding text that is posted as an image or conveyed using only color cues. Creating links and attachments in formats that are accessible to screen readers and other assistive technology, and may be accessed through keyboard or speech navigation. Formatting text so that it is accessible to screen readers and other assistive technology, and may be accessed through keyboard or speech navigation. All district websites shall contain clear contact information that may be used by members of the public to request accommodations or assistance. Consequences for Inappropriate Use Users of district computers and network resources shall be responsible for damages to the equipment, systems, platforms and software resulting from deliberate or willful acts.[17] Illegal use of the district computers and network resources; intentional deletion or damage to files or data belonging to others; copyright violations; and theft of services shall be reported to the appropriate legal authorities for possible prosecution. General rules and Board policies for behavior and communications apply when using the district computers, network resources and Internet, in addition to the stipulations of this policy. Vandalism shall result in loss of access privileges, disciplinary action and/or referral to legal authorities. Vandalism is defined as any malicious attempt to harm or destroy data of another user, the district, the Internet or other networks; this includes but is not limited to uploading or creating computer viruses. Failure to comply with this policy or inappropriate use of the Internet, district network or computers shall result in usage restrictions, loss of access privileges, disciplinary action and/or referral to legal authorities.[6][7][8] Legal1. 18 U.S.C. 22562. 18 Pa. C.S.A. 63123. 20 U.S.C. 71314. 47 U.S.C. 2545. 18 Pa. C.S.A. 59036. Pol. 2187. Pol. 2338. Pol. 3179. Pol. 10310. Pol. 10411. 24 P.S. 1302-E12. Pol. 236.113. Pol. 103.114. Pol. 24915. Pol. 218.116. Pol. 218.217. 24 P.S. 460418. 24 P.S. 461019. 47 CFR 54.52020. 24 P.S. 1303.1-A21. Pol. 113.422. Pol. 21623. Pol. 83024. Pol. 24725. Pol. 81426. Pol. 23727. Pol. 80028. Pol. 830.129. 17 U.S.C. 101 et seq30. 42 U.S.C. 12101 et seq31. 29 U.S.C. 79432. 28 CFR 35.16024 P.S. 4601 et seq18 Pa. C.S.A. 2709Pol. 113.1Pol. 220Pol. 816Pol. 824 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "815.1",
  "title": "Use of Generative Artificial Intelligence in Education",
  "revised": "June 24, 2024",
  "text": "Purpose The district recognizes the potential that Generative Artificial Intelligence (Generative AI) offers in enhancing educational opportunities, streamlining operations and preparing students for a future that demands adaptability, critical thinking and digital literacy. When incorporated and used in a responsible and ethical manner, Generative AI can support a dynamic working and learning experience. This policy addresses guidelines for the proper management and responsible use of Generative AI in the district\u2019s educational environment. Authority The Board directs that the use of Generative AI in the educational environment shall be limited to approved educational purposes and shall comply with applicable state and federal laws, regulations, Board policies, administrative regulations and school rules including, but not limited to, the Family Educational Rights and Privacy Act (FERPA), the Individuals with Disabilities Education Act (IDEA), the Americans with Disabilities Act (ADA), the Children\u2019s Internet Protection Act (CIPA), the Children\u2019s Online Privacy Protection Act (COPPA), as well as Board policies related to acceptable use of computers and network resources, student and staff conduct, copyright protections, student records, personnel records, bullying and cyberbullying, nondiscrimination and harassment, data security and staff and student expression.[1][2][3][4][5][6][7][8][9][10][11][12][13][14][15][16][17][18][19][20][21][22][23][24][25][26][27] The availability of access to Generative AI tools and resources by students and staff does not imply endorsement by the district of the Generative AI tool or resource, nor does the district guarantee the accuracy of the information received from Generative AI tools or resources. The district shall not be responsible for any information that may be lost, damaged or unavailable when using a Generative AI tool or resource. The district shall not be responsible for the dissemination, replication or alteration of information or data input by any student or staff into any Generative AI tool or resource. Nothing in this policy is intended to limit the district\u2019s obligations under applicable law or regulations. The district shall not be responsible for any unauthorized charges or fees resulting from access or use of Generative AI tools or resources. Definitions AI literacy \u2013 the ability to understand, use and interact with AI systems effectively, efficiently and responsibly. Artificial Intelligence (AI) \u2013 technology designed to mimic human intelligence, such as analyzing data, recognizing patterns and making decisions. Generative Artificial Intelligence (Generative AI) \u2013 an advanced subset of AI that is capable of generating new content from learned data and pattern recognition across various mediums such as text, code, images, audio and video data. Generative AI is the focus of this policy. Open-source AI \u2013 AI tools and resources that are built on publicly accessible platforms and use and share data among all users who access the platform, both within and outside of the district. Delegation of Responsibility The district shall make every effort to ensure that Generative AI tools and resources are used responsibly by students and staff. The effective integration of Generative AI into education requires a collaborative effort between administration, teachers, staff, students and families. The district shall inform staff, students, parents/guardians and other users about this policy by posting on the district website and by other efficient methods. Generative AI tools and resources used in district schools and programs shall be evaluated and authorized on an ongoing basis for age-appropriateness, bias, privacy protections, accessibility standards and data security by the following individuals:[8][9][10][27][28] Building principals. Director of Information Technology. Supervisor of Curriculum. The Board directs that only district-authorized Generative AI tools and resources may be used on district computers and in district schools and programs. Staff shall consult the district\u2019s list of authorized Generative AI tools and resources prior to implementation in the educational environment. Unauthorized Generative AI tools and resources may not adhere to required data privacy, monitoring and security standards.[3][25][27] The Superintendent or designee shall be responsible for developing procedures to address student safety measures and to determine whether Generative AI tools and resources are being used for purposes prohibited by law, Board policy or for accessing sexually explicit materials.[2][25][29][30][31][32][33] The district solicitor, in coordination with the Director of Information Technology, shall evaluate new and existing vendor contracts, collective bargaining agreements and related agreements for impacts related to district use of Generative AI.[34][35] Guidelines AI Literacy Staff \u2013 The district shall provide staff with professional development opportunities addressing the effective and safe integration of Generative AI to enhance teaching and learning. Professional development opportunities may include, but not be limited to: Ethical use of Generative AI. The capabilities and limitations of Generative AI. Critical analysis of content produced by Generative AI. How to monitor and evaluate student inputs into Generative AI systems. The parameters established by the district for integrating Generative AI tools into classroom instructional design. Students \u2013 The district shall provide training for students, which may include, but not be limited to: Establishment of expectations regarding the ethical use of Generative AI. The capabilities and limitations of Generative AI. Critical analysis of content produced by Generative AI. How to disclose use and cite Generative AI resources. The importance of not disclosing personally identifiable information when using an open-source Generative AI tool or resource. Ethical Considerations The district shall prioritize the educational value in the use of Generative AI tools and resources and will take measures to mitigate associated risks. The district shall only authorize Generative AI systems and platforms appropriately equipped for preventing breach of personally identifiable information and addressing the district\u2019s prohibitions against discrimination, harassment, bullying, bias and access to sexually explicit materials, or those which are harmful to minors or prohibited by Board policy.[8][9][10][20][25] The district\u2019s technology protection measures shall be enforced during use of Generative AI on district computers and network resources.[25] The district shall provide additional training, when needed, and address accessibility needs to provide equitable access to Generative AI tools and resources for students and staff including, but not limited to, individuals with disabilities and English Learner students.[8][9][10][11][36] The district prohibits the use of Generative AI in making decisions regarding employee recruitment, hiring, retention, promotion, transfer, evaluation, demotion or dismissal.[10] The district prohibits the use of Generative AI in making final determinations on student assessments and evaluations.[8][9][11][14][37][38] Academic Integrity \u2013 The use of Generative AI by students to complete assignments or assessments shall only be allowed to the extent stated and outlined by the teacher for the individual assignment or course. Students shall be notified in advance of the parameters for use of Generative AI in assignments and assessments. Students and staff shall receive training and be expected to appropriately cite original sources for quotations, facts, information, statistics, dates or the paraphrased statements of others. A Generative AI resource shall be cited when the system\u2019s generated content is quoted, paraphrased or otherwise used in the student\u2019s work. Lack of citation to AI generated work improperly implies that the work is entirely that of the student.[16] The Board permits the use of AI detection tools as an aid to identify potential academic integrity issues, but prohibits reliance on results from AI detection tools as the sole determination of academic integrity. Copyright \u2013 Individuals using Generative AI tools and resources must comply with federal law and Board policy regarding the duplication or use of copyrighted materials.[4][24] AI-Generated Content Verification - Individuals using Generative AI tools and resources have a responsibility to apply proper oversight and evaluation of generated information. Generative AI tools shall not be the sole determining factor used to make decisions related to student learning, assessment, academic integrity or conduct. Staff and students should critically evaluate content produced by Generative AI for potential biases or inaccuracies and understand the importance of cross-referencing with trusted resources. Evaluation and Monitoring of Generative AI Administrators, network supervisors and teaching staff shall establish processes for ongoing evaluation and monitoring of Generative AI tools and resources used within the district and on district computers and network resources, including periodic assessments of the impact on student learning. Issues identified during the evaluation and monitoring process shall be reported to the: Building principal. Director of Information Technology. Supervisor of Curriculum. Consequences for Inappropriate Use Failure to comply with this policy or district rules regarding appropriate use of Generative AI including, but not limited to, acceptable use of computer and network resources, shall result in usage restrictions, loss of access privileges, disciplinary action and/or referral to legal authorities.[12][16][21][25][39] Students and staff must immediately report any violations or suspicious activity to the building principal or designee. Users of Generative AI shall be responsible for damages to the equipment, systems, platforms and software resulting from deliberate, malicious or willful acts.[25][40] Illegal use of Generative AI; intentional modification without permission or damage to files or data belonging to others; copyright violations; and theft of services shall be reported to the appropriate legal authorities for possible prosecution. This policy shall also apply to student conduct that occurs off school property or during nonschool hours to the same extent as provided in Board policy on student discipline.[12][16][25][39] Legal1. 24 P.S. 4601 et seq2. 47 U.S.C. 2543. 15 U.S.C. 6501 et seq4. 17 U.S.C. 101 et seq5. 20 U.S.C. 1232g6. 20 U.S.C. 1400 et seq7. 42 U.S.C. 12101 et seq8. Pol. 1039. Pol. 103.110. Pol. 10411. Pol. 11312. Pol. 113.113. Pol. 113.414. Pol. 11415. Pol. 21616. Pol. 21817. Pol. 22018. Pol. 23719. Pol. 24720. Pol. 24921. Pol. 31722. Pol. 32023. Pol. 32424. Pol. 81425. Pol. 81526. Pol. 83027. Pol. 830.128. Pol. 10529. 18 Pa. C.S.A. 590330. 18 Pa. C.S.A. 631231. 18 U.S.C. 225632. 20 U.S.C. 713133. 47 CFR 54.52034. Pol. 30835. Pol. 81836. Pol. 13837. Pol. 113.338. Pol. 12739. Pol. 23340. 24 P.S. 460418 Pa. C.S.A. 270928 CFR Part 3528 CFR Part 3629 U.S.C. 79434 CFR Part 9934 CFR Part 10434 CFR Part 300Pol. 111Pol. 304Pol. 824 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "816",
  "title": "District Social Media",
  "revised": "June 28, 2021",
  "text": "Last RevisedJune 28, 2021 Purpose The purpose of this policy is to establish the process and standards for approval and operation of district-owned social media accounts, and to identify the differences between personally owned social media accounts and those maintained by the district. Definitions Social media - a category of Internet-based resources that integrate user-generated content and user participation to share information, ideas, personal messages and other content, including photos and videos. Social media includes social networks, which are online platforms where users can create profiles, share information and personal messages, and connect with others. District-owned social media account - a social media account, regardless of platform and including extra-curricular activities and organizations, that is approved by the Board and operated by a designated district employee(s), and is designed to further the educational mission of the district by providing information to the school community and general public. Personal social media account - a social media account, regardless of platform, that is attributed to and operated by an employee, individual school director or student for personal use and is not approved by the Board as an official communications channel of the district. Designated public forum - created when a district-owned social media account is intentionally opened for use by the public as a place for expressive activity where members of the public may communicate, post or comment on information, subject to viewpoint neutral rules designated by the Board. In terms of social media, this would include the ability of public users to comment on or reply to social media posts, pictures, or videos. Authority The Board shall approve all official social media accounts created and/or maintained as district-owned accounts.[1] All district-owned social media accounts shall display the official name and logo of the district or the individual district school. The Board establishes that district-owned social media accounts may operate as a designated public forum, where the public may comment and interact with information posted by the district, subject to the Board\u2019s established rules. The Board approves the following rules for public interaction with district-owned social media accounts and directs staff to post this information on the district website and all social media accounts: The district encourages community members to respond to posts and share comments that are constructive and courteous toward the school community. Statements and opinions expressed by visitors to the account do not reflect the opinions of the district. Questions regarding information should be directed to the building principal or to the Superintendent\u2019s office for district-wide information. The district shall review comments and may remove comments which: Are profane, vulgar, harmful to minors or obscene, in accordance with Board policy.[2] Contain threats or contain personal attacks on individuals in the school community. Promote, suggest or encourage illegal activity or incite violence. Promote or endorse commercial products, services or businesses.[3] Contain confidential information. Contain false or libelous statements. Contain hate speech directed at a protected class of individuals, in accordance with Board policy on discrimination and harassment.[4][5] Are spamming in nature (same comment posted repeatedly). Delegation of Responsibility The Board designates the Coordinator of School Communications to oversee all district-owned social media accounts and serve as the primary contact person for district-owned social media accounts. The Superintendent or designee shall notify students and staff about this policy through employee and student handbooks, posting on the district website and by other appropriate methods. All district staff assigned to monitor and maintain district-owned social media accounts shall receive training on: Regularly reviewing district-owned social media accounts, in coordination with the district\u2019s chief communications representative, to update, remove and/or correct information.[6] Complying with confidentiality provisions of student and staff information, in accordance with applicable law, regulations and Board policy and administrative regulations.[7][8] Monitoring content for confidentiality and intellectual property violations, documenting potential violations, and notifying appropriate district staff to consider further action.[7][8][9] Monitoring content for web accessibility standards and responding to public requests for accommodations.[2][4][5] Monitoring public comments and responding, where appropriate, with clarification or redirection to additional information. Monitoring public comments according to the Board\u2019s established rules, documenting potential violations, and notifying appropriate district staff to consider further action. Staff shall be provided training to assess comments in a viewpoint neutral manner, based on the Board\u2019s approved rules, regardless of the specific subject matter of comments. The Board authorizes designated district staff maintaining district-owned social media accounts to remove individual posts or comments by public users that violate the established social media rules of this policy. The Board directs that review and consideration of posts or comments shall not discriminate on the basis of content or viewpoint, and staff must always be able to articulate the reason for removing a specific post, in accordance with Board policy. Staff may consult with the Superintendent or designee and the school solicitor in determining appropriate actions. Posts and comments may not be removed solely because they are critical of the district or district leadership, because they promote an unpopular opinion, or because of their viewpoint if the post or comment otherwise complies with the established social media rules. Designated district staff may not block users from accessing or commenting on district-owned social media accounts unless the outside account is identified as a security or system threat, a spam account, or continuously and repeatedly violates the Board's social media rules and regulations in a manner that impacts the district's social media operations. Staff may consult with the Superintendent or designee and the school solicitor in determining appropriate actions. Guidelines Posting of Personally Identifiable Information The Board authorizes posting of student images in photos or videos depicting the educational process or school-related events on district-owned social media accounts, unless the students\u2019 parents/guardians have opted out of sharing directory information under the Family Educational Rights and Privacy Act and Board policy or have declined to sign and return the district\u2019s notice of photography permission form.[7][8][10][11] The Board prohibits posting of other personally identifiable information of students on district-owned social media accounts without the consent of the parent/guardian, in accordance with applicable law, regulations and Board policy and administrative regulations.[7][8] The Board prohibits posting of staff images in photos or videos when a staff member has submitted a request to the Superintendent or designee that their image not be posted publicly online. The Board directs district staff to post images and information to social media accounts in a manner that protects the safety and security of students and staff, such as posting images without identification. Accessibility The Board directs district staff who maintain district-owned social media accounts to post content that is accessible to individuals with disabilities, to the greatest extent possible based on the limitations of the platform. This shall include, but is not limited to:[4][5][12][13][14][15] Including alternate text descriptions or captions for images. Including captions for video content. Avoiding text that is posted as an image. Creating links and attachments in formats that are accessible to screen readers and other assistive technology. Formatting text so that it is accessible to screen readers and other assistive technology. All district-owned social media accounts shall contain clear contact information that may be used by members of the public to request accommodations or assistance. Intellectual Property Rights The illegal use of copyrighted, branded or trademarked materials or trade secrets is prohibited on district-owned social media accounts. All content shall be subject to copyright fair use guidelines and applicable laws, regulations and Board policy and administrative regulations.[9] Connecting with Other Social Media Accounts Content or information posted to district-owned social media accounts shall not be connected to other social media accounts through linking or tagging if the outside account is for a commercial application, product or service and the district or its employees would receive financial or other compensation as a result of the connection. When an official Board-approved corporate sponsorship or partnership includes connecting with the sponsor on district-owned social media accounts through linking or tagging, such connections shall be addressed in accordance with the provisions of the approved contract or partnership. District-owned social media accounts shall not be connected to social media accounts of individual students through linking or tagging. Personal Social Media Accounts The district shall not authorize, endorse or participate in posting on private social media accounts of individual school directors or school employees. School directors and employees are strongly encouraged to use privacy settings on social media accounts and to clearly identify that it is their personal social media account and that it does not officially represent the Board or district. In accordance with Board policy establishing professional boundaries, school employees should only communicate with students through district-provided communication devices or platforms, and shall not follow, accept or make requests to connect or be friends with current students on personal social networking or social media platforms.[16] The district respects employees\u2019 freedom of expression. The district does not actively monitor personal social media accounts of current school employees; however, the district reserves the right to address employees\u2019 job-related speech or employee speech posted on social media that has the potential to affect the district\u2019s operations. Speech that takes place off-site and on an employee\u2019s own time, including posting on personal social media accounts, may be addressed if the district establishes that the employee\u2019s expression infringed on the interests of the district in promoting the efficient and effective functioning and educational purpose of the district. If employee speech or expression would violate law or Board policy in a traditional forum, it is also prohibited in an online forum. When an employee speaks as a citizen on a matter of public concern, the district shall consult with the school solicitor in determining the appropriate course of action, in accordance with applicable law, regulations and Board policy.[17][18][19][20][21][22] Student use of personal social media accounts shall be addressed in accordance with applicable Board policies and administrative regulations related to student conduct, expression and students\u2019 individual rights and responsibilities. In accordance with Board policy, the district shall provide education on network etiquette and appropriate online behavior for students, including interaction with other individuals on social networking websites and in chat rooms, and cyberbullying awareness and response.[2][4][23][24][25][26][27][28] Consequences A district employee who violates this policy may be subject to disciplinary action, up to and including termination, in accordance with applicable law, regulations and Board policy and administrative regulations.[16][21][29] Legal1. 24 P.S. 5102. Pol. 8153. Pol. 9134. Pol. 1035. Pol. 1046. Pol. 9117. Pol. 113.48. Pol. 2169. Pol. 81410. 20 U.S.C. 1232g11. 34 CFR Part 9912. 42 U.S.C. 12101 et seq13. 29 U.S.C. 79414. 28 CFR 35.16015. Pol. 103.116. Pol. 82417. 24 P.S. 112218. 24 P.S. 2070.1a et seq19. 22 PA Code 235.1 et seq20. U.S. Const. Amend. I21. Pol. 31722. Pol. 32023. 24 P.S. 1303.1-A24. 47 U.S.C. 25425. Pol. 21826. Pol. 22027. Pol. 23528. Pol. 24929. Pol. 317.1Knight First Amendment Inst. at Columbia Univ. v. Trump, 928 F.3d 226 (2d Cir. 2019) Davison v. Randall, 912 F.3d 666 (4th Cir. 2019) Garcetti v. Ceballos, 547 U.S. 410 (2006) Mike Campbell v. Cheri Toalson Reish, 986 F.3d 822 (8th Cir. 2021) Pickering v. Board of Education, 391 U.S. 563 (1968) Connick v. Myers, 461 U.S. 138 (1983) Rankin v. McPherson, 483 U.S. 378 (1988) Pol. 801 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "818",
  "title": "Contracted Services Personnel",
  "revised": "August 20, 2018",
  "text": "Last RevisedAugust 20, 2018 Purpose In its effort to provide cost-effective programs, the Board uses outside independent contractors for a variety of purposes. The district is required to ensure that such contractors comply with certain legal requirements regarding contractor employees involved in the delivery of services to the district. This policy is adopted to outline those requirements and the manner in which the district shall direct and monitor contractor compliance. Definitions For purposes of this policy, contractor employee shall include an individual who: Is employed or offered employment by an independent contractor or a subcontractor of an independent contractor, or is an individual independent contractor; and Has or will have direct contact with children. Direct Contact with Children - the possibility of care, supervision, guidance or control of children or routine interaction with children.[1] For purposes of this policy, independent contractor shall mean an individual or entity that contracts with the district to provide services. Authority The district is required by law to ensure that independent contractors and contractor employees comply with the mandatory background check requirements for criminal history and child abuse certifications, the employment history review requirement, and the arrest and conviction reporting requirements.[2][3][4] Guidelines Prior to using contracted services, a written contractual agreement shall be entered into between the district and the independent contractor and maintained centrally by the district in a manner similar to that for other contracts. Requests for proposals, bid specifications for proposals and resulting contracts shall specify the following: Mandatory requirements for criminal history background checks, child abuse certifications, employment history reviews, and arrest and conviction reporting for contracted services involving direct contact with children, as mandated by law and set forth in this policy.[5] A requirement that all contracted transportation providers provide a program of drug and alcohol testing for covered drivers. A covered driver shall include any contractor employee who drives, operates or is in the actual physical control or movement of a school bus or a commercial vehicle owned, leased or operated by the independent contractor in connection with school district services.[6][7][8][9][10] That failure to comply with this policy and the requirements for criminal history background checks and child abuse certifications, employment history reviews, and required reporting of employee arrests, convictions or other misconduct by an independent contractor or contractor employee shall be grounds for termination of the contract. The Superintendent or designee shall review all information provided pursuant to this policy and determine if information is disclosed that precludes employment or continued service of an independent contractor or contractor employee.[2][3][4][5][11] Information submitted by an independent contractor or contractor employee in accordance with this policy shall be maintained centrally in a manner similar to that for school employees. Pre-Employment Requirements Employment History Review - Independent contractors shall conduct an employment history review, in compliance with state law, prior to assignment of a contractor employee to perform work for the district in a position or assignment involving direct contact with children. The independent contractor may use the information for the purpose of evaluating an applicant\u2019s fitness to be hired or for continued employment of a current contractor employee and may report the information as permitted by law.[4] Independent contractors shall inform the district, in writing, upon receipt of an affirmative response to any of the abuse and sexual misconduct background questions for a contractor employee. If the district objects to the assignment, the independent contractor may not assign the contractor employee to the district.[4] Independent contractors shall, upon request, provide the district to which a contractor employee is assigned access to the employee\u2019s employment history review records. Criminal History - Prior to assignment of contractor employees to perform work for the district in a position or assignment involving direct contact with children, contractor employees shall submit an official child abuse clearance statement and state and federal criminal history background checks (certifications) as required by law.[2][3] Contractor employees shall report, on the designated form, all arrests and convictions as specified on the form. Contractor employees shall likewise report arrests and/or convictions that occur subsequent to initially submitting the form. Failure to accurately report such arrests and convictions may subject the individual to denial of employment/contract, termination if already hired/contracted, and/or criminal prosecution.[3] Tuberculosis Test - Contractor employees providing services for students shall undergo a test for tuberculosis in accordance with the regulations and guidance of the Pennsylvania Department of Health.[12][13] Arrest and Conviction Reporting Requirements All independent contractors shall adopt policies and procedures that require their employees, who are providing services to the district and who have direct contact with children, to notify the independent contractor, in writing, within seventy-two (72) hours of the occurrence, of an arrest or conviction required to be reported by law. Contractor employees shall also be required to report to the independent contractor, within seventy-two (72) hours of notification, that the employee has been named as a perpetrator in a founded or indicated report pursuant to the Child Protective Services Law. The policies and procedures shall also include the provision that the failure on the part of contractor employees to make such a timely notification shall subject them to disciplinary action, including termination.[3][11] If the independent contractor receives notice of such arrest or conviction or that the contractor employee has been named as a perpetrator in a founded or indicated report, from either the contractor employee or a third party, the independent contractor shall immediately report, in writing, that information to the Superintendent or designee. The independent contractor shall immediately require a contractor employee to submit new certifications when there is a reasonable belief that the employee was arrested for or has been convicted of an offense required to be reported by law, was named as a perpetrator in a founded or indicated report, or has provided written notice of such occurrence.[3][11] Contractor employees who provide transportation services shall immediately notify the independent contractor and the district\u2019s transportation supervisor of any traffic citations or the suspension, revocation or cancellation of operating privileges.[14] Educator Misconduct If the Superintendent reasonably suspects that conduct being reported involves an incident required to be reported under the Educator Discipline Act, the Superintendent or designee shall notify the Pennsylvania Department of Education, in accordance with applicable law, regulations and Board policy 317.1.[15][16] Training Independent contractors shall provide their employees who have direct contact with children with mandatory training on child abuse recognition and reporting. The training shall include, but not be limited to, the following topics:[1] Recognition of the signs of abuse and sexual misconduct and reporting requirements for suspected abuse and sexual misconduct. Provisions of the Educator Discipline Act, including mandatory reporting requirements.[17] District policy related to reporting of suspected abuse and sexual misconduct.[18] Maintenance of professional and appropriate relationships with students.[19] Employees of independent contractors who have direct contact with children are required to complete a minimum of three (3) hours of training every five (5) years.[1] Contractor employees shall attend orientation and training sessions, as appropriate to the nature of their service. When training is provided for school employees relating to the legal obligations of employers and educational institutions, consideration shall be given to which contractor employees should also receive that training. Child Abuse Reporting All contractor employees who have reasonable cause to suspect that a child is the victim of child abuse shall make a report of suspected child abuse in accordance with applicable law, Board policy and administrative regulations.[18][20] Confidentiality No contractor employee shall be permitted access to confidential student information unless the district has determined that such access is necessary for the contractor employee to fulfill his/her responsibilities. Contractor employees with access to confidential student information shall maintain the confidentiality of that information in accordance with Board policies and procedures and applicable law. If a contractor employee has questions about the confidentiality of student information, the contractor employee should consult with the building principal.[21][22] Legal1. 24 P.S. 1205.62. 23 Pa. C.S.A. 63443. 24 P.S. 1114. 24 P.S. 111.15. 55 PA Code 3490.1326. 49 CFR Part 3827. 67 PA Code 71.38. 75 Pa. C.S.A. 16129. 75 Pa. C.S.A. 380210. Pol. 810.111. 23 Pa. C.S.A. 6344.312. 24 P.S. 141813. 28 PA Code 23.4414. 75 Pa. C.S.A. 160615. 24 P.S. 2070.9a16. Pol. 317.117. 24 P.S. 2070.1a et seq18. Pol. 80619. Pol. 82420. 23 Pa. C.S.A. 631121. Pol. 113.422. Pol. 21624 P.S. 136222 PA Code 8.1 et seq23 Pa. C.S.A. 6301 et seq75 Pa. C.S.A. 1601 et seqPol. 610Pol. 810 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "819",
  "title": "Suicide Awareness, Prevention and Response",
  "revised": "November 28, 2023",
  "text": "Last RevisedNovember 28, 2023 Purpose The Board is committed to protecting the health, safety and welfare of its students and the school community; promoting healthy development; and safeguarding against the threat or attempt of suicide. This policy supports the provision of a comprehensive district program of education, training and resources designed to promote school connectedness and behavioral health, and prevent suicide.[1][2][3][4][5][6] Authority The Board directs the district to provide education on youth suicide awareness and prevention; methods of prevention, intervention and response to suicide attempt or suicide; and reporting procedures.[1][2][3][4][5][6] The district is committed to providing access to age and developmentally-appropriate youth suicide awareness and prevention supports and resources to all district students, without bias or discrimination.[2][3] The district shall notify employees, students and parents/guardians of this policy and shall post the policy on the district\u2019s website.[1] Definitions Behavioral health \u2013 the emotion, behaviors and biology related to a person's mental well-being, their ability to function in everyday life and their concept of self. Behavioral service providers \u2013 include, but are not limited to, state, county or local behavioral health service providers, crisis intervention center or psychiatric hospital. The term includes a private service provider which contracts with a state, county or local government to act as a behavioral health agency.[4][7] Bias \u2013 the attitudes or beliefs we have about a person or group that affect our understanding, actions and decisions in a conscious or subconscious manner.[4] Individualized Management Plan \u2013 a plan developed for a student who is referred to the threat assessment team that documents the concerns that brought a student to the team\u2019s attention, as well as the resources and supports a student might need based on the information gathered during the assessment. The Individualized Management Plan is developed primarily for documentation and communication purposes.[4] Postvention \u2013 a multi-component crisis response to provide support, promote healing after a tragic loss and to minimize risk of contagion after a suicide. Prevention \u2013 refers to efforts that seek to reduce the factors that increase the risk for suicidal thoughts and behaviors and increase the factors that help strengthen, support and protect the behavioral health and wellness of individuals. Protective factors \u2013 refer to characteristics associated with a lower likelihood of negative outcomes or that reduce a risk factor's impact. Protective factors may be seen as positive countering events. Resilience \u2013 the process of adapting well in the face of adversity, trauma, tragedy, threats or significant sources of stress, or \"bouncing back\" from difficult experiences. Risk factors \u2013 refer to characteristics at the biological, psychological, family, community or cultural level that precede and are associated with a higher likelihood of negative outcomes, including suicide. Safety Plan \u2013 an agreement developed between the student, parent/guardian, appropriate team members and behavioral health professionals, following a suicide screening or assessment, that documents communications, conveys an understanding of the seriousness of the student\u2019s distress and provides a set of skills and resources the student can use in a crisis. School connectedness \u2013 the belief by students that adults and peers in the school care about their learning as well as about them as individuals. School personnel \u2013 include, but may not be limited to, administrators, teachers, school-based behavioral health professionals (e.g., school counselor, school psychologist, school social worker), paraprofessionals, support staff, coaches, bus drivers, custodians and cafeteria workers. Self-harm \u2013 behavior that is self-directed and deliberately results in injury or the potential for injury to oneself. Self-harm behaviors can be either suicidal or nonsuicidal. Suicide \u2013 death caused by self-directed injurious behavior with intent to die as a result of the behavior. Suicide attempt \u2013 a potentially self-injurious behavior for which there is evidence that the person had at least some intent to kill themselves. Suicide threat \u2013 a verbal or nonverbal communication that an individual intends to harm themselves with the intention to die but has not acted on the behavior. Threat assessment \u2013 a fact-based process for the assessment of and intervention with students whose behaviors may indicate a threat to the safety of the student, other students, school employees, school facilities, the community or others.[4] Warning signs \u2013 evidence-based indicators, often observable, that someone may be in danger of suicide, either immediately or in the very near future. Delegation of Responsibility The Superintendent or designee, in collaboration with designated school personnel, shall develop administrative regulations regarding the district\u2019s protocols for response to suicide threats, suicide attempts and suicide. Guidelines SUICIDE AWARENESS AND PREVENTION EDUCATION[1] Suicide Awareness and Prevention Education for Students Students shall receive age and developmentally-appropriate, student-centered lessons on the importance of safe and healthy choices, coping strategies focused on resiliency, how to recognize risk factors and warning signs, as well as help-seeking strategies for self or others, including how to engage school resources. These lessons shall be integrated into the curriculum of health classes and other classes as appropriate. The lessons may be taught by health and physical education teachers, classroom teachers, student services staff or community service providers. Lessons shall contain information on comprehensive health and wellness, including emotional, behavioral and social skills development by: Informing students about broader behavioral health issues such as depression and substance use, as well as specific risk factors, protective factors and warning signs for suicide. Encouraging students to seek help for themselves or their peers, including when concerns arise via social media or other online forum, and to avoid making promises of confidence when they are concerned about the safety of a peer or other individual. Promoting a healthy school climate where students feel connected to and can identify trusted adults in the building. Providing local, state and/or national resources for seeking help. Suicide Awareness and Prevention Education for School Personnel All school personnel shall receive written information about the district\u2019s protocols for suicide awareness and prevention, including risk factors, warning signs, response and communication procedures, referrals and resources. School personnel shall also receive information regarding strategies to enhance protective factors, resilience and school connectedness. As part of the district\u2019s professional development plan, professional educators in school buildings serving students in grades six (6) through twelve (12) shall participate in a minimum of four (4) hours of youth suicide awareness and prevention training every five (5) years.[1][8][9] The district shall make required training and refresher training available on an ongoing basis, so that educators may fulfill training requirements throughout the required timeframe. The district may also require training of professional staff in grades K-5, as well as ancillary school-wide staff, and may increase the training requirement. School safety and security training for employees may include suicide awareness.[9] Additional professional development in suicide risk screening and/or assessment and crisis intervention shall be provided to specialized staff and school behavioral health professionals such as school crisis response/intervention team members, threat assessment team members, designated administrators, school counselors, school psychologists, school social workers and school nurses. METHODS OF PREVENTION[1] The district shall utilize a multifaceted approach to suicide prevention which integrates school and community-based supports. The methods of prevention utilized by the district include, but are not limited to, education, training and awareness; early identification and support for students at risk; and delegation of responsibility for planning and coordination of suicide prevention efforts. Information received in confidence from a student may be revealed to the student\u2019s parents/guardians, the building principal, the threat assessment team and/or crisis response/intervention team or other appropriate authority when the health, welfare or safety of the student or any other person is clearly in jeopardy, in accordance with applicable law, regulations and Board policy.[4][10][11][12][13][14][15] Suicide Prevention Coordinators District-Wide - A district-level suicide prevention coordinator shall be designated by the Superintendent or designee. This may be an existing district employee. The district suicide prevention coordinator shall be responsible for planning and coordinating implementation of this policy. Building-Level - Each building principal shall designate a school suicide prevention coordinator to act as a point of contact in each school for issues relating to suicide prevention and policy implementation. This may be an existing district employee who may also be a member of the threat assessment team.[4] Early Identification Procedures Early identification of individuals with warning signs or suicide risk factors that appear to adversely impact the student is crucial to the district\u2019s suicide prevention efforts. To promote awareness, school personnel, students and parents/guardians should be educated about suicide risk factors and warning signs. Referral Procedures Any school personnel who observes a student exhibiting a warning sign for suicide, or who has another indication that a student may be contemplating suicide, shall immediately refer the student for suicide risk screening and/or assessment and intervention in accordance with Board policy and district procedures.[4][15][16] In the absence of a warning sign for suicide, students demonstrating suicide risk factors that appear to be adversely impacting the student, or other indications of self-harm, should be referred to an appropriate team or staff member (e.g., principal, school counselor, Student Assistance Program team) for support and follow-up. When a student\u2019s behavior indicates a threat to the safety of the student, school personnel shall report the student to the threat assessment team, an appropriate member of the team or the suicide prevention coordinator. The threat assessment team, crisis response/intervention team and designated staff responsible for conducting or arranging suicide risk screening and assessment shall coordinate to provide assessment and intervention in accordance with Board policy and district procedures.[4][15][16][17] School personnel shall arrange for or provide continuous adult supervision to ensure the student\u2019s safety. Safe2Say Something When the district receives a report through the Safe2Say Something program, members of the Safe2Say Something team shall coordinate with the appropriate emergency dispatch center(s), local law enforcement and/or district team, in accordance with district procedures.[9] Documentation The district shall document the referral, including specific reasons identified as indications that the student may be at risk.[4] METHODS OF ASSESSMENT AND INTERVENTION[1] The methods of assessment and intervention utilized by the district include, but are not limited to, responding to threats of suicide or self-harm, suicide attempts in school, suicide attempts outside of school and suicide. The district shall maintain a trained school crisis response/intervention team. Team members may include, but not be limited to, designated administrators, school counselors, school nurse, school psychologist, social worker, school security personnel, members of the Student Assistance Program team and others as designated by the district such as community behavioral health agency resources. The district\u2019s threat assessment team shall serve as a crisis response/intervention team, and may coordinate with district behavioral health staff and community behavioral health agency resources as needed.[4] The Superintendent or designee shall establish administrative regulations for coordination of appropriate teams and staff in suicide assessment and intervention. Suicide intervention procedures shall involve collaboration and coordination with the student, the parent/guardian, suicide prevention coordinator, the threat assessment team and/or the crisis response/intervention team and additional support services as needed. Student Assessment and Intervention When a student has been referred for assessment, designated members of the threat assessment team and/or crisis response/intervention team shall coordinate with appropriate behavioral health staff to assess and respond to the student\u2019s behavior, which may include development or update of an Individualized Management Plan and/or Safety Plan, where appropriate, in accordance with Board policy and administrative regulations.[4] A district-approved suicide risk screening or assessment tool may be used by trained behavioral health staff such as school counselors, psychologists or social workers. Parents/Guardians of a student identified as being at risk of suicide shall be notified by the building principal or designee and informed of crisis and community resources. If the school suspects that the student\u2019s risk status is the result of abuse or neglect, school staff shall immediately notify Children and Youth Services, in accordance with applicable law and Board policy.[4][6] The district shall identify and develop agreements with behavioral service providers to whom students may be referred for further suicide risk screening and/or assessment and intervention. If the student has been identified as being at increased risk of suicide, the district shall develop a new, or update a previous, Safety Plan to support the student and the student\u2019s family. The Plan should be developed collaboratively with input from the student, the student\u2019s parents/guardians, appropriate team members and behavioral health professionals. Students With Disabilities For students with disabilities who are identified as being at risk for suicide or who attempt suicide, the team receiving the referral or other district staff shall notify the appropriate Individualized Education Program (IEP) team or Section 504 team to address the student\u2019s needs in accordance with applicable law, regulations and Board policy.[3][4][18][19][20][21] If a student is identified as being at risk for suicide or attempts suicide and the student may require special education services or accommodations, the Director of Special Education shall be notified and shall take action to address the student\u2019s needs in accordance with applicable law, regulations and Board policy.[3][18][19][20][21] Documentation The district shall document observations, recommendations and actions conducted throughout the course of intervention, suicide risk screening and/or assessment and follow-up, including verbal and written communications with students, parents/guardians, appropriate team members and behavioral service providers.[4] METHODS OF RESPONSE TO SUICIDE ATTEMPT OR SUICIDE[1] The district\u2019s crisis response/intervention team shall coordinate with first responders, district behavioral health staff and/or community behavioral health resources in response to a suicide attempt or suicide. Response to Suicide Attempt Methods of response to a suicide attempt utilized by the district include, but are not limited to: Acting in accordance with professional development and crisis response training including, but not limited to: The rendering of first aid until professional medical services and/or transportation can be received. Supervision of the student and movement of all other students out of the immediate area. Coordinating with the threat assessment team to document or follow up on the threat assessment process, in accordance with Board policy, where applicable.[4] Notifying students, employees and parents/guardians. Working with families. Responding appropriately to the media. Collaborating with community providers. Re-entry Procedures A student\u2019s excusal from school attendance after a behavioral health crisis and the student\u2019s return to school shall be consistent with state and federal laws and regulations, and in accordance with Board policy.[3][18][19][20][22][23] Prior to a student returning to school after a behavioral health crisis, a district-employed behavioral health professional, member(s) of the threat assessment team, the building principal or designee shall meet with the parents/guardians of the student and, if appropriate, meet with the student to discuss the student\u2019s return to school and to create an individual re-entry plan.[4] When authorized by the student\u2019s parent/guardian, the designated district employee shall coordinate with the appropriate outside behavioral service providers, request releases of information and written documentation from the treating facility and encourage their involvement in the re-entry process. A school behavioral health professional shall periodically check in with the student and monitor the student\u2019s re-entry plan, which may include strategies and supports to facilitate the student\u2019s progress and transition back into the school community, including referrals to other school-based teams or programs (e.g. Student Assistance Program). Re-entry of a student with a disability requires coordination with the appropriate team to address the student\u2019s needs in accordance with applicable law, regulations and Board policy.[3][18][19][20][21] Response to Suicide (Postvention) Upon confirmation of a suicide, the district shall immediately implement established postvention procedures which shall include methods for informing the school community; identifying and monitoring at-risk youth; and providing resources and supports for students, staff and families. DOCUMENTATION PROCEDURES[1] Effective documentation assists in preserving the safety of the student and ensuring communication among school staff, parents/guardians and behavioral service providers. When school personnel take notes on any conversations or situations involving or relating to an at-risk student, the notes should contain only factual or directly observed information, not opinions or hearsay. As stated in this policy, school personnel shall be responsible for effective documentation of incidents involving suicide prevention, intervention and response, in accordance with applicable laws, regulations and Board policy.[4] Reports and information shall be maintained confidentially and made available to appropriate district staff in accordance with applicable laws, regulations and Board policy.[4][11][12][13][14][24][25] SUICIDE AWARENESS, PREVENTION AND CRISIS RESOURCES[1] Crisis Resources: National Suicide & Crisis Lifeline: 988 or visit http://988lifeline.orgNational Suicide Prevention Lifeline: 1-800-273-TALK (8255) or visit http://www.suicidepreventionlifeline.org/Crisis Text Line: TEXT 741741 or visit http://www.crisistextline.org/ National: Centers for Disease Control and Prevention \u2013 Risk and Protective FactorsSuicide Prevention Resource Center \u2013 Risk and Protective FactorsSubstance Abuse and Mental Health Services Administration (SAMHSA) Preventing Suicide: A Toolkit for High SchoolsSuicide Prevention Resource Center - Safe and Effective Messaging for Suicide PreventionSuicide Prevention Resource Center - After a Suicide ToolkitRecommendations for Reporting on Suicide Pennsylvania: Suicide Prevention Task Forces - groups of dedicated individuals that are committed to reducing the number of suicides and offering support to those who have been touched by suicide within their communities/counties in Pennsylvania. Suicide Prevention GuideList of Crisis Intervention contact information by countyList of County CASSP and Children\u2019s Behavioral Health Contact PersonsPrevent Suicide PA\u2019s Act 71 InformationSTAR Center\u2019s Postvention Manual National and State Organizations National: American Association of Suicidology (AAS)American Foundation for Suicide Prevention (AFSP)Suicide Prevention Resource Center (SPRC) Pennsylvania: Prevent Suicide PAJana Marie FoundationAevidumServices for Teens at Risk (STAR-Center)Pennsylvania Department of Education Pennsylvania Network for Student Assistance Services (PNSAS) Legal1. 24 P.S. 15262. Pol. 1033. Pol. 103.14. Pol. 236.15. Pol. 2496. Pol. 8067. 24 P.S. 1301-E8. Pol. 3339. Pol. 80510. 22 PA Code 12.1211. 20 U.S.C. 1232g12. 34 CFR Part 9913. Pol. 20714. Pol. 21615. Pol. 23616. Pol. 14617. 24 P.S. 1302-E18. Pol. 11319. Pol. 113.220. Pol. 113.321. Pol. 11422. Pol. 11723. Pol. 20424. Pol. 113.425. Pol. 209Pol. 146.1Pol. 816Pol. 911 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "822",
  "title": "Automated External Defibrillator (AED)/Cardiopulmonary Resuscitation (CPR)",
  "revised": "June 27, 2016",
  "text": "Last RevisedJune 27, 2016 Purpose The Board is committed to providing a safe and healthy environment for the school community. Maintaining automated external defibrillator (AED) units and staff trained in cardiopulmonary resuscitation (CPR) in the schools enables responders to deliver early defibrillation and resuscitation to victims. Authority Except in extenuating circumstances, each school shall have one (1) person certified in the use of cardiopulmonary resuscitation (CPR) during regular school hours when school is in session and students are present.[1] The automated external defibrillator (AED) units are owned by the district and shall be properly maintained and located in secure and accessible locations. The automated external defibrillator (AED) units shall be used in accordance with approved district procedures. Guidelines A Core Team shall be trained in CPR and AED procedures by completing a training program offered by approved providers. Members of the team shall be provided opportunities for annual training and retraining. Written guidelines for medical emergencies related to the use of automated external defibrillator (AED) units shall be provided to all members of the core team. Automated external defibrillator (AED) units will be routinely checked in each location to determine the status of the battery and the presence of all components. Signs will be posted in every building that houses an automated external defibrillator (AED) outside the main office and in every hallway, giving the unit availability and location. Responders\u2019 use of automated external defibrillator (AED) units shall not replace the care provided by emergency medical services (EMS) providers. Patient care shall be transferred to the EMS providers upon their arrival. Delegation of Responsibility The Superintendent and/or designee shall develop and disseminate administrative regulations that detail the use of automated external defibrillator (AED) units. Automated external defibrillator (AED) units may be used by all members of the district\u2019s core team who have successfully completed training and any trained volunteer who has a current course completion card. Legal1. 24 P.S. 142424 P.S. 142342 Pa. C.S.A. 833242 Pa. C.S.A. 8331.242 Pa. C.S.A. 8337.1Pol. 123.2 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "823",
  "title": "Opioid Antagonist",
  "revised": "January 27, 2025",
  "text": "Last RevisedJanuary 27, 2025 Authority As a means of enhancing the health and safety of its students, staff and visitors, the district may obtain, maintain and administer doses of an opioid antagonist and other facilities for emergency use to assist a student, staff member or other individual believed or suspected to be experiencing an opioid overdose.[1][2] Definitions Drug overdose - shall mean an acute medical condition, including, but not limited to, severe physical illness, coma, mania, hysteria or death, which is the result of consumption or use of one or more controlled substances causing an adverse reaction. An individual's condition may be deemed to be a drug overdose if a prudent person, possessing an average knowledge of medicine and health, would reasonably believe that the condition is in fact a drug overdose and requires immediate medical attention.[1] Opioid - shall mean illegal drugs such as heroin, as well as prescription medications used to treat pain such as morphine, codeine, methadone, oxycodone, hydrocodone, fentanyl, hydromorphone and buprenorphine. Opioid antagonist - a drug or device approved by federal law for emergency reversal of known or suspected opioid overdose, including naloxone hydrochloride or other similarly acting drugs approved by the U.S. Food and Drug Administration for the treatment of an opioid overdose.[2][3] Delegation of Responsibility The Superintendent or designee, in consultation with the school nurse(s) and the school physician, shall establish appropriate internal procedures for the acquisition, stocking and administration of opioid antagonists and related emergency response procedures pursuant to this policy. The school physician shall be the prescribing and supervising medical professional for the district\u2019s stocking and use of opioid antagonists. The Superintendent or designee shall obtain a standing order from the school physician for administration of opioid antagonists. The school nurse shall be responsible for managing the building-level administration, maintenance and stocking of opioid antagonists. Guidelines The school nurse shall develop a plan for annually informing all parents/guardians, students and staff about this policy and specifically: The availability of an opioid antagonist to treat opioid drug overdoses and what it does; The symptoms of opioid drug overdoses; How students and staff should report suspected overdoses; The protection from criminal prosecution provided by law for persons who report a suspected overdose using their real name and remain with the overdosing person until emergency medical services (EMS) or law enforcement arrive, as well as for the person whose overdose they report; and[1][2] The protection from civil liability provided by law for persons who report overdoses or administer an opioid antagonist in overdose emergencies.[1][2] Standing Order From the School Physician The school physician shall provide and annually renew a standing order for administration of an opioid antagonist to students, staff members or other individuals believed or suspected to be experiencing an opioid overdose. The standing order shall include at least the following information: Type of opioid antagonist (intranasal and auto-injector). Date of issue. Dosage. Signature of the school physician. The standing order shall be maintained in the Superintendent\u2019s office, and copies of the standing order shall be kept in each location where an opioid antagonist is stored. Training Before any school district employee may have custody of an opioid antagonist or administer an opioid antagonist under this policy, the employee must successfully complete an online Pennsylvania Department of Health training program about recognizing opioid-related overdoses, administering an opioid antagonist and promptly seeking medical attention for drug overdoses. Evidence that such training has been completed shall be placed in the employee\u2019s personnel file.[2][4] A list of school district employees who successfully complete such training shall be maintained, updated and kept in the school nurse\u2019s office and the school district administration office. Acquisition, Storage and Disposal Opioid antagonists shall be safely stored in the school nurse\u2019s office or other location designated by the school nurse in accordance with the drug manufacturer\u2019s instructions. Opioid antagonists shall be made readily accessible to those employees who have completed the required training to administer it in the event of a suspected drug overdose. All properly trained employees shall be informed of the exact location where an opioid antagonist is being stored within the school nurse\u2019s office or other location. The school nurse shall obtain sufficient supplies of opioid antagonists pursuant to the standing order in the same manner as other medical supplies acquired for the school health program. The school nurse or designee shall regularly inventory and refresh opioid antagonist stocks, and maintain records thereof, in accordance with the established internal procedures, manufacturer recommendations and Department of Health Guidelines. Administration of an Opioid Antagonist When responding to a suspected drug overdose, district employees shall follow the steps outlined below: Call for medical help immediately (Dial 9-1-1). Check for signs of opioid overdose. Perform initial rescue breathing (or CPR if needed), as instructed in training. Administer the opioid antagonist, as instructed in training. Continue rescue breathing (or CPR if needed), as instructed in training. Administer second dose of the opioid antagonist if needed, as instructed in training. Place in recovery position, as instructed in training. Stay with the individual until emergency medical help arrives. Cooperate with EMS personnel responding to the incident. Notify the building administrator or designee of the incident. Referral to Law Enforcement and Parental Notification The Superintendent or designee shall immediately report incidents involving the use of controlled substances on school property, at any school-sponsored activity or on a conveyance providing transportation to or from a school or school-sponsored activity, to the law enforcement agency that has jurisdiction over the school\u2019s property, in accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies.[5][6][7][8][9][10][11] The Superintendent or designee shall notify the parent/guardian of any student directly involved in an incident involving use of controlled substances immediately, as soon as practicable. The Superintendent or designee shall inform the parent/guardian whether or not the law enforcement agency that has jurisdiction over the school property has been or may be notified of the incident. The Superintendent or designee shall document attempts made to reach the parent/guardian.[5][10][11][12] Referral to Student Assistance Program Any student who experiences a drug overdose shall be referred to the district\u2019s Student Assistance Program.[13] Indemnification The school district shall indemnify and hold harmless any employee who administers an opioid antagonist in good faith to another individual experiencing a suspected drug overdose, if all of these conditions apply:[2][14][15] The employee did not act with the intent to harm or with reckless indifference to a substantial risk or harm in administering an opioid antagonist to that individual. The employee successfully completed the training contemplated by this policy. The employee promptly sought additional medical assistance before or immediately after administering an opioid antagonist. The employee is administering an opioid antagonist pursuant to this policy. Legal1. 35 P.S. 780-113.72. 35 P.S. 780-113.83. 21 U.S.C. 301 et seq4. Pol. 3245. 22 PA Code 10.26. 22 PA Code 10.217. 22 PA Code 10.228. 24 P.S. 1306.2-B9. 24 P.S. 1319-B10. Pol. 22711. Pol. 805.112. 22 PA Code 10.2513. Pol. 23614. 42 Pa. C.S.A. 854715. 42 Pa. C.S.A. 8548 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "824",
  "title": "Maintaining Professional Adult/Student Boundaries",
  "revised": "October 21, 2024",
  "text": "Last RevisedOctober 21, 2024 Authority This policy applies to district employees, volunteers, student teachers and independent contractors and their employees who interact with students or are present on school grounds. For purposes of this policy, such individuals are referred to collectively as adults. The term adults as used in this policy, does not include district students who perform services on a volunteer or compensated basis. All adults shall be expected to maintain professional, moral and ethical relationships with district students that are conducive to an effective, safe learning environment. This policy addresses a range of behaviors that include not only obviously unlawful or improper interactions with students, but also precursor grooming and other boundary-blurring behaviors that can lead to more egregious misconduct. The Board directs that all adults shall be informed of conduct that is prohibited and the disciplinary actions that may be applied for violation of Board policies, administrative regulations, rules and procedures.[1] This policy is not intended to interfere with appropriate pre-existing personal relationships between adults and students and their families that exist independently of the district or to interfere with participation in civic, religious or other outside organizations that include district students. Definition For purposes of this policy, legitimate educational reasons include matters or communications related to teaching, counseling, athletics, extracurricular activities, treatment of a student\u2019s physical injury or other medical needs, school administration or other purposes within the scope of the adult\u2019s assigned job duties. Delegation of Responsibility The Superintendent or designee shall annually inform students, parents/guardians and all adults regarding the contents of this Board policy through employee and student handbooks, posting on the district website and by other appropriate methods. The building principal or designee shall be available to answer questions about behaviors or activities that may violate professional boundaries as defined in this policy. Independent contractors doing business with the district shall ensure that their employees who have interaction with students or are present on school grounds are informed of the provisions of this policy.[2] Guidelines Adults shall establish and maintain appropriate personal boundaries with students and not engage in any behavior that is prohibited by this policy or that creates the appearance of prohibited behavior. Prohibited Conduct Romantic or Sexual Relationships - Adults shall be prohibited from dating, courting or entering into or attempting to form a romantic or sexual relationship with any student enrolled in the district, regardless of the student\u2019s age. Students of any age are not legally capable of consenting to romantic or sexual interactions with adults.[3][4] Prohibited romantic or sexual interaction involving students includes, but is not limited to: Sexual physical contact. Romantic flirtation, propositions or sexual remarks. Sexual slurs, leering, epithets, sexual or derogatory comments. Personal comments about a student\u2019s body. Sexual jokes, notes, stories, drawings, gestures or pictures. Spreading sexual or romantic rumors. Touching a student\u2019s body or clothes in a sexual or intimate way. Accepting massages, or offering or giving massages other than in the course of injury care legitimately administered by an athletic trainer, coach or health care provider. Restricting a student\u2019s freedom of movement in a sexually intimidating or provocative manner. Displaying or transmitting sexual objects, pictures or depictions. Social Interactions - In order to maintain professional boundaries, adults shall ensure that their interactions with students are appropriate. Examples of prohibited conduct that violates professional boundaries include, but are not limited to: Disclosing personal, sexual, family, employment concerns or other private matters to one or more students. Exchanging notes, emails or other communications of a personal nature with a student. Giving personal gifts, cards or letters to a student without written approval from the building principal. Touching students without a legitimate educational reason. (Reasons could include the need for assistance when injured, a kindergartner having a toileting accident and requiring assistance, appropriate coaching instruction or appropriate music instruction). Singling out a particular student or students for personal attention or friendship beyond the ordinary professional adult-student relationship. Taking a student out of class without a legitimate educational reason. Being alone with a student behind closed doors without a legitimate educational reason. Initiating or extending contact with a student beyond the school day or outside of class times without a legitimate educational reason. Sending or accompanying a student on personal errands. Inviting a student to the adult\u2019s home. Going to a student\u2019s home without a legitimate educational reason. Taking a student on outings without prior notification to and approval from both the parent/guardian and the building principal. Giving a student a ride alone in a vehicle in a nonemergency situation without prior notification to and approval from both the parent/guardian and the building principal. Addressing students or permitting students to address adults with personalized terms of endearment, pet names or otherwise in an overly familiar manner. Telling a student personal secrets, sharing personal secrets with a student or asking students to keep any conversation, gift or activity a secret. For adults who are not guidance/counseling staff, psychologists, social workers or other adults with designated responsibilities to counsel students, encouraging students to confide their personal or family problems and/or relationships. If a student initiates such discussions, the student should be referred to the appropriate school resource. Furnishing alcohol, drugs or tobacco to a student or being present where any student is consuming these substances. Engaging in harassing or discriminatory conduct prohibited by other district policies or by state or federal law and regulations.[5][6] Electronic Communications - For purposes of this policy, electronic communication shall mean a communication transmitted by means of an electronic device including, but not limited to, a telephone, cellular telephone, computer, computer network, personal data assistant or pager. Electronic communications include, but are not limited to, emails, instant messages and communications made by means of an Internet website, including social media and other networking websites. As with other forms of communication, when communicating electronically, adults shall maintain professional boundaries with students. Electronic communication with students shall be for legitimate educational reasons only. When available, district-provided email or other district-provided communication devices or platforms shall be used when communicating electronically with students. The use of district-provided email or other district-provided communication devices or platforms shall be in accordance with district policies and procedures.[7] All electronic communications from coaches and advisors to team or club members shall be sent in a single communication to all participating team or club members, except for communications concerning an individual student\u2019s medical or academic privacy matters, in which case the communications will be copied to the building principal. In the case of sports teams under the direction of the Athletic Director, such medical or academic communications shall also be copied to the Athletic Director. Adults shall not follow or send or accept requests for current students to be friends or connections on personal social networking sites and shall not create any networking site for communication with students other than those provided by the district for this purpose, without the prior written approval of the building principal. Exceptions An emergency situation or a legitimate educational reason may justify deviation from the rules regarding communication or methods for maintaining professional boundaries set out in this policy. The adult shall be prepared to articulate the reason for any deviation from the requirements of this policy and must demonstrate that they have maintained an appropriate relationship with the student. Under no circumstance will an educational or other reason justify deviation from the \"Romantic and Sexual Relationships\" section of this policy. There will be circumstances where personal relationships develop between an adult and a student\u2019s family, e.g. when their children become friends. This policy is not intended to interfere with such relationships or to limit activities that are consistent with such relationships. Adults are strongly encouraged to maintain professional boundaries appropriate to the nature of the activity. It is understood that many adults are involved in various other roles in the community through nondistrict-related civic, religious, athletic, scouting or other organizations and programs whose participants may include district students. Such community involvement is commendable, and this policy is not intended to interfere with or restrict an adult\u2019s ability to serve in those roles; however, adults are strongly encouraged to maintain professional boundaries appropriate to the nature of the activity with regard to all youth with whom they interact in the course of their community involvement. Reporting Inappropriate or Suspicious Conduct Any person, including a student, who has concerns about or is uncomfortable with a relationship or interaction between an adult and a student, shall promptly notify the building principal or Title IX Coordinator. Reports may be made using the Discrimination/Harassment/Bullying/Hazing/Dating Violence/Retaliation Report Form or by making a general report orally or in writing. Upon receipt of a report, school staff shall promptly notify the Title IX Coordinator.[5][8] All district employees, independent contractors and volunteers who have reasonable cause to suspect that a child is the victim of child abuse, shall immediately report the suspected abuse, in accordance with applicable law, regulations and Board policy.[9][10] An educator who knows of any action, inaction or conduct which constitutes sexual abuse or exploitation or sexual misconduct under the Educator Discipline Act shall report such misconduct to the Pennsylvania Department of Education on the required form, and shall report such misconduct to the Superintendent, Title IX Coordinator and immediate supervisor, promptly, but not later than fifteen (15) days following discovery of such misconduct.[5][8][11][12] If the Superintendent or designee reasonably suspects that conduct being reported involves an incident required to be reported under the Child Protective Services Law, the Educator Discipline Act or the school safety and security provisions of School Code, the Superintendent or designee shall make a report, in accordance with applicable law, regulations and Board policy.[9][10][11][12][13][14][15][16][17][18] It is a violation of Board policy to retaliate against any person for reporting any action pursuant to this policy or for participating as a witness in any related investigation or hearing.[5][8] Investigation The Title IX Coordinator shall promptly assess and address allegations of inappropriate conduct in accordance with the procedures for reports of discrimination/harassment.[5][8] It is understood that some reports made pursuant to this policy will be based on rumors or misunderstandings; the mere fact that the reported adult is cleared of any wrongdoing shall not result in disciplinary action against the person making the report or any witnesses. If as the result of an investigation any individual, including the reported adult, the person making the report or a witness is found to have knowingly provided false information in making the report or during the investigation or hearings related to the report, or if any individual intentionally obstructs the investigation or hearings, this may be addressed as a violation of this policy and other applicable laws, regulations and Board policies. Obstruction includes, but is not limited to, violation of \u201cno contact\u201d orders given to the reported adult, attempting to alter or influence witness testimony and destruction of or hiding evidence.[5][8][12][19][20][21][22] Disciplinary Action A district employee who violates this policy may be subject to disciplinary action, up to and including termination, in accordance with all applicable district disciplinary policies and procedures.[8][12][19] A volunteer, student teacher, or independent contractor or an employee of an independent contractor who violates this policy may be prohibited from working or serving in district schools for an appropriate period of time or permanently, as determined by the Superintendent or designee. Training The district shall provide training with respect to the provisions of this policy to current and new district employees, volunteers and student teachers subject to this policy. The district, at its sole discretion, may require independent contractors and their employees who interact with students or are present on school grounds to receive training on this policy and related procedures. Legal1. 24 P.S. 5102. Pol. 8183. 18 Pa. C.S.A. 3124.24. 24 P.S. 2070.9f5. Pol. 1036. Pol. 103.17. Pol. 8158. Pol. 1049. 23 Pa. C.S.A. 631110. Pol. 80611. 24 P.S. 2070.9a12. Pol. 317.113. 24 P.S. 1306.2-B14. 24 P.S. 1319-B15. 22 PA Code 10.216. 22 PA Code 10.2117. 22 PA Code 10.2218. Pol. 805.119. Pol. 31720. Pol. 113.121. Pol. 21822. Pol. 23324 P.S. 2070.1a et seq22 PA Code 235.1 et seq23 Pa. C.S.A. 6301 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "827",
  "title": "Conflict of Interest",
  "revised": "June 26, 2017",
  "text": "Last RevisedJune 26, 2017 Purpose This policy shall affirm standards of conduct established to ensure that Board members and public employees avoid potential and actual conflicts of interest, as well as the perception of a conflict of interest. In addition, the policy shall strengthen the faith and confidence of district residents in their Board and will recognize that personal financial gain through public office is a violation of said trust. This policy shall hold public officials accountable for any actions that violate said trust. Definitions Business partner shall mean a person who, along with another person, plays a significant role in owning, managing, or creating a company in which both individuals have a financial interest in the company. Confidential information shall mean information not obtainable from reviewing a public document or from making inquiry to a publicly available source of information.[1] Conflict or Conflict of interest shall mean use by a Board member or public employee of the authority of his/her office or employment, or any confidential information received through his/her holding public office or employment, for the private pecuniary benefit of him/herself, a member of his/her immediate family or a business with which s/he or a member of his/her immediate family is associated. The term does not include an action having a de minimis economic impact, or which affects to the same degree a class consisting of the general public or a subclass consisting of an industry, occupation or other group which includes the Board member or public employee, a member of his/her immediate family or a business with which s/he or a member of his/her immediate family is associated.[1] Contract shall mean an agreement or arrangement for the acquisition, use or disposal by the school district of consulting or other services or of supplies, materials, equipment, land or other personal or real property. The term shall not mean an agreement or arrangement between the State or the school district as one party and a public official or public employee as the other party, concerning his expense, reimbursement, salary, wage, retirement or other benefit, tenure or other matters in consideration of their current public employment with the Commonwealth or the school district.[1] De minimis economic impact shall mean an economic consequence which has an insignificant effect.[1] Director shall mean any member of the Board who is either elected by the public or otherwise appointed to serve on the Board without compensation. Doing business with the school district shall mean: The submitting of any bid to the school district for any contract or other arrangement for goods and/or services. The entering into any contract or other arrangement for goods and/or services with the school district. The phrase shall not include an agreement or arrangement between the State or the school district as one party and a public official or public employee as the other party, concerning his expense, reimbursement, salary, wage, retirement or other benefit, tenure or other matters in consideration of their current public employment with the Commonwealth or the school district. Financial interest shall mean any financial interest in a legal entity engaged in business for profit which comprises more than five percent (5%) of the equity of the business or more than five percent (5%) of the assets of the economic interest in indebtedness.[1] Honorarium shall mean payment made in recognition of published works, appearances, speeches and presentations, and which is not intended as consideration for the value of such services which are nonpublic occupational or professional in nature. The term does not include tokens presented or provided which are of de minimis economic impact.[1] Immediate family shall mean a parent, spouse, child, brother, sister or the domestic partner of a parent.[1] Public employee shall mean any individual employed by the school district who is responsible for taking or recommending official action of a non-ministerial nature with regard to: Contracting or procurement; Administering or monitoring grants or subsidies; Planning or zoning; Inspecting, licensing, regulating or auditing any person; or Any other activity where the official action has an economic impact of greater than a de minimis nature on the interests of any person. This term shall not include individuals who are employed by the school district in teaching as distinguished from administrative duties.[1] Public official shall mean any person elected by the public or elected by a governmental body or an appointed official of the school district.[1] Substantial interest or control shall mean that a public employee, officer, or director shall be deemed to have a substantial interest or control in any partnership (general or limited), joint venture, corporation or other business entity if that public employee\u2019s, officer\u2019s, or director\u2019s ownership interest, or the interest of public employee\u2019s, officer\u2019s, or director\u2019s spouse (joint, separate, or otherwise). Delegation of Responsibility Each public employee and Board member shall be responsible to maintain standards of conduct that avoid conflicts of interest. The Board prohibits members of the Board and public employees from engaging in conduct that constitutes a conflict of interest as outlined in this policy. Guidelines All Board members and employees shall have access to this policy. Disclosure of Financial Interests No Board member shall be allowed to take the oath of office or enter or continue upon his/her duties, nor shall s/he receive compensation from public funds, unless s/he has filed a statement of financial interests as required by law.[2] The district solicitor and designated district employees shall file a statement of financial interests as required by law and regulations.[3][4] Standards of Conduct The district maintains the following standards of conduct covering conflicts of interest and governing the actions of its public employees and Board members engaged in the selection, award and administration of contracts.[5] No public employee or Board member may participate in the selection, award or administration of a contract supported by a federal award if s/he has a real or apparent conflict of interest as defined above, as well as any other circumstance in which the public employee, Board member, any member of his/her immediate family, his/her business partner, or an organization which employs or is about to employ any of them, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.[5] The district shall not enter into any contract with a Board member or public employee, or his/her spouse or child, or any business in which the person or his/her spouse or child is associated valued at $500 or more, nor in which the person or spouse or child or business with which associated is a subcontractor unless the Board has determined it is in the best interests of the district to do so, and the contract has been awarded through an open and public process, including prior public notice and subsequent public disclosure of all proposals considered and contracts awarded. In such a case, the Board member or public employee shall not have any supervisory or overall responsibility for the implementation or administration of the contract.[1] Any Board member or public employee who in the discharge of his/her official duties would be required to vote on a matter that would result in a conflict of interest shall abstain from voting and, prior to the vote being taken, publicly announce and disclose the nature of his/her interest as a public record in a written memorandum filed with the Board Secretary. No public official or public employee shall accept an honorarium.[1] Board members and public employees may neither solicit nor accept gratuities, favors or anything of monetary value from contractors or parties to subcontracts, unless the gift is an unsolicited item of nominal value. Gifts of a nominal value may be accepted in accordance with Board policy.[5][6] Improper Influence No person shall offer or give to a Board member, public employee or nominee or candidate for the Board, or a member of his/her immediate family or a business with which s/he is associated, anything of monetary value, including a gift, loan, political contribution, reward or promise of future employment based on the offeror's or donor's understanding that the vote, official action or judgment of the Board member, public employee or nominee or candidate for the Board would be influenced thereby.[1] No Board member, public employee or nominee or candidate for the Board shall solicit or accept anything of monetary value, including a gift, loan, political contribution, reward or promise of future employment, based on any understanding of that Board member, public employee or nominee or candidate that the vote, official action or judgment of the Board member, public employee or nominee or candidate for the Board would be influenced thereby.[1] Organizational Conflicts Organizational conflicts of interest may exist when due to the district\u2019s relationship with a subsidiary, affiliated or parent organization that is a candidate for award of a contract in connection with federally funded activities, the district may be unable or appear to be unable to be impartial in conducting a procurement action involving a related organization.[5] In the event of a potential organizational conflict, the potential conflict shall be reviewed by the Superintendent or designee to determine whether it is likely that the district would be unable or appear to be unable to be impartial in making the award. If such a likelihood exists, this shall not disqualify the related organization; however, the following measures shall be applied: The organizational relationship shall be disclosed as part of any notices to potential contractors; Any district employees or officials directly involved in the activities of the related organization are excluded from the selection and award process; A competitive bid, quote or other basis of valuation is considered; and The Board has determined that contracting with the related organization is in the best interests of the program involved. Reporting Conflicts of Interest Any perceived conflict of interest that is detected or suspected by any employee or third party shall be reported to the Superintendent. If the Superintendent is the subject of the perceived conflict of interest, the employee or third party shall report the incident to the Board President. Any perceived conflict of interest of a Board member that is detected or suspected by any employee or third party shall be reported to the Board President. If the Board President is the subject of the perceived conflict of interest, the employee or third party shall report the incident to the Superintendent, who shall report the incident to the solicitor. No reprisals or retaliation shall occur as a result of good faith reports of conflicts of interest. The Superintendent or designee shall report in writing to the federal awarding agency or pass-through entity any potential conflict of interest related to a federal award, in accordance with federal awarding agency policy.[7] Investigation Investigations based on reports of perceived violations of this policy shall comply with state and federal laws and regulations. No person sharing in the potential conflict of interest being investigated shall be involved in conducting the investigation or reviewing its results. In the event an investigation determines that a violation of this policy has occurred, the violation shall be reported to the federal awarding agency in accordance with that agency\u2019s policies.[7] Disciplinary Actions If an investigation results in a finding that the complaint is factual and constitutes a violation of this policy, the district shall take prompt, corrective action to ensure that such conduct ceases and will not recur. District staff shall document the corrective action taken and, when not prohibited by law, inform the complainant. Violations of this policy may result in disciplinary action up to and including discharge, fines and possible imprisonment. Disciplinary actions shall be consistent with Board policies, procedures, applicable collective bargaining agreements and state and federal laws.[8] Legal1. 65 Pa. C.S.A. 1101 et seq2. Pol. 0043. 51 PA Code 15.24. 65 Pa. C.S.A. 11045. 2 CFR 200.3186. Pol. 3227. 2 CFR 200.1128. Pol. 317Pol. 011Pol. 319Pol. 609Pol. 702 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "828",
  "title": "Fraud",
  "revised": "October 24, 2016",
  "text": "Authority The Board expects all Board members, district employees, volunteers, consultants, vendors, contractors and other parties that maintain a relationship with the school district to act with integrity, due diligence, and in accordance with law in their duties involving the district\u2019s resources. The Board is entrusted with public funds, and no one connected with the district shall do anything to erode that trust. Definitions Fraud, financial improprieties, or irregularities include but are not limited to: Forgery or unauthorized alteration of any document or account belonging to the district. Forgery or unauthorized alteration of a check, bank draft, or any other financial document. Misappropriation of funds, securities, supplies, or other assets. Impropriety in handling money or reporting financial transactions. Profiteering because of insider information of district information or activities. Disclosure of confidential and/or proprietary information to outside parties. Acceptance or seeking of anything of material value, other than items used in the normal course of advertising, from contractors, vendors, or persons providing services to the district. Destruction, removal, or inappropriate use of district records, furniture, fixtures, or equipment. Failure to provide financial records to authorized state or local entities. Failure to cooperate fully with any financial auditors, investigators or law enforcement. Other dishonest or fraudulent acts involving district monies or resources. Delegation of Responsibility The Superintendent or designee shall be responsible to implement and maintain a system of internal controls designed to prevent and detect potential risks, fraud, financial impropriety, or fiscal irregularities within the district, subject to review and approval by the Board. District administrators are responsible to be alert to an indication of fraud, financial impropriety, or irregularity within their areas of responsibility. The Superintendent shall recommend to the Board for its approval completion of a forensic audit when it is deemed necessary and beneficial to the district. Reporting All employees shall be alert for any indication of fraud, financial impropriety or irregularity within their area of responsibility. An employee who suspects fraud, impropriety, or irregularity shall immediately report his/her suspicions to the Superintendent. If the report involves the Superintendent, the employee shall report his/her suspicions to the Board President who shall be responsible to conduct an investigation in place of the Superintendent. Employees who bring forth a legitimate concern or suspicion about a potential impropriety shall not be retaliated against. Those who do retaliate against such an employee shall be subject to disciplinary action.[1][2][3] Investigation The Superintendent shall investigate reports of fraudulent activities in a manner that protects the confidentiality of all parties and the facts, in cooperation with appropriate individuals and agencies. If an investigation substantiates the occurrence of a fraudulent activity, the Superintendent shall issue a report to the Board and designated individuals. The final disposition of the matter regarding employee discipline and decision to file a criminal complaint or refer the matter to law enforcement and/or a regulatory agency for independent investigation shall be determined by the Board and Superintendent in consultation with legal counsel. Results of an investigation shall not be disclosed to or discussed with anyone other than those individuals with a legitimate right to know, until the results are made public. Legal1. 43 P.S. 14232. 18 U.S.C. 15133. Pol. 31743 P.S. 1421 et seq15 U.S.C. 7201 et seq \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "830",
  "title": "Security of Computerized Personal Information/Breach Notification",
  "revised": "November 28, 2023",
  "text": "Last RevisedNovember 28, 2023 Purpose The Board is committed to the security of the district's computerized data and to addressing the risk of a breach of the district's systems involving the possible disclosure of personal information. This policy addresses the manner in which the district will respond to unauthorized access and acquisition of computerized data that compromises the security and confidentiality of personal information. Authority The Board requires that records containing personal information be securely maintained, stored and managed in compliance with state and federal laws, regulations, Board policy, administrative regulations and the district's Records Management Plan.[1][2][3][4][5][6][7][8] The Board directs the district to provide notice as required by law to any resident of the Commonwealth whose unencrypted and unredacted personal information was or is reasonably believed to have been accessed or acquired by unauthorized persons.[1] Definitions Breach of the security of the system - unauthorized access and acquisition of computerized data that materially compromises the security or confidentiality of personal information maintained by the district as part of a database of personal information regarding multiple individuals and that causes, or the district reasonably believes has caused, or will cause, loss or injury to any resident of the Commonwealth. Acquisition of personal information by an employee or agent acting in good faith on behalf of the school district is not a breach of the security of the system if the personal information is not used for a purpose other than the lawful purpose of the district and is not subject to further unauthorized disclosure.[9] Determination - a verification or reasonable certainty that a breach of the security of the system has occurred.[9] Discovery - the knowledge of or reasonable suspicion that a breach of the security of the system has occurred.[9] Encryption - the use of an algorithmic process to transform data into a form in which there is a low probability of assigning meaning without use of a confidential process or key.[9] Personal information - includes an individual\u2019s first name or first initial and last name in combination with and linked to any one or more of the following, when not encrypted or redacted:[9] Social Security number. Driver\u2019s license number or state identification card number issued instead of a driver\u2019s license. Financial account number, credit or debit card number, in combination with any required security code, access code or password that would permit access to an individual\u2019s financial account. Medical information, meaning any individually identifiable information contained in the individual's current or historical record of medical history or medical treatment or diagnosis created by a health care professional.[9] Health insurance information, meaning an individual's health insurance policy number or subscriber identification number in combination with access code or other medical information that permits misuse of an individual's health insurance benefits.[9] A user name or email address, in combination with a password or security question and answer that would permit access to an online account. Personal information does not include publicly available information that is lawfully made available to the general public from federal, state or local government records or widely distributed media.[9][10] Records - means any material, regardless of its physical form, on which information is recorded or preserved by any means, including written or spoken words, graphically depicted, printed or electromagnetically transmitted. This term does not include publicly available directories containing information that an individual has voluntarily consented to have publicly disseminated or listed, such as name, address or telephone number.[9] Redact - includes, but is not limited to, alteration or truncation such that no more than the last four (4) digits of a Social Security number, driver's license number, state identification card number or account number is accessible as part of the data.[9] Delegation of Responsibility The Superintendent or designee shall ensure that the district provides notice, as required by law, of any breach of the security of the district's systems.[1] The Superintendent, in collaboration with appropriate administrators, shall develop administrative regulations to implement this policy, which shall include, but not be limited to:[1] Procedures following discovery of a breach. Procedures for the determination of a breach and whether breach notification is required under the law. Breach notification procedures including timeline requirements, who must be notified and methods for such notice. Guidelines Upon determination of a breach of the security of the system, the Superintendent or designee shall provide notice to the district attorney in the county where the breach occurred and to any resident of the Commonwealth whose unencrypted and unredacted personal information was or is reasonably believed to have been accessed and acquired by an unauthorized person. Such notice shall be made in accordance with the provisions of law regarding timelines and methods of notification.[1] The notice shall be made without an unreasonable delay, except when a law enforcement agency determines and advises the district in writing, citing the applicable section of law, that the notification would impede a criminal or civil investigation, or the district must take necessary measures to determine the scope of the breach and to restore the reasonable integrity of the data system.[11][12] The district shall also provide notice of the breach if the encrypted information is accessed and acquired in an unencrypted form, if the security breach is linked to a breach of security of the encryption, or if the security breach involves a person with access to the encryption key.[1] Legal1. 73 P.S. 2301 et seq2. Pol. 113.43. Pol. 2164. Pol. 3245. Pol. 8006. Pol. 800.17. Pol. 8158. Pol. 830.19. 73 P.S. 230210. Pol. 80111. 73 P.S. 230312. 73 P.S. 230415 U.S.C. 1681a \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "830.1",
  "title": "Data Governance - Storage/Security",
  "revised": "November 28, 2023",
  "text": "Purpose The district is required to collect, create, store and manage data and information. Accurately maintaining and protecting such data is essential for efficient district operations, legal compliance, confidentiality and upholding trust with the school community. This policy addresses the Board's commitment to sound data governance related to the integrity and security of the data collected, maintained, stored and managed by the district. Authority The Board recognizes the importance of establishing and maintaining a system of data governance that addresses district staff responsibilities and complies with federal and state laws and regulations regarding data storage, security and records management. The district's data governance system shall meet or exceed industry and/or government standards for data protection and privacy of personal information.[1][2] The Board directs that the creation, collection, retention, retrieval and disposition of district records shall be governed by Board policy and the district's Records Management Plan and Records Retention Schedule.[3] The Board directs notifications of a breach of the security of the district's computerized data system involving an individual's personal information to be conducted in accordance with law and Board policy.[4][5] Definitions Confidential Data/Information - information regarding which law, Board policy or contract prohibit disclosure or that may be disclosed only in limited circumstances. Confidential data includes, but is not limited to, personally identifiable information and other personal information regarding students, employees and district residents.[6][7][8] Critical Data/Information - information that is essential to district operations and that must be accurately and securely maintained to avoid disruption to district operations. Data Governance - the district's comprehensive system to ensure the integrity of data created, collected, stored, secured and managed by the district. Encryption - the use of an algorithmic process to transform data into a form in which there is a low probability of assigning meaning without use of a confidential process or key.[9] Personal Information - includes an individual's first name or first initial and last name in combination with and linked to any one or more of the following when not encrypted or redacted:[5][9] Social Security number. Driver\u2019s license number or state identification card number issued instead of a driver\u2019s license. Financial account number, credit or debit card number, in combination with any required security code, access code or password that would permit access to an individual\u2019s financial account. Medical information, meaning any individually identifiable information contained in the individual's current or historical record of medical history or medical treatment or diagnosis created by a health care professional.[9] Health insurance information, meaning an individual's health insurance policy number or subscriber identification number in combination with access code or other medical information that permits misuse of an individual's health insurance benefits.[9] A user name or email address, in combination with a password or security question and answer that would permit access to an online account. Personal information does not include publicly available information that is lawfully made available to the general public from federal, state or local government records or widely distributed media.[9][10] Records Management Plan - the system implemented by the district for the storage, retention, retrieval and disposition of all records generated by district operations.[3] Records Retention Schedule - a comprehensive listing stating retention periods and proper disposition of records.[3] Delegation of Responsibility The Superintendent, in coordination with the Director of Information Technology, shall develop procedures necessary to implement this policy. All individuals who are granted access to confidential and/or critical data/information are required to keep the information secure and are prohibited from disclosing or assisting in the unauthorized disclosure of such data/information.[5][11] The Director of Information Technology or designee shall conduct regular vulnerability and risk assessments to monitor the integrity of the district's system of data governance. The Superintendent shall ensure that this policy is reviewed at least annually and updated as necessary.[1][2] Guidelines The district's system of data governance shall include, but not be limited to, the following: Data security controls that meet or exceed industry and/or government standards for data protection and privacy, to ensure that only authorized individuals have access to computerized data. A plan for backup and recovery of data to protect against information loss. Redundant backup systems of data storage shall be securely maintained in separate physical locations or in separate data storage systems. Training requirements for individuals who have access to confidential and/or critical data and information. Provisions to minimize the risk of unauthorized access, alteration or erasure of computerized data.[5] An inventory of all software applications, digital tools and platforms, and related instruments comprising the data governance system. Procedures for addressing a breach of data and cybersecurity incidents.[5] Procedures and acceptable use provisions for access to data and protection of privacy and personal information for students, staff and district residents.[5][12] A requirement that all service providers retained or contracted by the district for data governance and records management purposes meet or exceed industry and/or government standards for data protection and privacy of personal information. Service Providers Service providers retained or contracted by the district shall comply with law, Board policy, administrative regulations and district procedures regarding data security and integrity of data containing confidential and/or critical data/information of the district.[3][5] The district shall ensure that the agreement or contract for service with a service provider who may have access to confidential and/or critical data/information reflects appropriate data security provisions. Consequences Failure to comply with law, Board policy, administrative regulations or procedures regarding data governance and security may result in the following disciplinary measures and possible pursuit of civil and criminal sanctions:[13][14][15] Employees may be disciplined up to and including termination. Volunteers may be excluded from providing services to the district. The termination of a business relationship with a service provider. Legal1. 73 P.S. 2305.12. 73 P.S. 2305.23. Pol. 8004. 73 P.S. 2301 et seq5. Pol. 8306. Pol. 113.47. Pol. 2168. Pol. 3249. 73 P.S. 230210. Pol. 80111. Pol. 82812. Pol. 81513. Pol. 31714. Pol. 81815. Pol. 916 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "902",
  "title": "Publications Program",
  "revised": "August 22, 2016",
  "text": "Last RevisedAugust 22, 2016 Purpose The Board believes that all reasonable means should be employed to keep the public informed on matters of importance regarding Board policies and district finances, programs, personnel and operations. Authority The Board or the Superintendent shall determine which official actions have such community impact and interest to warrant special release, and will release information to the media on matters of importance. Delegation of Responsibility Matters of a routine nature may be released by the Superintendent and Board Secretary as they have been recorded in the minutes of Board meetings and upon request of media representatives. All publications, releases, photographs and the like depicting the accomplishments of district students and staff may be approved at the discretion of the Superintendent, Assistant Superintendent and building principals. Legal24 P.S. 51024 P.S. 511Pol. 007Pol. 105Pol. 106Pol. 127Pol. 801Pol. 803 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "903",
  "title": "Public Comment in Board Meetings",
  "revised": "August 18, 2025",
  "text": "Last RevisedAugust 18, 2025 Prior Revised Dates8/22/2016; 9/27/2021; 1/24/2022; 8/22/2022; 1/22/2024; 4/29/2024 Purpose The Board recognizes the value of public input and the importance of designating time for public comment during open Board meetings. The Board also recognizes the importance of diverse viewpoints and commentary. The Board also recognizes its responsibility for proper governance of the district and the need to conduct its business in an orderly and efficient manner. An authorized individual\u2019s public comment will be free from interruption, except when the individual\u2019s conduct is in violation of law or Board policy.[1] Authority The Board adopts this policy to govern public participation in Board meetings necessary to conduct its meeting and to maintain order.[1] In order to permit fair and orderly expression of public comment, the Board shall provide an opportunity at each open meeting of the Board for residents and taxpayers to comment on matters of concern, official action or deliberation which are or may be before the Board prior to official action by the Board.[1][2][3][4][5] Copies of the agenda, which includes a listing of each matter of business that will be or may be the subject of deliberation or official action at the meeting, shall be made available to individuals in attendance at the meeting.[3] If the Board determines there is not sufficient time at a meeting for public comments, the comment period may be deferred to the next regular meeting or to a special meeting occurring before the next regular meeting.[4] Delegation of Responsibility The presiding officer at each open Board meeting shall follow Board policy for the conduct of open meetings. Where the presiding officer's ruling is disputed, it may be overruled by a majority of those school directors present and voting.[2][5] Guidelines Whenever issues identified by the participant are subject to remediation under policies and procedures of the Board, they shall be dealt with in accordance with those policies and procedures and the organizational structure of the district. The Board requires that public participants be residents or taxpayers of this district or anyone representing a group in the community or school district, any representative of a firm eligible to bid on materials or services solicited by the Board, any district employee or any district student. All individuals wishing to participate in an open Board meeting, prior to speaking at the meeting, shall complete and submit a speaker's form to the Board President or Secretary.[1] Participants must be recognized by the presiding officer and must preface their comments by an announcement of their name. Each statement made by a participant shall be limited to three (3) minutes in duration. No participant may speak more than once on the same topic, unless all others who wish to speak on that topic have been heard. All participants must speak in person in accordance with these guidelines. The presiding officer and the district solicitor may: Permit participants to provide public comment for a limit of three (3) minutes, provided the total speaker time limit has not elapsed. Participants may not use specialized equipment to address the Board. Interrupt or terminate a participant's statement when the statement is beyond the time limit, slanderous or obscene. Request any individual to leave the meeting when that person does not observe reasonable decorum.[6][7] Request the assistance of law enforcement officers to remove a disorderly person when the person's conduct interferes with the orderly progress of the meeting.[8][9] Call a recess or adjourn to another time when the lack of public decorum interferes with the orderly conduct of the meeting. Waive these rules with the approval of the Board. Consult with the Superintendent and make appropriate safety and logistical arrangements for meetings which require such action. Response to Public Comment The purpose of public comment at Board meetings is to allow the Board to learn the thoughts of the public prior to Board deliberation and official action. Although the public comment period of the meeting is not a question and answer session between the public and the Board, the Board may direct staff to follow up and address public inquiries in a reasonably prompt manner. Whenever public comments are subject to the Board policy regarding public complaints, the individual shall be directed to follow the process outlined in the school district policies for resolution of the issue.[10] The portion of the meeting during which the public is invited to speak shall be limited to thirty (30) minutes. Electronic recording devices and cameras, in addition to those used as official recording devices, shall be permitted at open meetings under guidelines established by the Board.[1][11] Public Comment Recorded in Board Minutes The following information regarding public comment is required to appear in the official minutes of each open Board meeting:[5][12] The names of all citizens who appeared before the Board. The subject of their testimony. Legal1. 65 Pa. C.S.A. 7102. 24 P.S. 4073. 65 Pa. C.S.A. 7094. 65 Pa. C.S.A. 710.15. Pol. 0066. 18 Pa. C.S.A. 51017. 18 Pa. C.S.A. 55088. 18 Pa. C.S.A. 35039. Pol. 805.210. Pol. 90611. 65 Pa. C.S.A. 71112. 65 Pa. C.S.A. 70613. 65 Pa. C.S.A. 712.118 Pa. C.S.A. 1 et seq18 Pa. C.S.A. 590365 Pa. C.S.A. 701 et seqU.S. Const. Amend. IPA Const. Art. IAlekseev v. City Council of Philadelphia, 8 A.3d 311 (Pa. 2010) Counterman v. Colorado, 600 U.S. 66, 143 S. Ct. 2106, 216 L. Ed. 2d 775 (2023) Hatchard v. Westinghouse Broadcasting, 516 Pa. 184, 532 A.2d 346 (1987) Pol. 103Pol. 103.1Pol. 104Pol. 113.4Pol. 216Pol. 800Pol. 801 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "904",
  "title": "Public Attendance at School Events",
  "revised": "September 23, 2024",
  "text": "Last RevisedSeptember 23, 2024 Purpose The Board welcomes the public at activities and events sponsored by the school district, but the Board also acknowledges its duty to maintain order and preserve school facilities and health and safety during such events. This policy establishes conditions, restrictions and procedures to regulate public attendance and conduct at school and school-sponsored activities. Definition For purposes of this policy, tobacco product encompasses not only tobacco but also vaping products including electronic cigarettes (e-cigarettes). Tobacco products, for purposes of this policy and in accordance with law, shall be defined to include the following:[1][2] Any product containing, made or derived from tobacco or nicotine that is intended for human consumption, whether smoked, heated, chewed, absorbed, dissolved, inhaled, snorted, sniffed or ingested by any other means, including, but not limited to, a cigarette, cigar, little cigar, chewing tobacco, pipe tobacco, snuff and snus. Any electronic device that delivers nicotine or another substance to a person inhaling from the device, including, but not limited to, electronic nicotine delivery systems, an electronic cigarette, a cigar, a pipe and a hookah. Any product containing, made or derived from either: Tobacco, whether in its natural or synthetic form; or Nicotine, whether in its natural or synthetic form, which is regulated by the United States Food and Drug Administration as a deemed tobacco product. Any component, part or accessory of the product or electronic device listed in this definition, whether or not sold separately. The term tobacco product does not include the following:[1][2] A product that has been approved by the United States Food and Drug Administration for sale as a tobacco cessation product or for other therapeutic purposes where the product is marketed and sold solely for such approved purpose, as long as the product is not inhaled. A device, included under the definition of tobacco product above, if sold by a dispensary licensed in compliance with the Medical Marijuana Act. Federal law requires the district to maintain a drug-free environment, at which marijuana of any kind is prohibited.[3][4] Authority The Board has the authority to prohibit at a school event the attendance of any individual whose conduct may constitute a disruption. The Superintendent or designee and building principal may limit attendance to designated areas or may limit the number of attendees to school events when necessary to protect the health and safety of students, staff and the public, in accordance with Board-approved health and safety plans and guidance from state and local officials. The Board prohibits gambling and the possession and use of controlled substances prohibited by state or federal law, alcoholic beverages and weapons on school premises.[5][6] Attendees shall be informed of the district\u2019s health and safety rules through announcements and posting of appropriate signage. Health and safety rules must be followed prior to entry and while attendees are in school buildings and on school property, in accordance with Board policy, district procedures, the Board-approved health and safety plans and guidance from state and local officials.[7] Tobacco and Vaping Products The Board prohibits use of tobacco and vaping products, including e-cigarettes, by any persons at any time in a school building; on school buses or other vehicles that are owned, leased or controlled by the school district; or on property owned, leased or controlled by the school district.[2][8] This policy does not prohibit possession of tobacco products by members of the public of legal age at school or school-sponsored activities. The Board deems it to be a violation of this policy for an individual in attendance at school or a school-sponsored activity to furnish a tobacco product to a minor.[1] Delegation of Responsibility A schedule of fees for attendance at school events shall be prepared by the Superintendent or designee and adopted by the Board. The Superintendent shall ensure that this policy is posted on the district\u2019s publicly accessible website.[9] Reports Annual School Safety and Security Incidents Report \u2013 The Superintendent shall annually, by July 31, report all incidents of prohibited possession, use or sale of tobacco products by any person on school property to the PA Department of Education on the required form.[10][11][12] Law Enforcement Incident Report \u2013 In accordance with state law and regulations, the procedures set forth in the memorandum of understanding with law enforcement and Board policies, the Superintendent or designee may report to the law enforcement agency that has jurisdiction over the school\u2019s property, the use or sale of tobacco products by any person in a school building; on a school bus or other vehicles that are owned, leased or controlled by the school district; or on any property owned leased or controlled by the school district.[1][2][10][11][12][13][14] Guidelines Free Admittance Senior citizens who are district residents and are 65 years of age or older shall be admitted at a reduced fee with the presentation of their Gold Card to all District sponsored school events. District personnel will be admitted at no charge. This is applicable to active District employees only. Free passes to school events will be available to each Board member. The Board will honor athletic passes from all districts that are members of conferences in which teams of this district compete and honor the passes of this district. Service Animals Individuals with disabilities may be accompanied by their service animals while on district property for events that are open to the general public in accordance with Board policy and state and federal laws and regulations.[15][16][17] Legal1. 18 Pa. C.S.A. 63052. 18 Pa. C.S.A. 6306.13. 20 U.S.C. 71184. Pol. 3515. 24 P.S. 5116. 24 P.S. 7757. Pol. 7058. 20 U.S.C. 79739. 24 P.S. 510.210. 24 P.S. 1306.2-B11. 24 P.S. 1319-B12. Pol. 805.113. 22 PA Code 10.214. 22 PA Code 10.2215. 28 CFR 35.13616. 43 P.S. 95317. Pol. 71835 P.S. 637.1 et seq20 U.S.C. 7971 et seq28 CFR Part 35 904-Attach.doc (54 KB) \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "905",
  "title": "Citizen Advisory Committees",
  "revised": "August 22, 2016",
  "text": "Last RevisedAugust 22, 2016 Purpose Citizen advisory committees can be useful in keeping the Board and administration informed with regard to community opinion and in representing the community in the study of specific school issues. An advisory committee may consist of interested community residents and district administrators when appropriate. Delegation of Responsibility The Superintendent or designee shall d efine the committee\u2019s assignment. The Superintendent or designee will serve as the Chairperson and appoint a recording secretary. The committee may recommend residents who are interested and can make some special contribution to the committee's function. Recommendations of advisory committees shall not reduce the responsibility of the Board, which shall be free to accept or reject the recommendations. Meetings of an advisory committee are not regular meetings of the Board and shall be open to the public only upon invitation of the committee. Legal24 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "906",
  "title": "Public Complaint Procedures",
  "revised": "May 29, 2018",
  "text": "Last RevisedMay 29, 2018 Purpose The Board welcomes inquiries, suggestions, and constructive criticism from parents/guardians, district residents or community groups regarding the district\u2019s programs, personnel, operations and facilities. The Board adopts this policy to establish procedures for seeking appropriate resolution to complaints. Authority The Board encourages parents/guardians, district residents or community groups who have general complaints about Board policy and district procedures, district programs, personnel, operations and facilities to follow the general complaint procedure established in this policy. The Board directs parents/guardians, other individuals and organizations alleging violations of law in the district's administration of federally-funded programs to submit complaints in accordance with the separate federal program complaint procedure established in this policy.[1] The Board shall ensure that this policy is posted on the district's publicly accessible website in accordance with law.[2] Delegation of Responsibility The district shall annually notify parents/guardians, employees and the public of this policy and established complaint procedures via the district website. Guidelines General Complaint Procedure It is the intent of the Board that complaints, concerns and suggestions be addressed and/or resolved at the lowest appropriate level. At all levels of this procedure, district employees shall make a determination as to whether the complaint should proceed as outlined in this policy or if the complaint should be submitted through a specialized complaint process addressed in a separate Board policy, district procedure or administrative regulation that is directly related to the nature of the complaint. General complaints about Board policy and district procedures, programs, personnel, operations and facilities shall begin with an informal, direct discussion between the complainant and district employee who is most directly involved. The employee shall attempt to provide a reasonable explanation or take appropriate action within the employee's authority. The employee shall report the matter and the resolution to the building principal or immediate supervisor. When an informal discussion fails to resolve the complaint, the following procedure shall be used. First Level - If a satisfactory resolution is not achieved by discussion with the employee, the complainant shall submit a written complaint to the building principal or designee and a conference shall be scheduled with the complainant. The written complaint shall include the contact information of the person or group filing the complaint, the specific nature of the complaint, a brief statement of relevant facts, how the complainant has been affected adversely, and the action requested. The building principal or designee shall provide a written response to the complainant. Second Level - If a satisfactory resolution is not achieved through a conference with the building principal or designee, the complaint shall be referred to the Superintendent or designee. The Superintendent or designee shall review the complaint and may schedule a conference with the complainant . The Superintendent or designee shall provide a written response to the complainant. Third Level - If a satisfactory resolution is not achieved through referral to the Superintendent or designee or if resolution of the complaint is beyond his/her authority and requires Board action, the Superintendent or designee shall refer the complaint to the Board. The Board, after reviewing all information relative to the complaint, shall provide the complainant with its written response. The Board may, at its discretion, grant a hearing before the Board or a committee of the Board. If a hearing is granted, the complainant shall be advised of the Board's response, in writing, no more than thirty (30) days following the hearing. Any requests, suggestions or complaints first directed to individual Board members and/or the Board shall be referred to the Superintendent for consideration, investigation and action. If further action is warranted, based on the initial investigation, such action shall be in accordance with the procedures outlined above. Complaint Procedure for Federal Programs Complaints alleging violations of law in the district\u2019s administration of federally-funded programs shall be processed in accordance with the following procedure.[1] The complainant shall submit a written, signed statement to the district's administration office that includes: Contact information of the individual or organization filing the complaint. Alleged federal program violation. Facts supporting the alleged violation. Supporting documentation, such as information on discussions, correspondence or meetings with district staff regarding the complaint. District staff shall forward complaints to the district administrator responsible for federal programs, who will notify the Superintendent and acknowledge receipt of the complaint in writing. The district administrator responsible for federal programs shall conduct an independent investigation, which may include, but not be limited to: On-site visit to the building that is the subject of the complaint. Opportunity to present evidence by all individuals and/or organizations involved. Opportunity for participants to ask questions of each other and witnesses. When the investigation is completed, the district administrator responsible for federal programs shall prepare a written report with a recommendation for resolving the complaint. The report shall include: Name of the individual or organization filing the complaint. Nature of the complaint. Summary of the investigation. Recommended resolution. Reasons for the recommended resolution. The district administrator responsible for federal programs shall submit the written report to the Superintendent, who will determine whether further investigation is required and/or the district\u2019s final response. All individuals and/or organizations making the complaint or that are the subject of the complaint shall be notified of the resolution of the complaint by the Superintendent or designee. The district administrator responsible for federal programs shall ensure that the resolution of the complaint is implemented. The time period between receipt and resolution of a complaint shall not exceed sixty (60) calendar days, unless circumstances require additional time. The complainant may appeal the final resolution to the Pennsylvania Department of Education. Division Chief Division of Federal Programs PA Department of Education 333 Market Street Harrisburg, PA 17126-0333 Legal1. 20 U.S.C. 78442. 24 P.S. 510.224 P.S. 510Pol. 103Pol. 103.1Pol. 104Pol. 105.1Pol. 108Pol. 109Pol. 116Pol. 127Pol. 137Pol. 150Pol. 202Pol. 206Pol. 247Pol. 249Pol. 251Pol. 255Pol. 610Pol. 621Pol. 626Pol. 718Pol. 801Pol. 808Pol. 815Pol. 824Pol. 827Pol. 828 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "907",
  "title": "School Visitors",
  "revised": "November 23, 2020",
  "text": "Last RevisedNovember 23, 2020 Authority The Board welcomes and encourages interest in district educational programs and other school-related activities. The Board recognizes that such interest may result in visits to school by parents/guardians, adult residents, educators and other officials. To ensure order in the schools and to protect students and employees, it is necessary for the Board to establish policy governing school visits.[1] Delegation of Responsibility The Superintendent or designee and building principal have the authority to prohibit the entry of any individual to a district school, in accordance with Board guidelines and state and federal law and regulations. The Superintendent and/or his or her designee and building principal may limit visitors to designated areas or may limit the number of visitors to a district school when necessary to protect the health and safety of students, staff and the public. The Superintendent and/or his or her designee shall develop administrative regulations to implement this policy and control access to school buildings and school classrooms. Guidelines Persons wishing to visit a school should make arrangements in advance with the school office in that building. Upon arrival at the school, visitors must register at the office where they must provide any required information or identification to protect the health and safety of students, staff and the school community, as well as sign in and sign out, receive a badge, receive instructions, and be provided with a guide, be informed of the school\u2019s health and safety rules, which must be followed prior to entry and while the visitor is in the school building and on school property.[2] Only one (1) designated entrance that is monitored and capable of controlling visitor entry shall be used by visitors to the school. All other entrances shall be locked.[3] All staff members shall be responsible for requiring a visitor demonstrate that the visitor has a visitor's badge. No visitor may confer with a student in school without the approval of the building principal. Should an emergency require that a student be called to the school office to meet a visitor, the building principal or designee shall be present during the meeting. Failure to comply with this policy shall result in more limited access to the school as determined by the building principal, consistent with Board policies, administrative regulations, school rules and federal and state law and regulations. Classroom Visitations Parents/Guardians may request to visit their child\u2019s classroom, but the request must be made prior to the visit, in accordance with established administrative regulations.[1][4] The building principal or program supervisor must grant prior approval for the visit, and shall notify the classroom teacher prior to the visit. Parents/Guardians shall be limited to one (1) class period per year, per child in the school for classroom visitations, in order to minimize disruption of the classroom schedule and the educational program. Parental participation in classroom activities or programs such as room parents, back-to-school events, and chaperones for field trips shall not constitute a classroom visit for purposes of this policy. Emergency circumstances may limit parent/guardian visitation in accordance with the district's Health and Safety plan. The building principal or program supervisor and classroom teacher have the authority to ask a visitor to leave if the visitor disrupts the classroom routine, educational program or daily schedule, or if a visitor violates Board policy. Failure to leave when asked or repeated, documented disruptions may result in loss of classroom visitation privileges. Under exceptional circumstances and upon request of the building principal, program supervisor, classroom teacher or parent/guardian, the Superintendent may authorize additional or longer classroom visits by a parent/guardian. Military Personnel Members of the active and retired Armed Forces, including the National Guard and Reserves, shall be permitted to:[5][6] Visit and meet with district employees and students when such visit is in compliance with Board policy and district procedures. Wear official military uniforms while on district property. Legal1. 24 P.S. 5102. Pol. 7053. Pol. 7094. 22 PA Code 14.1085. 24 P.S. 2402 (Military Uniform)6. Pol. 250 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "908",
  "title": "Relations With Parents/Guardians",
  "revised": "August 22, 2016",
  "text": "Last RevisedAugust 22, 2016 Purpose The Board believes that the education of students is a joint responsibility that is shared by the parents/guardians. To ensure that the best interests of each student are served in the educational process, a strong program of communication and cooperation between home and school must be maintained, and parental involvement encouraged.[1][2] Authority The Board feels that it is the parents/guardians who have the ultimate responsibility for their children's behavior in school, including the behavior of students who have reached the legal age of majority but are, for all practical purposes, under parental authority.[3] Delegation of Responsibility During school hours, the Board acts in loco parentis or in place of the parents/guardians, through its designated administrators.[4] Guidelines Parents/Guardians are requested to keep the school staff apprised of changes in the home situation that may affect a student's conduct or performance. The Board directs that the following activities be implemented to encourage parent-school cooperation: Parent-teacher conferences to permit two-way communication between home and school.[5] Open houses in district schools to provide parents/guardians the opportunity to see the school facilities, meet the faculty, and witness school programs. Meetings of parents/guardians and staff members to explain and discuss matters of general interest. Special events of a cultural, ethnic or topical nature that are initiated by parent groups; involve the cooperative effort of students, staff and parents/guardians; and are of general interest to the schools or community. The Board believes that parents/guardians have a responsibility to support and encourage their child's career in school through the following actions: Require that students comply with district policies and school rules and regulations and accept responsibility for their behavior. Send students to school with proper attention to their health, personal cleanliness and dress. Maintain an active interest in the student's daily work and provide appropriate supervision for completion of assigned homework. Read, sign and return promptly all communications from school, when requested. Attend conferences for the exchange of information on the student's progress in school.[5] Participate in school activities and special functions. Legal1. Pol. 9172. Pol. 9183. Pol. 2354. 24 P.S. 13175. Pol. 212 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "909",
  "title": "Municipal Government Relations",
  "revised": "September 23, 2024",
  "text": "Last RevisedSeptember 23, 2024 Purpose It is the policy of the Board that school district officials and municipal officials maintain a close and harmonious association. Such liaison is requisite for dealing with school/community concerns and issues in an efficient manner while assuring prudent expenditure of tax dollars. Authority The Board recognizes that its authority derives directly from the General Assembly, but it also is aware that the municipality and the school district must work together for the welfare of the residents.[1] The Board, as an independent body, has no statutory relationship to other local governmental bodies. However, the Board may cooperate with local government units and other appropriate organizations in matters that affect district responsibilities. Such organizations may include, but not be limited to, health agencies, public libraries, museums, law enforcement agencies and fire departments, township supervisors, borough council, planning commissions and the courts. In matters affecting the budgets of such agencies, the Board shall neither seek special consideration nor assume costs that properly fall outside its jurisdiction, except as prescribed by law. The Board advocates joint expenditures of district and municipal or county funds to provide facilities from which the entire community may derive benefits. In accordance with this policy, the Board may, as either opportunity or need arises, and as it is entitled to do by law, enter into joint action agreements with the local municipal governing body in acquiring or leasing, improving, equipping, operating or maintaining such jointly used facilities.[2][3][4][5][6] Delegation of Responsibility The Superintendent and each law enforcement agency that has jurisdiction over school property shall enter into, and update on a biennial basis, a memorandum of understanding, which shall be developed and executed in accordance with state law and regulations.[7][8][9][10] To maintain cooperation with the municipality for fiscal and facilities planning, the Superintendent or designee will meet periodically with municipal officials to discuss issues of common interest. Legal1. PA Const. Art. III Sec. 142. 24 P.S. 5023. 24 P.S. 5214. 24 P.S. 7065. 24 P.S. 7756. 24 P.S. 7907. 24 P.S. 1306.2-B8. 24 P.S. 1319-B9. 22 PA Code 10.1110. Pol. 805.122 PA Code 10.2435 Pa. C.S.A. 7701Pol. 613Pol. 805 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "911",
  "title": "News Media Relations",
  "revised": "August 22, 2016",
  "text": "Last RevisedAugust 22, 2016 Purpose Representatives of the local press, radio and TV are an important link in communications between school and community. Maintenance of good working relationships with media representatives is essential to meeting the objectives of the school-community relations program. Authority The Board shall have final approval for all procedures regarding relations between the news media and the district. The Board reserves the right to negotiate for radio broadcasting, televising, filming, or sound recording of any school event by an outside agency. These rights, if sold, shall be contracted under conditions that bring the most favorable terms to the school district. Delegation of Responsibility The chief communications representative for the Board shall be the Superintendent or his/her designee. The Superintendent or his/her designee shall be responsible to: Be readily available to media representatives. Keep media representatives informed of all aspects of the school district so that reporting will be done on the basis of a complete and valid overview. Submit and suggest feature stories or articles of interest or relevance. Assist various school-related groups in their relations with the news media. Assist the Board in preparing regular and special publications for the public. Act in an advisory capacity to school-sponsored student publications. Protect school personnel from any unnecessary demands on their time by news media representatives. Guidelines Staff members shall not give school information or interviews requested by news media representatives without prior approval of the Superintendent or his/her designee. Students shall not be permitted to give school information or interviews requested by news media representatives without prior approval of the Superintendent or his/her designee. The District is permitted by law to disclose directory information without written consent of the parent or eligible student. The parent or eligible student has the right to refuse to permit the designation of any or all of the categories of directory information if a written refusal is forwarded to the building principal by October 30 of the current school term.[1][2][3] Directory information which may be released may include the student\u2019s name, email address, photograph, date and place of birth; major field of study; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance; degrees and awards received; the most recent and previous education agency or institution attended by the student; photographic and video footage of the student participating in District events; and other similar information. Photographs of a controversial nature, or that are questionable with regard to individual rights of privacy, shall not be sanctioned. Legal1. 20 U.S.C. 1232g2. 34 CFR Part 993. Pol. 21624 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "912",
  "title": "Relations With Educational Institutions",
  "revised": "August 22, 2016",
  "text": "Last RevisedAugust 22, 2016 Authority It is the policy of the Board that lines of communication be maintained by the school district with other districts and institutions that provide programs, training or services not otherwise available to district students and with districts whose resident students are enrolled in programs of this district. Delegation of Responsibility Maintaining cooperative and constructive relationships with other educational institutions shall be the responsibility of the Superintendent or designee. Legal24 P.S. 133224 P.S. 1354Pol. 216Pol. 307 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "913",
  "title": "Nonschool Organizations/Groups/Individuals",
  "revised": "January 23, 2023",
  "text": "Last RevisedJanuary 23, 2023 Prior Revised Dates06/24/2019 NOTE: It is important to distinguish that Policy 913 only applies to requests from nonschool organizations, groups and individuals; in contrast, Requests from students to personally disseminate materials shall be governed by Policy 220. Student Expression/Dissemination of Materials.[1] Requests from nonschool organizations, groups and individuals involving activities or school-related information and materials that are integrated with or presented as a part of the district's curriculum or an approved school event or student organization shall be approved and governed by Board policies related to curriculum and student activities.[2][3][4] Purpose The Board recognizes that nonschool organizations, groups and individuals may wish to utilize the district and its resources as a means to engage the school community in activities and/or to disseminate nonschool materials. The Board directs that requests for such utilization from nonschool organizations, groups or individuals shall be governed by this policy. Authority The Board recognizes that the school community may benefit from receiving information from nonschool organizations, groups and individuals, provided the dissemination of such information does not interfere with the educational program of the schools. The district's primary responsibility shall be to maintain a safe and orderly school environment and to protect the rights of all members of the school community. The Board prohibits dissemination of nonschool materials for the purposes of advertisement or promotion by nonschool organizations, groups or individuals during instructional time or at school-sponsored locations or activities not otherwise open to nonschool organizations, groups or individuals.[5][6] Limitations on Dissemination of Nonschool Materials Dissemination of nonschool materials shall be prohibited to the extent that they: Violate federal, state or local laws, Board policy or district rules or regulations; Are defamatory, obscene, lewd, vulgar or profane; Advocate for the use or advertise the availability of any substance or material that may reasonably be believed to constitute a direct and serious danger to the health or welfare of students, such as tobacco/vaping products, alcohol or illegal drugs; Incite violence, advocate use of force or threaten serious harm to the school or community; Materially and substantially disrupt or interfere with the educational process, such as school activities, school work, discipline, or safety and order on school property or at school functions; Interfere with, or advocate interference with, the rights of any individual or the safe and orderly operation of the schools and their programs; or Violate written district administrative regulations or procedures on time, place and manner for dissemination of otherwise protected expression. Definitions For purposes of this policy, dissemination shall mean nonschool organizations, groups or individuals distributing or publicly displaying nonschool materials to others: On school property or during school-sponsored activities by placing such materials upon desks, tables, on or in lockers, walls, doors, bulletin boards, or easels; by handing out such materials to other persons; or by any other manner of delivery to others; or At any time or location when creating, posting or sending information using technical or digital resources owned, provided or sponsored by the school district. Nonschool organizations, groups or individuals shall mean those entities that are not part of the school program, school-sponsored activities, or organized pursuant to the Pennsylvania School Code or Board policy. When an employee or school director acts on their own behalf or on behalf of a nonschool organization or group, the employee or school director shall be considered a nonschool organization, group or individual for purposes of this policy. Students shall be governed by a separate and distinct Board policy regarding student expression and dissemination of materials.[1] Nonschool materials shall mean any printed, technical, digital or written materials, regardless of form, source or authorship, that are not prepared as a part of the curricular or approved extracurricular programs of the district. Delegation of Responsibility The Superintendent or designee shall develop administrative regulations to implement this policy. Guidelines Nonschool Materials The Board requires that nonschool organizations, groups or individuals who wish to disseminate nonschool materials on school property or through district resources shall submit them to the building principal. The building principal shall inform the Superintendent or designee of requests received from nonschool organizations, groups and individuals. Requests for dissemination of nonschool materials through district social media channels shall be addressed through Board policy on district social media.[7] The Board directs that the review and consideration of any activities or nonschool materials requested under this policy shall not discriminate on the basis of content or viewpoint. If approval is granted by the building principal, the nonschool organization, group or individual shall comply with Board policy and administrative regulations, and the district's time, place and manner restrictions for dissemination of materials. Materials issued by nonschool organizations, groups or individuals shall not be disseminated during instructional time or school-sponsored activities. Nonschool Activities Activities sponsored by nonschool organizations, groups or individuals shall not occur during instructional time or school-sponsored activities. Requests by nonschool organizations, groups or individuals to invite or promote student participation in nonschool activities shall comply with Board policy and administrative regulations on dissemination of nonschool materials. Fundraising Fundraising by nonschool organizations, groups or individuals is prohibited on school property or in the name of the school.[8] Directory information for students or staff members shall not be released to nonschool organizations, groups or individuals that seek this information for the purpose of fundraising.[9] Scholarships/Awards The Board is appreciative of the generosity of organizations that offer scholarships or awards to deserving students; but, in accepting such offers, the Board directs that established criteria be observed. No information, either academic or personal, shall be released from a student's record for the purpose of selecting a scholarship or award winner without the permission of the student who is eighteen (18), or the parents/guardians of a student who is younger, in accordance with the Board's policy on student records.[9] The scholarship or award, and any pertinent restrictions, shall be approved by the Board. The building principal, together with a committee of staff members designated by the principal, shall be involved in the selection of the recipient of an award or scholarship, pursuant to procedures established for this purpose and consistent with the restrictions applicable to each approved scholarship or award. Travel Services/Foreign Trips Solicitation and sale of travel services for foreign trips to students may be permitted with the approval of the Board. Sellers of travel services to students must meet the following criteria: Belong to an association of certified sellers of travel. Provide proof of insurance. Submit references. Provide proof of a performance bond. Include in all information provided to students and parents/guardians that use of tobacco/vaping products, alcohol and controlled substances will be prohibited. Include in all information provided to students and parents/guardians that the activity is not a school-sponsored event. Legal1. Pol. 2202. Pol. 1053. Pol. 1224. Pol. 2305. 24 P.S. 5106. 24 P.S. 5117. Pol. 8168. 24 P.S. 7759. Pol. 21624 P.S. 779Pol. 113.4Pol. 907 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "914",
  "title": "Relations With Intermediate Unit",
  "revised": "August 22, 2016",
  "text": "Last RevisedAugust 22, 2016 Authority Each school district has an opportunity to participate in the services and programs offered by the assigned intermediate unit.[1][2] It is the policy of this Board that cooperation and communication be maintained with Northwest Tri-County Intermediate Unit No. 5 to ensure maximum effectiveness of programs and services. The Board shall annually review district programs that involve intermediate unit services and make whatever determinations such a review suggests. This review will normally take place prior to the district's approval of the proposed intermediate unit budget.[3] In order to maintain a constructive relationship with the intermediate unit, the Board member elected by the Board is designated as the official liaison between the district and Northwest Tri-County Intermediate Unit No. 5.[4] Delegation of Responsibility The duties of the Board representative are to ensure that the Board receives necessary information and data that will lead to sound and valid judgments regarding decisions that involve participation by the district in the various programs and services offered by the intermediate unit. Legal1. 24 P.S. 901-A2. 24 P.S. 902-A3. 24 P.S. 920-A4. 24 P.S. 910-A \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "915",
  "title": "Booster Clubs",
  "revised": "January 22, 2024",
  "text": "Purpose The Millcreek Township School District (School District) Board of School Directors (Board) recognizes and appreciates the cooperation, encouragement, and support given by Booster Clubs to various extracurricular or cocurricular activities operating in its schools. The Board further recognizes that the purpose of such groups is to assist and support but not to direct nor supplant activities, music programs, curricula or athletic programs. It is necessary that all school district-operated activities remain at the school level and under the control, direction, and supervision of the Board through its professional employees. The ultimate goal of both the Booster Clubs and the Board is to provide the best curricular and extracurricular programs to the students at the school district. Authority Being the elected and responsible body for directing all educational and extracurricular programs and activities, the Board sets forth the following policy guidelines to maintain its legal and ethical responsibilities in relation to school Booster Clubs. Failure to follow or to provide any required information outlined in this policy will cause the Superintendent to recommend the Board revoke the school district's recognition of a Booster Club. Definition For purposes of this policy, a Booster Club will refer to any organization comprised of parents/guardians or community members who choose to support an extracurricular or cocurricular activity as defined by 24 P.S. 16-1601-C et seq. and 24 P.S. 5-511 following formal recognition from the Board. Parent-Teacher Organizations and Township or Parks and Recreation youth organizations are not considered school Booster Clubs.[1][2] To initiate a Booster Club for a particular activity for recognition of the school district, the following process must be followed to establish a Booster Club: Parents/Guardians or adult sponsors must discuss their intent with the appropriate advisor, principal, or coach. The coach or advisor must then discuss the request with the building principal and/or athletic director, as appropriate. If approved by the coach/advisor, the building principal and Superintendent or his/her designee, then a formal written request to establish a Booster Club must be submitted by the requesting organization to the Superintendent for recommendation to the Board for final recognition. Guidelines Each organization seeking recognition of the school district shall conform to the following operations guidelines. Organization The purpose of every Booster Club shall be to provide supplemental support for the youth who are participating in the activity for which the Booster Club has been formed. Booster Clubs should be governed by a published constitution and/or bylaws, which must be submitted to the athletic director (athletic organizations) or building principal (any activities/organization other than athletics). The bylaws/constitution of the organization should contain language that includes: The approval of the bylaws by a majority of the group it represents. An approved budget. Two (2) signatures are required on all accounts for disbursement of funds. Statement indicating that coaches and/or advisors shall not serve as treasurer. A process is in place for members to vote upon how funds will be used by the Booster Club. The criteria for membership and voting rights in the organization. The mechanism by which an internal audit is conducted annually. A procedure to disperse monies in the event the Booster Club is disbanded. Equipment or funds may be gifted to the school district in accordance with Board policy. General Expectations To facilitate proper record keeping and communication between the Booster Club and the school district, the following should be complied with by the Booster Club: To ensure custodial and security services, Booster Clubs must complete the \"Use of Facilities\" form as required of all outside organizations requesting use of school buildings and facilities for meetings, activities, and fundraising.[3] The Booster Club will provide an annual report to the school district. The annual report should assist the school district in meeting School Code, 24 P.S. 16-1604-C, reporting requirements. All gifts, including gifts of equipment, which require installation, storage, or maintenance shall follow Board policy. Any such gift donated shall become the property of the school district. Forms must be submitted and approved prior to purchase and/or donation to the school district. Booster Clubs should not require any student to participate in fundraising activities or pay the equivalent for participation purposes. It is the responsibility of the school district to provide players/students with staff, equipment, uniforms, travel accommodations, etc. necessary to a particular sport/event. However, any request to purchase equipment, uniforms or travel accommodations by a Booster Club must be approved by the athletic director or building principal, who will take into consideration Title IX ramification of the purchase, in advance of the purchase. The school district will not be held responsible for any equipment owned by a Booster Club, which is lost, damaged or stolen. Booster Clubs shall not violate P.I.A.A., District 10, N.C.A.A. and other governing organizations regarding the limits allowed when providing gifts, trips and banquets. Each Booster Club shall provide the following to the athletic director and/or the building principal annually: A current copy of constitution and by-laws. Names of officers and corresponding addresses, telephone numbers, and email accounts. Annual budget from July 1 - June 30; including organization's name and date submitted to be submitted one (1) month prior to the start of the organization's season and annual tax return. A current tax certificate for registered 501-c-3 non-profit corporation and EIN letter. Annual Treasurer\u2019s Report or external audit no later than ninety (90) days following the conclusion of the season, or June 30 if a year-round activity, and forwarded to the Board. The school district does not assume financial responsibility for a Booster Club. Booster Clubs shall not use the school district\u2019s tax-free number for purchases. Booster Clubs should consider filing with the Commission on Charitable Organizations, Department of State, as a charitable nonprofit organization and that they shall follow any IRS State Reporting requirements. Students are not eligible for membership in any Booster Club. It must be made clear that a coach's/advisor's role in the functioning of the Booster Club is solely in an advisory capacity in regard to Booster Club purchases, i.e. color, sizes, items, etc. The coach/advisor should only make purchases in the name of the Booster Club when approved by the Booster Club. Only the Booster Club shall control money or accounts of the Booster Club. The coach/advisor shall not be responsible for management of Booster Club funds. In the event that a Booster Club contracts with any third party for services that take place on school district-owned facilities, then that third party must carry a minimum of $1,000,000 per each occurrence and $2,000,000 general aggregate liability insurance policy and must provide certificates of insurance to the school district\u2019s Chief Financial Officer. Booster Clubs shall not serve as a lobbying force or special interest group whose purpose is to control or negatively influence the managerial or administrative decisions of the coach, director, advisor, athletic director, building principal or Board. Booster Clubs desiring to use the school name, school district logo for promotional materials, clothing, sponsorships, advertisement or for other purposes must seek approval of the athletic director or building principal prior to such use. Fundraising A fundraiser is defined as an activity that solicits monies from the community through donation or a sale of a product or service. Booster Clubs are adult organizations, which sponsor adult fundraising activities carried out in the name of the school. Students are not to be involved in fundraising activities during school hours without authorization from the building principal. Booster Clubs may raise funds by food concessions and similar activities with preapproval of the building principal or athletic director as appropriate. Fundraisers that are incongruent with school district philosophy will not be permitted.[4] Booster Club fundraising activities, which are carried out in the name of the school district must have preapproval by completing the appropriate request form. All items for sales should be approved by the coach/activity sponsor or building principal (if a coach/activity sponsor does not exist) prior to submission to the athletics office. Fundraising activities for each group must be submitted to the athletics office for approval to assure that there is no duplication of items. Proposals for fundraising activities must include: The name of the organization, contact person, and contact information. Description and purpose of the fundraiser. Groups or businesses to be solicited. The scheduling and length of time for the proposed fundraising activity. A master list and calendar of approved fundraising projects will be maintained in the athletic office and distributed electronically as changes occur to each Booster Club's fundraising activities. Contacts must be updated annually or sooner if changes occur. Small Games of Chance/Lotteries Small games of chance or lotteries shall be permitted, as expressly outlined below, and as permitted by the Pennsylvania Small Games of Chance Act. In order for a Booster Club to conduct small games of chance, the following must occur:[5][6] The Booster Club is responsible to apply for any required permit pursuant to the Small Games of Chance Act. The Booster Club must file a copy of the appropriate permit at the Business Office before small games of chance/lotteries activities commence. Compliance and Other Activities If a Booster Club sponsors a camp and a school district employee participates, or if a Booster Club hires a school district employee for any purpose, these guidelines must be followed: The responsibilities of the employee and the Booster Club must be clearly defined as to purchases made, salaries paid, and awards given. Any school district employee(s) hired by the Booster Club may handle money or make purchases in the name of the Booster Club with prior Booster Club approval. If a camp is sponsored by an individual citizen, then the school district views the camp as an independent enterprise or for profit entity. Compliance - Should any situation emerge between a Booster Club and the administration regarding the management of any school-related activity, the Superintendent or designee shall resolve the issue within these established guidelines and Board policy. No Booster Club shall engage in any activity not in compliance with these guidelines. Any individual within the Booster Club who has a concern with respect to any matter(s) pertaining to the Booster Club should be required to process that concern through the officers and membership of the Booster Club. Violation of Board policy could lead to revocation of a Booster Club\u2019s recognition as a Booster Club. Withdrawal of Recognition of Booster Clubs Should the Board deem that the efforts or activities of any Booster Club are not in the best interest of the school district, the recognition of the Booster Club may be withdrawn. Should the Booster Club fail to submit the required financial reports, the recognition of the Booster Club may be withdrawn. Liability The school district does not assume any financial or legal responsibility for a Booster Club as a Booster Club is an independent legal entity not authorized by the school district. Legal1. 24 P.S. 1601-C et seq2. 24 P.S. 5113. Pol. 7074. Pol. 2295. 10 P.S. 328.101 et seq6. 61 PA Code 901.701 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "916",
  "title": "Volunteers",
  "revised": "February 24, 2025",
  "text": "Last RevisedFebruary 24, 2025 Prior Revised Dates08/22/2016; 10/25/2021 Purpose The Board supports and encourages the participation of parents/guardians and community residents to enhance the educational, co-curricular and extracurricular programs of the district. Also, the Board recognizes the importance of volunteers as valuable resources to the district's education and extracurricular programs. The use of community volunteers is endorsed by the Board, and subject to legal requirements and administrative procedures. Authority The Board may adopt and enforce reasonable rules and regulations governing volunteers and their participation in the activities of the district.[1] The Board prohibits discrimination on the basis of race, color, marital status, creed, religion, ancestry, handicap/disability, age, sex, sexual orientation or national origin in the school environment and all district programs for volunteers.[2][3][4][5][6] The Board directs that all volunteers shall be informed of conduct that is prohibited and the disciplinary actions that may be applied for violation of Board policies, administrative regulations, rules and procedures.[1] All volunteers shall be expected to maintain professional, moral and ethical relationships with district staff and students that are conducive to an effective, safe learning environment.[7] Under no circumstances shall a volunteer be considered an employee of the district. A volunteer shall receive no wages or other considerations which has a monetary value for the performance of volunteer services. The volunteer position is not a right, but rather a privilege. As such, any volunteer position may be eliminated and/or the services of any volunteer may be terminated or severed at any time at the sole discretion of the responsible district administrator(s). Definitions The following words and phrases, when used in this policy, shall have the meaning given to them in this section: Adult - an individual eighteen (18) years of age or older.[8] Certifications - refers to the child abuse history clearance statement; the state criminal history background check; and where applicable, the federal criminal history background check, required by the Child Protective Services Law.[9][10] Direct volunteer contact - the care, supervision, guidance or control of children and routine interaction with children.[8] Person responsible for the child's welfare - a person who provides permanent or temporary care, supervision, mental health diagnosis or treatment, training or control of a child in lieu of parental care, supervision and control.[8] Routine interaction - regular and repeated contact that is integral to a person\u2019s volunteer responsibilities.[8] Visitor - a parent/guardian, adult resident, educator, official or other individual who is not a school employee or independent contractor, and who visits a school or attends or participates in an event or activity at a school, but whose role is less substantial than would be sufficient to meet the definition of volunteer for purposes of this policy.[11] Volunteer \u2013 an adult, whose role is more than that of a visitor, who voluntarily offers or provides a service to the district without receiving compensation from the district. A volunteer is not a school employee.[10] The two (2) classifications of volunteers are: Board Approved Volunteer - an adult applying for or holding an unpaid position with a school or a program, activity or service, as a person responsible for the child\u2019s welfare or having direct volunteer contact with children. Examples include, but are not limited to, overnight field trip chaperones, coaches, band or activity advisors, recess, cafeteria or library aides, etc. General Volunteer - an adult who voluntarily provides a service to the district, without compensation, who: (1) works directly under the supervision and direction of a school administrator, a teacher or other member of the school staff; and (2) does not have direct volunteer contact. Examples include, but are not limited to, field trip chaperones, volunteering to assist in classroom celebrations, school assemblies, or school concerts; reading to students; collecting tickets at sporting events; working concession stands; participating in \u201cCareer Day,\u201d etc. All volunteers must be authorized by the building principal or other district administrator. Additional considerations: Volunteers who are driving students or district vehicles or are staying overnight with students, must be Board approved prior to the event, complete Act 126 requirements and have a drug screening. Volunteer applications and clearances will remain on file with the district for five (5) years without a break in volunteer service. Each volunteer will require a one-time TB test with negative result. In addition, a spouse accompanying an employee traveling on a district-sponsored trip or event must meet all volunteer requirements. Delegation of Responsibility The Superintendent or designee shall be responsible for the selection and management of volunteers and for ensuring compliance with Board policies, administrative regulations, rules and procedures. At the discretion of the Superintendent or designee, a volunteer's service may be discontinued at any time. The Superintendent or designee shall develop administrative regulations to implement this policy and manage the selection, use and supervision of volunteers. As a means of gathering pertinent information, all volunteers will complete a volunteer application prior to performing volunteer activities for the district. Such applications will be maintained on file by the district. Volunteers must satisfy all required district and state clearances, medical tests, and screenings. A Disclosure Statement for Volunteers is required. A volunteer may be removed at any time for any reason by the building principal, the Superintendent, the head coach or activity sponsor, or the Superintendent\u2019s designee. All volunteers will exhibit those behaviors considered appropriate for interaction with students, staff, other volunteers and the public while performing school-related functions. These behaviors include, but are not limited to: Maintaining a warm, caring, child-centered attitude. Respecting the roles of school employees. Maintaining confidentiality in all matters pertaining to staff and students arising from the performance of their duties as volunteers and from their presence in the school. Following Board policy and school rules, including the directions of the school principal. Volunteers shall be required to meet any standards which may be established from time to time by federal, state or local government, or the Board and/or administration. The volunteer must agree to be bound by all applicable privacy laws and regulations. Because of their influence as role models, volunteers must refrain from using tobacco, alcohol, or controlled substances, or being under the influence of alcohol or controlled substances, when they interact with students during school activities, including those that take place outside the school building. For proper identification and security purposes, volunteers will be required to wear, at all times, the Millcreek Township School District volunteer badge. Volunteers do not assume the responsibilities of district staff but may, under the direction of the school principal(s), teachers, or coaches, provide assistance in approved and appropriate school-level activities. In the instance of direct support in a classroom, volunteers will be utilized: At the request of the teacher and at the discretion of the building principal. Under the direct supervision of the teacher. In a supportive, but non-instructional role. Volunteers will not stand in loco parentis status to students and are not legally empowered to regulate student behavior by performing or imposing disciplinary measures. They may, however, be requested to remind students of school rules and to report known violations of school rules to district officials. Volunteers will not be permitted to administer first aid, except in the case of an emergency. Volunteers shall not have access to nor handle any materials of a personal or confidential nature or information otherwise protected from disclosure by law. Volunteers are to perform only those duties and/or functions assigned to them by the school principal or, in appropriate cases, the teacher or coach or other district staff to which they have been temporarily assigned. Any school volunteer program which will require additional financial support from the district budget will require a formal recommendation from the Superintendent and approval by the Board prior to implementation. No volunteer is permitted to transport students in district and/or personal vehicles as part of his/her duties as a volunteer unless the volunteer is: A district employee and has been approved by the district; or Maintain all required clearances and volunteer requirements; Twenty-one (21) years old; An experienced driver of at least three (3) years; Free of any motor vehicle violations as verified by the district\u2019s insurance carrier. Approved by the district\u2019s Transportation Department. Coaching and Extracurricular Activity Volunteers When, in the opinion of the school principal and the Director of Athletics and Student Activities, the addition of a volunteer support will enhance the training and supervision which the regular staff is providing to students participating in the activity, a volunteer may be utilized. The Board, hereby, sets forth the terms and conditions by which a volunteer may coach and support existing staff during a competitive extracurricular activity and any training and practices thereof: The head coach or activity advisor must forward to the school principal or the Director of Athletics and Student Activities a request for permission to use a volunteer coach. This request must include the name of the volunteer, the name of the extracurricular activity, and a completed volunteer application along will all required tests and clearances. The school principal and the Director of Athletics and Student Activities will jointly make a decision to approve or deny the request. If approved, the volunteer\u2019s application and clearances will be forwarded to the Personnel Office for further review including completion of additional requirements (see Volunteer Processes and Procedures). Once complete, the recommendation will be submitted to the Superintendent or designee for review and approval by the Board. When granted, approval is for one school year calendar. The process for approval must be completed each year. A person may not assume the position of volunteer coach or aide, render any services, or assume any responsibility of a volunteer coach or aide until and unless the terms of this policy have been met. Permission to utilize a volunteer coach or aide may be revoked at any time by the head coach, the school principal, the Superintendent and/or the Director of Athletics and Student Activities. The head coach or activity advisor will assume responsibility for the actions and training of a volunteer coach or aide. Guidelines Each prospective position volunteer shall complete and submit a volunteer application. The names of all position volunteers shall be submitted for approval by the Superintendent or designee. The names of all guest volunteers shall be submitted for approval by the building principal or designee. Upon approval, volunteers shall be placed on the list of approved volunteers and the list shall be maintained by the district. Approval shall be required prior to beginning service as a volunteer. Certifications Prior to approval, all position volunteers shall submit the following information: PA Child Abuse History Certification - which must be less than sixty (60) months old.[10] PA State Police Criminal History Record Information - which must be less than sixty (60) months old.[10] Disclosure Statement for Volunteers - which is a statement swearing or affirming the applicant has not been disqualified from service by reason of conviction of designated criminal offenses or being listed as the perpetrator in a founded report of child abuse.[9][10][12] If a position volunteer has not been a resident of Pennsylvania during the entirety of the previous ten (10) year period, the position volunteer must also submit the following information:[10] Federal Criminal History Report - issued at any time since the volunteer established residency. The Superintendent or designee shall review the information and determine if information is disclosed that precludes service as a volunteer. Information submitted by volunteers in accordance with this policy shall be maintained centrally in a manner similar to that used for school employees. Position volunteers shall obtain and submit new certifications every sixty (60) months.[13] A student, eighteen (18) years of age or older, who is volunteering for an event or activity sponsored by the school in which the student is enrolled and occurring on the school\u2019s grounds, shall not be required to submit certifications except when the event or activity is for children in the care of a child-care service or the student will otherwise be responsible for the welfare of a child.[10] Tuberculosis Test Prior to participating in student activities, volunteers shall undergo a test for tuberculosis, when required by and in accordance with the regulations and guidance of the Pennsylvania Department of Health.[14][15] Arrest or Conviction Reporting Requirements Position volunteers shall report to the Superintendent or designee, in writing, within seventy-two (72) hours, an arrest or conviction required to be reported by law or notification that the volunteer has been named as a perpetrator in a founded or indicated report pursuant to the Child Protective Services Law.[12] The Superintendent or designee shall immediately require a position volunteer to submit new certifications if the Superintendent or designee has a reasonable belief that the volunteer was arrested for or has been convicted of an offense required to be reported by law, was named as a perpetrator in a founded or indicated report, or has provided written notice of such occurrence.[12] Failure to accurately report such occurrences may subject the position volunteer to disciplinary action up to and including denial of volunteer service and criminal prosecution.[12] Child Abuse Reporting All volunteers who have reasonable cause to suspect that a child is the victim of child abuse shall make a report of suspected child abuse in accordance with applicable law, Board policy and administrative regulations.[16][17] Supervision Each volunteer shall be under the supervision of a designated school administrator, teacher or other member of the school staff. Training Volunteers shall attend orientation and training sessions, as appropriate to the nature of their volunteer service. When training is provided for school employees relating to the legal obligations of employers and educational institutions, consideration shall be given to which volunteers should also receive that training.[17][18][19][20][21] Confidentiality No volunteer shall be permitted access to confidential student information unless the supervisor has determined that such access is necessary for the volunteer to fulfill their responsibilities. Volunteers with access to confidential student information shall maintain the confidentiality of that information in accordance with district policies and procedures and applicable law. If a volunteer has questions about confidentiality of student information, the volunteer should consult with the building principal.[22][23] Liability Insurance The district shall provide liability insurance coverage for volunteers appropriate to the nature of their roles and the risk management needs of the district. Reimbursement for Expenses Volunteers may be reimbursed for expenses incurred in the course of their volunteer service only when authorized in advance by the Superintendent or designee. Acknowledgement Each volunteer shall affirm in writing that they have been provided with a copy of, have read, understand and agree to comply with this policy. Senior Volunteer Tax Credit Program Senior volunteer tax credit programs have been shown to provide necessary supports for academic programs while reducing the burden of property taxes on senior citizens who participate in such programs. The positive contributions of senior volunteers and their teamwork with teachers and students can result in a rewarding experience for all. The Board establishes a Senior Tax Reduction Incentive Volunteer Exchange Program to allow individuals who are at least sixty (60) years of age, who own real property in the district and have resided within the district for at least ninety (90) days, to receive a real property tax credit in exchange for volunteer service in the district, as permitted by state law and this policy.[24] The district may seek private and public funding sources to support the program.[25] The Board may adopt and enforce reasonable rules and regulations governing the acceptance and participation of individuals in the program, in accordance with applicable law and Board policy.[1][3] All participants in the Senior Tax Reduction Incentive Volunteer Exchange Program shall comply with the guidelines set forth for other volunteers in the district, including, but not limited to, background check certifications, reports, training and confidentiality requirements.[3][26] Participants receiving other compensation from the district for their services shall not be eligible for the tax credit. Each volunteer service hour provided by an eligible participant shall be provided with a real property tax credit valued at no less than the minimum hourly wage, as required by law.[3][27][28] The rate of a real property tax credit for a participant shall be established by the Board and may not exceed the total amount of real property taxes that are owed.[3] The types of services that participants provide through the program must enhance and provide a direct public benefit to the academic program of the district.[3] The program may not replace or supplant existing employee positions in the district.[29] Real property tax credits shall not be transferable to another individual. Only one (1) participant per household shall be permitted in the program per fiscal year. The Board reserves the right to suspend or discontinue the program at any time; however, participants who have earned real property tax credits shall be entitled to use them in accordance with this policy. Legal1. 24 P.S. 5102. 42 U.S.C. 12101 et seq3. 53 P.S. 6926.19034. 43 P.S. 951 et seq5. Pol. 1036. Pol. 7187. Pol. 8248. 23 Pa. C.S.A. 63039. 23 Pa. C.S.A. 634410. 23 Pa. C.S.A. 6344.211. Pol. 90712. 23 Pa. C.S.A. 6344.313. 23 Pa. C.S.A. 6344.414. 24 P.S. 141815. 28 PA Code 23.4416. 23 Pa. C.S.A. 631117. Pol. 80618. Pol. 12319. Pol. 123.120. Pol. 123.221. Pol. 80522. Pol. 113.423. Pol. 21624. 53 P.S. 6926.1901 et seq25. 53 P.S. 6926.190626. Pol. 91627. 29 U.S.C. 201 et seq28. 43 P.S. 333.101 et seq29. 53 P.S. 6926.190523 Pa. C.S.A. 6301 et seq53 P.S. 6926.301 et seq72 P.S. 7301 et seqPol. 606 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "917",
  "title": "Parental/Family Involvement",
  "revised": "August 22, 2016",
  "text": "Purpose The Board recognizes the vital role parents/guardians and family play in the education, welfare and values of their children. The district is committed to the belief that all students can learn and acknowledges that schools and families share a commitment to the educational success of students. Definition Parental and family involvement shall be defined as an ongoing process that assists parents/guardians and families to meet their basic obligation as a child's first educator, promotes clear two-way dialogue between home and school, and supports parents/guardians as leaders and decision-makers concerning the education of their children at all levels. Authority The Board recognizes that the responsibility for each student's education is shared by the school and the family and acknowledges that schools and families must work as knowledgeable, cooperative partners to effectively educate all students. To this end, the Board shall support the development, implementation, and continuing evaluation of a parental and family involvement program that will involve parents/guardians at all grade levels in a variety of roles. Guidelines Because parents/guardians are familiar with the needs, problems and abilities of their children, staff should communicate with and seek their input throughout the school year. The parental and family involvement program may include the following: Support for parents/guardians as school leaders and decision-makers, in addition to serving in advisory roles. Promotion of clear two-way communication between the school and the family about school programs and student progress. Assistance to parents/guardians and families in developing parenting skills to foster positive relationships at home, to support children's educational efforts, and to assist their children with learning at home. Involvement of parents/guardians, with appropriate training, in instructional and support roles at the school. Legal24 P.S. 510 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "918",
  "title": "Title I Parent and Family Engagement",
  "revised": "May 29, 2018",
  "text": "Last RevisedMay 29, 2018 Purpose The Board recognizes that meaningful parent and family engagement contributes to the achievement of state academic standards by students participating in Title I programs. The Board views the education of students as a cooperative effort among the school, parents and family members, and community.[1][2] Definition Parent and Family (Family Member) - these terms are used interchangeably and shall include caregivers, a legal guardian or other person standing in loco parentis such as a grandparent or stepparent with whom the child lives, a person who is legally responsible for the child's welfare, or a legally appointed Education Decision Maker of a child participating in a Title I program. Authority The Board directs the district and each of its schools with a Title I program to:[1] Conduct outreach to all parents and family members. Include parents and family members in development of the district\u2019s overall Title I Plan and process for school review and improvement.[3] Include parents and family members in the development of the Title I Parent and Family Engagement Policy. Following adoption of the policy by the Board, the policy shall be: Distributed in writing to all parents and family members. Incorporated into the district's Title I Plan.[3] Posted to the district's publicly accessible website.[4] Evaluated annually with parent and family involvement. Provide opportunities and conduct meaningful collaborations with parents and family members in the planning and implementation of Title I programs, activities and procedures. Accessibility The district and each of its schools with a Title I program shall provide communications, information and school reports to parents and family members who are migrants or who have limited English proficiency, a disability, limited literacy, or racial and ethnic minority backgrounds, in a language they can understand.[1][5] Delegation of Responsibility The Superintendent or designee shall ensure that the district's Title I Parent and Family Engagement Policy, plan and programs comply with the requirements of federal law.[1][3] The Superintendent or designee shall ensure that the district and its schools with Title I programs provide opportunities for the informed participation of parents and family members by providing resources, information and school reports in an understandable and uniform format or, upon request, in another format. Such efforts shall include: Providing communications in clear and simple language. Posting information for parents and family members on the district's website. Including a telephone number for parents and family members to call with questions. Partnering with community agencies which may include libraries, recreation centers, community-based organizations and faith-based organizations to assist in sharing information. The building principal and/or Title I staff shall notify parents and family members of the existence of the Title I programs and provide: An explanation of the reasons supporting their child's selection for the program. A set of goals and expectations to be addressed. A description of the services to be provided. A copy of this policy and the School-Parent and Family Compact.[1] Parents and family members shall actively carry out their responsibilities in accordance with this policy and the School-Parent and Family Compact. At a minimum, parents and family members shall be expected to:[1] Volunteer in their child\u2019s classroom.[6] Support their child\u2019s learning. Participate, as appropriate, in decisions relating to the education of their child and positive use of extracurricular time. Guidelines Each district school operating a Title I program shall hold an annual meeting of parents and family members at a convenient time, to explain the goals and purposes of Title I programs and to inform them of their right to be involved. Parents and family members shall be given the opportunity to participate in the design, development, operation and evaluation of the program. Parents and family members shall be encouraged to participate in planning activities, to offer suggestions, and to ask questions regarding policies and programs.[1] The schools with Title I programs shall offer a flexible number of meetings which shall be held at various times of the morning and evening. Title I funds may be used to enable parent and family member attendance at meetings through payment of transportation, child care costs or home visits.[1] The schools shall involve parents and family members in an organized, ongoing and timely way, in the planning, review and improvement of Title I programs, the Title I Parent and Family Engagement Policy and the joint development of the Title I Plan.[1][3] At these meetings, parents and family members shall be provided:[1] Timely information about programs provided under Title I. Description and explanation of the curriculum in use, the forms of academic assessment used to measure student progress, and the achievement levels of the academic standards. Opportunities to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children. To ensure the continuous engagement of parents and family members in the joint development of the Title I Plan and with the school support and improvement process, the district shall: Establish meaningful, ongoing two-way communication between the district, staff and parents and family members. Communicate with parents and family members about the plan and seek their input and participation through the use of newsletters, the district website, email, telephone, parent and teacher conferences, and home visits if needed. Train personnel on how to collaborate effectively with parents and family members with diverse backgrounds that may impede their participation, such as limited literacy or language difficulty. Analyze and share the results of the Title I Parent/Family Survey. Post school performance data on the district's website. Distribute and discuss the School-Parent and Family Compact. Host various parent and family nights at each school building with a Title I program. Establish and support active and engaged Title I parent and family advisory councils. If the Title I Plan is not satisfactory to parents and family members, the district shall submit any parent or family member comments with the plan when the school makes the plan available to the Board.[1][3] Building Capacity for Parent and Family Engagement The district shall provide the coordination, technical assistance, and other support necessary to assist and build the capacity of all participating schools in planning and implementing effective parent and family involvement activities to improve academic achievement and school performance through:[1] Providing assistance to parents and family members in understanding such topics as the academic standards, state and local academic assessments, the requirements of parent and family involvement, how to monitor a child's progress and work with teachers to improve the achievement of their children.[2][7] Providing material and training to help parents and family members work with their children to improve academic achievement and to foster parent and family engagement, such as: Scheduling trainings in different locations on a variety of topics including how to support their child in school, literacy, school safety, cultural diversity and conflict resolution. Using technology, including education about the harms of copyright piracy, as appropriate.[8] Providing information, resources and materials in a user friendly format. Providing, as requested by a parent or family member, other reasonable support for parent and family engagement activities. Educating teachers, specialized instructional support personnel, principals and other school leaders and staff, with the assistance of parents and family members, on the value and usefulness of contributions of parents and family members and in how to reach out to, communicate with, and work with them as equal partners, implement and coordinate parent and family programs, and build ties between parents and family members and the school.[9] To the extent feasible and appropriate, coordinating and integrating Title I parent and family involvement efforts and activities with other federal, state and local programs, including public preschool programs, and conduct other activities, such as parent resource centers, that encourage and support parents and family members in more fully participating in the education of their children.[1][5][10][11][12][13][14][15] Engage the PTA/PTO to actively seek out and involve parents and family members through regular updates, information sessions and assistance with the identification of effective communication strategies. Coordinating Parent and Family Engagement Strategies The district shall coordinate and integrate Title I parent and family engagement strategies with other parent and family engagement strategies required by federal, state, and local laws by:[1][5][10][11][12][13][14][15] Involving district and program representatives to assist in identifying specific parent and family member needs. Sharing data from other programs to assist in developing initiatives to advance academic achievement and school improvement. Annual Parent and Family Engagement Policy Evaluation The district shall conduct, with meaningful participation of parents and family members, an annual evaluation of the content and effectiveness of this policy in improving the academic quality of all district schools with a Title I program.[1] The evaluation shall identify:[1] Barriers to parent and family member participation, with particular attention to those who are migrants, are economically disadvantaged, have a disability, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority. The needs of parents and family members to assist with the learning of their children, including engaging with school personnel and teachers. Strategies to support successful school and parent and family interactions. The district shall use the findings of the annual evaluation to design evidence-based strategies for more effective parent and family engagement, and to revise, if necessary, the district\u2019s Title I Parent and Family Engagement Policy.[1] School-Parent and Family Compact Each school in the district receiving Title I funds shall jointly develop with parents and family members a School-Parent and Family Compact outlining the manner in which parents and family members, the entire school staff and students will share responsibility for improved student academic achievement and the means by which the school and parents and family members will build and develop partnerships to help children achieve the state\u2019s academic standards. The compact shall:[1] Describe the school's responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment, enabling students in Title I programs to meet the academic standards. Describe the ways in which parents and family members will be responsible for supporting their child's learning; volunteering in the classroom; and participating, as appropriate, in decisions related to their child's education and positive use of extracurricular time.[6] Address the importance of ongoing two-way, meaningful communication between parents/family members and teachers through, at a minimum, annual parent-teacher conferences at the elementary level, frequent reports to parents and family members on their child's progress, reasonable access to staff, opportunities to volunteer and participate in their child's class, and observation of classroom activities.[6] Title I Funds Unless exempt by law, the district shall reserve at least one percent (1%) of its Title I funds to assist schools in conducting parent and family engagement activities. Parents and family members shall be involved in the decisions regarding how the Title I reserved funds are used for parent and family engagement activities.[1] Not less than ninety percent (90%) of the reserved funds shall be distributed to district schools with a Title I program, with priority given to high need schools. The district shall use the Title I reserved funds to conduct activities and strategies consistent with this policy.[1] Documentation of Parent and Family Engagement Practices Documentation to track the implementation of this policy is an essential part of compliance and may include, but not be limited to, sign\u2013in sheets at workshops, meetings and conferences; schedules, training and informational materials; communications and brochures; and meeting notes. Legal1. 20 U.S.C. 63182. Pol. 1023. 20 U.S.C. 63124. 24 P.S. 510.25. Pol. 1386. Pol. 9167. Pol. 1278. Pol. 8149. Pol. 33310. 20 U.S.C. 784511. 29 U.S.C. 3271 et seq12. 29 U.S.C. 701 et seq13. 42 U.S.C. 11301 et seq14. 42 U.S.C. 9831 et seq15. Pol. 212 \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 },
 {
  "code": "920",
  "title": "Terroristic Threats",
  "revised": "August 22, 2016",
  "text": "Last RevisedAugust 22, 2016 Purpose The Board recognizes the danger that terroristic threats by parents/guardians and members of the community presents to the safety and welfare of district students, staff and community. The Board acknowledges the need for an immediate and effective response to a situation involving terroristic threats. Definitions Communicate - shall mean to convey in person or by written or electronic means, including telephone, electronic mail, Internet, facsimile, telex and similar transmissions.[1] Terroristic threat - shall mean a threat communicated either directly or indirectly to commit any crime of violence with the intent to terrorize another; to cause evacuation of a building, place of assembly or facility of public transportation; or to otherwise cause serious public inconvenience, or cause terror or serious public inconvenience with reckless disregard of the risk of causing such terror or inconvenience.[1] Authority Parents/Guardians or community members shall be prohibited from communicating terroristic threats directed at any student, employee, Board member, community member or property owned, leased or being used by the district. Delegation of Responsibility The Superintendent or designee shall react promptly to information and knowledge concerning a possible or actual terroristic threat. Such action shall be in compliance with state law and regulations and with the procedures set forth in the memorandum of understanding with local law enforcement officials and the district\u2019s emergency preparedness plan.[2][3][4] Guidelines Staff members and students shall be made aware of their responsibility for informing the building principal regarding any information or knowledge relevant to a possible or actual terroristic threat.[5] The building principal shall immediately inform the Superintendent after receiving a report of such a threat. The Superintendent or designee shall notify the parent/guardian of any student directly involved in an incident involving a terroristic threat as a victim or suspect immediately, as soon as practicable. The Superintendent or designee shall inform the parent/guardian whether or not the local police department that has jurisdiction over the school property has been or may be notified of the incident. The Superintendent or designee shall document attempts made to reach the parent/guardian.[6][7][8][9][4] In accordance with state law, the Superintendent shall annually, by July 31, report all incidents of terroristic threats to the Office for Safe Schools on the required form.[4][9] Legal1. 18 Pa. C.S.A. 2706 2. 24 P.S. 1302-A3. Pol. 8054. Pol. 805.15. 22 PA Code 12.26. 22 PA Code 10.27. 22 PA Code 10.228. 24 P.S. 1302.1-A9. 24 P.S. 1303-A \u00a7 document.getElementById(\"view-policy-item\").focus({preventScroll: true})",
  "source": "https://go.boarddocs.com/pa/mtsd/Board.nsf/Public"
 }
]